labour compliances colpal

7/31/2019 Labour Compliances COLPAL

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Serial

NoForms Description Of the Form

Section/Clause/Su

b-clause

Schedule Of Submission/

MaintenanceSubmitting Authority

1 Form I

Application For Registration of

Establishments employing contract

labour

Rule 17(1) As & when required

Registering Officer of the

area in which the

establishment sought to

be registered is located

2 Form II Certificate Of Registration Rule 18(1)

3 Form III Register Of Establishments Rule 18(3)

4 Form IV Application For Licence Rule 21(1)

5 Form VForm Of Certificate By Principal

EmployerRule 21(2) As & when required

6 Form V-A Application for the adjsutment of securitydeposit

Rule 24(1-A)

7 Form VIForm of licence granted by the Office Of

the licensing officerRule 25(1)

8 Form VI-ANotice of Commencement/ Completion

Of Contract Work by the licenceeRule 25(2)(viii)

Within 15 days of

commencement &

completion of contract work

Inspector appointed

under Sec. 28

9 Form VI-B

Notice Of Comencement/ Completion of

contract work by the employer for each

contractor

Rule 81(3)

Within 15 days of

commencement &

completion of contract work

under each contractor

Inspector appointed

under Sec. 28

10 Form VII Application for renewal of licences Rule 29(2)

Display of the abstract and the rules and notice showing Rate work, Period work etc

The Act is applicable to every establishment in which 20 or more workmen are employed as contract labour or were so emplo

months. [section 1(3)(a)] . Contract Labour Act will not apply to establishment where work of an intermittent or casual nature is

Compliances to be met

THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RU

Applicability

To be granted by the registering officer to t

To be maintained by the Registering Off icer showing

To be submitted by the contractor for grant of a licen

Issued by the Princip

Application to be made by the Contractor t

To be granted by the licensing officer

To be applied to the licensing officer by the contractor


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11 Form VIIIApplication for temporary registration of

establishments employing contract labourRule 32(2)

When conditions arise

requiring the employment of

contract labour immediately

and estimated to last not

more than 15 days


area in which the



12 Form IX Temporary Certificate Of Registration Rule 32(3)

13 Form X Application for temporary Licence Rule 32(2)

14 Form XI Temporary Licence Rule 32(3)15 Form XII Register Of Contractors Rule 74

16 Form XIIIRegister of Workmen employed by the

contractorRule 75

17 Form XIV Employment Card Rule 76

18 Form XV Service Certificate Rule 77

19 Form XVI Muster Roll Rule 78(1)(a)(i)

20 Form XVII Register Of Wages Rule 78(1)(a)(i)

21 Form XVIII Register Of Wages cum Muster Roll Rule 78(1)(a)(i)

22 Form XIX Wage Slip Rule 78(1)(b)

23 Form XXRegister of deductions for damage or

loss Rule 78(1)(a)(ii)

24 Form XXI Register Of Fines Rule 78(1)(a)(ii)

25 Form XXII Register Of Advances Rule 78(1)(a)(ii)

26 Form XXIII Register Of Overtime Rule 78(1)(a)(iii)

27 Form XXIVReturn to be sent by the contractor to the

licensing officerRule 82(1)

28 Form XXIAnnual Return Of Principal Employer to

be sent to the Registering OfficerRule 82(2)

Before 15th February

following the end of the year

to which it relates


area in which the



To be maintained By the Princip

To be granted by the registering officer to t

To be submitted by the contractor for grant of a licen

To be granted by the licensing officer

To be maintained by the contractor in respect of ea

contract labour



To be maintained by the contractor recording therein

To be sent by the contractor in duplicate to the licensi

from the close of half y

To be issued by the contractor to the workmen atleast

To be maintained by the contractor in respect of each r

employs contract labo

To be issued by the contractor to each worker within

To be issued by the contractor to the workman whose





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application to be accompaniedby a DD showing payment of

fees for registration; application

shall be personally delivered or

sent by registered post

To be submitted by the

contractor

To be submitted by the Principal

Employer

yed anytime during last 12

performed. [section 1(5)(a

ES, 1971

e Principal Employer

particulars of establishments in

e to the licensing officer of the

al Employer to the contractor

the licensing Officer

o the Contractor

ithin 30 days before the date on


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application to be accompanied

by a DD showing payment of

fees for registration; application

shall be personally delivered or

sent by registered post

l Employer

e Principal Employer

ce to the licensing officer of the

o the Contractor

ch work on which he engages



he number of hours, and wages

ing officer not later than 30 days

ar

a day prior to the disbursement of

egistered establishment where he

r

3 days of employment of worker

ervices have been terminated for





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This Act is applicable to a factory & includes any premises including the predicts there

a Every employer of an establishment shall maintain a register of wages in Form

b Every employer shall by the 31st January , every year forward to the Welfare

c

d

e Employee contribution--Rs 5

Employer contribution Rs 10

Deduction on Monthly Basis

S No

of the Punjab Shops and Commercial Establishment Act, 1958, in which, on any day, te

