mapics xa version 2, release 6

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Manufacturing Accounting and Production Information ControlSystem Extended Advantage (MAPICS XA)International Financial Management Users Guide

Document Number: SB35-0435-7

Published by MAPICS, Inc. in Alpharetta, Georgia USA

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Notices

Changes are made periodically to the information herein; any such changes will be reported in subsequent revisions.

This document contains examples of data and reports used in daily business operations. To illustrate them as completely as possible, theexamples contain the names of individuals, companies, brands, and products. All of these names are fictitious, and any similarity to thenames and addresses used by an actual business enterprise is entirely coincidental.

Trademarks and service marks

MAPICS, XA, Point.Man, Thru-Put, and Maincor are trademarks of MAPICS, Inc.

The following are registered trademarks of IBM Corporation in the United States and/or other countries:AS/400IBMOfficeVisionOperating System/2Operating System/400OS/2OS/400PS/2

Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or othercountries.

All other brand and product names may be trademarks of their respective owners.

Eighth Edition (June 2000)

This edition applies to the International Financial Management application, program number 5733-M7N, for the AS/400 ManufacturingAccounting and Production Information Control System Extended Advantage (MAPICS XA), Version 2, Release 6, and to all subsequentreleases and modifications until otherwise indicated in new editions. Make sure you are using the correct edition for the level of product.

Order publications through your MAPICS representative. Publications are not stocked at the address given below.

A form for your comments appears at the back of this publication. If the form has been removed, address your comments to:

MAPICS, Inc.1000 Windward Concourse ParkwaySuite 100Alpharetta, Georgia 30005USAAttn: Information Development

When you send information to MAPICS, Inc., you grant MAPICS a non-exclusive right to use or distribute the information in any way itbelieves appropriate without incurring any obligation to you.

Please note that the International Financial Management module was originally developed by and is provided to MAPICS, Inc. underlicense from Synon Corporation, USA.

Portions Copyright 1993, 2000 MAPICS Inc.; Portions Copyright 1993, 2000, Synon Corporation under exclusive license to MAPICS,Inc. All rights reserved.

Contents Index Exit Page iii To the reader

To the readerThis book contains the information you need to understand and run this application. The information in thisbook applies only to MAPICS XA.

For a complete list of the books in the MAPICS XA library, see the bibliography included on the MAPICSdocumentation CD.

Before you beginIf you are not familiar with the AS/400* system, please complete the AS/400 system education for the basicoperating concepts of the AS/400 system.

What this book containsChapters 1 and 2 acquaint you with the application. Use these chapters to understand how this applicationworks and what you need to know to manage it.

The next group of chapters describe the options on the IFM menus. For example, Chapter 3 containsinformation about option 1 of the Main Menu. Each chapter includes information about how to use the panelsassociated with the options.

Use the appendixes to help you implement IFM, learn how to use the IFM interface, understand thedefinitions of the table files, work with the tutorial for setting up structures, and use the Legacy System Bridge.

If you have any trouble following the instructions in this book, note your problems on the Evaluation Form inthe back of the book and mail the form. If the form has been removed, mail your comments to the address onthe back of the title page of this publication.

Contents Index Exit Page iv Summary of changes

Summary of changesThe following are the new and updated IFM functions. The menu listed is the primary menu associated withthe function.

New and updated functions Legacy System Bridge functionality has been expanded to include importing attribute data. Menu

AM5MA0, option 12 Legacy System Bridge Work with extract transactions is affected. Cash can be simultaneously allocated from an allocation entity to multiple member entities. A negative

allocation balance is now allowed within the allocation process. The following menus are affected:- AM5M10: option 1 Work with Transactions, option 4 Short Cash Entry option 6 Apply Cash

Receipts to Invoices- AM5M20: option 2 Work with Transactions, option 4 Short Cash Entry, option 5 Apply Cash

Receipts To Invoices- AM5M26: option 10 Work with Transactions- AM5M30: option 2 Work with Transactions- AM5M35: option 7 Short Cash Entry, option 14 Work with Transactions- AM5M3B: option 5 Work with Transactions- AM5M40: option 2 Work with Transactions- AM5M44: option 5 Work with Transactions- AM5M4Y: option 5 Work with Transactions- AM5MC0: option 1 Short Cash Entry

When a compound tax is calculated, the base for the tax can be either the primary tax amount and theoriginal base amount added together or the primary tax amount only. The following menus are affected:AM5M69: option 10 Work with Tax Condition Priorities, and option 11 Simulate Tax Calculation.

IFM functionality has been enhanced to provide for more detailed accumulation of 1099 expenditureinformation for tax reporting purposes. Changes include

- accumulation/generation of 1099 information sorted by financial division- accumulation of transaction amounts to multiple boxes on 1099 forms- greater ability to audit the detail transactions which accumulate to the 1099 forms printed- generation of 1099-MISC form in accordance with United States Internal Revenue Service guidelines

in either paper or magnetic media format- format of Personal account tax identifiers changed to 11 characters- warning messages from transaction posting regarding possible missing tax report classes- user-initiated re-accumulation of 1099 data by financial division and/or entity allowed- re-running and re-printing of previous years 1099 forms allowed- charge code defaulting by personal account to charge line entry

The following menus are affected:- AM5M10: option 1 Work with Transactions, option 3 Short Invoice Entry- AM5M3A: option 10 Work with 1099 Tax Accumulation

Contents Index Exit Page v Summary of changes

- AM5M61: option 1 Work with Administrative Divisions, option 4 Work with Financial Divisions- AM5M63: option 2 Work with Personal Accounts- AM5M69: option 13 Work with 1099 Tax Report Class, option 14 Work with 1099 Tax Accumulation- AM5M95: option 3 Work with Charges, option 4 Work with 1099 Tax Report Classes

Multiple ledger periods within the same financial division can be simultaneously opened and closed.Menu AM5M61, option 8 Work with Ledgers is affected.

