marquee16 presentation-integrating s1

Skills© Paradigm Publishing, Inc. 1

Marquee Series Microsoft Office 2016

Skills© Paradigm Publishing, Inc. 2 Skills© Paradigm Publishing, Inc. 2

Integrating ProgramsWord and Excel

1.1 Copy and Paste Word Data into an Excel Worksheet

1.2 Link an Excel Worksheet with a Word Document

1.3 Update Linked Data

1.3 View a Link

1.4 Link an Excel Chart with a Word Document

1.5 Embed an Excel Worksheet into a Word Document

1.5 Edit an Embedded Object

1.5 Troubleshoot Embedded Objects

CHECKPOINT


Copy and Paste Word Data into an Excel Worksheet

Microsoft Office is a suite that allows integration, which is the combining of data from two or more programs into one file.

Integration can occur by copying and pasting data between programs.

The program containing the data to be copied is called the source program and the program where the data is pasted is called the destination program.


Copy and Paste Word Data into an Excel Worksheet…continued

To copy data from Word to Excel:1. Open Word and Excel and the

files.2. Select the desired data in Word.3. Click the Copy button.4. Click the Excel button on the

Taskbar.5. Position the insertion point at

the new location.6. Click the Paste button.

Copy button

Paste button


Link an Excel Worksheet with a Word Document If you continuously update the data in the Word document,

you would need to copy and paste the data into the Excel worksheet to keep it updated as well.

To keep data updated in all programs, consider copying and linking the data.

When data is linked, it exists in the source program but not as separate data in the destination program.

The destination program contains only a code that identifies the name and location of the source program and the location in the source file.

Since the data is located only in the source program, changes made to the data in the source program are reflected in the destination program.


Link an Excel Worksheet with a Word Document …cont.

To link an Excel worksheet with a Word document:1. Open Word and Excel and the

files.2. Make Excel the active program

and select the cells to link.3. Click the Copy button.4. Click the Word button on the

Taskbar.

Steps continue on next slide…

selected data


Link an Excel Worksheet with a Word Document …cont.

5. Click the Paste button arrow and then click Paste Special at the drop-down list.

6. Click Microsoft Excel Worksheet Object in the As list box.7. Click the Paste link option.8. Click OK to close the dialog box.

Paste SpecialPaste link option


Update Linked DataTo update linked data:1. Open the file in the source

program.2. Make edits.3. Save and close the file.4. Open the file in the destination

program.5. Save and close the file.

edit


View a LinkTo display a linked object as an icon:1. Select the object.2. Right-click in the object.3. Point to Linked Worksheet Object

and then click the Convert option.4. At the Convert dialog box, click

Display as icon check box.5. Click OK. Convert option

Display as icon check box


Link an Excel Chart with a Word DocumentTo link an Excel chart with a Word document:1. Open Word and Excel and

the files.2. Make Excel the active

program and select the chart to link.

3. Click the Copy button.4. Click the Word button on

the taskbar.

Steps continue on next slide…

selected chart


Link an Excel Chart with a Word Document…continued5. Click the Paste button arrow and then click Paste Special at the

drop-down list.6. Click Microsoft Excel Chart Object in the As List box.7. Click the Paste link option.8. Click OK to close the dialog box.

Paste link option


Embed an Excel Worksheet into a Word Document You can copy an object between files in a program, link an object,

or embed an object. A linked object resides in the source program but not as a

separate object in the destination program. An embedded object resides in the file in the source program as

well as in the destination program. If a change is made to an embedded object in the source

program, the change is not made to the object in the destination program.


Embed an Excel Worksheet into a Word Document…continued

To embed an Excel worksheet into a Word document:1. Open Word and Excel and the files.2. Make Excel the active program and

select the chart to link.3. Click the Copy button.4. Click the Word button on the

taskbar.

steps continued on next slide…

Copy button


Embed an Excel Worksheet into a Word Document …cont.

5. Click the Paste button arrow and click Paste Special.6. Click the Microsoft Excel Worksheet Object in the As list box.7. Click OK.

Paste Special dialog box


Edit an Embedded ObjectTo edit an embedded object:1. In the source program,

double-click the embedded object.

2. Make edits.3. Click outside the object.

embedded object


Troubleshoot Embedded Objects If you double-click a linked or embedded object and a message

appears telling you that the source file or source program cannot be opened, consider the following troubleshooting options: Check to make sure that the source program is installed on your

computer. If the source program is not installed, convert the object to the

file format of a program that is installed. Check to make sure the source program does not have any

dialog boxes open. If it is a linked object, check to make sure someone else is not

working in the source file.


CHECKPOINT1) This is the term for combining

data from two or more programs into one document.a. mergeb. collatec. integrationd. combination

3) This object resides in the source program but not as a separate object in the destination program.a. embeddedb. linkedc. movedd. duplicated

2) The Copy button is located on this tab.a. Fileb. Homec. Insertd. Page Layout

4) This object resides in the document in the source program as well as the destination program.a. embeddedb. linkedc. movedd. duplicated

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