maryland - doit.state.md.us · 01 rg1 94 31000 11100 5192 909090 00 f1-help f2-copy f3-delete...

MARYLANDMARYLAND

RSTARSRSTARS

FMISFMIS

GRANT AND PROJECT TRAININGGRANT AND PROJECT TRAINING

GRANT TRAINING AGENDAGRANT TRAINING AGENDA

nn ObjectivesObjectivesnn Grant Accounting CapabilitiesGrant Accounting Capabilitiesnn Establishing Grant ProfilesEstablishing Grant Profilesnn Recording Grant BudgetsRecording Grant BudgetsnnSubgranteeSubgrantee AccountingAccountingnnCMIACMIAnnGrant Inquiry and ReportingGrant Inquiry and ReportingnnModule Review Module Review

GRANT OBJECTIVESGRANT OBJECTIVES

Be able to identify and establish grant profilesBe able to identify and establish grant profiles

Be familiar with grant control indicatorsBe familiar with grant control indicators

Be able to establish grant budgetsBe able to establish grant budgets

Know how to utilize the grant inquiry screensKnow how to utilize the grant inquiry screens

Be familiar with grant reportsBe familiar with grant reports

Understand the letter of credit drawdownUnderstand the letter of credit drawdown

GRANT ACCOUNTING CAPABILITIESGRANT ACCOUNTING CAPABILITIES

Identifies Grants and Grant PhasesIdentifies Grants and Grant Phases

Relationship between Grants and ProjectsRelationship between Grants and Projects

Relationship between Grants andRelationship between Grants andSubgranteesSubgrantees

Cash controls over Grant ExpendituresCash controls over Grant Expenditures

Capturing Grants on Accounting Capturing Grants on Accounting TransactionsTransactions

Budgets by Grant and Grant PhaseBudgets by Grant and Grant Phase

GRANT STRUCTUREGRANT STRUCTURE

GRANTGRANT

Grantor: USGrantor: USCoast GuardCoast Guard

VesselVesselAdministrationAdministration

LawLawEnforcementEnforcementBoat SafetyBoat Safety

FederalFederalVesselVessel

AdministrationAdministrationGrantGrant

GrantGrantTypeType

GrantGrantCategoryCategory

PhasePhase

GrantGrant

ESTABLISHING GRANT PROFILESESTABLISHING GRANT PROFILES

nnGrant Type Profile (D35)Grant Type Profile (D35)

nnGrant Category Profile (D40)Grant Category Profile (D40)

nnGrantor Profile (D47)Grantor Profile (D47)

nnGrant Number Profile (D47)Grant Number Profile (D47)

nnGrant Control Profile (29)Grant Control Profile (29)

nnGrant Object Profile (D48)Grant Object Profile (D48)

Exercise 1Exercise 1

PerformancePerformance

RECORDING GRANT BUDGETSRECORDING GRANT BUDGETS

nnExpendable BudgetExpendable Budget

nnBillable BudgetBillable Budget

nnIdentify/Determine Control Levels On Identify/Determine Control Levels On ProfilesProfiles

nnEnter Budget TransactionEnter Budget Transaction

EXAMPLE 1EXAMPLE 1

nnIdentifying the Grant Control Type Identifying the Grant Control Type Indicator and review of fatal control Indicator and review of fatal control on overon over--expending a budgetexpending a budget

S029 2.0 R*STARS ACCOUNTING 02/04/94 11:57 AM LINK TO: GRANT CONTROL PROFILE

AGENCY: RG1 GRANT NO/PH: 909090 00 GRANT TYPE: 04 (SYSTEM-GENERATED) TITLE: STATE PUBLIC WATER SYSTEM SUPERVISION GEOGRAPHIC CODE:

SGL POST LEVEL IND: 2 EXP POST LEVEL IND: 3 REV POST LEVEL IND: 1 GRANT CTL TYPE IND: 1 CASH CTL POST IND: N CASH CTL TYPE IND: 0 PROJ NO/PH: SERV DATE CTL IND: N GRANT OBJ IND: C CONTRACTOR/SFX:

* * * * * * BILLING INFO * * * * * * METHOD: 0 CYCLE: 0 MMDD: 1 2 3 4 OBJECT RANGE: - LOW: HIGH: RATE:

LOW: HIGH: RATE: LOW: HIGH: RATE: * * * * * * RECOVERY SEGMENT * * * * * *

CUR DOC/SFX: TC: INDEX: PCA: AY: COMP/AGY OBJ: FUND: DESC:

MP CODE: AGY CD - 1: 2: 3: FINAL POST DATE: RTI: STATUS CODE: A EFF START DATE: 04011993 EFF END DATE: LAST PROC DATE: 01281994

