2010

MARYBOROUGH EDUCATION CENTRE

STAFF INFORMATION

HANDBOOK

(A— Z)

ConsistencyConsistency

AchievementAchievement

RespectRespect

EnjoymentEnjoyment

InclusionInclusion

SafetySafety

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Contents A-Z

Absence (Staff)/Attendance (Student)

Access - Custody issues/Court orders

Acronyms

Administration Office Information and Procedures

Assemblies

Assessment & Reporting

Behaviour Management

Bell Times

Bikes/Scooters/Skateboards

Book Club

Borrowing of Equipment

Breakfast Program

Buses - Bus Duty

Camps/Excursions/Overnight stay/Adventure Activities - procedures

Canteen

Chaplain

Collection of money

Daily Organisation

Evacuation Plan

Facilities booking

Financial

First Aid/Sick Bay/Medic Alerts

Footwear Policy

Fundraising

Guest Speakers

Hats

Head Lice

ICT Access - Edumail, Daymap, Markbook, Notebook,

Keys/Security

Leaders - Leadership & Responsibilities

Leave Information

Library

Lost Property

Mail Out - procedures/protocols

Map

Mecazine (Centre Magazine)

Meeting Schedules

Motor Vehicle

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Name Badges

Newsletter

Office Access for students

OH&S Responsibilities-Reporting of dangerous and unsafe conditions

Parent Club

Parent Communication

Permission Notes

Pigeon Holes

Privacy Responsibilities

Private Property/Insurance

Procedures for accessing PD

Rubbish & Litter

Safe School Policy

School Council

School Crossings

Social Service

Speech - Centre Wide

Specialist Staff Roles

Sporting Houses

Staff Association

Staff Briefing Notes

Staff List

Staff Structure Roles & Responsibilities

Staff/Student Whereabouts Book

Storage of personal property/valuables

Student Uniform

Telephone List

Telephone Location Maps

Timetables

Toilet - student procedures

Values

Visitor Badges & Signing In

Victorian Government Schools Reference Guide

Victorian Institute of Teaching

Yard Duty

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INTRODUCTION

The Staff Information Manual has been prepared in order to provide a quick reference of

accessible information. The Manual will be updated regularly throughout the year as

circumstances change. This live edition of the manual will be made available to all staff on

the MEC website.

In 2010 the Leadership Team will be made up of the following staff members.

Centre Principal: Barney Healy

Assistant Principal (Yrs 7-12): David Sutton

Assistant Principal (Yrs P-6): Rodger Brown

Assistant Principal (Beckworth, D& I): Elwynne Wentworth

Centre Business Manager: Tracey Smith

Assistant Business Manager: Jenny Bucknall

Sub School Manager (Later Years): Terry Hillier

Sub School Manager (Middle Years): Julie Reiger

Sub School Manager (Prep-6): Sharon Ranger

VELS / Curriculum Teaching & Learning (P-6) Suzanne Kreutzer

VELS / Curriculum Teaching & Learning (7- 10) Tony Macer

Curriculum Teaching and Learning (10 - 12) Raegan Schofield

includes VCE, VET, VCAL

Wellbeing (P – 6) Sally Wren

Wellbeing (7 – 12) Andrea Ford

Professional Learning / ICT Brad McLeod

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ABSENCES, DAYMAP, ROLLS

Roll marking and attendance are legal requirements and “Its Not OK To Be Away” is a

major improvement initiative for the Centre. Marking Rolls accurately is the responsibility

of every classroom teacher.

In the secondary section of the Centre, Daymap is used for recording attendance and roll

marking. Roll marking is to be done at the start of each lesson where practical (staff will

need to take their notebook computers to class or log into a classroom computer if

available). In PE / practical classes a hardcopy should be kept and transferred into Daymap

later on the same day or the first break after the lesson. Daymap has the provision to allow

the hardcopy of rolls with or without student pictures.

Unmarked rolls will be checked at the end of the day and followed up if necessary. Staff are

reminded that each student must be sighted and marked off individually (the mark all as

present option should not be used). Staff should also do a headcount as a secondary check.

Marking the roll at the end of the day without a hard copy (from memory) is not accurate.

Staff are also reminded that they must mark the roll themselves.

Daymap has a help section built in or staff should seek assistance from other staff if they are

unsure on usage of the program. Comprehensive help documentation is available through

the Centre web site.

In the primary section of the Centre hardcopy /manual rolls are marked twice a day and

collected by monitors after marking.

CRT staff are given hardcopies of rolls at the start of the day. Staff that take extras will be

given a hardcopy of the roll by the duty student or can mark the roll themselves using

Daymap.

ACCESS

All access or custody issues of students are dealt with by the appropriate Assistant

Principals in charge of the different Centre areas. The required documentation relating to

Custody or Access requirements is stored in a central secure space in the General Office.

In short, parents should only pick up their children from the office foyer area and sign them

out. If there are any difficulties with this, the reception staff will contact the appropriate

Assistant Principal for clarification and direction.

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ACRONYMS

18/01/2010

ABN Australian Business Number

ACE Adult Community Education

ACN Australian Company Number

AEDI Australian Early Development Index

AEU Australian Education Union

ANTA Australian National Training Authority

APO Accounts Payable Officer

ARO Accounts Receivable Officer

ASCIV Association of Councils in Victoria School

ASSPA Aboriginal Student Support & Parent Awareness

ASTF Australian Student Training Foundation

ATAS Aboriginal Tutorial Assistance Scheme

ATO Australian Taxation Office

BRIT Bendigo Regional Institute of Tafe

CAMHS Child & Adolescent Mental Health Services

CASES21 Computerised Administrative Systems Environment in Schools CASES21

CAT Common Assessment Task

CCES Council Christian For Education In Schools

CMIS Cases Management Information System

CRT Casual Relief Teacher

CSF Curriculum Standards Framework

D & I Disabilities and Impairments

DEC Distance Education Centre

DEECD Department Education and Early Childhood Development

DHS Department Human Services

DP Deputy Principal

EEO Equal Employment Opportunity

EFT Equivalent Full Time

EMA Education Maintenance Allowance

EMS Emergency Management Service

EO Equal Opportunity

ES Education Support (formerly SSO see below)

ESL English as a Second Language

FBL Future Business Leader program

FOI Freedom of Information

FSD Financial Services Division

GAT General Achievement Test

GELC Goldfields Employment and Learning Centre

GLLEN Goldfields Local Learning Employment Network

GST Goods and Services Tax

HDA Higher Duties Allowance

HECS Higher Education Contribution Scheme

HRMS 21 Human Resource Management System

HYIA High Yield Investment Account

ICT Information and Computer Technology

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LSL Long Service Leave

LT Leading Teacher

MIP‟s Managed Individual Pathways program

MPB Merit Protection Board

MSDS Material Safety Data Sheet

OH & S Occupational Health & Safety

OTTE Office of Training and Tertiary Education

PENG Public Education Next Generation

PD Professional Development

PRMS21 Physical Resource Management System

PRP Professional Recognition Program

P – 12 Prep through to Year 12

RPL Recognition of Prior Learning

RTO Registered Training Organisation

SAMS Schools Asset Management System

SAT School Assessed Task

SGB School Global Budget

SIS Science In Schools

SOSE Studies of Society & The Environment

SRP Student Resource Package

SSB School Start Bonus

SSSC Student Support Services Coordinator

SSO School Support Officer (now known as Education Support)

TAFE Technical and Further Education

TEAV Technology Education Association of Victoria

TRIP Teacher Release to Industry Program

TSG Teams Small Group

VASS Victorian Assessment Software System

VCAA Victorian Curriculum & Assessment Authority

VCAL Victorian Certificate of Applied Learning

VCE Victorian Certificate of Education

VELS Victorian Essential Learning Standards

VETiS Vocational Education and Training in Schools

VIT Victorian Institute of Teaching

YAA Young Achievers Australia

JPP Jobs Pathway Program

KEDU Koori Education Development Unit

KLA Key Learning Area

K – 12 Kindergarten through to Year 12

LAP Learning Assessment Project

LM Loddon Mallee Regional Office

LLEN Local Learning and Employment Network

LOTE Languages Other Than English

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JENNY BUCKNALL Assistant Business Manager HRMS (Personnel), End of Month Reconciliation and Budget information/queries

CRAIG LOVETT Facilities Manager Keys & Security fobs, OH & S, Contract cleaning, Bus Coordinator, Electrical Tagging and Testing, Grounds / Buildings Maintenance, Landscaping, etc

GAYE TURNER Office Manager Manage work of office staff / School Council / Work Cover / EMA / General Enquiries.

SHELLEEN SOLOMANO

Accounts Receivable Officer (please see Shelleen for all receipting details including organisation of Tax invoices to be sent out and collection of all details relating to camps / excursions / internal activities (eg performances etc))

NARELLE MORTLOCK

Assist with personnel activities including Local Payroll preparation and payments Publications Coordinator

NICOLE MILLS Mark Book / CRT Daily Organiser/Compliance Officer

ALEXIS KENNEDY Accounts Payable Officer (please see Alexis for order writing and invoice information)

WENDY JOHNSON Day Map / Absences for 7 - 12

JILL PARKER Student Reception / First Aid support / Office Stationery / Mail sorting and distribution to pigeon holes

MARGARET PALMER COLLEEN CAIN

First Aid Coordinator / OHS support (Margaret)

NAOMI SEWELL

RHONDA MC LEISH

Telephone and Public Reception / Newsletter/Publicity Promotions Officer, Centre Magazine coordinator Telephone and Public Reception / Daily Student Bulletin / Outgoing school mail preparation

BROOKE MURRAY Secondary Teacher Assistant

ADMINISTRATION OFFICE INFORMATION

AND

PROCEDURAL DETAILS – COMMENCING TERM 1 2010

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INTERNAL FACILITIES BOOKINGS

Staff requiring the Conference or Interview room please see the office staff (Craig, Naomi,

Gaye or Rhonda) to complete a booking for these rooms.

MESSAGES (VOICE MAIL)

All messages to staff will be sent to their Voice Mail and email if necessary. Staff will be

located personally or via PA system in the case of an emergency

OFFICE HOURS FOR STUDENT BUSINESS

Please ensure that students observe office / student reception hours ie. Before school /

Recesses / Lunch Times / after school – not during class times.

*** Please remind students to use the rear door (at back of Admin. building - Majorca Pod).

PIGEON HOLES

Staff are responsible for checking pigeon holes on a regular basis for incoming

correspondence. There are three locations – Majorca, Moonlight and Beckworth

staffrooms.

STAFF NEWSPAPERS

The Age/Herald Sun newspapers for staff will be placed in staff pigeon holes. Please do not

take a newspaper if you have not paid for one.

STATIONERY SUPPLIES

Learning Areas are responsible for ordering and storage of their stationery requirements for

staff. The only storeroom for Administration does not have the capacity for storage of large

quantities of stationery for Learning Areas.

STUDENT BULLETIN

Any items for student bulletin must be emailed to Rhonda McLeish

(mc.leish.rhonda.j@edumail.vic.gov.au) by 3.30pm for the following day. A copy will be

emailed to all staff and pinned on the Majorca Pod staffroom and Bet Bet staffroom notice

boards.

VISITING BOOKSELLERS

It is the responsibility of any staff wishing to order items from the visiting booksellers to

have their money pre-paid in an envelope and given to Jill Parker in the office. If there is no

money left; books will not be ordered. The books have been left by the booksellers in the

Majorca staffroom at their own risk.

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ASSEMBLIES

These are held on a regular basis throughout the Centre. The Years Prep – 6 Assemblies are

conducted every Monday morning on the Basketball area at 9:00am whilst assemblies for

students in Years 7 -12 and Beckworth are held when required and are communicated to

staff through the weekly Briefing Sessions or via the Staff Briefing Notes produced each

Friday.

ASSESSMENT & REPORTING TIMELINES

The Centre – like all government schools reports to parents twice per year. These are at the

end of Term 2 and the end of Term 4. Reports for all year levels will go home at the same

time.

All reporting is managed by the computer program Markbook. This process is managed by

Nicole Mills who is located in the office off the library foyer.

