Manage and share your

research data

Veerle Van den Eynden

Manager Research Data Management Team

UK Data Service webinar

15 May 2013, 4pm UK time

Welcome

Veerle Van den Eynden

Libby Bishop

Research Data Management

UK Data Archive

University of Essex

Some introductions…

Welcome

This webinar is one in a series to launch the UK Data Service:

• An introduction to data available from the UK Data Service

MONDAY 13 May 2013

• Broadening access: Improving the impact of social data

TUESDAY 14 May 2013

• Manage and share your research data

WEDNESDAY 15 May 2013

• UnDISCOVERed riches: Finding and accessing data via the UK Data Service

THURSDAY 16 May 2013

• An introduction to 2011 census geography

FRIDAY 17 May 2013

What is the UK Data Service?

• a comprehensive resource funded by the ESRC

• a single point of access to a wide range of secondary

social science data

• support, training and guidance

Who is it for?

• academic researchers and students

• government analysts

• charities and foundations

• business consultants

• independent research centres

• think tanks

ukdataservice.ac.uk

Overview

• funder policies

• publisher policies

• transparency agenda

• research & development

What drives data sharing and reuse in

the UK?

• training

• tools

• guidance

Resources and support

Research funder data policies

Publicly funded research data are a public good,

produced in the public interest, that should be

made openly available with as few restrictions as

possible in a timely and responsible manner that

does not harm intellectual property.

Research Councils UK Common Principles on Data Policy (May 2011)

Research funder data policies

• in accordance with relevant standards and community best practice

metadata to make research data discoverable

• legal, ethical, commercial constraints on release of research data

• recognition for collecting & analysing data; limited privileged use

• acknowledge sources of data, intellectual contributions, terms &

conditions

• use public funds to support the management and sharing of publicly-

funded research data

Research Councils UK Common Principles on Data Policy (May 2011)

Research funder policies

• peer reviewed research papers published in journals that are compliant

with Research Council policy on Open Access

• include statement on how the underlying research materials such as

data, samples or models can be accessed

• for publications submitted for publication from 1 April 2013

Research Councils UK Policy on Access to Research Outputs (July 2012)

UK Research Councils

• Arts and Humanities Research Council (AHRC)

• Biotechnology and Biological Sciences Research Council (BBSRC)

• Engineering and Physical Sciences Research Council (EPSRC)

• Economic and Social Research Council (ESRC)

• Medical Research Council (MRC)

• Natural Environment Research Council (NERC)

• Science and Technology Facilities Council (STFC)

UK Research Council data policies

• data sharing policy mandating or encouraging data sharing

• data management / sharing planning required

• award holders responsible for managing & sharing data, except

EPSRC

• fund data sharing support services and infrastructure

e.g. UK Data Service (ESRC)

NERC data centres (NERC)

MRC Data Support Service (MRC)

Atlas Petabyte Storage (STFC)

Archaeology Data Service (AHRC)

Also Wellcome Trust, Cancer Research UK, British Academy,

Department for International Development (DFID), Nuffield

Foundation have data sharing policies.

ESRC research data policy

Research data should be openly available to the maximum extent possible

through long-term preservation and high quality data management.

(ESRC Research Data Policy, 2010)

• ESRC grant applicants planning to create data during their research include a data management plan with their application, as an attachment to the Je-S form

• ESRC award holders offer their research data to the ESRC Data Store (managed by UK Data Service) within three months of the end of their grant, to preserve them and to make them available for new research.

Researchers who collect the data initially should be aware that ESRC

expects that others will also use it, so consent should be obtained on this

basis and the original researcher must take into account the long-term use

and preservation of data. (ESRC Framework for Research Ethics, 2012)

EPSRC policy framework on research data

Research organisations receiving EPSRC funding responsible:

• publish metadata online, with DOI (digital object identifier)

• maintain data securely for 10 years

• institutional roadmap for compliance May 2012

• institutional policy implemented May 2015

• papers to include statements on access to supporting data

• expectations follow RCUK principles

• influenced by Freedom of Information Act

• may in future influence policies of other RCs

EPSRC Policy Framework on Research Data

Data management planning

• many research funders require planning for data management and

data sharing in research applications

• overview of requirements:

• Digital Curation Centre, Funders’ data plan requirements

• Knight, G. (2012) Funder Requirements for Data Management

and Sharing. London School of Hygiene and Tropical Medicine,

London.

ESRC data management plan

assessment of existing data

information on new data

quality assurance of data

backup and security of data

expected difficulties in data sharing

copyright / Intellectual Property Right

responsibilities

preparation of data for sharing and archiving

ESRC DMP guidance

International funder policies

• USA data sharing policies: NSF, NIH, …

• European open access policies: FP7, Horizon 2020, European

Research Council (ERC)

• communication & recommendation on access to /

preservation of scientific information (July 2012)

(publications & research data)

• pilot on open access to data, primarily data underlying (open

access) scientific publications for Horizon 2020

• FAQ open access to publications & data in Horizon 2020

• data management planning under discussion

• generally based on OECD Principles and Guidelines for Access

to Research Data from Public Funding

Journal / publisher data policies

• data underpinning publication accessible

• upon request from author

• as supplement with publication

• in public repository

• in mandated repository (e.g. PANGAEA – Elsevier)

• citation via unique DOIs

• e.g. BioMed Central open data statement

• global registries of data repositories:

• databib.org/

• www.datacite.org/repolist/

Data journals

• data paper describing a dataset

• methods to create data

• structure

• reuse potential

• location in repository

• academic credit

E.g. Ubiquity Press

• Journal of Open Public Health Data

• Journal of Open Psychology Data

Transparency agenda

• making public sector data freely available:

• scrutiny

• public understanding of how government works and policies

made

• data for businesses and entrepreneurs

• data on health, education, transport, crime, justice, public spending

• www.data.gov.uk

Research and development

JISC Managing Research Data programme

• infrastructure

• institutional policies

• repositories

• support services

• DM planning

• training

• data publishing

Shareable research data

resources and support

good data management practices and

skills

well organised,

documented, high quality, shareable

research data

long-term impact

Training

UK Data Service:

• data management workshops

• training resources

• practical exercises

• software demos

• quizzes

• topical presentations

• discussions

ukdataservice.ac.uk/manage-data/training.aspx

Research Data MANTRA (Edinburgh) – online learning units

Digital Curation Centre overview of DM training and courses

Tools

• funder template for a plan

• ESRC DMP requirements in data policy and DMP guidance

• MRC DMP guidance and template

• AHRC technical plan requirements

• Digital Curation Centre DMPonline tool

• data management checklists – various institutions

• outputs JISC MRD programme

Our tools

model consent form

transcription template

data list template

data management checklist

data management in Nvivo9

data management costing tool

Our guidance • extensive online best practice guidance:

ukdataservice.ac.uk/manage-data.aspx

• guide: Managing and sharing data – best practice for researchers

• Sage handbook (forthcoming Nov 2013)

• Helpdesk for all queries: ukdataservice.ac.uk/help/get-in-touch.aspx

Our guidance

• plan to share research data

• legal and ethical aspects of data

sharing and reuse

• data copyright

• documentation and metadata to

understand and use data

• file formats, organising, versioning

and quality control

• storage, backup, encryption and

security of data and files

• strategies for collaborative research

Institutional guidance

Questions

Veerle Van den Eynden

veerle@essex.ac.uk