The work with extracts screen now shows the status of AM57X and the number of pending transactions.The permanent lock on the extract after the end of a submitted extract run is repaired. Ending or holdingAM57X (a controlled end) will now complete a transaction rather than completing it after bringing overone G/L line. Menu AM5M50, option 5 Work with Extracts is affected.

When you are deleting a unit using F16=Delete on the Unit panel (YAGSE1R), IFM will now check to seeif the unit is in use. If it is in use, the deletion will not be allowed.

When you are deleting a nature using F16=Delete on the Nature panel (YACVE1R), IFM will now check tosee if the nature is in use. If it is in use, the deletion will not be allowed.

Other minor enhancements include the following:- The From positioner on the Cash book reconciliation panel (YAPNDFR) has been changed to a

From/To positioner.- Cursor positioning has been enhanced on the Short invoice entry panel (YAEXETR).- A Position to: user field has been added to the Entity diary panel (YAACDFR).- A default has been added for the Last endorser entity field on the Deferred Payment panel

(UAECPVR).- An Endorsed checks field and a Checks issued field have been added to the Payment list totals panel

(YAX1D1R).- You can now select more than one GRN in the invoice matching routines.- A default has been added for the multiplier/divider when currency override is used in the invoice

matching routines.- All pending transactions are included when calculating the quantity to match in the invoice matching

routines.

Contents Index Exit Page vi Summary of changes

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Contents

To the reader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iiiBefore you begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iiiWhat this book contains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Summary of changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ivNew and updated functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv

Chapter 1. Introducing IFM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1Establishing accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2Storing financial information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

General ledger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4Personal ledgers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4Cash books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Processing transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5Using entities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6Generating reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7Systems Installed with IFM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7Overview of euro currency support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Application functional enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10Toggle among currencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14Using eWorkPlace with MAPICS XA documentation . . . . . . . . . . . . . . . . . . . . . . .1-14

Chapter 2. Managing IFM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1Organizing accounts in the IFM format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Account conversion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1Account re-engineering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Establishing security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2Using IFM with the other MAPICS XA applications . . . . . . . . . . . . . . . . . . . . . . . . .2-2

IFM single maintenance system (SMS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3IFM and taxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8IFM and Customer Order Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8IFM and fixed assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10IFM and the general ledger interface (GLI) . . . . . . . . . . . . . . . . . . . . . . . . . .2-12IFM and Payroll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14IFM and Purchasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

Using IFM with applications outside MAPICS XA . . . . . . . . . . . . . . . . . . . . . . . . .2-19Understanding the Legacy System Bridge functions . . . . . . . . . . . . . . . . . . .2-19Understanding the transaction processor program . . . . . . . . . . . . . . . . . . . .2-22Using the Legacy System Bridge function . . . . . . . . . . . . . . . . . . . . . . . . . . .2-23

Using journaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24Using VAT rounding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24Using deferred checks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24Using IFM menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-25

Chapter 3. Transaction Entry Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1Option 1. Work With Transactions (AM5M10) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Option 2. Work With Batch Transactions (AM5M10) . . . . . . . . . . . . . . . . . . . . . . .3-34Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

Option 3. Short Invoice Entry (AM5M10) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

Contents Index Exit Page viii

Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

Option 4. Short Cash Entry (AM5M10) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-41Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-41Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-41

Option 5. Short Journal Entry (AM5M10) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-45Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-45Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-45

Option 6. Apply Cash Receipts To Invoices (AM5M10) . . . . . . . . . . . . . . . . . . . .3-47Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-47Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-48

Option 7. Work With Payment Lists (AM5M10) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-52Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-52Generating payments in country-specific formats . . . . . . . . . . . . . . . . . . . . .3-55Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-55

Option 8. Other Accounts Receivable Transaction Entry Tasks (AM5M10)>> . . .3-71Option 1. Repeating Transactions (AM5M26) . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-71


Option 2. Lock-Box Cash Receipts (AM5M26) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-74Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-74Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-75

Option 3. Generate Notes (AM5M26) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-78Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-78Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-79

Option 4. Note Collection Lists (AM5M26) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-83Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-83Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-85Generating transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-93

Option 5. Create Interdivision Transfers (AM5M26) . . . . . . . . . . . . . . . . . . . . . . .3-95Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-95Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-96

Option 6. Clear In-transit Cash Items (AM5M26) . . . . . . . . . . . . . . . . . . . . . . . . .3-98Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-98Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-98

Option 7. Log Bank Return Information (AM5M26) . . . . . . . . . . . . . . . . . . . . . . . .3-99Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-99Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-99

Option 8. Review Approval Lines - Current User (AM5M26) . . . . . . . . . . . . . . .3-100Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-100Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-100

Option 9. Review Approval Lines (AM5M26) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-101Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-101Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-101

Option 10. Work With Transactions (AM5M26) . . . . . . . . . . . . . . . . . . . . . . . . . .3-103Option 9. Other Accounts Payable Transaction Entry Tasks (AM5M10)>> . . . .3-104Option 1. Repeating Transactions (AM5M35) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-104Option 2. Generate Notes (AM5M35) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-104Option 3. Note Collection Lists (AM5M35) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-104Option 4. Re-edit P.O. Related Invoices (AM5M35) . . . . . . . . . . . . . . . . . . . . . .3-104