The assessment and reporting timeline is prepared early in Term 1 and will be published by

email to all staff.

All computer based issues of Markbook are managed by the IT Technicians.

Report template issues and issues with classes are managed by the Markbook coordinators.

Prep- 6 – Suzanne Kreutzer and 7-12 – Sue Wagstaff.

As well as reporting there are 2 parent teacher interview cycles which will be included in the

assessment and reporting timeline.

BEHAVIOUR MANAGEMENT POLICY

Go through this with the students – remind them of 2 warnings then relocation within the

classroom. Then removal from the classroom is the correct procedure. The process is

included in the home group folder along with the restorative questions.

CLASSROOM BEHAVIOUR MANAGEMENT PROCESS

In 2008 a consistent process for Classroom Behaviour Management was implemented across

the Centre. This was in response to data and the need for consistency. The process works

on Restorative Practice model where the student takes responsibility for the choices that

they make, and work towards repairing relationships with those who have been affected by

their actions. It aims to develop social and emotional skills within the student, a skill for

life.

The main strengths of Restorative Practice are:-

The effectiveness of the outcomes achieved

For many students it is a powerful process to nudge thinking and take responsibility

for changing behaviour

It builds up a good relationship with students

The focus is on fixing harm done, rather than punishing

It uses powerful strategies

All participants have a voice in a no-blame restorative approach

A reduction in the number of incidents

Its creation of a fair and just environment

It promotes empathy

The victim is actively involved in the process

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Unacceptable Behaviour

Student Teacher Year Level Leader Deputy or Principal

Dangerous Behaviour

Un

acce

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Be

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1st Verbal Warning

2nd Verbal Warning

Relocate within classroom

Removal from classroom to another teacher.

Counselling using Restorative Questions

ISSUE RESOLVED

Mediation and counselling for Behaviour Management Plan, parent meeting or suspension.

Implement Behaviour Management Plan or disciplinary action

Issue not resolved

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MARYBOROUGH EDUCATION CENTRE

2010 BELL TIMES

PERIOD

DAILY

Years 7 - 12

DAILY

Years P - 6

Bag Bell

8.50am

Students put bags inside (10 minutes warning bell).

Two

Minute

Warning

Bell

8.58am – 9.00am 8.58am – 9.00am

Values

Education

9.00am – 9.20am 9.00am - 10.00am

10.00am - 11.00am

Morning Session

Period 1 9.20am - 10.10am

Period 2 10.10am – 11.00am

RECESS

11.00am – 11.40am

11.00am Eat Lunch

11.10am – 11.40am

Recess

Two

Minute

Warning

Bell

11.38am – 11.40am

Collect books for Periods

3 & 4

Students enter

classrooms and prepare

for Middle Session

Period 3 11.40am – 12.25pm

11.40am – 12.10pm

Values Education

12.10pm – 1.10pm

Middle Session

Period 4 12.25pm – 1.10pm

LUNCH 1.10pm – 1.43pm

Two Min-

ute Bell

1.43pm – 1.45pm

Period 5 1.45pm – 2.30pm 1.45pm – 2.30pm

2.30pm – 3.15pm

Afternoon Session Period 6 2.30pm – 3.15pm

3.15pm Dismissal

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BIKES, SCOOTERS AND SKATEBOARDS

If students ride bikes, scooters or skateboards to school they are not permitted to ride them

in the school grounds because of safety concerns. Bike racks are provided for the primary

students near the Havelock Pod whilst racks for students in Years 7 – 12 are situated near

the Percydale Pod.

Scooters and skateboards are to be stored inside, near the student‟s locker, but staff are not

expected to take responsibility for the security of these items.

BOOKCLUB

Bookclub occurs in Years Prep – 12 (students can collect an order form from the Library for

secondary students) of the Centre and Beckworth with eight orders being conducted

throughout the year. Ms. Kerryn Richards in Moonlight Pod coordinates this process each

year so any questions regarding the details of this program can be directed to her. Orders

and money can either be handed to the student‟s class teacher or directly to Shelleen

Solomano in the General Office.

BORROWING OF EQUIPMENT

Staff are advised that if they would like to borrow any equipment for private use there is an

Equipment Loan form which must be completed prior to the equipment being loaned. These

are available from the General Office and must be signed and returned to Craig Lovett

(Facilities Manager) for approval.

BREAKFAST PROGRAM

The P-6 Breakfast Program takes place each Tuesday and Thursday morning in the Rathscar

Pod from 8:30am through to 8:55am. All students in Years P - 6 who need breakfast are

invited to attend.

Breakfast consists of toast, milo or fruit juice with the program being coordinated by

Ms. Penny Wilson.

A 7-12 breakfast program happens on Monday mornings in Wareek pod.

BUSES

Buses arrive at our Centre from 8:15am in the morning through to about 8:50am and then

depart in the afternoon from 3:15pm through to about 3:45pm. In all, about 18 buses service

our Centre with about 40% of students travelling to and from school by bus.

Some staff members will be required to do bus duty on a weekly or fortnightly basis which

involves ensuring the safety and wellbeing of all students waiting for or travelling on the

buses.

Mr Craig Lovett, Facilities Manager who can be located in the Havelock Pod, is the Bus

Coordinator for the Centre and any questions or issues regarding the buses should be

followed up with Craig.

Booking for an activity

If a staff member needs to book a bus for a class activity this needs to be done through our

Facilities Manager – Mr. Craig Lovett in the Majorca Office area. Craig is available via

email, telephone extension (2018) or personally.

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BUS DUTY TEAMS 2010

ODD WEEKS EVEN WEEKS

TEAM 1 – MONDAY

JOANNE

ALISON F

TEAM 2 – MONDAY

LYNDSEY

KIM

TEAM 3 – TUESDAY

EVA

BILLIE

TEAM 4 – TUESDAY

EMILY

SONYA

TEAM 5 – WEDNESDAY

LOUISE

LEANNE

TEAM 6 – WEDNESDAY

KARYS

MICHELLE

TEAM 7 – THURSDAY

ANNETTE

MELINDA

PAM

TEAM 8 – THURSDAY

ERIN

KERRYN

CHRIS

TEAM 9 – FRIDAY

JENNY

LINDA

TEAM 10 – FRIDAY

SALLY

SUZANNE

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Bus Duty Supervision Mon. Tues. Wed. Thurs

.

Fri.

Buses Before School

8:15 – 8:45 At pedestrian crossing,

Gym end – East

P Col J Hod D Mac D Mar J Gol

8:15 – 8:45 At pedestrian crossing,

Tech. end -West

J Kha S Dil S Dil J Kha N Gri

Buses After School

3:15 – 3:45 At pedestrian crossing,

East end.

J Haf T Bar P Col C Gra A

Ferg

3:15 – 3:45 At pedestrian crossing,

West end.

J Hod A For L Fea J Haf S Dil

BUS DUTY MIDDLE AND LATER YEARS

Term 1, 2010 (updated02/02/10)

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CAMPS/EXCURSIONS / ACTIVITIES

All camps and excursions need to be approved by a Principal. The

relevant forms are included at the back of this handbook

A copy of all forms and notices for all camps/excursions or Centre activities MUST BE

GIVEN to office staff; especially Shelleen Solomano for setting up charges, and Reception

staff for reference when parents/carers ring with enquiries so that correct information is

given. Also, the Canteen Manager, Phil O‟Shea must be given timely advice on student

numbers as this may impact on food preparation.

Please include a student list / program plan area / cost and any other relevant details.

CANTEEN

The Canteen operates during the 2 breaks in the school day, those being 11.00 – 11:40 and

1:10 – 1:45pm under the direction of Mr. Phil O‟Shea. The canteen provides a range of

foods and drinks which are within our Centre‟s Healthy Eating policy. Whilst students in the

secondary area of the Centre can access the Canteen at either of these break times, students

in the Primary area only access the canteen on Tuesdays and Fridays through a Lunch Order

arrangement.

CHAPLAIN—CARL RUSBRIDGE

The Chaplain works as part of the welfare team and is available to all students to

Support students and families when issues arise

Create opportunities for students to develop their talents and identity through positive

and proactive activities and programs (both in the Centre and community).

Explore questions of meaning and spirituality

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COLLECTION OF MONEY FROM STUDENTS

There are two methods of collecting money from students:

1. Collection of Money

Years 7 – 12 Students pay money directly to the General Office.

The Accounts Receivable Officer (ARO) – Shelleen Solomano will issue a receipt

indicating into which account the money will be paid.

Prior to arranging this it will be necessary to see Shelleen in the General Office to

arrange the list of students who will be expected to pay so charges can be entered on to

the system. This list must be provided to Shelleen 3 days before payments are due to

commence.

Shelleen will issue Cash Register receipts to students and mark off on the supplied list

those students who have paid.

It is the responsibility of the teacher to check that all students have paid before the

activity takes place. If students take part in the activity without paying it is the teacher's

responsibility to collect the money due.

Under normal circumstances a student who has not paid for an activity should not be

allowed to participate.

If in doubt seek clarification from the Administration/Assistant Principals.

2. Cashbooks - these will remain in place until further notice

P - 6 Teachers are responsible to collect money from students and mark in cashbook.

Money collected and cashbook must balance before cashbook is sent to the office.

The cashbook is then forwarded to the General Office by 9.30am.

Receipts will be issued and returned to the classroom teacher to distribute.

DAILY ORGANISATION

All staff need to inform the relevant daily organisers (Nicole Mills 7-12, Sharon Ranger P-

6 ) when they are aware they are going to be absent. For unexpected absences please phone

03 54617979. Please ensure that the current curriculum planning and details of any special

classroom arrangements are available to the CRT.

Classroom based Education Support (Integration staff) need to contact Elwynne Wentworth

– 0428 604 532.

Admin Education Support staff who know in advance of their absence should inform Gaye

Turner prior to leave.

Upon resumption a leave of absence form must be completed and given to Narelle Mortlock

together with a medical certificate or relevant paperwork as required.

Details of leave arrangements are contained in the Schools Reference Guide available in the

General Office. The MEC leave policy will be available on the Centre website. All leave

queries should be directed to Jenny Bucknall or Tracey Smith.

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EVACUATION PLAN

Detailed information on emergency procedures will be circulated to all staff by Facilities

Manager, Craig Lovett, early in Term 1. A practice Emergency Evacuation will also be held

in Term 1.

Fire drill and Displan directions and maps are to be used for evacuations. If you are

concerned about any hazard that may require evacuation report immediately to the office.

Evacuation will be announced through continuous ringing of an alarm over the PA or the

use of the hand held alarm if there is no power.

It is imperative in an evacuation that staff can account for all students and that they

evacuate in a calm and orderly manner. Generally classes will use their normal exit doors.

Teachers will take their rolls/ class lists with them when evacuating.

With some hazards such as external fire or threat of hostage, students will be kept inside.

Staff will be kept informed of conditions as the Centre reacts to advice from the fire brigade

or police.

MEC has, as at the 17th December been added to the Bushfire Registry. Further information

will be provided about what this means at staff meetings or briefings.

FACILITY BOOKINGS

Most of our shared facilities within the Centre eg. Computer labs, Performing Arts Centre

(PAC), small and large gymnasiums and Library Breakout Rooms are booked online

through the Centre website. Timetables for these facilities are done on a weekly basis and

should therefore be checked regularly if you require use of these learning spaces.

Any queries around the use of these shared facilities should be directed to your Team or

Unit leader or Mr. Craig Lovett our Centre Facilities Manager.

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CUSTODY OF MONEY

Regulations require that all money should be banked on the day it is collected, and not left

in the Centre. In our case, that means that money must be paid into the General Office as

early as possible each day and NO later then 2.00 p.m. daily.

Teachers are not to leave money in staffrooms/classrooms. Money lost by a staff member is

to be replaced by the individual. If safe custody is required, arrangements may be made

with the Business Manager to place money in the Centre safe until it can be receipted

through the cash register at the General Office.