All fines realized from the employees and unpaid accumulations during the q

employer by the 1st May, the 1st August, the 1st November and the 1st Fe

alongwi

Punjab Shops & Establishment

Every employer shall pay, all fines realized from the employees & remaining un

draft or cheque drawn on any schedule Bank duly crossed in fa

Applicability



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Please find Attached the Process calendar chart

Within 7 days

The Punjab Shops & CommercialEstablishmentsAct, 1958Form G--- Any ch

Every three years

The Punjab Shops & CommercialEstablishments Act, 1958Form F Renewal


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f wherein and also includes a shop or a commercial establishment within the meaning

-A and a consolidated register of unclaimed wages and fines in Form-B

ommissioner, a copy of the abstract from the register in Form-B pertaining to the previous year. (Rul

Particulars

n or more employees are employed or were employed during the preceding twelve months.

arters, ending the 31st March, the 30th June, the 30th September and the 31st December shall

urary, succeeding such quarter and a statement giving particulars of the amounts so paid shall be s

h such payment to the Welfare Commissioner.

ct 1958 & Labour Welfare Fund

tilized and all unpaid accumulations held by the employer, in cash or by money order or by postal ord

vour of the 'Welfare Commissioner, Haryana, 30 Bays Building, Sector 17, 2nd Floor, Room No. 51, Chandigarh


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nge in form submitted at theregistration of establishment

f Registration


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e-22)

be paid by the

bmitted by him

er or by demand


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Every factory, mine or plantation (including those belonging to Government) an

To every shop or establishment wherein 10 or more persons are employed

a Maintaining Maternity Benefit Register

b Filing Annual Returns for the year on or before 31st January every year.

c Advance Payment to the concened employee on receipt of application.

Particulars

Display of the abstract and the rules.

Maternity

Applicability


S No


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Remarks

Benefit Act


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Applicable to every establishment in which 20 or more persons are employed & Every employee dwages and DA upto Rs. 10,500/- will be eligible to become a member

Remarks

Applicability

EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1950


Particulars


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S.N

o

Type &

Nature Of

Document

Description Of the FormRelevant

ClauseSchedule Of Submission/ Maintenance Submitting Authority

1 Form A Notice Of Opening Rule 3 (1)Within 30 days from which the rules

become applicable

Concerned controlling authority of the

area

2 Form B Notice Of Change Rule 3 (2) Within 30 days of any change in theparticulars of the establishment like

name, address or nature of business

Concerned controlling authority of thearea

3 Form C Notice Of Closure Rule 3 (3)Atleast 60 days before the intended

closure of the business

Concerned controlling authority of the

area

4 Form DNotice for excluding husband from

familyRule 5 (1)

5 Form ENotice of withdrawal of notice for

excluding husband from familyRule 5 (2)

6 Form F Nomination Rule 6 (1)

7 Form G Fresh Nomination Rule 6 (3)

8 Form H Modification Of Nomination Rule 6 (4)

9 Form I Application for gratuity by anemployee

Rule 7 (1)

10 Form J Application for gratuity by a nominee Rule 7 (2)

11 Form K Application for gratuity by a legal heir Rule 7 (3)

12 Form L Notice for payment of gratuity Rule 8 (1)

Display of the abstract and the Rules

To be submitted by the employee to the employer in triplicate. The employer aft

forwards a copy to the concerned controlling authority of the area.

To be submitted by the employee withdrawing the notice in form D to the emp

triplicate. The employer after receipt forwards a copy to the concerned controllin

of the area.

To be submitted by the employee to the employer in duplicate. The employer withof the receipt of nomination , verify with the service particulars and after attestati

back a copy to the employee.

To be submitted by the employee within 90 days of acquiring a family to the e

To be submitted by the employee to the employer , in cases including where a

predeceases an employee

To be submitted by the employee, eligible for payment of gratuity to the employerdays from which the gratuity becomes payable.