Understanding the option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-104Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-105

Option 5. Generate Invoices From Goods Received (AM5M35) . . . . . . . . . . . .3-106

Contents Index Exit Page ix

Understanding the option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-106Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-106

Option 6. Generate Invoices From One Goods Received (AM5M35) . . . . . . . . .3-109Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-109

Option 7. Short Cash (AM5M35) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-111Option 8. Clear In-transit Cash Items (AM5M35) . . . . . . . . . . . . . . . . . . . . . . . .3-111Option 9. Review Approval Lines - Current User (AM5M35) . . . . . . . . . . . . . . .3-111Option 10. Review Approval Lines (AM5M35) . . . . . . . . . . . . . . . . . . . . . . . . . .3-111Option 11. Audit Check Numbers (AM5M35) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-112

Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-112Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-112

Option 12. Record Inter-Bank Transfers (AM5M35) . . . . . . . . . . . . . . . . . . . . . .3-114Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-114Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-114

Option 13. Log Bank Return Information (AM5M35) . . . . . . . . . . . . . . . . . . . . . .3-115Option 14. Work With Transactions (AM5M35) . . . . . . . . . . . . . . . . . . . . . . . . . .3-116Option 10. Other General Ledger Transaction Entry Tasks (AM5M10)>> . . . . .3-117Option 1. Repeating Transactions (AM5M44) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-117Option 2. Apportionments (AM5M44)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-118Option 1. Work With Apportionment Criteria (AM5M4Y) . . . . . . . . . . . . . . . . . . .3-118


Option 2. Work With Apportionments (AM5M4Y) . . . . . . . . . . . . . . . . . . . . . . . .3-120Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-120Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-121

Option 3. Work With Apportionment Lists (AM5M4Y) . . . . . . . . . . . . . . . . . . . . .3-123Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-123Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-123

Option 4. Work With Apportionment Requests (AM5M4Y) . . . . . . . . . . . . . . . . .3-125Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-125Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-125

Option 5. Work With Transactions (AM5M4Y) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-127Option 6. General Ledger Inquiry (AM5M4Y) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-127Option 3. Review Approval Lines-Current User (AM5M44) . . . . . . . . . . . . . . . .3-127Option 4. Review Approval Lines (AM5M44) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-127Option 5. Work With Transactions (AM5M44) . . . . . . . . . . . . . . . . . . . . . . . . . . .3-127Option 11. Table Maintenance (AM5M10)>> . . . . . . . . . . . . . . . . . . . . . . . . . . .3-127Option 12. Inquiries (AM5M10)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-127Option 13. Transaction Lists (AM5M10)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-128

Chapter 4. Accounts Receivable Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1Option 1. Short Invoice Entry (AM5M20) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1Option 2. Work With Transactions (AM5M20) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1Option 3. Work With Batch Transactions (AM5M20) . . . . . . . . . . . . . . . . . . . . . . . .4-1Option 4. Short Cash Entry (AM5M20) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1Option 5. Apply Cash Receipts To Invoices (AM5M20) . . . . . . . . . . . . . . . . . . . . .4-2Option 6. Other Accounts Receivable Transaction Entry Tasks (AM5M20)>> . . . .4-2Option 7. Personal Ledger Inquiry (AM5M20) . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2Option 8. Inquiries (AM5M20)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2Option 9. Accounts Receivable Periodic Tasks (AM5M20)>> . . . . . . . . . . . . . . . .4-3Option 1. Create Period Accruals (AM5M2C) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3


Option 2. Reverse Accruals (AM5M2C) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Contents Index Exit Page x


Option 3. Accrue for Installment Interest (AM5M2C) . . . . . . . . . . . . . . . . . . . . . . .4-6Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

Option 4. Generate Statements (AM5M2C) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8

Option 5. Generate Finance Charge Transactions (AM5M2C) . . . . . . . . . . . . . . .4-11Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Option 6. Generate Exchange Gains / Losses (AM5M2C) . . . . . . . . . . . . . . . . . .4-13Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14

Option 7. Late Payment Interest Billing (AM5M2C) . . . . . . . . . . . . . . . . . . . . . . . .4-15Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15

Option 8. Audit Confirmation Letters (AM5M2C) . . . . . . . . . . . . . . . . . . . . . . . . . .4-16Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

Option 10. Accounts Receivable Collection Tasks (AM5M20)>> . . . . . . . . . . . . .4-22Option 1. Age Ledger Balances (AM5M2B) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22


Option 2. Extract Collection Status (AM5M2B) . . . . . . . . . . . . . . . . . . . . . . . . . . .4-25Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-25Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-25

Option 3. Work With Collection Status History (AM5M2B) . . . . . . . . . . . . . . . . . .4-26Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-26Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-27

Option 4. Collection Letters (AM5M2B) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-31Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-31Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-32

Option 11. Table Maintenance (AM5M20)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-37Option 12. Transaction Lists (AM5M20)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-37

Chapter 5. Accounts Payable Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1Option 1. Short Invoice Entry (AM5M30) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1Option 2. Work With Transactions (AM5M30) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1Option 3. Work With Batch Transactions (AM5M30) . . . . . . . . . . . . . . . . . . . . . . . .5-1Option 4. Work With Payment Lists (AM5M30) . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1Option 5. Other Accounts Payable Transaction Entry Tasks (AM5M30)>> . . . . . .5-1Option 6. Personal Ledger Inquiry (AM5M30) . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2Option 7. Inquiries (AM5M30)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2Option 8. Accounts Payable Periodic Tasks (AM5M30)>> . . . . . . . . . . . . . . . . . .5-3Option 1. Create Period Accruals (AM5M3A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3Option 2. Accrue for Installment Interest (AM5M3A) . . . . . . . . . . . . . . . . . . . . . . .5-3Option 3. Apply Prepayments (AM5M3A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3Option 4. Reverse Accruals (AM5M3A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3Option 5. Generate Exchange Gains / Losses (AM5M3A) . . . . . . . . . . . . . . . . . . .5-3Option 6. Offset Interdivision Transfer Invoices (AM5M3A) . . . . . . . . . . . . . . . . . .5-4