FIRST AID

The First Aid Room or Sick Bay is located in the Majorca Pod near the student entrance

doors. Mrs Marg Palmer and Mrs Colleen Cain are our qualified nursing staff in charge of

the Sick Bay. Students going to Sick Bay during break times need to have a sick bay card

from a teacher indicating that they have reported to a staff member outside before presenting

at Sick Bay.

During class times students may also attend Sick Bay provided they have obtained

permission from their teacher at the time.

MEDICAL ALERTS

Medical alerts for students are stored in the Sick Bay but also in the „home base‟ for the

designated students. These are: Moonlight staffroom for students Prep – 6, Beckworth

staffroom, Alma staffroom for Year 7 students. Staff need to ensure that they are aware of

the students in their area of the Centre with medical alerts. Percydale for Year 8 and 9

students and Craigie for Year 10 – 12 students.

ANAPHYLAXIS

All Staff should have the opportunity to undertake training in how to recognize and respond

to an Anaphylactic reaction, including administering an EpiPen. Staff should, on a regular

basis, practise with a trainer pen ( kept in the Sick Bay) in how to use an EpiPen.

ASTHMA

Maryborough Education Centre is an accredited Asthma Friendly School. Accreditation is

updated every 3 years.

Staff should familiarize themselves in the Victorian Schools Asthma Policy for Emergency

Treatment of an Asthma attack. This document can be found in the General Office.

Training is undertaken through the Asthma Education Nurse at Community Health on a

regular basis.

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FOOTWEAR POLICY FOR ALL STAFF

OBJECTIVES

To minimise the risk of injury to feet in relation to objects or liquids being dropped on

shoes.

To prevent staff from sustaining slips, trips and falls due to inadequate footwear.

To reduce the risk of feet-related injuries for all staff, regardless of their duties at MEC.

RECOMMENDATIONS

All staff should wear closed-heel and closed-toe shoes.

All shoes worn must offer a reliable form of sole that offers excellent grip.

Sandals, scuffs, shoes with a heel height greater than 3 cm and all other forms of unsafe

footwear are not to be worn at the Centre or for any other activities.

FUNDRAISING / SPONSORSHIP OR DONATIONS

All activities relating to any type of fundraising or sponsorship/donations throughout the

Centre must be approved for implementation prior to the activity being held or funding

being sought. Some activities may require special School Council approval – therefore

these will need to be notified to Tracey Smith at least one month prior to the proposed

activity to ensure approval is granted.

GUEST SPEAKERS WITHIN THE CENTRE

Guest speakers and visitors to enhance the educational and wellbeing program for students

are to be encouraged and undertaken in a coordinated manner. Staff requests to invite guest

speakers should be directed to Assistant Principals for recommendation to the Centre

Principal. All special events must be entered on the Centre calendar on the Centre website.

HATS

As part of our Sunsmart strategy, broad brimmed or bucket style hats are compulsory in the

Primary area of the Centre for all students during terms 1 and 4. Staff members are also

asked to wear a broad brimmed hat whilst outside during these times to model the expected

behaviour to the students.

Students in the secondary area of the school are greatly encouraged to wear the same style

hats but during 2010 this is not compulsory.

HEADLICE

At times during the year headlice become an issue for us and staff need to be vigilant in this

area. Headlice are certainly more prevalent with the younger children in our Centre and

these students take home a form each school year requesting parent permission to have a

trained nurse check their child‟s hair during an outbreak.

Staff members are not to treat or look through students‟ hair for headlice under any

circumstances and need to report any issues regarding headlice to Marg Palmer or Jill Parker

in the Majorca Office area.

21

ICT ACCESS-NETWORK, EDUMAIL, DAYMAP MARKBOOK,

RIGHTTRACK

The Centre has a very extensive computer network and a number of web based applications

that assist in the Centre‟s management procedures and curriculum support.

Access to all computer software is managed by individual staff username and password.

This is consistent across all software. Most of these applications are available in the Centre

and from home as long as the staff member has internet access.

Staff must ensure that they protect their username and password – never give it to a student

and do not log a student onto a machine using your logon credentials. If staff believe that

their logon details has been compromised immediately inform the IT technicians (located in

the IT office in the library) and have the password changed. All access is managed by the IT

technicians.

All teaching staff should have access to a notebook computer under the Notebooks for

teachers program. Non teaching staff should be able to access the computer network from

any Centre desktop or notebook. Access is managed by the IT technicians.

Edumail is the Education Department‟s official email service. Every staff member has an

Edumail account and this can be accessed at http://www.edumail.vic.gov.au . The IT

technicians can assist if staff are unable to access Edumail. Most school based official

communication is managed through email as well as DEECD communication. On staff

notebook computers it is advisable to access and manage Edumail using Microsoft Outlook

due to the larger range of features available.

Daymap is the roll marking package and is accessed via the Centre web site

http://library.maryborougheducationcentre.vic.edu.au/daymap and the logon credentials

must include MEC\username in the username box. Access is managed by the IT

Technicians.

Markbook is client based software and is installed on all notebooks. This is managed by the

IT staff and reports coordinator.

The Centre calendar of events is accessible from the Centre web site but all staff are

reminded that login is required to see any of the staff calendar details.

http://www.maryborougheducationcentre.vic.edu.au/index.php?

option=com_events&Itemid=130

RightTrack is the student management software where incidents, achievements, virtues,

learning goals, MIPS and student profiles are available from. Access is managed by the IT

technicians. http://tracker.maryborougheducationcentre.vic.edu.au/righttrack

Moodle is a classroom based virtual learning environment. This is managed by the ICT

learning coordinator Brad McLeod.

http:://moodle.maryborougheducationcentre.vic.edu.au/

The library is also available on line and is managed by Jenny Hurse the Centre librarian.

http://library.maryborougheducationcentre.vic.edu.au/oliver/opac.htm

Training on each of these packages is available either as online documentation or supplied

by Brad McLeod the ICT learning coordinator.

KEYS AND SECURITY FOBS

All staff will be issued with the appropriate keys to allow access during the day but no

security fobs will be issued unless approved by Barney Healy (Centre Principal).

The issuing of keys is done by the Facilities Manager – Craig Lovett.

22

Leadership and Responsibility Positions for 2010

Appointee

Centre Leadership/Management

Sub School Manager (P - 6) Leading

Teacher Sharon Ranger

Sub School Manager (7 – 9) Leading

Teacher Julie Reiger

Sub School Manager (10 – 12) Leading

Teacher Terry Hillier

VELS / Curriculum Teaching & Learning (P-6) Leading

Teacher Suzanne Kreutzer

VELS / Curriculum Teaching & Learning (7-

10)

Leading

Teacher Tony Macer

Curriculum Teaching and Learning (10 - 12)

includes VCE, VET, VCAL

Leading

Teacher Raegan Schofield

Wellbeing (P – 6) Leading

Teacher Sally Wren

Wellbeing (7 – 12) Leading

Teacher Andrea Ford

Professional Learning / ICT Leading

Teacher Brad McLeod

Coordinator – Years P & 1 Jenny Lovel

Coordinator – Years 2 & 3 Sally Wren

Coordinator – Years 4 - 6 Lyndsey Iles

Coordinator – Year 6 Sonya Woodhatch

Coordinator – Year 7 Sandra Skipper

Coordinator – Year 8 Leeane Postle

Coordinator – Year 9 Belinda Fabry

Coordinator –Yr 10 Jason Yoong

Coordinator - Yr 11 including VCE, VET,

VCAL

Grace Sutton

Coordinator - Yr 12 including VCE, VET,

VCAL

Jenny Davis

Timetable (7 – 12) (1) Jeremy Hafford

Daily Organisation (7 – 12) (2) Time table support (7 – 12)

Nicole Mills

Daily Organisation (P – 6) Sharon Ranger

AIP Project Team Executive Officers 4 positions ICT

Student Learning

Pathways & Transitions Sandra Cain

Engagement & Wellbeing Debbie Linke

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AIP Project Team Members Number of

positions as

required

Improvement Project Team Executive Officers 3 positions Uniform Awards / Student Recognition One other to be identified Leanne Dellavedova Annette Gilham Pam Shannon

Program Leaders

Literacy & Language Enhancement Program

Coord (P – 12)

Joanne Brooke

Numeracy (P – 12) Sharon Ranger Sue Culvenor

Energy Breakthrough Centre Coordinator (P – 12 including Beckworth)

Doug Marr

Energy Breakthrough Teams Managers (P – 6) Pushcarts, HPV‟s & Innovation Teams

Andrew Tatchell

Energy Breakthrough Team Managers Beckworth pushcarts Senior Girls Open Hybrid Open Hybrid Years 7 & 8 Years 9 & 10

Geoff Macilwain Doug Marr Colin Govan Leeane Postle

Music Performance Coordinator

Theatre Performance Coordinator Brad McLeod

Year 6 – 7 Transition Coordinator Andrea Ford

Year 6 – 7 Transition Assistant Samantha Rothman

Kinder/ Prep Transition Coordinator Alison Fitzpatrick

SRC Activities / Student Leadership

Coordinator (P – 6)

Eva Julian

SRC Activities / Student Leadership

Coordinator (7 – 12)

Sports Coordinator (7-12) Cindy Graco

Sports Assistant (7-12) Sue Wagstaff

Sports Coordinator (P-6) (including MDPSSA

role)

Andrew Tatchell

Centre Librarian Jenny Hurse

Program for Students with Disabilities

Coordinator

Elwynne

Wentworth

Wannik Coordinator Elwynne

Wentworth

Wannik Support Coordinators

P – 6

7 – 12

Louise Nichol

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Faculty Leaders (P – 12)

English Debbie Macer

Humanities Lorraine Gill

Maths Sharon Ranger Sue Culvenor

Science Debra Long

LOTE

Arts Jenny Davis

Technology Geoff Macilwain

PE/Health Stephen Hare

Program Support

Professional Learning / ICT Assistant (P - 6)

Professional Learning / ICT Assistant (7 – 12) Damien Cameron

Professional Learning / ICT Assistant (Beck) Helen Dent

Mark Book Assistants including Beckworth at

relevant year levels

P – 6

7 - 12

Billie Hughes Sue Wagstaff

International Programs Coordinator Tegan Crosbie

Asbestos Management Coordinator Jeremy Hafford

Centre Magazine Coordinator Neil Griffiths

Naomi Sewell

Bus Coordination Craig Lovett

Home Economics Food Management Peta Scollary

Publicity / Promotions Coordinator Naomi Sewell

Publications Coordinator (ES only) Narelle Mortlock

Distance Education Students Coordinator Doris Jennings

Book Club Coordinator (P-10) Kerryn Richards

Gifted and Talented Students Coordinator

(2 positions)

P – 12

Linda Morton

One to be filled

MEC Website (Calendar) Leading

Teacher/ ICT

role

Brad Mcleod

Systems Manual Management Billie Hughes

Environmental Officer Craig Lovett

OH & S Coordinator Craig Lovett

Presentation Evening / Student Leaders

Investiture Event Coordinator

Andrea Govan

Staff Support

Staff Mentoring Program Coordinator Tegan Crosbie

Student Teacher Coordinator Samantha Rothman

Mentors for Provisionally Registered

Teachers (PRT‟s)

Dependant on

number of

PRT‟s employed

Jeremy Hafford Judy Goldby

25

LEAVE

Personnel (HRMS) Information (including Leave details):

Details of Leave Provisions for Teaching Service Staff and ES staff have been updated and

are available under Section in the Victorian Schools Reference Guide

The attached link for this is;

http://www.eduweb.vic.gov.au/hrweb/employcond/leave/default.htm

Leave:

Detailed information on LEAVE is available at www.sofweb.vic.gov.au via the Victorian

Government Schools Reference Guide. Access to the guide requires your employment ID

and password.

Sick leave adjacent to public holidays / Day in lieu of Melbourne Cup:

Staff members who are absent due to illness on any working day, or consecutive working

days, preceding or following a public holiday must provide a medical certificate to cover

those absences in order to be granted paid leave.

Where a staff member does not furnish a medical certificate for any absence adjacent to a

public holiday, leave without pay will be granted where the absence:

occurs on working days both preceding and following the public holiday, leave

without pay will be granted for the entire period of absence, including the public

holiday

is on a working day or consecutive working days preceding or following a public

holiday (but not both), leave without pay will be granted for working days absent and

paid leave granted for the public holiday.

