martin family reunion charter national committee – june 2006 version 1

Martin Family Reunion CharterMartin Family Reunion CharterNational Committee – June 2006

Version 1

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Purpose & ContentPurpose & Content

Purpose This charter is a “living” document that identifies the

foundation and core values of the Martin Family. It conveys our fundamental beliefs, provides guidance to the family reunion national committee and outlines a strategy for maintaining our rich heritage and legacy.

Content The content sections of this charter are as follows:

National Committee History Our Mission Our Values Our Purpose Our Strategy The Martin Family Legacy Lifetime Honorary Committee Membership Declaration National Committee – Membership Details 2005-07 National Committee Members Contact Information Regional Map

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The Martin Family The Martin Family Reunion CharterReunion Charter

National Committee History The Martin Family Reunion National Committee was

established in July 2005. The creation and existence of the committee is based

upon: The common desire to evolve the Martin Family reunions to

the “next level” while also achieving greater planning and fiscal effectiveness and efficiency.

The need to have a national structure because of a vast family presence across the United States as well as family members abroad.

A firm belief that our love, respect and continued fellowship with one another will facilitate our family’s rich heritage and legacy flourishing from generation to generation.

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Our Mission The National Committee’s mission encompasses

multiple tasks and responsibilities such as: Providing representation for all of the geographical areas

where family members reside. Providing a central collection point for family member’s

ideas, suggestions and views regarding family reunion matters.

Providing a national entity that is capable of assisting local family reunion committees whenever needed.

Communicating and promoting family events and activities.

Providing a positive example for future generations to come.

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Our Values We proclaim the following family values, founded and

based upon the “Word of GodWord of God”, as our foundation for all that we strive to accomplish: Enduring FaithEnduring Faith – "Looking unto Jesus the author and finisher of

our faith;" Hebrews 12:2Hebrews 12:2 Strength Through Family UnityStrength Through Family Unity – "Behold, how good and how

pleasant it is for brethren to dwell together in unity!" Psalms 133:1Psalms 133:1 Honor, Respect & Care for the Elder Family MembersHonor, Respect & Care for the Elder Family Members –

"Children, obey your parents in the Lord: for this is right. Honor thy father and mother; (which is the first commandment with promise;) that it may be well with thee, and thou mayest live long on the earth." Ephesians 6:1-3Ephesians 6:1-3

Honesty, Truth & IntegrityHonesty, Truth & Integrity – "Let nothing be done through strife or vainglory; but in lowliness of mind let each esteem other better than themselves." Philippians 2:3

Raising & Teaching Our ChildrenRaising & Teaching Our Children – "Train up a child in the way he should go: and when he is old, he will not depart from it." Proverbs 22:6Proverbs 22:6


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Our Purpose We strive to develop and promote family cohesiveness

and unity through scheduled events and/or media resources such as: Reoccurring Martin Family Reunions Periodic Distribution of the Martin Family Email List Utilization of “No Cost” Instant Messaging (IM) Tools such as

MSN Messenger, Yahoo Messenger & Skype Publication of the Martin Family Newsletter and hosting the

Martin Family Website These resources and activities facilitate:

Information sharing & timely updates Global announcement of significant events & associated

dates Introduction of family members & their professions Family member Achievement & Accomplishment

Recognition Dialog exchange among family members


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Our Strategy In order to achieve our Mission, the national committee:

Seeks to facilitate and oversee the planning, organizing, directing, and effective communications of all family reunions.

Seeks to investigate additional ways to enhance our legacy and promote continued fellowship with one another.

The National Committee’s Action Plan involves: Regularly scheduled meetings to discuss active projects

and current or future family reunion matters. Discussion and dissemination of new family reunion ideas,

concepts or suggestions to ALL family members for review and feedback.

Brainstorming and identifying methods to minimize the financial impacts & costs associated with attending family reunions.


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The Martin Family Legacy Legacy Legacy is defined as – “something bequeathed, left or established

for future generations”.

The Martin FamilyThe Martin Family legacy can be traced all the way back to Elizabeth Martin, Ben Martin’s grandmother. At the time of Emancipation, she and her family lived in the state of South Carolina. Elizabeth Martin first established residence in Arkansas on the banks of the Saline River near the Longview Ferry crossing. That point on the river where she settled was named for her and is still called the “Lizzy Landing”.“Lizzy Landing”.

Benjamin “Ben” & Rosemary “Nina” Martin –Benjamin “Ben” & Rosemary “Nina” Martin – “Continuing The “Continuing The Legacy”Legacy” Two lives that joined together, planted the seed and created what we

call today the “Ben Martin Family”“Ben Martin Family”. The Martin Family is not just an ordinary group of people, but a

family that believes that through Christ, “all things are possible”.“all things are possible”. Built upon the gospel of Jesus ChristJesus Christ, the Martin Family is a family

that can and has reached out to others, displayed love, compassion and most importantly, is NOTNOT afraid to pray!

The Martin Family LegacyThe Martin Family Legacy

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Understand and Support our MissionMission

Acknowledge and Adhere to our ValuesValues

Remember and Embrace our PurposePurpose

Exercise and Follow our StrategyStrategy

Take pride in and commit to upholding our HeritageHeritage

And remember…“Never be afraid to think “Never be afraid to think outside of the box!”outside of the box!”

How Can We Sustain How Can We Sustain The Martin Legacy?The Martin Legacy?