Option 7. Age Ledger Balances (AM5M3A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Contents Index Exit Page xi

Option 8. Generate Statements (AM5M3A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5Option 9. Audit Confirmation Letters (AM5M3A) . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5Option 10. Work with 1099 Tax Accumulation (AM5M3A) . . . . . . . . . . . . . . . . . . .5-5

Understanding the option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6

Option 9. Bank Reconciliation (AM5M30)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-10Option 1. Work With Bank Statements (AM5M3B) . . . . . . . . . . . . . . . . . . . . . . . .5-10


Option 2. Import Bank Statement (AM5M3B) . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-13Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14

Option 3. Reconcile Bank Accounts (AM5M3B) . . . . . . . . . . . . . . . . . . . . . . . . . .5-15Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-15Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-16

Option 4. Clear In-transit Cash Items (AM5M3B) . . . . . . . . . . . . . . . . . . . . . . . . .5-19Option 5. Work With Transactions (AM5M3B) . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-19Option 10. Table Maintenance (AM5M30)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-19Option 11. Transaction Lists (AM5M30)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-19

Chapter 6. General Ledger Processing Tasks . . . . . . . . . . . . . . . . . . . . . . . . . .6-1Option 1. Short Journal Entry (AM5M40) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1Option 2. Work With Transactions (AM5M40) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1Option 3. Work WIth Batch Transactions (AM5M40) . . . . . . . . . . . . . . . . . . . . . . . .6-1Option 4. Other General Ledger Transaction Entry Tasks (AM5M40)>> . . . . . . . .6-1Option 5. Budgeting (AM5M40)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2Option 1. Work With Budgets (AM5M47) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2


Option 2. Work With Budget Profiles (AM5M47) . . . . . . . . . . . . . . . . . . . . . . . . . .6-13Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-13Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-13

Option 3. General Ledger Inquiry (AM5M47) . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-15Option 4. Online General Ledger Reporting Inquiries (AM5M47) . . . . . . . . . . . . .6-15Option 6. General Ledger Inquiry (AM5M40) . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-15Option 7. Online General Ledger Reporting Inquiries (AM5M40) . . . . . . . . . . . . .6-15Option 8. General Ledger Listing (AM5M40) . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-16


Option 9. General Ledger Periodic Tasks (AM5M40)>> . . . . . . . . . . . . . . . . . . .6-18Option 1. Apply Prepayments (AM5M49) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-18


Option 2. Create Period Accruals (AM5M49) . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-18Option 3. Reverse Accruals (AM5M49) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-19Option 4. Generate Exchange Gains / Losses (AM5M49) . . . . . . . . . . . . . . . . . .6-19Option 5. Generate Balance Sheet Exchange Gains and Losses (AM5M49) . . .6-19


Option 6. Generate Opening Balances (AM5M49) . . . . . . . . . . . . . . . . . . . . . . . .6-20Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-20Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-20

Option 7. Translate General Ledger Balances (FAS 52) (AM5M49) . . . . . . . . . . .6-21Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-21

Contents Index Exit Page xii

Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-22Option 8. Reclassify General Ledger (AM5M49) . . . . . . . . . . . . . . . . . . . . . . . . .6-23


Option 9. Reclassify Personal Ledger (AM5M49) . . . . . . . . . . . . . . . . . . . . . . . . .6-24Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-24Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-24

Option 10. Reassign Journal Numbers (AM5M49) . . . . . . . . . . . . . . . . . . . . . . . .6-26Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-26Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-26

Option 11. Revalue Foreign Currency Ledger Balance (AM5M49) . . . . . . . . . . .6-27Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27

Option 10. Table Maintenance (AM5M40)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-28Option 11. Inquiries (AM5M40)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-28Option 12. Transaction Lists (AM5M40)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-28Option 13. General Ledger Reporting Tasks (AM5M40)>> . . . . . . . . . . . . . . . . .6-28

Chapter 7. General Ledger Reporting Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . .7-1Option 1. Work With Period Structures (AM5M50) . . . . . . . . . . . . . . . . . . . . . . . . .7-1

Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-1Structure terminology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-3

Option 2. Work With Unit Structures (AM5M50) . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-8

Option 3. Work With Nature Structures (AM5M50) . . . . . . . . . . . . . . . . . . . . . . . . .7-9Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

Option 4. Define Values (AM5M50)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12Option 1. Work With Value Definitions (AM5M54) . . . . . . . . . . . . . . . . . . . . . . . . .7-13


Option 2. Work With Value Lists (AM5M54) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-17Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-17Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-17

Option 3. Work With Value Formats (AM5M54) . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18

Option 5. Work With Extracts (AM5M50) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-20

Option 6. Work With Analyses (AM5M50) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-26

Option 7. Work With Analysis Lists (AM5M50) . . . . . . . . . . . . . . . . . . . . . . . . . . .7-41Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-41Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-41

Option 8. Online General Ledger Reporting Inquiries (AM5M50) . . . . . . . . . . . . .7-42Option 9. General Ledger Inquiry (AM5M50) . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-42Option 10. Table Maintenance (AM5M50)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-43Option 11. Inquiries (AM5M50)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-43Option 12. Transaction Lists (AM5M50)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-43Option 13. General Ledger Processing Tasks (AM5M50)>> . . . . . . . . . . . . . . . .7-43

