Mike JordenTechnical Program Manager, Lync Deployment & AdoptionMicrosoft Corporation

A Mile in My Shoes: Microsoft best practices for the largest meetings using Microsoft Lync 2013

MEET306

Session Objectives: Understand how Lync 2013 supports meetings of up to 1000 usersGet “best practices” for running Large and Managed meetings

Key TakeawaysLync 2013 can support up to 1000 users in a meeting Running successful Large and Managed Meetings requires some planning and adoption of “best practices”

Session Objectives And Takeaways

Definition

Lync Meeting TypesAd hocP2P

ScheduledMultiparty, Shared ContentCollaboration

ManagedTrainingAll-Hands/Town Hall Managed

Scheduled

Ad hoc

WhiteGlove

Server Requirements

Lync Large Meeting SupportUp to 250 usersNo special infrastructure requirements

250 - 1000 UsersDedicated PoolMeeting Organizer account must be in that poolApply Large Meeting policy to the Meeting Organizer

Pool CPool BPool A

OrganizerAttendee Attendee

Plan Ahead (Lync Administrator)

Organizer accountConsider dedicated Large Meeting organizerCan use user account – move to Large Meeting Pool

be careful of existing meetingsPrepare LargeMeeting policy

Must use Lync Server Management Shell (PowerShell)New Parameter for Set_CSConferencingPolicy -AllowLargeMeetings $true

Pool CPool BPool A

OrganizerAttendee Attendee

Set-CSConferencingPolicy

Identity : Tag:LargeMeetingAllowMultiView : FalseDescription : Large meeting policy for special eventsAllowAnnotations : FalseAllowPolls : TrueEnableAppDesktopSharing : NoneAllowConferenceRecording : TrueAllowLargeMeetings : TrueMaxVideoConferenceResolution : VGAMaxMeetingSize : 1000

Recommendations for Large Meetings

Large Meeting Policy (Lync Administrator)

Apply LargeMeeting policy to meeting organizer Lync accountUse Lync Control Panel or Lync Server Management Shell (PowerShell)

Scheduling the meeting

Book the meetingReminder:Use dedicated Large Meeting account

Create Outlook Meeting InviteCreate meeting using A New Meeting SpaceDeclare PresentersCheck Meeting OptionsDon’t copy Meeting Text to another meeting

Demo

Schedule the meeting

Meeting Room Layout

Meeting Room Layout Caveats“Normal” Lync MeetingsMost Lync Meetings are Self Contained and Self ManagedDon’t need the White Glove Service

Larger Managed MeetingsSpecific people with specific jobs

White Glove Self-ServiceSetting the highest Exec Presentation bare.g. Town Hall “production” meetings

4 laptops/Lync accounts

Meeting Room Layout (White Glove)

PC connected to in-roomScreen showing Shared Presentation content Full Screen via Lync

Moderator PCUsed to monitor IM, Q&A and Mute attendees

Video Camera or WebCam

In-room audio system(microphone and speakers)

Camera/WebCam PC

Connection between in-roomAudio system andLync PC

PC joined to Lync MeetingPresenter advances slides using remote “clicker”

Audio VideoApproved DevicesWebCamsSpeakerphonesWireless mics/headsetshttp://technet.microsoft.com/en-us/lync/gg278164.aspx

Capture DevicesMic/Line InputUSB Mixers Vaddio AV Bridge

Prepare The Meeting Content

Prepare The Meeting ContentDay of before the meetingFinalize ContentEmbed and Compress Videos(Other Video options?)Upload Meeting ContentDon’t forget – Large Meetings – PPT onlyOnly Close the meeting (Don’t end)

Demo

Prepare Meeting Content

New Features

New FeaturesLock Video SpotlightIM MuteQ&ARecordingRoster Management

Demo

New Features

New FeaturesRoster Management – over 75 participants

New FeaturesRoster Management – over 75 participants

Roster Management – allowlargemeetings true

Set-CSConferencingPolicy

Identity : Tag:LargeMeetingAllowMultiView : FalseDescription : Large meeting policy for special eventsAllowAnnotations : FalseAllowPolls : TrueEnableAppDesktopSharing : NoneAllowConferenceRecording : TrueAllowLargeMeetings : TrueMaxVideoConferenceResolution : VGAMaxMeetingSize : 1000

Recommendations for Large Meetings

In Summary…

In Review: Session Objectives And TakeawaysSession Objective(s): Understand how Lync 2013 supports meetings of up to 1000 usersGet “best practices” for running Large and Managed meetings

Key TakeawaysLync 2013 can support up to 1000 users in a meeting Running successful Large and Managed Meetings requires some planning and adoption of “best practices”

Q&A

Microsoft PavilionDemos, Speakers, Demos, Lync Room System, Experts, Demos, a Bar....and more Demos

ATTENDEE PARTYWednesday, February 19th

6:30pm-9:30pmHakkasan, MGM Grand

Brought to you by

When it comes to Vegas nightclubs, it doesn’t get any hotter than Hakkasan. And when it comes to opportunities to connect and reasons to party, no one does it better than Lync Conference! Our attendee party has a full lineup: an open bar, awesome food, and one of the best DJs that Vegas has to offer. Don’t miss out on the fun—stop by at 6:30pm and kick off and evening to remember. Come together.

HANDS-ON LABS

You can also access labs on MyLync!

3:00pm – 9:00pm10:30am – 9:00pm7:30am – 9:00pm8:00am –1:30pm

LOCATIONPinyon 3

Monday, February 17Tuesday, February 18Wednesday, February 19 Thursday, February 20

LRS

LOCATIONCopperleaf 12

Wednesday, February 198:30am – 9:45am10:15am – 11:30am1:00pm – 2:15pm2:45pm – 4:00pm4:30pm – 5:45pm

Thursday, February 209:00am – 10:15am10:45am – 12:15pm12:45pm – 2:00pm

MyLync allows you to create a custom experience and network with the Lync Community both online and in person.With MyLync, you can:• Build your own personalized calendar while browsing all available sessions• View breakout session material including PPTs and Videos within

48 hours of each session• Participate in the Community and find people in your social networks

who are attending and interact with speakers• Arrange meetings or social activities• Navigate the Exhibit Hall floor plan and learn more about our Sponsors• Fill out evaluations to win prizes

Log into MyLync at http://mylync.lyncconf.comFor MyLync support, please visit the Registration Desk.*

* Please note that adding a session to your calendar does not reserve a seat. Seating is on a first-come, first-served basis.

Birds of a FeatherBirds of a Feather flock together! Join daily breakfast discussions of relevant topics by sitting in the separately designated areas of the Meal Hall. Seating will be sorted in a different way for each Birds of a Feather breakfast:Wednesday, February 19:Where are you from? Asia/Pacific, Eastern & Central Europe, Latin America, Middle East & Africa, US (West, Central & East) and Canada, Western Europe

Thursday, February 20:What is your interest?Best Practices, Business Value, Clients & Mobility, Lync Meetings and Video, Lync Online, Networking, Platform, Server & Manageability, Voice

Fill out evaluations to win prizesFill out evaluations on MyLync or MyLync Mobile.Prizes awarded daily.

© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.