Carer‘s leave:

A staff member who is required to provide care and support for a member(s) of their

immediate family or household shall be granted carer‟s leave. The maximum amount of

carer‟s leave that may be granted in any calendar year with or without pay is ten days.

Carer‟s leave is deducted from the staff member‟s accrued sick leave credits. Carer‟s leave

without Certificate comes off your single days.

In any year where a staff member has exhausted their sick leave credits, the staff member

shall be granted further carer‟s leave with pay for up to three days, but not exceeding the

maximum of five days carer‟s leave which may be granted per year.

For the purposes of this section „immediate family‟ includes:

spouse or domestic partner (including a former spouse or former domestic partner) of

the staff member. A domestic partner means a person to whom the staff member is

not married but with whom the staff member is living as a couple on a genuine

domestic basis (irrespective of gender), and

child or an adult child (including an adopted child, a stepchild or an ex nuptial child),

parent, grandparent, grandchild or sibling of the staff member or spouse of the staff

member.

Supporting documentation for sick leave/carer‘s leave:

applications for sick leave must be supported by a medical certificate or certificate in

lieu and applications for carer‟s leave must be supported by a medical certificate or a

statutory declaration when:

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an aggregate of five days‟ sick leave and/or carer‟s leave without a certificate or

statutory declaration have been taken in any calendar year (for members of the

Teaching Service) or any year of service (for school services officers) regardless

of whether the leave is with or without pay, or

more than three consecutive days leave are taken, or

a staff member is absent immediately before or after a public holiday (unless

otherwise approved by the Secretary (or delegate), long service leave or a school

vacation (for members of the Teaching Service) or annual leave (school services

officers), or

the absence occurs on a stopwork day, or

the principal requires its provision for any reason.

Public Holidays: -Medical Certificates:

Staff may take up to 5 days of accrued sick leave credits in any one calendar year

without the need to provide a medical certificate.

This is subject to the provision that not more than 3 days may be taken consecutively

without a certificate. If absent for a cumulative total of 5 days without a certificate, all

absences thereafter, even for single day, require a certificate for any absence due to illness.

It should be noted that the 5 days which may be taken without a Medical Certificate are

deducted from total sick leave credits. Any of these 5 days could be designated as Family

Leave if illness / family problems occurred with your immediate family but they will still be

counted in non certificated days allowance.

A medical certificate may be required if you are ill on a stop work day.

Public holidays and weekends during an absence on sick leave are not regarded as part of

that leave.

Sick Leave In Conjunction With Vacations:

Staff who have been absent on sick leave before and after a term vacation will be

granted holiday pay if they were on duty for at least 4 weeks in the preceding term.

Absence before or after vacations are treated as for normal sick leave and does not result in

the loss of holiday pay. A medical certificate is essential in this case.

Staff who are absent on sick leave before and after the Christmas vacation and who was on

duty for at least 4 weeks in Term 4, is allowed full pay for one week only of the vacation in

addition to the statutory public holidays at Christmas and New Year.

Long Service Leave:

MEC‟s policy regarding the granting of Long Service Leave is based on the premise of

trying to ensure all parties needs are met. Staff requesting leave are strongly encouraged to

seek a minimum of six weeks and one working day ie. 31 working days of LSL to ensure the

staff member will be replaced. Whilst we can try to accommodate shorter lengths of LSL it

is not always guaranteed to be able to receive reimbursement.

There are many other aspects to leave including further details on Long Service Leave

which are all available at the website indicated.

27

P-12 LIBRARY “Learning for Life” School libraries are concerned with generating understanding of freedom and with the

preservation of this freedom through the development of informed and responsible

citizens. © 2004 Australian School Library Association

Our moral purpose is for the library to provide a service for staff and students that will

support all teaching and learning from Prep to Year 12. The primary aim is to foster a

consistent learning environment that will enrich the students‟ understanding of the world

around them.

In using the service we all need to consider each others‟ needs, taking into account the

school‟s values of respect, consistency, inclusion, safety, achievement and enjoyment

LIBRARY STAFF FOR 2010

WELCOME BACK TO ALL STAFF WITH A SPECIAL HI TO ALL NEW AND

RETURNING STAFF. PLEASE CALL INTO THE LIBRARY AND MEET US. WE

LOOK FORWARD TO SHOWING YOU AROUND AND ORGANISING A MORE

PERSONAL INTRODUCTION TO THE LIBRARY SERVICE.

Centre Teacher Librarian: Jenny Hurse

Teacher Support: To be advised

Library Technicians: Michele Monk, Sandra Field (part time), Kath Rollason

( part time)

HOURS OF OPENING

IMPORTANT: IF THE LIBRARY DOORS ARE CLOSED PLEASE ACCESS THE

ADMINISTRATION AREA FROM THE ADMIN DOORS. IF LOCKED DO NOT

OPEN THE LIBRARY FOYER DOORS FROM THE INSIDE AS IT WILL LEAVE

THE LIBRARY UNSECURED.

MONDAY – FRIDAY

Before school from approx. 8.30am

For the six class periods (refer to section on Library Booking)

Afternoon break 1.00pm – 1.30pm

After school approx.to 4.30pm or later (to be arranged)

These times will vary for student access but if you need special arrangements made for

students to complete work etc. please see us to organise this.

BOOKING OF CLASSES

All Library spaces can be booked online via the Booking System on the Homepage. ~

Staff ~ Booking.

The computer rooms LM1 and 2 can be booked via the booking system. Please note

these rooms are timetabled for classes throughout the week. If you have any concerns

re not being able to book into these rooms please refer these to Jeremy Hafford, not the

Library staff.

Please do not book more than 2 weeks at a time.

28

LIBRARY SPACES

# Library area A ~ for use by Years 7 to 12

# Library area B ~ for use by Years 11 to 12

PLEASE NOTE THAT IF YOU BOOK THESE AREAS DO NOT ASSUME THAT

YOU ARE BOOKING THE LIBRARY COMPUTERS, THESE COMPUTERS MUST

BE AVAILABLE FOR ALL STUDENTS IN THE SECONDARY SECTORS OF THE

SCHOOL FOR INDIVIDUAL USE DURING CLASSTIME.

# MULTI MEDIA ROOM- a LCD TV is available in this room; there are no tables

available for student use. This room can also be booked by the administration for

meetings, visits by consultants and PD activities.

# LM02/03 STUDY ROOMS: Available for small groups, it is usual for classes to

remain in these rooms and not access the Library. If you consider this to be necessary

please consult with the Library staff before you do so. There is a portable LCD TV

available, but at it is used in other areas of the Library at times, please check with the

Library staff re availability.

# SECONDARY READING AREA: Please tell Jenny Hurse if you would like her to

talk to your students re the latest and greatest titles available for your students to enjoy.

THE BEHAVIOUR OF ALL STUDENTS USING THESE AREAS IS THE

RESPONSIBILITY OF THE CLASSROOM TEACHER WORKING IN

CONJUNCTION WITH THE TEACHER-LIBRARIAN AND TEACHERS

SUPPORTING THE T/L. IT IS IMPORTANT THAT CLASSES WAIT OUTSIDE

THE LIBRARY AND ENTER WITH THEIR TEACHER.

# PRIMARY AREA: This area is used exclusively for classes from Prep to Year 6

and Beckworth students. For 2010 all primary students will be allocated a Library

session with their classroom teacher.

RESEARCH – CLASS OR INDIVIDUAL (SECONDARY)

The Library staff are always willing and waiting to discuss all research / work

requirements you set your students.

A COPY OF ANY WORK YOU EXPECT YOUR STUDENTS TO COMPLETE

USING THE LIBRARY RESOURCES WOULD BE APPRECIATED.

It is particularly frustrating and time wasting if the resources cannot be found

for your assignment work. Often students need a lot of direction to complete certain

work requirements, in particular guidance towards resources and convincing them

that the Internet will not provide all their answers in 10 easy steps!!!

If you send students to the Library please make a note in their diaries. EACH

SECONDARY STUDENT SHOULD HAVE THEIR PLANNER. This is a direction

from the Secondary Leadership Team after discussion with the staff to encourage

the use of the school diary.

BOOK BOXES/CLASS LOANS

If you are doing a particular topic (eg. Ozone layer, Countries of the World and would prefer

to work in class, a book or box/es can still be organised. This was common practice in the past

and is still a very effective way of doing research rather than your students only relying on the

internet with all the ongoing issues of cutting and pasting and plagiarising.

29

At least two days notice would be appreciated and a copy of the work requirement is

required.

Could all P-6 teachers also give us at least two days notice of any requests for topic boxes.

NEWSPAPERS

The daily newspapers „The Age‟, „The Herald Sun, „The Maryborough Advertiser‟

and „Carisbrook Mercury‟ are available for use in the Library. Please encourage your

students to browse through these titles and keep abreast of world, regional and local

news (although local news does not seem to be a problem, all students look for the „

Addy‟ on Tuesdays and Fridays!)

NEWSPAPER RESEARCH

An indexing service, „Newscan‟ is available to assist in researching articles. A large

number of annotated references are also available on various subjects e.g. Drugs in

Sport, Refugees, Aboriginal Conciliation. New titles are purchased regularly.

COMPUTER USE

There are 15 stations for general student use and 5 laptops (refer to Library booking

note Library areas A and B)

All students needing to use these facilities should come to the Library with a note

in their planners. Please do not send students from rooms that have adequate

computers as the demand from other classrooms is high.

Scanners are attached to two machines for student and staff use.

The computers are for school work only.

No games are permitted during class time

COMPUTER GAMES

1. Non-educational games should not be played during instructional time. 2. During recreational time, students should only play non-violent, age-appropriate

games.

When staff become aware of inappropriate games on computers they should provide

the student’s name to their coordinator and alert the ‘tech’ team of the game and if

possible, it’s location on the network or hard-drive.

Student e-mails can be checked at lunchtime only if computers are not needed for

student work.

DVD RECORDINGS

The Library has a large collection of DVDs and videos for borrowing by staff. For

accurate records it is recommended that all items purchased be catalogued by the

Library staff. Most items are stored in the Library but a number of faculties choose

to keep their own.

Any requests for recording can be made via telephone or in person.

No commercial videos are copied in accordance with Copyright laws.

30

CLICKVIEW

CLICKVIEW is an annual subscription paid per student plus set up fees to online access to

the DVD/video collections from global educational content providers: Classroom Video,

Video Education Australia and Discovery Education. Many of these resources are

accompanied by teacher notes and student worksheets. This sub will be paid from the

Library and faculty budgets. It is a secondary subscription but there are resources

appropriate for upper primary classes.

To make a link to your laptops please follow the instructions Go to staffprograms on „Themis‟ (N) If this is not available on your laptop please see-

Jenny Hurse or Frances Hansen

Click on Click View setup using (2) pdf. (this file also includes a brief tutorial on using

Click View

To check out in more detail: What is Click View and what it can do for you?

http://www.clickview.com.au/training/ClickView-Player_Manual.pdf

RESOURCE MANAGEMENT

At the direction of the Principal it is the responsibility of the library to record on the

Library computer system all resources both book and non book purchased by the school. If

you purchase any materials for your year level (primary) or faculty (secondary) please

direct them to the library and they will be processed and returned to you ASAP.

CATALOGUE ON LINE

The “Oliver” library catalogue is on line. It can be accessed from all computers in the

school. The link is on the Homepage; an icon is situated at the top of the screen between

Daymap and MECBlog. In the near future all staff and students will be able to log on to

“Oliver” via their MEC password, this will give you the opportunity to check your own

borrowing and reserve items.

The Library supports and adheres to the following principles outlined in the

following:

Policy Statement - School Library Bill of Rights

School libraries are concerned with generating understanding of freedom and with the

preservation of this freedom through the development of informed and responsible

citizens. The responsibility of the school library is:

To provide materials that will enrich and support the curriculum, taking into

consideration the varied interests, abilities and maturity levels of the pupils served.