Contents Index Exit Page xiii

Chapter 8. Table Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1Option 1. Division, Account, Period, and Ledger Tables (AM5M60)>> . . . . . . . . .8-1Option 1. Work With Administrative Divisions (AM5M61) . . . . . . . . . . . . . . . . . . . .8-1


Option 2. Work With Natures (AM5M61) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7

Option 3. Work With Periods (AM5M61) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9

Option 4. Work With Financial Divisions (AM5M61) . . . . . . . . . . . . . . . . . . . . . . .8-12Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-12Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-12

Option 5. Work With Units (AM5M61) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-18Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-18Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-18

Option 6. Work With Unit/Nature Combinations (AM5M61) . . . . . . . . . . . . . . . . .8-20Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-20Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-20

Option 7. Work With Interdivision Accounts (AM5M61) . . . . . . . . . . . . . . . . . . . .8-22Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-22Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-23

Option 8. Work With Ledgers (AM5M61) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-24Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-24Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-25

Option 9. Work With Personal Account Status (AM5M61) . . . . . . . . . . . . . . . . . .8-39Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-40Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-40

Option 10. Work With Charges (AM5M61) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-40Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-41Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-41

Option 2. Entity and Entity Related Tables (AM5M60)>> . . . . . . . . . . . . . . . . . . .8-42Option 1. Work With Entities (AM5M63) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-43


Option 2. Work With Personal Accounts (AM5M63) . . . . . . . . . . . . . . . . . . . . . . .8-65Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-65Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-66

Option 3. Work With Entity Groups (AM5M63) . . . . . . . . . . . . . . . . . . . . . . . . . . .8-71Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-72

Option 4. Work With Allocation Entities (AM5M63) . . . . . . . . . . . . . . . . . . . . . . . .8-74Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-74Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-74

Option 5. Work With Regions (AM5M63) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-75Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-75Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-75

Option 6. Work With Countries (AM5M63) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-76Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-76Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-76

Option 7. Work With States (AM5M63) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-76Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-76Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-76

Contents Index Exit Page xiv

Option 8. Work With Withholding Methods (AM5M63) . . . . . . . . . . . . . . . . . . . . .8-78Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-78Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-79

Option 9. Work With Interdivision Trade Partnerships (AM5M63) . . . . . . . . . . . . .8-80Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-80Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-80

Option 10. Personal Account Mass Create (AM5M63) . . . . . . . . . . . . . . . . . . . . .8-81Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-81Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-81

Option 3. Terms and Collections Tables (AM5M60)>> . . . . . . . . . . . . . . . . . . . .8-86Option 1. Work With Public Holiday Sets (AM5M64) . . . . . . . . . . . . . . . . . . . . . . .8-86


Option 2. Work With Date Methods (AM5M64) . . . . . . . . . . . . . . . . . . . . . . . . . . .8-87Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-87Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-88

Option 3. Work With Settlement Terms (AM5M64) . . . . . . . . . . . . . . . . . . . . . . . .8-89Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-89Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-89

Option 4. Work With Collection Status (AM5M64) . . . . . . . . . . . . . . . . . . . . . . . . .8-92Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-92Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-92

Option 5. Work With Aging Structures (AM5M64) . . . . . . . . . . . . . . . . . . . . . . . . .8-93Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-93Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-94

Option 6. Work With Reasons for Dispute (AM5M64) . . . . . . . . . . . . . . . . . . . . . .8-97Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-97Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-97

Option 7. Work With Settlement Methods (AM5M64) . . . . . . . . . . . . . . . . . . . . . .8-99Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-99Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-99

Option 8. Work With Personal Account Status (AM5M64) . . . . . . . . . . . . . . . . .8-100Option 9. Work With Note Methods (AM5M64) . . . . . . . . . . . . . . . . . . . . . . . . . .8-100


Option 10. Work With Installment Methods (AM5M64) . . . . . . . . . . . . . . . . . . . .8-104Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-104Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-104

Option 11. Work With Installment Percent Methods (AM5M64) . . . . . . . . . . . . .8-106Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-106Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-107

Option 4. Currency Tables (AM5M60)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-108Option 1. Work With Currencies (AM5M65) . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-108

Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-108Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-111Work with Currency Euro Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-112Creating or changing a currency euro status record . . . . . . . . . . . . . . . . . .8-113

Option 2. Work With Exchange Rate Sets (AM5M65) . . . . . . . . . . . . . . . . . . . . .8-114Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-114Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-116

Option 3. Work With Current Exchange Rates (AM5M65) . . . . . . . . . . . . . . . . .8-116Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-116Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-117

Contents Index Exit Page xv

Option 4. Work With Currency Contracts (AM5M65) . . . . . . . . . . . . . . . . . . . . .8-119Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-119Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-119

Option 5. Work With Foreign Currency Accounts (AM5M65) . . . . . . . . . . . . . . .8-121Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-121Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-121

Option 6. Enter Fast Exchange Rate Update (AM5M65) . . . . . . . . . . . . . . . . . .8-122Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-122Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-122

Option 7. Currency Conversion Simulator (AM5M65) . . . . . . . . . . . . . . . . . . . . .8-122Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-122Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-122

Option 5. Bank Tables (AM5M60)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-123Option 1. Work With Bank Account Formats (AM5M66) . . . . . . . . . . . . . . . . . . .8-123


Option 2. Work With Entities for Banks (AM5M66) . . . . . . . . . . . . . . . . . . . . . . .8-126Option 3. Work With Bank Instruction Codes (AM5M66) . . . . . . . . . . . . . . . . . .8-126