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““Lifetime Honorary” Lifetime Honorary” Committee Members Committee Members

DeclarationDeclarationDeclaration StatementThe direct descendents of Ben & Nina Martin are hereby

designated as “LIFETIME HONORARY” COMMITTEE MEMBERS.“LIFETIME HONORARY” COMMITTEE MEMBERS. This prestigious position has been established for the purpose of

demonstrating our deep appreciation to these descendents and recognizing their dedication, sacrifice and “role model” examples displayed over the years.

Because this is an “Honorary” position, these members are not required to participate in the routine meetings or activities of the five active committee members.

““Train up a child in the way he should go: and when he is old, he will not depart from it.”

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National Committee – National Committee – Membership Details Membership Details

Number of National Committee Members The “active” national committee shall consist of five membersfive members who

represent the five regions covering the United States and international areas where family members reside. (see pages 15 & 16 of this document)

Committee Member Term Limits The time limit for each term of committee service is two yearstwo years. Members cannot serve consecutive terms unless warranted and

approved by the active committee. Past committee members are eligible to serve non-consecutive terms. The two year term limit allows new member selections to occur during

family reunion years.Committee Member Criteria & Eligibility Must be a Martin Family Member. Active Committee Members are required to attend Martin Family

Reunions. Commitment to supporting and upholding our family traditions,

heritage and legacy. Commitment to the guidance and criteria presented in the Martin

Family Charter.

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(cont’d)(cont’d)Committee Member Selection Selection of new Committee Members will be done by random

drawing (i.e., placing names in a hat and selecting a member for each region).

The selection process will also include selecting an alternate member for each region.

Committee PositionsTreasurerSecretaryOther positions TBD, as required

Committee VotingEach committee member has ONE vote. The opportunity for

“deadlock” voting is eliminated by having five board members. Committee MeetingsThe committee will meet once a month. More frequent meetings can

be scheduled, as required. A meeting agenda will be developed and distributed to committee members. Meeting minutes and notes will be recorded and distributed to committee members for review.

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(cont’d)(cont’d)Committee CommunicationAs previously stated, multiple media avenues such as the family

website, newsletters and personal interface will be used to disseminate information and solicit feedback from the general family population.

Committee Member Transition The current committee will conduct an initial meeting with the

newly designated committee during a time frame near or at the end of the family reunion at which the new committee was named.• The purpose of this meeting is to discuss handoff projects and/or

outstanding committee issues in an effort to ensure a smooth and complete transition.

The outgoing committee (or a designated member) will participate (most likely telephonically), in the first committee meeting conducted by the new committee• The intent is to reiterate any handoff projects or issues. • This activity also serves as the final involvement in committee

business for previous members.

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(cont’d)(cont’d)MFR Charter RevisionsAs previously stated, this charter is a “living” document. As

such, it is understood that the contents are not “set in stone” and may periodically warrant revision or modification. After initial publication and distribution, the following revision and updating guidelines apply:

The National Committee HistoryNational Committee History, Our MissionOur Mission, Our ValuesOur Values, Our Our PurposePurpose, Our StrategyOur Strategy and Martin Family LegacyMartin Family Legacy sections are philosophical in nature and should not require revision or modification.

Proposed revisions or modifications to The National Committee National Committee Membership DetailsMembership Details section must be presented to, and approved by a majority number of Martin Family members prior to inclusion into the charter or implementation.

The National Committee Members Contact Information & RegionNational Committee Members Contact Information & Region and Regional MapRegional Map sections should be updated to reflect the new committee members prior to the first meeting of the new committee.

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2005-07 National 2005-07 National Committee Members Committee Members Contact InformationContact Information

PhotoPhoto NameName RegionRegion Phone NumberPhone Number Email AddressEmail Address

Classie Green

South (870) 536-9159

[email protected]

Gerald Hampton

West(760) 941-

3407

[email protected]

[email protected]

Lisa Leak

East(704) 598-

[email protected]

m

Merv Martin

Mountain(303) 617-

[email protected]

t

Miranda Tyler

Midwest(812) 422-

0898

[email protected]

[email protected]

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Com m itee Mem bers & R egion Assignm ents

SO UT H REG IO N - C lassie G reen

WEST REG IO N - G era ld H am pton

EAST REG IO N - L isa Leak

ID A H O

A R IZ O N A

U TA H

M O N TA N A

W Y O M IN G

N E W M E X IC O

CO LO R A D O

A LA B A M A

FLO R ID A

SO U THCA R O LIN

A

TE N N E SSE E

K E N TU C K Y

IN D IAN A

O H IO

N O R TH CA R O LIN A

SO U TH D A K O TA

K A N SA S

N E B R A SK A

M IN N E SO TA

W ISCO N SIN

IO W A

ILLIN OIS

M ISSO U R I

A R K A N SA S

M ISSISSIPP I

O K LA H O M A

N O R TH D A K O TA

O R E G O N

CA LIFO RN IA

N E V A D A

W A SH IN G TO N

M ICH IG A N

LO U ISIA N A

G E O R G IA

A LA SK A

H A W A I I

P E N N SY LV A N IA

M A INE

V IR G IN IA

N E WY O R K

R H O D E ISLA N D

C O N N E CTICU T

W E STV IR G IN IA

D E LA W A R E

M A R Y LA N D

N E W J E R SE Y

N E W H A M P SH IR E V E R M O N T

M A SSA CH U SE TTS

TE X A S

B R A Z IL

M O UNT AIN REG IO N - M erv M artin

M IDWEST REG IO N - M iranda T yle r

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MFRNC Regional MFRNC Regional MapMap

FLORIDA

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martin family reunion charter national committee – june 2006 version 1

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