To provide materials that will stimulate growth in factual knowledge, literacy

appreciation, aesthetic values and ethical standards.

To provide a background of information, which will enable pupils to make

intelli gent judgements in their daily life.

To provide materials on opposing sides of controversial issues so that young citizens

may develop under guidance the practice of critical reading and thinking.

To provide materials representative of the many religious, ethnic and cultural

groups and their contributions to our heritage.

To place principle above personal opinion and reason above prejudice in the

selection of materials of the highest quality in order to assure a comprehensive

collection appropriate to the users of the library

(Adapted from) © 2004 Australian School Library Association

Jenny Hurse CENTRE TEACHER LIBRARIAN

27.01.10

31

LOST PROPERTY

Lost property is located in the Uniform Bank, near the Library foyer for all students.

Students are greatly encouraged to name their belongings so that they can be returned to

them directly when found.

Students are discouraged from bringing valuable items to school but if they do, these items

become the student‟s responsibility to look after.

MAIL—DAILY OUTGOING

Closing time is 3.30pm each day for accepting mail with the exception of the Bulk Mail

outs which require 24 hours notice. The mail out tray is located on the desk opposite

Shelleen Solomano‟s desk. BULK MAIL OUTS

Prior notice to Office Manager (Gaye Turner) of at least 24 hours is required for all bulk mail outs.

MAP Please see following page

MECAZINE (CENTRE MAGAZINE)

During the year the magazine coordinator will be preparing the Centre Magazine called

“Mecazine.” If you have any photos or stories for the magazine please supply them to the

coordinator. There will also be a location in the Shared Files where staff will be able to

place articles.

Please remember when providing photographs of students that you have checked with

Brooke Murray or Jill Parker that the permission to publish photographs has been provided

for all students in the photograph.

32

33

MEETING SCHEDULES

A meeting schedule is produced for each term and emailed to all staff members in the first

week. As a general rule, most meetings requiring all staff presence are held after school on

Tuesday and Wednesday afternoons. Other meetings involving different staff groups within

our Centre are held on Monday or Thursday afternoons at the conclusion of the school day.

Please refer to the Meeting Schedule for more details on the meetings held each term.

MOTOR VEHICLE BOOKINGS

Our Centre has a car available for staff members attending Professional Development

activities or meetings on approved business and this vehicle can be booked through our

Facilities Manager – Craig Lovett in the Majorca Pod. Bookings need to be made early with

Craig so that all necessary arrangements can be explained and adhered to. The booking

sheets are available from the General Office and must be returned with a photocopy of the

driver‟s licence for the staff member making the booking to Craig for approval.

NAME BADGES

We provide name badges for all staff members within our Centre and request that staff

members wear these badges everyday to assist all in the school community with using

people‟s names.

If you require a name badge or have misplaced yours please see our Office Manager Mrs.

Gaye Turner in the Majorca Pod.

NEWSLETTER

The Centre Newsletter will be distributed fortnightly commencing on Thursday 5th

February 2010. The deadline for all contributions will be 3.30pm on the Monday preceding

publication.

Could all contributors please keep in mind the need to keep the Newsletter as a whole

Centre document.

Please email all items to sewell.naomi.e@edumail.vic.gov.au

OFFICE ACCESS FOR STUDENTS

Students access the Office area via the 2 doors on the Moonlight side of the Majorca

administration area. The door closest to the tree area is for 7-12 students whilst the door

closest to the Sick Bay area is for the P-6 students.

This leaves the main entrance available for parents, staff and other visitors to our Centre.

OH&S RESPONSIBILITIES

Reporting of Dangerous/Unsafe Conditions

Recent court cases have highlighted the responsibility that teachers are deemed to have

towards the well being and safety of their students. Consequently it is important that any

unsafe condition or potentially dangerous situation is reported immediately to the Principal

or an Assistant Principal.

There is a requirement to contact Craig Lovett (Facilities manager) for Hazards and

Maintenance issues across the Centre. Craig is located in the Majorca building. This is to

be via email to ensure a record can be maintained.

PARENT CLUB The Centre has a very active Parent Club which meets in the Moonlight Staffroom on the 4th

Monday of each month. The meetings are held in the evening commencing at 7:00pm. The

Parent Club supports the Centre by raising extra funds for projects or programs within MEC.

34

PARENT COMMUNICATION PROTOCOLS

Positive communication with parents should form the basis of a solid partnership in caring

for the wellbeing and learning of students. Issues should be identified early by teachers and

contact made. Face to face or telephone conversation is preferable to written

communication to discuss issues and establish a strategy that will address problems faced by

students.

Written notices should be approved, proof read and countersigned by the relevant Assistant

Principal and Centre Principal. These should always be on MEC letterhead.

PERMISSION NOTES

Permission notes for local excursions are sent home to parents at the start of each school

year and this note covers such excursions for the whole year provided travel is within the

town boundaries.

Excursions outside the town boundaries or where greater supervision is required

eg Swimming Program need specific permission note for this purpose.

Permission notes involving internet access, permission to publish photos of students and

headlice checks are also sent home at the start of the year for the 12 month duration. If you

have any queries around these notes please see the Assistant Principal in your area of the

Centre.

35

PRIVACY RESPONSIBILITIES

Information privacy Victorian information privacy laws, the Information Privacy Act 2000 and the Health Records Act 2001, regulate the way government schools can collect, use, retain and secure personal and health information. This is information or opinion about an individual whose identity is apparent or can reasonably be ascertained from the information. These laws apply to student records and staff files and information held by Victorian government schools and the Department of Education and Early Childhood Development that identifies individuals.

Information Privacy Act This law establishes standards for the collection, handling and disposal of personal information. An example of personal information is a person‟s name and address. This law applies to all forms of recorded information about an individual and includes photographs and emails.

Information privacy principles Schools must apply information privacy principles when collecting, using, retaining or disposing of personal or health information. The information privacy principles in both acts are broadly consistent.

Details of all the information privacy principles that apply to schools can be found at the Privacy intranet site at:

https://www.eduweb.vic.gov.au/privacy/

Privacy and the school community A school must be reasonable and fair in its treatment of personal and health information, not only for the benefit of its staff and students but also for the good of the school‟s reputation. The school community, like any other group of consumers, will not condone the failure of a school to protect privacy. A lack of respect for personal or health information can bring both criticism and complaint. The privacy laws provide a guide to information handling and the application of the information privacy principles allows schools to bring their practices into line with community expectations and legal requirements.

A guide has been developed to assist schools to consider information handling practices and to comply with the privacy laws. This guide can be accessed from: https://www.eduweb.vic.gov.au/edulibrary/Schools/Privacy/

Summary

Collect

Collect only the information you need and be clear about the purpose for which you are collecting it.

Inform

Tell the person why you need it and how you will handle it.

Disclose

Disclose only as necessary for the primary purpose of collection, unless a secondary purpose is directly related to the primary purpose of collection and disclosure would be reasonably expected or with the person‟s consent.

Access

Provide the person with access to their information on request, unless you have concerns that information contained in files may cause harm to the individual or others. If this is a concern the person seeking access should be asked to make a request under the Freedom of Information Act. For further information see section 6.21.1.

Security

Keep personal and health information secure and safe from unauthorised access.

36

PROPERTY

Personal property is often brought to school by students, staff and visitors. This can include

mobile phones, calculators, toys, sporting equipment and cars parked on school premises. The

DEECD does not hold insurance for personal property brought to schools and it will generally

not pay for any loss or damage to such property. (DEECD memo S003-2009 27th January, 2009).

The private property of staff is NOT insured and therefore teachers are advised to consider an all

risk policy. The Centre, School Council or DEECD does not accept liability for theft of or

damage to the personal property of staff, including motor vehicles. Any items of electrical

nature must carry the appropriate test and tag prior to being used on site. If items have not got

the tag they must not be used. If you require items to be tested and tagged – this can be

arranged by Craig Lovett at the individual staff member‟s cost.

PROFESSIONAL DEVELOPMENT OPPORTUNITIES

When accessing Professional Development within the Centre, staff members need to talk with

their team or unit leader and then complete a blue form entitled “ Application for

Professional Development Support” and forward this form with any other details to Brad

McLeod in the Craigie Pod who is overseeing Professional Development across the Centre this

year.

Where a team of staff members are intending to go to the same P. D. individual forms will need

to be completed.

Much of the best P.D. available happens within our own Centre and we will make greater use of

the amazing skills, knowledge and strategies of the staff members in our own Centre. This will

certainly be a focus for us this year at MEC.

RUBBISH and LITTER

As part of our push to enhance the physical environment of the Centre we ask everyone to pick

up litter when they see it including our staff members. We feel by modelling the expected

behaviours to our students that we can make some solid progress around this litter problem.

We are trying to promote a saying or motto throughout the Centre that „ we don‟t walk past a

piece of rubbish‟ and our continued modelling and vigilance will be a key to progress in this

area.

SCHOOL COUNCIL

The School Council is an elected body of parents and Department of Education and Early

Childhood Development employees. The School Council is the governing body of the Centre and

has responsibility for the operation of the Centre.

Among the many tasks of our School Council are the requirements to:

Determine the education policy of the Centre within guidelines issued by the Minister,

Draw up an annual financial budget,

Monitor the expenditure of all the school's money

Keep buildings and grounds in good repair,

Recommend improvements and extensions,

Provide cleaning and sanitation,

Stimulate parent and community interest in the school,

Regularly report council's activities

Subcommittees

The school council operates through a number of subcommittees. These are Finance,

Education Policy, Executive and, Buildings and Grounds.

School Council elections are conducted in February/ March of each year.

37

Safe School Policy

Bullying: MEC Says No

This document is the product of an Anti-bullying day held in August 2007. The conference

was attended by over one hundred Maryborough Education Centre students.

MEC works strongly to instil the values of respect, inclusion, safety, consistency,

achievement and enjoyment. In line with these values we will work hard to create

harmonious, caring and friendly environment where the diversity of people and culture is

appreciated and valued. Each of us at MEC is recognised as a unique individual bringing

special qualities and gifts to share and so we all have a right to be respected and a

responsibility to respect each other.

Therefore, MEC does not tolerate bullying in any form. All members of the MEC

community are committed to ensuring a safe and caring environment which promotes

personal growth, fosters positive self esteem for all and recognises our goals as a learning

community.

MEC does not tolerate any form of bullying.

What is bullying?

Bullying is an act of aggression causing hurt, embarrassment, pain or discomfort to others:

it can take a number of forms -- physical, verbal or psychological

it is an abuse of power

it may be planned and organised or it may be unintentional

it can take place through email or text messaging.

38

Some examples of bullying include:

any form of physical violence such as hitting, pushing or spitting on others

interfering with another person‟s property by stealing, hiding, damaging or destroying

it

using offensive names, teasing or spreading rumours about others or their families

using „put-downs‟, belittling other‟s abilities and achievements

writing offensive notes or graffiti about others

making degrading comments about another‟s culture, religion or social background

hurtfully excluding others from a group

making suggestive comments or gestures

ridiculing another person‟s appearance

forcing others to act against their will.

If we are bullied: we may feel lonely, insecure, hurt, frightened, unsafe, embarrassed, angry or unfairly

treated

you may feel like staying away from school

our work, sleep, self-esteem and ability to concentrate may suffer

our relationships with our family, teachers and friends may deteriorate

we may feel confused and not know what to do about the problem.

What do we do to prevent bullying at MEC? As a learning community, we will not allow cases of bullying to go unreported. We

will speak up.

We need to use a peer mediation program at all levels of the MEC where peer

mediators are trained to mediate conflict where it arises.

We will continue to develop programs improve the happiness and resilience of all

students.

We will provide additional support through the student services department for

vulnerable students.

We will regularly survey students to gather feedback on the prevalence of bullying.

We will work with community organisations to reduce bullying in the wider

community.

We will work to ensure every member of our school community is familiar with this

policy

We will ensure that every student has one staff member who they feel they can talk to

about issues such as bullying

We will document all reported incidences.