Option 4. Work With Bank Transaction Types (AM5M66) . . . . . . . . . . . . . . . . . .8-127Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-127Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-127

Option 5. Work With Banks (AM5M66) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-128Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-128Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-128

Option 6. Work With Ledgers - Cash Books (AM5M66) . . . . . . . . . . . . . . . . . . .8-129Option 7. Work With Transmittal Codes (AM5M66) . . . . . . . . . . . . . . . . . . . . . . .8-130


Option 6. Apportionments, Reclassifications, Books, Journals (AM5M60)>> . .8-131Option 1. Work With Apportionment Criteria (AM5M67) . . . . . . . . . . . . . . . . . . .8-131Option 2. Work With Apportionments (AM5M67) . . . . . . . . . . . . . . . . . . . . . . . .8-131Option 3. Work With Apportionment Lists (AM5M67) . . . . . . . . . . . . . . . . . . . . .8-131Option 4. Work With G/L Reclassification Sets (AM5M67) . . . . . . . . . . . . . . . . .8-132


Option 5. Work With Books (AM5M67) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-133Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-133Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-133

Option 6. Work With Journal Types (AM5M67) . . . . . . . . . . . . . . . . . . . . . . . . . .8-134Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-134Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-134

Option 7. Transaction and Attribute Tables (AM5M60)>> . . . . . . . . . . . . . . . . .8-136Option 1. Work With Transaction Templates (AM5M68) . . . . . . . . . . . . . . . . . . .8-136


Option 2. Work With Document Types (AM5M68) . . . . . . . . . . . . . . . . . . . . . . .8-138Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-138Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-139

Option 3. Work With Transaction Types (AM5M68) . . . . . . . . . . . . . . . . . . . . . .8-140Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-140Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-140

Contents Index Exit Page xvi

Option 4. Work With Books (AM5M68) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-141Option 5. Work With Journal Types (AM5M68) . . . . . . . . . . . . . . . . . . . . . . . . . .8-141Option 6. Work With Transaction Control Records (AM5M68) . . . . . . . . . . . . . .8-141


Option 7. Work With Attribute Classes (AM5M68) . . . . . . . . . . . . . . . . . . . . . . .8-145Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-145Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-145

Option 8. Work With Attribute Lists (AM5M68) . . . . . . . . . . . . . . . . . . . . . . . . . .8-146Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-147Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-147

Option 9. Work With Transaction Line Control Records (AM5M68) . . . . . . . . . .8-148Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-148Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-149

Option 10. Work With Attribute Analysis (AM5M68) . . . . . . . . . . . . . . . . . . . . . .8-149Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-150Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-150

Option 8. Tax Tables (AM5M60)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-157Option 1. Work With Tax Codes (AM5M69) . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-157Option 2. Work With Tax Group Codes (AM5M69) . . . . . . . . . . . . . . . . . . . . . . .8-157Option 3. Work With Tax Code Results (AM5M69) . . . . . . . . . . . . . . . . . . . . . . .8-157


Option 4. Work With Countries (AM5M69) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-166Option 5. Work With States (AM5M69) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-166Option 6. Work With Tax Suffix Codes (AM5M69) . . . . . . . . . . . . . . . . . . . . . . . .8-166Option 7. Work With Tax Indicator Codes (AM5M69) . . . . . . . . . . . . . . . . . . . . .8-166Option 8. Work With Item Tax Classes (AM5M69) . . . . . . . . . . . . . . . . . . . . . . .8-167


Option 9. Work With Tax Transaction Types (AM5M69) . . . . . . . . . . . . . . . . . . .8-169Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-169Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-169

Option 10. Work With Tax Condition Priorities (AM5M69) . . . . . . . . . . . . . . . . . .8-170Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-170Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-175

Option 11. Simulate Tax Calculation (AM5M69) . . . . . . . . . . . . . . . . . . . . . . . . .8-180Option 12. Withholding Tax Tables (AM5M69) . . . . . . . . . . . . . . . . . . . . . . . . . .8-181

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-181Understanding this function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-182Working with administrative divisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-186Creating and maintaining withholding tax tables . . . . . . . . . . . . . . . . . . . . .8-187Option 1. Work with subjects to withholding . . . . . . . . . . . . . . . . . . . . . . . .8-189Option 2. Work with withholding calculation . . . . . . . . . . . . . . . . . . . . . . . . .8-190Option 3. Work with withholding sequences . . . . . . . . . . . . . . . . . . . . . . . . .8-192Option 4. Work with graduated tax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-194Option 5. Work with cumulative graduated tax . . . . . . . . . . . . . . . . . . . . . . .8-196Option 6. Work with pseudo invoice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-197Updating personal accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-199Updating charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-201Generating payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-204

Option 13. Work With 1099 Tax Report Classes (AM5M69) . . . . . . . . . . . . . . . .8-209Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-209

Contents Index Exit Page xvii

Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-209Option 14. Work With 1099 Boxes (AM5M69) . . . . . . . . . . . . . . . . . . . . . . . . . . .8-211


Chapter 9. Inquiries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1Option 1. Personal Ledger Inquiry (AM5M70) . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1


Option 2. Cashbook Inquiry (AM5M70) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7

Option 3. General Ledger Inquiry (AM5M70) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-8Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-8Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-8

Option 4. Transaction Inquiry (AM5M70) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-10Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-10Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-11

Option 5. Review Entity Diary (AM5M70) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12

Option 6. Simulate Tax Calculation (AM5M70) . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13

Option 7. Document Tax Estimate Inquiry (AM5M70) . . . . . . . . . . . . . . . . . . . . . .9-17Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-17Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-18

Option 8. Online General Ledger Reporting Inquiries (AM5M70) . . . . . . . . . . . . .9-20Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-20Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-22

