maa-ann arbor, june 2013 by marian matyn. what does ketchup have to do with ead?
TRANSCRIPT
EAD a
t the
Clark
e
MAA-Ann A
rbor
, June
2013 by
Maria
n Mat
yn
What does ketchup have to do with EAD?
POP QUIZ
Senator Heinz died in 1991 His papers at Carnegie Mellon University
one of first online and searchable MS collections
Widely discussed Huge impact
FA Senator Heinz Papers onlinE
Wow! The possibilities! Archivist/conference conversations Haves/Have nots How to get FAs online -and searchable? EAD
An Inspiring Archival Moment
Since 1997 I wanted to put FAs online and make them searchable
By 2008 began to get unit support UM offered to host webpage Attended SAA EAD workshop 2008 Educated self
My EAD journey
I piloted/led the project Jan.-Dec. 2009 Hired Nicole Garret as consultant, selected
template Clarke purchased XMLSpyware Prioritized FAs to encode, workflow Established contact and plan with Chris Powell at
UM. Developed webpage with UM help Determined protocols Encoding began July 2009
CLArke Fas encoding Project
Older FAs updated, encoded, reviewed Pre-1997 FAs have to be retyped, etc. I send EAD files via email to Chris Chris validates, fixes, adds to full text
online; emails me I link FA online to the MARC catalog record
in CENTRA
Process
New Clarke webpage
25% of my time # 38 FAs encoded, 49 Cu. Ft. (6
months) Improve/increase user access to, use
of, awareness of the Clarke’s manuscript collections
Learned a new skill Successfully completed another
project Collaboration, made new friends
Project Results
Nov. 2009 collaboration with Daniel Pitti on IMLS (Institute of Museum and Library Services) grant project Social Networks and Archival Authority Records.
Develop a prototype system for open source online access using archival authority control to serve access and research objectives.
Should improve user access, increase use of collections, good national collaboration
Grant Collaboration
Dana Fey encoded 2 largest collections Aladdin Company records, 350 cubic ft. Senator Robert P. Griffin Papers, 416 cubic
ft.
Happy Result
Ongoing new/old FAs encoded by Dec. 2013
281 FAs left, 11 are 10-65’ To date 210 FAs, 1410.5’ encoded Hope to implement info from Pitti Consider new software Hope MI becomes a research hub
Encoding now
Government records housed at Clarke Collections on deposit, loan Inventories
Not encoding
http://clarke.cmich.edu click on FAs
Marian Matyn Archivist/Assistant [email protected] http://archivistrising.blogspot.com
To Learn More