This requires staff to: model non aggressive behaviour at all times

be observant for signs of distress or suspected incidents of bullying

actively supervise during yard duty

arrive at class on time

take steps to help victims and remove sources of distress without placing the victim at

further risk

report suspected incidents to the appropriate staff such as Home Group Teacher, Year

Level Co-ordinator, Sub-school manager or Campus Principal

inform parents and liaise with them to support the child.

39

This requires students to:

immediately report incidents of bullying to staff in order to seek help

support the peer mediation process

refuse to be involved in any bullying situation

support students who are being bullied

actively discourage the bully from continuing the behaviours

if students who are bullied have the courage to speak out, they may help

reduce hurt for themselves and prevent others becoming potential victims

Students who remain as observers while bullying takes place become part of the

bullying process by their presence and should be held responsible for that action.

The Centre recommends that parents:

watch for signs of distress in your child, e.g. unwillingness to attend school, a pattern

of illness, missing equipment, requests for extra money, damaged clothing or bruising

take an active interest in your child‟s social life and acquaintances

advise your child to tell a staff member about any incidence of bullying. If possible,

allow your child to report and deal with the situation. Your child can gain respect and

confidence through taking the initiative and dealing with the problem without

direct parental involvement

keep a written record (who, what, where, when and how)

encourage your child not to retaliate but to seek an alternative solution to the problem

be willing to attend interviews if your child is involved in an incident of bullying and

work cooperatively with the Centre

be willing to inform the Centre of any cases of suspected bullying even if your child is

not directly involved or affected

do not try to deal directly with the other children or their parents but work through and

with the Centre.

When the staff, students and parents of MEC work together, we create a truly caring

environment.

Bullying Must Be Reported

Who Can Help?

Parents

Teachers

School Chaplain (Carl Rusbridge)

Student Support Services Coordinator (Janette Palmer)

School Nurse

Friends, Campus Leaders, Class Leaders, Student Peer Mediators, other trusted

people.

Centre telephone numbers: 54604566 and 54611 411

Kids Helpline 1800 55 1800

Lifeline 131114

www.reachout.com.au

www.bullyingnoway.com.au

40

MARYBOROUGH EDUCATION CENTRE

LEAVE POLICY

Rationale:

Members of the teaching service and school service officers have a right to certain leave

entitlements and these can be found by accessing the Human Resources website at the following

address: http://www.eduweb.vic.gov.au/hrweb/employcond/default.htm

Aims:

To support the balance of work and family responsibilities.

To ensure staff area aware of the leave provisions that are available to them.

To ensure that the policy is implemented in a fair and transparent manner in accordance with the

provisions of the Act.

Implementation:

In determining whether leave may be granted, the principal will need to ascertain the entitlement

of the staff member to the leave for which he/she has applied and consider the impact the granting

of leave will have upon the operations of the school.

A staff member employed for a fixed term has no entitlement to any form of leave beyond the date

employment would otherwise have ceased.

KEY POINTS PERTAINING TO LEAVE

Where the period of leave without pay sought is for less than a whole term, the period granted

should include the vacation period following the period of leave except where:

- the member of the Teaching Service has been on duty for at least four weeks during the term,

- the member of the Teaching Service is on duty immediately after the vacation.

The Principal can require a medical certificate or a certificate in lieu for any absence.

Unless an absence has been approved by the Principal, a medical certificate is required where the

teacher or principal is absent immediately before or after a public holiday.

A staff member certified as sick or injured whilst on long service leave may have leave credits

reimbursed or delegate approval to extend the period of absence.

Teachers absent due to illness on stop-work days must provide a medical certificate.

Principals can require employees who wish to return to duty earlier than the recorded time of

return from sick leave to provide a medical certificate stating that they are fit for duty.

Leave applications should be accompanied by supporting documentation.

Leave Without Pay can only be granted for a total of three years to any one employee.

Long Service Leave is paid proportionately and is calculated by averaging the time fractions

worked. Public holidays are included in the LSL entitlement, eg no days added to the leave for

teaching staff.

LEAVE APPLICATIONS 1. Applications for leave must be submitted to the Centre Principal on the Centre application

form and supported by appropriate documentary evidence where required. (eg. medical

certificate, death/birth notice, entitlement summary etc)

2. Applications for Long Service Leave (LSL) and Leave Without Pay (LWOP) should be sub

mitted two full terms in advance. Please note that the School has preference to leave of 31

days or more.

Applications for leave without such notice will only be considered on compassionate

grounds.

NB: Staff taking leave of more than 31 days would not generally be scheduled for Year 12

classes, except where there is no alternative.

3.. The maximum number of teachers to be granted leave at any time will be at the

Principal‟s discretion, based on curriculum balance factors and other circumstances.

4. Staff wishing to withdraw or change their leave should give at least one term‟s notice.

5. Conjoint applications will be considered as one application.

41

Any leave approved by the Principal applies only whilst that member is located at MEC. Staff who transfer before taking leave need to reapply through the Principal of the new school. Leave Guidelines. Long Service Leave applications may be approved providing the leave will not adversely affect the running of the Centre and suitable replacement staff members are available. Leave Without Pay applications may arise where sick leave entitlements are exhausted. It is not normally granted for more than 12 months. Leave Without Pay is not an entitlement, but may be granted for P.D. or substantive personal reasons which include: Family reasons Other employment, study/training Participation in certain sporting events Overseas aide program. Teachers granted leave for an established period cannot expect to resume prior to the expiration of the period of leave. The exception is for Family Leave. Leave will be subject to the Centre not exceeding its staffing entitlement within the Student Resource Package either at the time or at the return from leave. The following factors will be considered in the granting or otherwise of leave:

The Principal may seek advice from the Centre’s leadership team, the Consultative Committee and/or Council on the basis of the Centre’s needs as detailed above. All decisions regarding leave will be conveyed to the applicant in writing. Any cancellation or early return from any leave must be negotiated with the Principal. Appeals If an applicant fails to acquire the leave requested, that applicant may consider lodging an appeal. All appeals against unsuccessful applications will be dealt with by the Principal in consultation with a Local Review panel established for that purpose. Normal right of appeal to the Merit Protection Board applies to all staff.

Personal Length of service

Last period of leave

Length of leave sought Reasons for leave in context of teacher’s /

school support officer’s career Compassionate grounds

Service to school

Centre Needs

Availability of replacement teachers

Impact of leave on the Centre’s educational program

42

SCHOOL CROSSINGS

Our School Crossings are situated in Balaclava Road and are supervised before and after

school each day of the week. As all staff would understand, one of our values is Safety and

we ask all staff members to use the crossings when crossing the street to model the desired

behaviour to our students.

SOCIAL SERVICE ACTIVITIES

Our Centre has a very active Social Service component where we try to be closely linked to

our local and wider community and those less fortunate than ourselves. Most of the Social

Service activities in the 7-12 area of the Centre are arranged through the Student

Representative Council (SRC under the SRC Leader) whilst activities in the P-6 and

Beckworth areas of the Centre are co-ordinated by Ms. Eva Julian in Havelock Pod.

State Schools Relief, The Royal Children‟s Hospital, Bone Marrow Association and the

World Vision Foster Child Program are examples of the charities we raise funds for as a

Centre.

SPORTING HOUSES

Our Centre has 4 sporting houses named after local identities. Our house names are Aston

(blue), Bilton (green), Du Bourg (red) and Flynn (yellow). The students from Years 3 – 12

are allocated to a House for activities around athletics, swimming, cross country and so on.

House leaders are appointed at Year 6, Year 9 and Year 12 levels and part of their role is to

work closely with the staff members to facilitate the best sporting opportunities for all of

our students.

STAFF ASSOCIATION

MEC Staff Association have been very active in 2009 but wish to increase the activities

and events for staff in 2010. There is a small well organised group led by Jenny Bucknall

who are always seeking ideas and suggestions from staff on thoughts or activities/events

that staff may wish to participate in. The cost for 2010 is $45 for all staff. The cost covers

gifts for special events of staff, recognition for achievements by staff, special activities.

MEC currently provides tea, coffee, water, sugar and milk, therefore a general cost of $45

is relevant for all and not dependant on the staff member‟s time fraction. There are local

businesses who provide discounts for staff member‟s when their staff association

membership is shown, therefore it is certainly in your interest to be involved.

There is also planning for staff (family) groups events to have in 2010. Further details of

these will be provided later but suggestions are always welcome. Ideas have been the

tennis, golf, theatre, or other such activities.

STAFF BRIEFING NOTES

Any member of staff can contribute to the Staff Briefing Notes by emailing details to

Brenda Engellenner in the Beckworth pod who produces the document on a weekly basis .

The Briefing Notes often include meetings for the week, upcoming activities within the

Centre, tasks that need to be completed and so on. In this way it can be seen that the

Briefing Notes are a vital device in our Centre‟s communication chain and all staff need to

read them each Friday for up to date information.

Any information for the Briefing Notes is required to be forwarded to Brenda Engellenner

(engellenner.brenda.l@edumail.vic.gov.au) Thursday 10.00am each week.

43

MARYBOROUGH EDUCATION CENTRE STAFF 2010 Term 1

SURNAME FIRST NAME

ANDERSON NEVILLE

BALDOCK PAM

BARBER STEVE

BARNES TRAVIS

BAUSKA LEN

BEARD MEAGHAN

BILLINGHURST MELLITA

BOND ROBERT

BOURKE ANNE

BROOKE JOANNE

BROWN HAMISH

BROWN LYNNE Leave 2010

BROWN RODGER

BUCKNALL JENNIFER

CADZOW LEE Leave Term 1

CAIN COLLEEN

CAIN RUTH

CAIN SANDRA

CAMERON DAMIEN

CASSIDY ALICIA Leave Term 1

CHANDLER MELLINDA

CHARLESWORTH ANN

CHATER IAN

CLUGSTON SHARLENE

COLLIER PHILLIP

CONKLIN CHRISTY Leave 2010

COSSAR CINDY

CROSBIE TEGAN

CULLEN JACKIE

CULLUM JENNIFER

CULVENOR SUE

DAVIS JENNIFER

DELLAVEDOVA LEANNE

DENT HELEN

DESSENT HOLLY

DILKS SALLY

DOOLAN JO-ANNE Leave 2010

ENGELLENNER BRENDA

ETCHELL FIONA

FABRY BELINDA

FAIRCHILD JENNY Leave

FERGUSON ANDREW

FETTLING KARYS

FIELD SANDRA

FITHALL EMILY

FITZPATRICK ALISON

44

FORD ANDREA

FORRESTER GRAEME Leave 2010

GAUNT MARIA

GILL LORRAINE

GILLHAM ANNETTE

GLANVILLE KERRY

GOLDBY JUDY

GOVAN ANDREA

GOVAN COLIN

GRANT ANNETTE

GRATION SHANNON

GRIFFITHS NEIL

HAFFORD JEREMY

HANNA ROBYN

HANSEN FRANCES

HARDEFELDT ANGELA

HARE STEPHEN

HARPER JAN

HARRIOTT CHRISTINA

HARRIS KIMBERLY Leave 2010

HEALY BARNEY

HEDGER NICOLE

HENRIKSEN GREG

HICKSON GAIL

HILLIER TERRY

HODGKINS JUSTIN

HUGHES BILLIE

HURSE JENNY

ILES LYNDSEY

IPSEN JO

JENNINGS DORIS

JOHNSON WENDY

JULIAN EVA

KANE JAN

KANE MARK

KAPLAN MARICE

KELLY ERIN

KENNEDY ALEXIS

KHANGURHA JASWINDER

KREUTZER SUZANNE

LEISHMAN SHIRLEY

LINKE DEBBIE

LONG DEBBIE

LOVEL JENNY

LOVETT CRAIG

LYNZAAT MARTIN

MACER ANTHONY

45

MACER DEBBIE

MACILWAIN GEOFF

MARR DOUG

MCLEAN KIM

MCLEISH RHONDA

MCLEOD BRADLEY

MCLURE ROSEMAREE Leave

MILLS NICOLE

MONK MICHELLE

MORTLOCK NARELLE

MORTON LINDA

MURRAY BROOKE

MURRELL JANET

NEVILLE SANDRA

NICHOL LOUISE

NISBET LYNNE

NOONAN NICOLE Leave 2010

NOONAN SIMON

O'KEEFE CHRISTINA

O'SHEA PHILIP

OLIVER EMILY

ORMEROD DAVID

PALMER JEANETTE

PALMER MARGARET

PALMER RACHAEL Leave

PARKER JILL

PAYNE KATH

PERRY LISA

PITCHER SUE

POSTLE LEEANE

RANGER SHARON

REIGER JULIE

REYNOLDS REBECCA Leave after 3 days

RICHARDS KERRYN

RICHARDS MABS

RITCHIE HELEN

ROBERTS LAUREN Leave 2010

ROBERTSON ALLIRA

ROCHE GEOFF Leave

ROLLASON KATH

ROTHMAN SAMANTHA

ROTHMAN TIM

RUSBRIDGE CARL

SCHOFIELD RAEGAN

SCOLLARY PETA

SEWELL NAOMI

SHANNON LISA

SHANNON PAM

SHAY MAREE

46

SKIPPER SANDRA

SMITH MICHELLE

SMITH TRACEY

SOLOMANO SHELLEEN

STEEL CHRIS

SUTTON DAVID

SUTTON GRACE

TATCHELL ANDREW

THOMAS KYLIE Leave 2010

TONKIN MIRIAM

TURNER GAYE

VAN BEVEREN KIM

VEALE GERALD Leave Term 1

WAGSTAFF JENNY Leave Semester 1

WAGSTAFF SUE

WALSH JOHN Leave

WALTER DEBBIE

WENTWORTH ELWYNNE

WHITE HEATHER

WOODHATCH SONYA

WREN SALLY

YOONG JASON

47

SPEECH PATHOLOGY Numerous students within our Centre have either receptive or expressive speech difficulties

and require modified programs or special consideration on a daily basis.