Option 9. P.O. Related Invoices and Credits (AM5M70) . . . . . . . . . . . . . . . . . . .9-27Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-27Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-27

Option 10. Online Business Inquiry (AM5M70) . . . . . . . . . . . . . . . . . . . . . . . . . . .9-28Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-28Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-28

Chapter 10. Transaction Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-1Option 1. List Transactions (AM5M80) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-1

Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-1How to use this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-1

Option 2. General Ledger Listing (AM5M80) . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2Option 3. List Deposits (AM5M80) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2


Option 4. Generate Cash Commitment Analysis (AM5M80) . . . . . . . . . . . . . . . . .10-4Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4

Option 5. Generate Tax Analysis (AM5M80) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-5Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-5Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-5

Option 6. Generate Attribute Analysis Extract (AM5M80) . . . . . . . . . . . . . . . . . . .10-6Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6

Contents Index Exit Page xviii

Option 7. Generate Personal Account Exceptions Report (AM5M80) . . . . . . . . .10-8Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8

Option 8. List Disputed Invoices (AM5M80) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9

Option 9. Tax Worksheet (AM5M80) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10

Option 10. Work With Attribute Analysis (AM5M80) . . . . . . . . . . . . . . . . . . . . . .10-10

Chapter 11. Implementation Table Set-up . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-1Option 1. Mandatory Tables (AM5M90)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2Option 1. Work With Currency IDs (AM5M91) . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2Option 2. Work With Value Formats (AM5M91) . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2Option 3. Work With Administrative Divisions (AM5M91) . . . . . . . . . . . . . . . . . . .11-2Option 4. Update User Defaults With Administrative Division (AM5M91) . . . . . . .11-3Option 5. Work With Exchange Rate Set (AM5M91) . . . . . . . . . . . . . . . . . . . . . . .11-3Option 6. Update User Defaults With Exchange Rate Set (AM5M91) . . . . . . . . .11-3Option 7. Work With Periods (AM5M91) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3Option 8. Set Up Period Structure for Admin. Division (AM5M91) . . . . . . . . . . . .11-3Option 9. Update Admin. Division Period Structure (AM5M91) . . . . . . . . . . . . . .11-3Option 10. Work With Natures (AM5M91) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3Option 11. Work With Transaction Templates (AM5M91) . . . . . . . . . . . . . . . . . . .11-4Option 12. Work With Document Types (AM5M91) . . . . . . . . . . . . . . . . . . . . . . .11-4Option 13. Work With Transaction Types (AM5M91) . . . . . . . . . . . . . . . . . . . . . .11-4Option 14. Work With Financial Divisions (AM5M91) . . . . . . . . . . . . . . . . . . . . . .11-4Option 15. Work With Units (AM5M91) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-4Option 16. Update Unit For Financial Division (AM5M91) . . . . . . . . . . . . . . . . . .11-4Option 17. Work With Unit/Nature Combinations (AM5M91) . . . . . . . . . . . . . . . .11-5Option 18. Work With Interdivision Accounts (AM5M91) . . . . . . . . . . . . . . . . . . .11-5Option 19. Update Fin. Division With Interdivision Account (AM5M91) . . . . . . . .11-5Option 20. Work With Ledgers - Periods and Txn Numerators (AM5M91) . . . . . .11-5Option 21. Work With Transaction Control Records (AM5M91) . . . . . . . . . . . . . .11-5Option 2. Bank Tables Set-up (AM5M90)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-6Option 1. Work With Bank Account Formats (AM5M92) . . . . . . . . . . . . . . . . . . . .11-6Option 2. Work With Entities for Banks (AM5M92) . . . . . . . . . . . . . . . . . . . . . . . .11-6Option 3. Work With Bank Instruction Codes (AM5M92) . . . . . . . . . . . . . . . . . . .11-6Option 4. Work With Transmittal Codes (AM5M92) . . . . . . . . . . . . . . . . . . . . . . . .11-6Option 5. Work With Banks (AM5M92) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-6Option 6. Work With Bank Transaction Types (AM5M92) . . . . . . . . . . . . . . . . . . .11-7Option 7. Work With Document Types (AM5M92) . . . . . . . . . . . . . . . . . . . . . . . .11-7Option 8. Work With Settlement Methods (AM5M92) . . . . . . . . . . . . . . . . . . . . . .11-7Option 9. Work With Ledgers - Cash Books (AM5M92) . . . . . . . . . . . . . . . . . . . .11-7Option 10. Update User Defaults With Cash Book (AM5M92) . . . . . . . . . . . . . . .11-7Option 11. Work With Transaction Control Records (AM5M92) . . . . . . . . . . . . . .11-7Option 3. Tax Tables (AM5M90)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-7Option 4. Currency Tables (AM5M90)>> . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-8Option 5. Accounts Payable and Accounts Receivable Tables (AM5M90)>> . . .11-9Option 1. Work With Countries (AM5M95) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-9Option 2. Work With States (AM5M95) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-9Option 3. Work With Charges (AM5M95) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-9Option 4. Work With 1099 Tax Report Classes (AM5M95) . . . . . . . . . . . . . . . . .11-10Option 5. Work With Installment Methods (AM5M95) . . . . . . . . . . . . . . . . . . . . .11-10

