management of statutory compliances-labour compliance
TRANSCRIPT
To, Paradise Food Court Pvt. Ltd. 301, Legend Crystal, Mandalay Lane, Prenderghast Road, Secunderabad - 500 003 Telangana
K.A :- Mr. J Ranjan
Management of statutory compliances-Labour Compliance under various acts
Dear Sir.
As per discussion held with you, we give herein below the details of the various aspects to be
covered in the above mentioned assignment for management of statutory compliances as discuss
with you.
Annexure I - Scope of Work - Under the Establishment Compliance Services
Nature
Category
Act
Client Responsibility
PCS Responsibility
Regulatory
State
The Shops &
Establishment
Act - 1947
For Registration
Certificate (if applicable)
– Premises lease
agreement, Board
RESOLUTION / Power of
attorney for and on
behalf of the employer
the employer to its
authorized signatory, Memorandum of
Association, Board
resolution for opening
branch, Property tax and
Employer photograph.
Obtain / amend /
renewal of registration
certificate, if any
Monthly attendance
details – branch wise –
7th of every month
Updating of all statutory
registers
Monthly leave details –
branch wise – 7th of
every month
Updating of all statutory
registers
Monthly processed wages
– branch wise – 7th every
month
Updating of all statutory
registers
Addition / deletion /
transfer of employees –
branch wise – 7th of
every month
Updating of all statutory
registers
Change in establishment
name, employer,
manager, employee
count, working hours,
rest intervals, weekly
holiday, branch address –
prior 15 days
Preparation and
submission of all
statutory notices as per
statutory periodicity
Preparation and submission of all
statutory returns as per
statutory periodicity
Display of statutory
abstracts and notices
Continuous Liasoning
and Inspection handling
Regulatory
State
The Industrial
Establishments
(National And
Festival
Holidays) Act –
1958
List of National and
Festival holidays for the
subsequent calendar year – 15th of December
every year
Updating of all statutory registers
Information of working on
National and Festival holidays – 7 days prior to
the working day
Preparation and
submission of all statutory returns as per
statutory periodicity
Preparation and
submission of all
statutory notices as per statutory periodicity
Display of statutory
abstracts and notices
Inspection handling
Regulatory
State
The Industrial
Establishments
(Conferment Of
Permanent
Status To
Workmen) Act –
1981
List of employees
engaged on casual basis
– monthly – 7th of every
month
Updating of all statutory registers
Preparation and submission of all
statutory returns as per
statutory periodicity
Inspection handling
Dispute
State
The Payment Of
Subsistence
Allowance Act –
1981
Information of
suspensions pending
enquiry – monthly basis –
7th of every month
Updating of all statutory
registers
Preparation and
submission of all
statutory returns as per
statutory periodicity Preparation and
submission of all statutory notices as per
statutory periodicity
Preparation of subsistence allowance
statements
Inspection handling
Benefit
State
The Labour
Welfare Fund
Act – 1972
Information of any unpaid
accumulations - monthly
basis – 7th of every
month
Updating of all statutory
registers
Wage data – monthly
basis – 7th of every
month
Preparation and submission of all
statutory returns as per
statutory periodicity LWF contribution details as Responsibility: Sai
Motors pay-roll output –
within 15th of January
every year
Preparation and
submission of all
statutory notices as per
statutory periodicity
Remittances of statutory
contributions within
statutory timeframe –
will be remitted in state
capitals Remittances of unpaid
accumulations within
statutory timeframe
Display of statutory
abstracts and notices
Inspection handling
Wages
Central
The Minimum
Wages Act –
1948
Information about fines,
deductions and advances
– 7th of every month
Updating of all statutory
registers
If any change in pay
period, pay date and
paymaster – prior 15
days
Preparation and
submission of all
statutory returns as per
statutory periodicity
Preparation and submission of all
statutory notices as per
statutory periodicity
Display of statutory
abstracts and notices
Inspection handling
Benefit
Central
The Maternity
Benefit Act –
1961
Information of any
maternity claim –
monthly basis – 7th of
every month
Updating of all statutory
registers
Preparation and
submission of all
statutory returns as per
statutory periodicity Preparation and
submission of all
statutory notices as per statutory periodicity
Processing of maternity
claims as per statutory
requirements
Display of statutory
abstracts and notices
Inspection handling
Regulatory
Central
The Employment
Exchanges
(Compulsory
Notification Of
Vacancies) Act
– 1959
List of persons added
during previous month
designation - monthly
basis – 7th of every
month
Preparation and
submission of all
statutory returns as per
statutory periodicity
Preparation and submission of all
statutory notices as per
statutory periodicity –
consolidated notice of
vacancies can be sent for all recruitments