Any questions regarding the provision of speech services for students need to be referred to

either Elwynne Wentworth in Beckworth or Joanne Brooke in Havelock pod.

SPECIALIST STAFF

Careers Coordinator (Transition) - Mark Kane

The Careers coordinator is available to both students and their parents for careers

counselling, subject selection advice in Middle School and Post Compulsory Years (11 &

12), and course selection options for both TAFE Centres and universities.

The Careers coordinator assists students in applying for jobs by advising them in the

preparation of curriculum vitae, instructing them in how to obtain job interviews, and how

to prepare and equip themselves for job interviews. He initiates discussions with students re:

various career prospects, part-time employment opportunities; and supports the Post

Compulsory team of managers and coordinators to assist students at course selection times.

The School to Work Centre is well resourced with information and videos about a wide

range of careers and students can access this material quite freely. The Careers coordinator

organises the Work Experience Program, and is the member of a number of support

programs for students.

Managed Individual Pathways (MIPS) Coordinator

The MIPS Coordinator is responsible for overseeing the preparation and completion of

Pathway plans for all students fifteen years and older. The MIPS coordinator interviews all

relevant students and assists with resume and curriculum vitae (CV) preparation. The MIPS

coordinator is located in the Craigie pod.

School Nurse—Sue Tarrant

The School Nurse‟s role is to promote the education, health and wellbeing of staff, students

and their families and to initiate, implement and evaluate relevant DEECD policy.

Student Support Services Coordinator (SSSC) –Jeanette Palmer

The SSSC is available to work with and counsel students who are experiencing specific

problems of an important nature. Such problems may include family concerns, financial

issues, sadness, relationships with other students or teachers or any other difficulties, which

are important to the student. The SSSC has the knowledge and experience to be able to deal

with the matter or refer to other agencies which support families and young people.

The importance of counselling is to assist students to work through their issues and concerns

and to seek solutions.

The SSSC cannot necessarily solve problems, but can provide advice and direction to enable

a satisfactory outcome to be achieved.

* See Appendix 2 at the back of the handbook for the Student Services internal

referral form

Welfare Officer (Primary) - Sharon Ranger

The Primary Welfare Officer within our Centre conducts classes with our students in Years

2-6 and Beckworth around Values and Living Skills on a weekly basis. This person also

oversees our Breakfast Program and assists all students on an individual basis with any

wellbeing, safety or inclusion issues within our Centre. The Welfare Officer for Beckworth

(0.2) is yet to be comfirmed.

48

STAFF/STUDENT ‗WHEREABOUTS‘ BOOK

The staff whereabouts book – is located in the General Office. Staff must sign out when

leaving the Centre during the required hours of attendance. Staff can ring through to the

office to inform Rhonda or Naomi if they are leaving the school grounds.

STORAGE OF PRIVATE PROPERTY/VALUABLES

Any personal property brought to the Centre should be stored securely. Lockable storage is

available for Integration Aides at Beckworth, all other staff need to ensure their property is

correctly stored. The DEECD and Centre as previously mentioned do not have insurance

coverage for valuables or personal property brought to school.

STUDENT UNIFORM

Our Centre has a Student Uniform policy which we expect each student to adhere to. Details

of this policy are found in the Parent Handbook and on our website but this year we are

having a focussed effort on ensuring all of our students are wearing the correct school

uniform.

If a staff member notices a student not in the correct uniform top, then they are asked to go

to the Uniform Bank or Exchange area in the Majorca pod. If the student refuses this

request then please report the matter to your appropriate Assistant Principal who will follow

the matter up.

49

2010 TELEPHONE EXTENSIONS ~ Maryborough Education Centre

Fixed Phone

Ext.

Location / staff access

2001 or 9 Reception – Naomi Sewell - Newsletter/Promotions/Publicity Officer

2002 or 9 Reception – Rhonda McLeish - Bulletin

2003 Barney Healy – Centre Principal

2004 Tracey Smith – Business Manager

2005 David Sutton – Assistant Principal 7-12

2008

2009 Jenny Bucknall - Assist. Business Manager/HRMS

2010 Gaye Turner – Office Manager

2011 Wendy Johnson – Student Admin., Day Map, Student Absences 7-12

2013 Alexis Kennedy – Accounts Payable

2012 Shelleen Solomano – Accounts Receivable

2017 Conference Room

2014

2015 Jill Parker – Student Admin.

2016 Sick Bay – Margaret Palmer, Colleen Cain

2018 Craig Lovett – Facilities Manager

2019 Narelle Mortlock - HRMS

2079 Jeremy Hafford/Nicole Mills – Timetabler/Daily Organiser 7-12 - Majorca Admin.

BECKWORTH – E/Y

2021 Beckworth Reception – Brenda Engellenner

2022 Beckworth Elwynne Wentworth Beckworth Assistant Principal

2023 Beckworth Meeting Room

2113 Beckworth Senior – Helen Ritchie (located in Craigie Pod)

2024 Beckworth Middle – Mellita Billinghurst

2025/2026

Beckworth Junior – Helen Dent, Fiona Etchell, Allira Robertson

2027 Beckworth Staff room

RATHSCAR – E/Y

2029 Rathscar Sally Wren, Emily Fithall

2030 Rathscar Art Chris Steel

2031 Rathscar Billie Hughes, Erin Kelly

2032 Rathscar Wellbeing Room, Karys Fettling

2033 Rathscar Meeting Room

MOONLIGHT – E/Y

2034 Moonlight Jenny Lovel, Sharon Ranger– Sub School Manager P-6

2035 Moonlight Rodger Brown (Assistant Principal – Prep-6) - Staffroom

2036 Moonlight Louise Nichols, Pam Shannon

2037 Moonlight Gerald Veale, Mellinda Chandler(T1), Alison Fitzpatrick

2038 Moonlight Reading Recovery Joanne Brooke, Leanne Dellavedova

HAVELOCK – E/Y

2039 Havelock Lyndsey Iles, Michelle Smith

2040 Havelock Linda Morton, Suzanne Kreutzer

2041 Havelock Eva Julian, Kerryn Richards

2042 Havelock Kim Mc Lean, Sonya Woodhatch

2043 Havelock Base Room Annette Gilham

ALMA – M/Y

2044 Alma Ian Chater, Sandra Skipper

2045 Alma Andrew Tatchell, Cindy Graco , Andrew Ferguson

2046 Alma Sam Rothman, Tony Macer

2047 Alma Shannon Gration

2048 Alma Resource Room

50

Fixed Phone Ext.

Location / staff access

PERCYDALE – M/Y

2115 Percydale Acacia – Lorraine Gill, Belinda Fabry, Cindy Graco, Sally Dilks

2051 Percydale Callistemon– Christina Harriott, Judy Goldby, Justin Hodgkins, Maree Shay

2052 Percydale Banksia – Colin Govan, Len Bauska, Travis Barnes

2053 Percydale – Leeane Postle, Julie Reiger

2054 Percydale Staff Room

CRAIGIE – S/Y

2113 Helen Ritchie – (Beckworth Senior Years)

2055 MIPS/VASS – Brooke Murray, Jenny Fairchild, Andrea Govan

2056 Craigie - Mark Kane – Careers

2057 Craigie - Terry Hillier Sub School Manager 10-12, Raegan Schofield Curriculum Co-ordinator Later Yrs

2058 Craigie VCE Coords – Jason Yoong, Jenny Davis, Grace Sutton

2059 Craigie Staff - Steve Hare, Sue Culvenor, Debbie Linke, Heather White, Debbie Macer, Martin Lyn-zaat, David Ormerod, Sam Grumont

MOOLORT - Technology

2060 Staff 1 Geoff Macilwain, Damien Cameron, Doris Jennings, Annette Grant, Sandra Neville, Doug Marr, Phil Collier

2061 Staff 2 as above

WAREEK - ARTS / GYM /HOME ECO

2065 PE staff Stephen Hare, Debbie Linke, Sue Wagstaff, Shannon Gration

2066 Home Eco Prep Room

2067 Home Eco Staff Room Andrea Ford, Peta Scollary, Sandra Cain, Marice Kaplan

2068 Canteen – Phil O’Shea, Helen Broad, Rosemary Waddington

2069 Drama/ Music – Jenny Wagstaff, Brad Mc Leod, Anne Bourke, Robert Bond

2070 Wareek Control Room

MAJORCA - LIBRARY

2075 Front Desk

2076 Librarian Office – Jenny Hurse

2077 Library Tech room – Sandra Field, Michelle Monk, Kath Rollason

MAJORCA – UNIFORM BANK/MARKBOOK

2080

MAJORCA – IT

2085 Info Tech – Majorca Stephen Barber, Frances Hansen, Jason Broekhuizen, Greg Henriksen

STUDENT SERVICES

2086 School Nurse – Sue Tarrant

2088 Student Services – Jeanette Palmer ext. 54617988

2089 Chaplain – Carl Rusbridge

AMHERST - Science

2090 Science – Prep Room

2091 Science – Staff Room - Jan Kane, Debra Long, Jeremy Hafford, Jas Khangurha, Christina Harriot, Miriam Tonkin, Kim Van Beveren

BET-BET - ART

2092 Art Staff Social Room

2093 Art Staff Work Room - Neil Griffiths, Tegan Crosbie, Debbie Walter, Brad McLeod, Jo Ipsen, Robert Bond, Anne Bourke

PORTABLE Units

2106 Portable - Percydale

2107 Portable - Craigie

51

Leeane Postle Julie Reiger

52

2025

53

AS

AT

29

/01

/10

54

TIMETABLES

Timetables are prepared for Years 7-12 classes by Jeremy Hafford and are available in First

Class. Primary Specialist Timetables are prepared by Sharon Ranger and are both emailed

to staff and displayed in the Moonlight staffroom. Any requests for changes must go

through Jeremy and Sharon. They need to be submitted early enough for changes to be

considered and made.

TOILETS

All students will be expected to have a signed note in their planners from a staff member if

they are out of class. Planners will be handed out to students on the first day of school. If

students do not have a planner they are not to be permitted out of class.

The exception is toilet passes. If students need to go to the toilet they need to give their

planner to the teacher. The teacher fills in their planner and a toilet pass for the student. The

record in the planner is an important part of the process and is used as a tracking tool. The

toilet pass must be carried by the student to go to the toilet. Any student found out of class

should be questioned about their whereabouts and a record made (including time, class and

teacher name if a student is not in class) in Right Track. Out of class without a note will be

followed up by coordinators.

