Requirement

To create a Primary Ledger and Secondary Ledger with different Balancing Segments:

The desired Segments for the Ledgers are as follows:

1. Funds2. Restrictions3. Responsibility4. Account

The Primary Ledger to have Funds as Balancing Segment and Secondary Ledger to have Restrictions as Balancing Segment.

Primary Ledger as well as Secondary Ledger to have all the above four segments.

There is many to one relation between Funds and Restrictions and the relation do not overlap, i.e., same Fund will not fall in two Restrictions.

Sample of Funds and Restrictions are as follows:

SOLUTION STEPS – OUTLINE:

1. Define Value Sets – Funds, Restrictions, Responsibility and Account2. Create Accounting Flexfield Structure for Primary Ledger3. Enter Values for the Segments4. Create Accounting Flexfield Structure for Secondary Ledger and assign the same value sets5. Create Mapping between Primary Ledger and Secondary Ledger6. Create Legal Entity and Ledger using the Account Setup Manager7. Complete Accounting Options for Primary Ledger8. Complete Accounting options for Secondary Ledger – assign the mapping rule created in

Step 5 – While setting option set automatic posting to Yes.9. Create separate responsibilities for Primary Ledger and Secondary Ledger10. Assign Data Access Set in the Profile Option to the Responsibilities created11. Create User and Assign the responsibilities created in Step 912. Open Period both for Primary Ledger and Secondary Ledger

The screenshots for the above steps are given below:

Define Value Sets – GL Responsibility – Setup>Financials>Fledfield>Validation>Sets

Screen Shots for Funds

Screen shot for Restriction Set

Responsibility Set

Account Set

Setup Two Accounting Flexfield – Setup>Financials>Flexfield>Key>Segments – UNI_PL_ACCOUNTING and UNI_SL_ACCOUNTING – Ensure Allow Dynamic insert is selected

Segments created for Primary Ledger and assigned Value set.

Set Fund as Balancing Segment for Primary Ledger

Set Account as Natural Account Segment.

Enter Values for Fund Segment - Setup>Financials>Flexfield>Values – Select

Enter values for Restriction Segment

Enter Values for Responsibility Segment

Enter Values for Account Segment

Define Segments for Secondary Ledger – Ensure the same value sets assigned for Primary Ledger is assigned for Secondary Ledger also

Set Restriction as Balancing segment for Secondary Ledger

Set Account Natural Account Segment – Recompile both Primary Ledger & secondary Ledger Flexfields.

Create Chart of Account mapping – Setup>Accounts>Chart of Accounts Mapping - Select Secondary Ledger as Target and Primary Ledger as Source

Select Segment Rules – In target select Restriction, in Action select “use Rollup Rules From”, in Source select “Fund”. In the Rollup Rule, select ‘02” in the detail value and in the Source Segment Range select “40010” for Low and “40090” for High – Being the range of Fund relating to Restriction 02

Again select “03” in the Details value and select 40100 as Low and 40190 as High in the Source Segment Range – This range being the Fund Range that relates to Restriction 03. This step has to be repeated for all the Restrictions. ENSURE THAT THERE IS NO OVERLAPING FUND RANGES.

Select ‘Fund’ in Target and select “Copy Value From” in Action and ‘Fund’ in Source. Repeat this steps for other two segments Responsibility and Account.

Create Legal Entity and Ledger. Complete Primary Ledger Accounting Options.

Primary Ledger Accounting Options as completed

Define Secondary Ledger and its Accounting Options. Select Journal level conversion option.

In the mapping Rule, select the Mapping Rule created. Select “Post Journals Automatically from Source Ledger” to Yes.

After completing Accounting Set up, It is necessary to create two separate GL responsibilities one for accessing Primary Ledger and another for Second Ledger . Also set “Data Access set” for the responsibility. Completing the Accounting steps would have created data access set in the name of the Ledgers which has to be assigned to the responsibilities. This so because COA is different for Primary & Secondary, the ledgers cannot be accessed from the same responsibilities.