To be submitted by the nominee of an employee to the employer within 30 days

date of gratuity payable to him/her. For this purpose an application in plain paper

be accepted

To be submitted by the legal heir of an employee, eligible for payment of gratuit

employer, within 1 year from the date of gratuity payable to him/her

On verification of claims made for payment of gratuity, the employer , within 15

receipt of an application , issue a notice to the applicant employee , his nomine

heir, specifying the amount of gratuity payable and fixing a date of payment not l

the 30th day of receipt of the application.


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13 Form M Notice rejecting payment of gratuity Rule 8 (1)

14 Form N Application for direction Rule 10 (1)

15 Form ONotice for appearance before the

controlling authorityRule 11 (1)

16 Form P Summons Rule 14

17 Form QParticulars of application under

Section 7Rule 16(1)

18 Form R Notice for payment of Gratuity Rule 17

19 Form SNotice for payment of Gratuity as

determined by appellate authorityRule 18(8)

20 Form T Application for recovery of gratuity Rule 19

21 Form UDisplay of abstract of the act and

rulesRule 20

On verification of claims made for payment of gratuity, if the claim is found inadmi

employer may issue a notice to the applicant employee, his nominee or legal

specifying the reasons why the claim is found inadmissible

In cases wherein the employer refuses to accept a claim application or issues

specifying a amount of gratuity which is considered less by the applicant or fails

notice under rule 8, the claimant employee/ his nominee/ legal heir may within 9

occurrence of cause for application, apply in form N to the concerned controlling

the area for issuing a direction

The employer to display an abstract of the act and rules framed thereunder in En

language understood by the majority of employees at a conspicuous place or nea

entrance of the establishment

On receipt of form N , the concerned controlling authority of the area may call

applicant and the employer to appear before him on a specified date, time an

The controlling authority may , at any stage of proceedings, issue summons to th

or the employer to produce evidences, documents etc.

The controlling authority to record the particulars of each case in form

on subsequent verification of the genuineness of the claims made, the controllin

to issue a notice , specifying to the employer , the amount of gratuity payable anthe employer for payment of gratuity within 30 days of receipt of notice.

The controlling authority on receipt of the decision of the appellate authority, m

direction for payment of gratuity and issue a notice to the employer, specifying th

amount of gratuity and directing payment within 15 days of receipt of notice by the

In situations wherein, the employer fails to pay the gratuity due under the act in a

with the notice of the controlling authority , the employee/his nominee/legal heir m

the controlling authority in duplicate for recovery


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r receipt

loyer in

authority

in 30 dayson return

ployer

ominee

, within 30

from the

may also

, to the

days of

or legal

ater than


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issible, the

heir ,

a notice

o issue a

0 days of

uthority of

lish and a

r the main

pon the

place.

applicant

authority

directing

dify his

modified

employer.

cordance

ay apply to


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S.N

o

Type &

Nature Of

Document

Description Of the Form Relevant ClauseSchedule Of Submission/

MaintenanceSubmitting Authority Remarks

1 Form I Rule 21(4) Register Of Fines Ought to be up to date

2 Form II Rule 21(4)

Register of deductions for damage or loss caused

to the employer, by the neglect or default of the

employed persons

Ought to be up to date

3 Form III Rule 21(4-A) Annual Return By Ist February each year

4 Form IV Rule 25(2) Register Of Overtime Ought to be up to date

5 Form V Rule 26(5) Muster Roll Ought to be up to date

6 Form VI Section 20(2)

7 Form VI- A Section 21(1)

8 Form VII Section 20(2)Form of application by an Inspector or person

acting with the permission of authority

to be presented within 6 monthsfrom the date of payment of

minimum wages

Authority appointed under

the act.

9 Form VIII Section 20(2)Form in authority in favour of a legal

practitioner/official of a registered trade union

to be presented within 6 months

from the date of payment of

minimum wages

Authority appointed under

the act.

10 Form IX Section 20(3)Form Of Summons to the opponent to appaear

before the authority

11 Form IX-A Rule 22 Abstracts of the Minimum Wages ActTo be displayed at the factory

premises

12 Form X Rule 26(1) Register Of Wages Ought to be up to date for everywage period

13 Form XI Rule 26(2) Wage SlipOught to be issued every wage

period

When an application under section 20 is entertained , the

authority shall hear the applicant & the employer.

Display of the abstract and the Rules

Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of

registered trade union/legal practitioner may apply

Form for a single application in respect of any number of employees employed in scheduled employment.

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