Toilet passes will be given to all staff members. Please ensure that the Centre supplied pass

is used. New passes are supplied by the general office.

VALUES OF OUR CENTRE

Our Centre has a set of core values that we developed in 2006 when we became one entity

and we make every effort to live by these values everyday in our dealings with everyone in

the school community.

Our Centre values are:

CONSISTENCY, ACHIEVEMENT, RESPECT, ENJOYMENT, INCLUSION and SAFETY.

We ask all staff members to continually model these values to each other, students and all

parents and community members involved in our Centre and to expect the same in return.

* See next page for summary of our Centre values.

55

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wn

lea

rnin

g

Res

pec

t H

on

esty

Fair

nes

s

Hel

pin

g o

ther

s

Car

ing f

or

the

feel

ings

of

oth

ers

and

thei

r w

ork

Hel

pin

g o

ther

s to

tak

e re

spo

nsi

bil

ity

Sho

win

g k

ind

nes

s

Act

ing r

esp

onsi

bly

and

tel

lin

g t

he

truth

Tre

atin

g p

eop

le f

airl

y

Tak

ing c

are

of

the

envir

on

ment

& p

rop

erty

En

joym

ent

Cel

ebra

tin

g

Aff

irm

ing

Sta

yin

g p

osi

tive

Cel

ebra

tin

g s

ucc

esse

s

Enjo

yin

g t

he

com

pan

y o

f o

thers

Mak

ing o

ther

s fe

el h

app

y

Hel

pin

g o

ne

ano

ther

Enco

ura

gin

g o

ther

s

Incl

usi

on

C

om

mu

nic

ati

on

Sh

ari

ng

Rel

ati

on

ship

s

Involv

emen

t

Ask

ing o

ther

s to

jo

in i

n

Ap

pre

ciat

ing o

ther

s p

oin

t o

f v

iew

Wo

rkin

g w

ith o

ther

s

Shar

ing i

dea

s, t

ho

ug

hts

, fe

elin

gs

& r

eso

urc

es

Und

erst

and

ing t

hat

par

ents

, te

acher

s, n

on

-tea

chin

g s

taff

and

chil

dre

n a

re a

ll p

art

of

the

lear

nin

g

team

Tak

ing t

urn

s

Sa

fety

Wel

lbei

ng

Sec

uri

ty

Fee

lin

g &

bei

ng s

afe

Wo

rkin

g f

or

the

wel

lbei

ng o

f o

ther

s

Co

ntr

ibuti

ng t

o t

he

safe

ty o

f se

lf &

oth

ers

56

VICTORIAN GOVERNMENT SCHOOLS REFERENCE GUIDE

The Guide provides information, legislative references, regulations, policies and guidelines

that assist in the governance, management, administration and operation of schools.

Section 1 Introduction - includes information on the roles and responsibilities of

government schools, non-government schools, statutory authorities and provides legal

and regulatory references.

Section 2 School councils and governance - contains information on the roles and

responsibilities of school councils.

Section 3 Curriculum support and resources - contains information on the standards used

in the development and delivery of teaching and learning programs in Victorian

government schools

Section 4 Environment - contains information on student health and wellbeing, duty of care

matters and school attendance.

Section 5 Accountability and improvement - contains information on the accountability

requirements for schools and their management systems.

Section 6 Management - contains information on workforce management, recruitment and

employment of staff, professional development, managing risk, legal liability and provision

and management of ICT.

Section 7 Resources - contains information on school financial operations and school

infrastructure (facilities).

Links to further information and services are provided throughout the Guide.

The material included in the Victorian Government Schools Reference Guide is updated

annually, and as required.

http://www.education.vic.gov.au/management/governance/referenceguide/intro/default.htm

57

VICTORIAN INSTITUTE OF TEACHING

Teachers are reminded that keeping a record of the professional development undertaken

over a 3 year period will now be a condition of registration as a teacher with V.I.T. We will

develop a proforma for this purpose and distribute this to all teachers to keep up to date.

VISITOR SIGN IN PROCEDURES

Any visitor to our Centre needs to go via the General Office in Majorca and sign in. This

person will then receive a Centre Visitor‟s badge and be directed to their specific area within

the Centre. On the completion of their business the visitor again needs to go via the Main

Office and sign out so that we can accurately track who is within our Centre on any given

day at any given time.

YARD DUTY – ―SEE AND BE SEEN‖

When on yard duty the following guidelines need to apply

Circulate – move around amongst the students, talk to as many students as possible during

your duty, aim for 20 and build relationships.

Cover the entire area, don‟t get stuck in one place

Be on time

Remain in your area until released by the next staff member or all students have gone

to class

Wear the provided fluro jacket and a sun smart hat.

Pick up relevant bag from Moonlight, Percydale and Bet Bet and return it to the

correct staffroom.

Spotters wear the red/orange jacket while all others are green/yellow

Ask students to clean up the areas and model this yourself

Remember „behaviour ignored is behaviour condoned‟

Check out of bounds areas

No football or cricket on basketball courts

58

Yard Duty Supervision Area Monday Tuesday Wednes Thurs Friday

Buses Before School 8:15 – 8:45 At pedestrian crossing, Gym end – East ?? J Hod D Mac D Mar A Gov

8:15 – 8:45 At pedestrian crossing, Tech. end -West J Kha S Dil S Dil J Kha N Gri

Area A Admin. /Library

10:40 – 11:00 (Break 1)

11.00 – 11.20 (Break 2)

A For

D Mac

J Dav

J Dav

J Ipsen

A Gra

L Baus

A Gra

S Gra

B McL

1.00– 1:20 (Break 3)

1.20 – 1.35 (Break 4)

S Nev

S Gra

D Orm

S Rot

A Ferg

A Ferg

??

S Har

D Orm

C Har

Area B Craigie/Bet Bet

8:30 – 8:50 (includes exclusion from Area E) A Ferg P Col J Haf T Bar L Baus

10:40 – 11:00 (Break 1)

11.00 – 11.20 (Break 2)

D Cam

T Cro

L Baus

L Baus

S Cul

D Mar

J Yoo

N Gri

H Whi

G Sut

1.00– 1:20 (Break 3)

1.20 – 1.35 (Break 4)

M Lynz

R Sch

C Har

G Mac

J Dav A Gov

J Kan

J Kan

J Haf

P Col

Area C Basketball Crt – High

8:35 – 9:00 R Bon S Wag G Sut R Bon J Haf

10:40 – 11:00 (Break 1)

11.00 – 11.20 (Break 2)

S Har

S Har

??

C Gra

T Cro

T Bar

B Fab

B Fab

D Mac

D Orm

1.00– 1:20 (Break 3)

1.20 – 1.35 (Break 4)

N And

A For

D Lin

J Rei

L Gil

J Haf

T Cro

S Gra

T Bar

S Rot

Area D Percydale/Alma

10:40 – 11:00 (Break 1)

11.00 – 11.20 (Break 2)

B Fab

S Dil

L Gil

D Orm

J Gol

M Kap

J Gol

J Haf

A Mac

J Hod

1.00– 1:20 (Break 3)

1.20 – 1.35 (Break 4)

J Gol

S Rot

G Sut

G Sut

J Kan

B Fab

P Col

M Sha

J Hod

T Cro

Area E Oval

10:40 – 11:00 (Break 1)

11.00 – 11.20 (Break 2)

M Lynz

D Jen

J Kan

H Whi

G Mac

S Gra

B McL

B McL

N And

S Cul

1.00– 1:20 (Break 3)

1.20 – 1.35 (Break 4)

C Har

B Fab

D Cam

B McL

N And

N And

D Jen

J Kha

M Sha

H Whi

10:40 – 11:00 (Break 1)

11.00 – 11.20 (Break 2)

Area E2 Oval Sup-

port

N And

S Wag

G Mac

C Har

J Haf

S Cai

M Sha

S Wag

J Haf

T Bar

1.00– 1:20 (Break 3)

1.20 – 1.35 (Break 4)

Area E2 Oval Sup-

port

J Kan

J Rei

M Kap

J Yoo

J Gol

A Mac

N Gri

D Orm

J Kha

J Ipsen

Area F Canteen/Gym

10:40 – 11:00 (Break 1)

11.00 – 11.20 (Break 2)

L Pos

P Sco

C Gov

S Rot

A Bou

D Cam

L Gil

A For

M Sha

A Bou

1.00– 1:20 (Break 3)

1.20 – 1.35 (Break 4)

J Yoo

M Sha

D Mac

S Ski

S Nev

S Cai

D Wal

D Wal

G Mac

G Mac

Area SPOTTERS

10:40 – 11:00 (Break 1) & 11.00 – 11.20 (Break 2) B McL T Hil J Rei R Sch R Sch

1.00– 1:20 (Break 3) & 1.20 – 1.35 (Break 4) A Mac A Mac T Hil J Rei T Hil

LUNCHTIME ACTIVITIES TM2 Gym

(lunch)

C Gra S Har D Lin S Wag L Pos

Area Gate 2/3 Both Gates

10:40 –11.20 (Break 1 & 2) S Ski J Yoo C Gov R Bon T Hil

1.00– 1: 35 (Break 3 & 4) D Mar R Sch P Sco S Ski C Gov

Buses After School

3:15 – 3:45 At pedestrian crossing, East end J Haf T Bar P Col C Gra A Ferg

3:15 – 3:45 At pedestrian crossing, West end. J Hod A For ?? J Haf S Dil

Wet Weather Rooms:LC4, LC7, MP2 and other rooms at the discretion of yd teachers in areas B and E2

YARD DUTY MIDDLE AND LATER YEARS Term 1, 2010

59

YA

RD

DU

TY

ME

C

Are

a D

Per

cyd

ale

Are

a C

Hig

h B

ask

et-

Are

a B

Cra

igie

/Bet

Bet

Area E 2 /Oval /Area E

Are

a F

Can

-

Tre

e

Are

a

Rath

scar

Lo

w B

ask

etb

all

P

lay

Are

a G

–G

ate

s /

Lib

rary

SE

C S

PO

TT

ER

PR

I S

PO

TT

ER

Bec

kw

ort

h Are

a A

A

lma

60

2010 Camps and Excursions Application Form

All camps and excursions need to be approved by the appropriate Assistant Principal. School council approval

is required for all overnight, interstate and adventure activities. The teacher in charge of the excursion is

required to submit this completed form with a copy of the letter that is to go home to parents and guardians.

School Council approval is required for all overnight, interstate and adventure activities.

Transport arrangements:

This form is to be submitted one month prior to commencing the following:

Overnight, weekend, interstate, overseas activities

Adventure activities

Non-adventure activities which, by their nature, location or timing, may be hazardous

School closures, pupil free days, school council holidays, combined sports or cluster days

Commencement Date: Concluding Date:

Principals Signature: Date:

Bushwalking Overseas

Camp Pupil Free Day

Caving Rock-climbing

Curriculum Day Sport

Excursion Tour

In School Sleepover Water Sport

Mountainbike Riding Winter Sport

Name of Venue:

Address of Venue:

Location of Venue

(Nearest Town/Area):

State of Venue: Country of Venue:

Venue Post Code: Venue Phone Number:

Mobile with Group: Map Reference:

Emergency Transport at

Venue? Yes / No

Number of Students: Person in Charge:

Names of Staff attending:

61

STUDENT SERVICES INTERNAL

REFERRAL

Coordinator: Jeanette Palmer

Chaplain: Carl Rusbridge

School Nurse: Sue Tarrant

Referring Staff Member :……………………………………..Date……………………

Student Name:……………………………………………………………………………

Year Level:……………………………………………………………………………….

Homegroup Teacher: ……………………………………………………………………

Issues experienced by the student and your current concerns

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

………………………………………………………………………………………………

…

Student Disability & Impairment Program. Yes No

Mediation required: Yes No

Has this student been seen by:

Year Level Coordinator Yes No

Home Group Teacher Yes No

MIPS Case Manager Yes No

APPENDIX .2

62

Every Child Every Opportunity