made during previous
month
Inspection handling
Regulatory
Central
The Equal
Remuneration Act – 1976
Scale of pay or pay
structure – one time
input – changes need to
be informed as on when required
Updating of all statutory
registers
Centralized data of
monthly processed wages
– branch wise – 7th of
every month
Preparation and
submission of all
statutory returns as per
statutory periodicity
List of men / women employees – branch wise
– 7th of every month
Inspection handling
Retirement
Benefit
Central
The Payment Of
Gratuity Act –
1972
Provide information –
Change of establishment
name, address, employer or manager – prior 15
days
Preparation and
submission of Notice of
opening / change /
closure within statutory timeframe
Obtain nomination during recruitment – Pragnaa
shall provide the format if
required
Preparation and submission of notice of
payment of gratuity
within statutory timeframe
Provide information and
relevant data as on when
required – on Gratuity
settlements
Display of statutory
abstracts and notices
Inspection handling
Regulatory
Central
The Contract
Labour
(Regulation &
Abolition) Act -
1970
List / Change of
contractors, nature of
work, contract labourers
count and contract period
– 15 days prior to
allocation of contract /
commencement of work
Obtain / amend /
renewal of registration
certificate
Centralized appearance of
all contractors with the
statutory records as per
the details given by
Pragnaa – for audit purpose if required
Updating of all statutory
registers
Agreement signed with
each of the contractors
Preparation and
submission of all
statutory returns as per
statutory periodicity
Preparation and
submission of notice of
payment of gratuity
within statutory
timeframe Periodical audit of
contractor’s compliances
at centralized location –
Max two audits
Regulatory
Central
Display of statutory
abstracts and notices
Inspection handling
Compliances to be
performed by the
contractors will not be
under the scope of
Pragnaa – it has to be
performed by the
contractor – Pragnaa
shall do periodical audit
and ensure compliances Benefit
Central
The Workmen's
Compensation
Act - 1923
Information of accidents
– Within 3 hours
Updating of all statutory
registers
Preparation and
submission of all
statutory returns as per
statutory periodicity Preparation and
submission of all
statutory notices as per statutory periodicity Notification of accidents
to statutory authorities
within statutory
timeframe
Display of statutory
abstracts and notices
Inspection handling
Benefit
Central
The Payment Of
Bonus Act -
1965
To calculate and pay bonus directly to the
employee
Updating of all statutory
registers
To provide information
for updating registers and
returns – within 15 days
of bonus disbursement
Preparation and submission of all
statutory returns as per
statutory periodicity Preparation and
submission of all
statutory notices as per
statutory periodicity
Display of statutory
abstracts and notices
Inspection handling
Wages
Central
The Payment Of
Wages Act -
1936
If any change in pay
period, pay date and
paymaster – prior 15 days
Updating of all statutory
registers
Information about fines,
deductions and advances
– 7th of every month
Preparation and
submission of all
statutory returns as per
statutory periodicity
Preparation and
submission of all
statutory notices as per
statutory periodicity
Display of statutory abstracts and notices
Inspection handling
Benefit
Central
The Employees'
Provident Fund
and Miscellaneous
Provisions Act -
1952
Monthly processed wages – branch wise – 7th every
month
Generation of Monthly
EPF challan and other
compliances pertaining
to EPF as on when
required.
Benefit
Central
The Employees'
State Insurance
Act - 1948
Monthly processed wages – branch wise – 7th every
month
Generation of Monthly
ESI challan and other
compliances pertaining
to ESIC as on when required.
*Note: Procedural compliances shall be complied under the Catering Act instead of Shops
& Establishment Act, based on the applicability, wherever required.
Monthly Data
All monthly salary details must reach us by 1st of every month and all new joining and leaving of
employee must be informed well in advance.
Service Charges:
We will be charging a monthly charge of Rs.6, 000/- per store ( as on date 14 Store Hyderabad 9 & Bangalore 5) i.e. monthly Rs 84,000 Plus service tax as applicable. Further in regards to the
respective Notices as arrived in Bangalore we will revert on the same by Monday morning between
11 to 11:30am will all commercial etc. & will close the said issue.
We hope the above is in order and will match your expectations. In case there are any issues which
may not have been mentioned or missed out by us or you may want to add, please feel free to send
us your feedback. This will enable us to further clarify the issues at stake and accordingly clarify our
scope of the above assignment. Assuring you of the best of our services at all times and looking
forward to a long and fruitful relationship with your Company.
Yours faithfully,
For Prakash Consultancy Services
Prakash Kagalwala
Proprietor