Contents Index Exit Page xix

Option 6. Work With Reasons For Dispute (AM5M95) . . . . . . . . . . . . . . . . . . . .11-10Option 7. Work With Public Holiday Sets (AM5M95) . . . . . . . . . . . . . . . . . . . . . .11-10Option 8. Work With Date Methods (AM5M95) . . . . . . . . . . . . . . . . . . . . . . . . . .11-10Option 9. Work With Settlement Terms (AM5M95) . . . . . . . . . . . . . . . . . . . . . . .11-10Option 10. Work With Document Types (AM5M95) . . . . . . . . . . . . . . . . . . . . . .11-11Option 11. Work With Collection Status (AM5M95) . . . . . . . . . . . . . . . . . . . . . . .11-11Option 12. Work With Transaction Types (AM5M95) . . . . . . . . . . . . . . . . . . . . .11-11Option 13. Work With Aging Structures (AM5M95) . . . . . . . . . . . . . . . . . . . . . . .11-11Option 14. Work With Ledgers - Personal Ledgers (AM5M95) . . . . . . . . . . . . . .11-12Option 15. Update User Defaults With Personal Ledger (AM5M95) . . . . . . . . . .11-12Option 16. Work With Personal Account Status (AM5M95) . . . . . . . . . . . . . . . .11-12Option 17. Work With Note Methods (AM5M95) . . . . . . . . . . . . . . . . . . . . . . . . .11-12Option 18. Work With Withholding Methods (AM5M95) . . . . . . . . . . . . . . . . . . .11-12Option 19. Work With Entity Groups (AM5M95) . . . . . . . . . . . . . . . . . . . . . . . . .11-12Option 20. Work With Entities (AM5M95) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-12Option 21. Work With Allocation Entities (AM5M95) . . . . . . . . . . . . . . . . . . . . . .11-13Option 22. Work With Interdivision Trade Partnerships (AM5M95) . . . . . . . . . . .11-13Option 6. Apportionments, Reclassifications, Books, Journals (AM5M90)>> . .11-13Option 7. Transaction and Attribute Tables (AM5M90)>> . . . . . . . . . . . . . . . . .11-13

Chapter 12. IFM System Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-1Option 1. Work With Applications (AM5MA0) . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-1


Option 2. Maintain Security Control (AM5MA0) . . . . . . . . . . . . . . . . . . . . . . . . . .12-3Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-3Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-3

Option 3. Work With Tasks (AM5MA0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-3Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-3Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-6

Option 4. Work With Users (AM5MA0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-9Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-9Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-10

Option 5. Activate User Exits (AM5MA0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-15Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-15Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-15

Option 6. Period Password Security (AM5MA0) . . . . . . . . . . . . . . . . . . . . . . . . .12-16Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-16Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-16

Option 7. General Ledger Summary Inquiry (AM5MA0) . . . . . . . . . . . . . . . . . . .12-16Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-16

Option 8. Foreign Currency Ledger Balance Inquiry . . . . . . . . . . . . . . . . . . . . .12-17Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-17Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-18

Option 9. Work With IFM Generic Programs (AM5MA0) . . . . . . . . . . . . . . . . . . .12-19Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-19Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-19

Option 10. COM/IFM Credit Update Control (AM5MA0) . . . . . . . . . . . . . . . . . . .12-20Option 11. LSB Work with extract transaction types (AM5MA0) . . . . . . . . . . . . .12-20

Creating an extract transaction type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-20Updating an extract transaction type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-21Deleting an extract transaction type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-22Displaying an extract transaction type . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-22

Option 12. LSB Work with extract transactions (AM5MA0) . . . . . . . . . . . . . . . . .12-22

Contents Index Exit Page xx

Working with extract transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-23Selecting an extract transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-24Changing an extract transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-25Deleting an extract transaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-28Auditing transaction maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-29

Chapter 13. Archiving Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-1Option 1. Work With Archive Procedures (AM5MB0) . . . . . . . . . . . . . . . . . . . . . .13-1


Option 2. Work With Audit Stamps (AM5MB0) . . . . . . . . . . . . . . . . . . . . . . . . . .13-13Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-13Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-14

Option 3. Clear Analysis Jobs (AM5MB0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-14Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-14Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-15

Option 4. Delete Completed Archive Jobs (AM5MB0) . . . . . . . . . . . . . . . . . . . .13-15Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-15Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-15

Option 5. Clear Extract Jobs (AM5MB0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-15Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-15Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-15

Option 6. Submit Analysis Inquiry Deletion (AM5MB0) . . . . . . . . . . . . . . . . . . . .13-16Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-16Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-16

Option 7. Delete Analysis Detail (AM5MB0) . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-16Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-16Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-16

Option 8. Delete Extract Detail (AM5MB0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-17Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-17Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-17

Option 9. Work With IFM Jobs (AM5MB0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-17Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-17Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-17

Chapter 14. Check Management Task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-1Option 1. Short Cash Entry (AM5MC0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-1


Option 2. Deposit Deferred Checks (AM5MC0) . . . . . . . . . . . . . . . . . . . . . . . . . .14-3Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-3Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-3

Option 3. Endorse Deferred Checks (AM5MC0) . . . . . . . . . . . . . . . . . . . . . . . . . .14-5Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-5Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-6

Option 4. Discount Deferred Checks (AM5MC0) . . . . . . . . . . . . . . . . . . . . . . . . .14-8Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-9Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-10

Option 5. Void Checks (AM5MC0) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-12Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-12Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-12

Option 6. Hold Deferred Checks at Bank (AM5MC0) . . . . . . . . . . . . . . . . . . . . .14-13Understanding this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-13Using this option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-13

Contents Index Exit Page xxi

Appendix A. Checklists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1IFM implementation checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2Period-end close checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6Year-end close checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7

Appendix B. Using IFM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1Using the work with panels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1

Searching through files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1Taking multiple options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2Changing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-3Displaying records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4Viewing audit details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4Narrative maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-5Removing unwanted records . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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