Z26 RECORD NOT FOUND - NEXT RECORD RECALLED

F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT

S066 2.0 R*STARS ACCOUNTING 02/04/94 11:58 AM LINK TO: GRANT FINANCIAL INQUIRY

AGENCY: RG1 GRANT NO/PH: 909090 00 FUND: COMP AGY/OBJ: GRANT OBJECT: 102040

TITLE: STATE PUBLIC WATER SYSTEM SUPERVISION GRANT CAT: 66.432 PUBLIC WATER SYSTEMS GRANTOR ID: 11223344556677

GRANTOR NAME: ENVIRONMENTAL PROTECTION AGCY GRANT TYPE: 04

INQ TYPE: MC (MA, YA, MY, YY, MC, YC) DETAIL/SUMMARY: DINQ YEAR: 94 INQ MONTH: 08 EXPEND BUDGET BALANCE: 1,000.00

BT TITLE AMOUNT BT TITLE AMOUNT 26 EXPEN BUDG 1,000.00

F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT

PCHL2360 V4.1 ADVANCED PURCHASING/INVENTORY 01/29/1994 11:08 AM LINK TO: DIRECT PURCHASE ORDER WRITING

VENDOR CHG: NOTE : N PURCHASE ORDER : PO000506 DEPT: RG1 INTF TYPE : DP CREATE: 01/29/94 PURCHASING TYPE: DP MATCH TYPE: A2 EFF DATE: 01/27/1994 UPDATE: 01/29/94 ACTION IND : P BUYER : POST : CONTRACT AMOUNT: 1,300.00 REMAINING BAL: 1,300.00 STATUS: NOPT VENDOR : 4444444444 CLEAN AS A WHISTLE EXPEDITOR : ADDRESS : 45 CALVERT STREET TRACK CODE :

: DATE : CITY: ANNAPOLIS ST: MD ZIP: 21403

DELIVER TO NAME: DEPARTMENT OF HUMAN RESOURCES SUBCONTRACTOR: N ADDRESS : 45 CALVERT ST

CITY: ANNAPOLIS ST: MD ZIP: 21403 BPO: DELIVERY DATE : 01/30/1994 FOB POINT : DEST DIST METHOD : S EXPIRATION DATE: DISC TERMS : NET

SFX AGY YR INDEX PCA OBJ AOBJ GRANT PH PROJ PH PERCENTAGE 01 RG1 94 31000 11100 5192 909090 00

F1-HELP F2-COPY F3-DELETE F4-SEL SUB F5-NEXT F6-VIEW DOC F7-SELECT VEN F8-SEL TERMS F9-LINK F10-SAVE F11-VIEW ACCT F12-PRINT ENTER-INQ CL-EXITEDIT ERRORS IN R*STARS, PRESS F10 TO SUBMIT

PCHL2344 V4.1 ADVANCED PURCHASING/INVENTORY 01/29/1994 11:09 AM LINK TO: PO/CONTRACT ACCOUNTING

INFORMATION SUMMARY

PO/CONTRACT ID: PO000506 ACCT TOTAL: 1300.00 ______________________________________________________________________________

S SFX SFX TOTAL AGY YR INDEX PCA OBJ AOBJ GRANT/PH PROJ/PH E 01 1300.00 RG1 94 31000 11100 0101 90909000 Y

F1-HELP F2-VIEW ERROR F5-NEXT F7-PRIOR PAGE F8-NEXT PAGE F9-LINK ENTER-INQUIRE CL-EXIT INQUIRY SUCCESSFUL

PCHL2130 V4.1 ADVANCED PURCHASING/INVENTORY 01/29/1994 11:09 AM LINK TO: ERROR MESSAGES

PURCHASE ORDER ID: PO000506 SUFFIX : 01

ERROR CODE MESSAGE

K21 CUM APPN OVEREXPEND KJ5 CUM APPN OVEREXP-ENC K29 CUM ALLOT OVEREXPEND F41 CUM GRANT BUD NEG K89 CUM GRANT BUD NEG

F1-HELP F9-LINK CL-EXIT INQUIRY SUCCESSFULLY COMPLETED

CMIA PROCESSINGCMIA PROCESSING

nnCMIA ProcessCMIA Process

nnProfile ChangesProfile Changes

EXAMPLE 2EXAMPLE 2

nnIdentifying the differences in the Grant Identifying the differences in the Grant Profiles if the Grant is subject to the Profiles if the Grant is subject to the Cash Management Improvement Act Cash Management Improvement Act (CMIA)(CMIA)

SD40 2.0 R*STARS ACCOUNTING 02/04/94 01:46 PM LINK TO: GRANT CATEGORY PROFILE

GRANT CATEGORY: 123456

TITLE: PARKS AND RECREATION

STATE APPL ID INDICATOR: PREVIOUS GRANT CATEGORY: 123456

CMIA: TYPE AVG DAYS CLEARANCE 1 02 PAYROLL

DEFAULT DAYS CLEARANCE: 10

STATUS CODE: A EFF START DATE: 11171993 EFF END DATE: LAST PROC DATE: 01281994 Z06 RECORD SUCCESSFULLY RECALLED


SD47 2.0 R*STARS ACCOUNTING 01/26/94 03:05 PM LINK TO: GRANT NUMBER PROFILE

AGENCY: AJ2 (MUST BE IN D02 AGENCY PROFILE) GRANT NUMBER: 111111 TITLE: QUIET WATER'S PARK FISCAL YEAR END: 0630 DESC: GRANT PH BUDGET LEVEL IND: N (Y OR N - CONTROL BUDGETS AT PHASE LEVEL)

AGY BUD GRANT LEVEL IND: 0 (0=NO GRANT, 1=GRANT, 2=GRANT/PHASE) GRANTOR ID: 11223344556677 CATEGORY: 123456 GRANT TYPE: 01 ADDRESS 1: 8675 MAIN STREET ADDRESS 2: SUITE 700 ADDRESS 3:

CITY: JUNEAU STATE: AK ZIP CODE: 51503 STATE MATCH %: 00 AWARD DATE: 06011993 AWARD CONTRACT NO: 22345678901234567890 STATE APPL ID: LOC REF NO: 1111110914 MANAGER: JOHN C. DAVISON APPLICATION STATUS: DUE DATE: FINAL DECISION DATE:

STATUS CODE: A EFF START DATE: 04011993 EFF END DATE: LAST PROC DATE: 01121994 Z06 RECORD SUCCESSFULLY RECALLED


S029 2.0 R*STARS ACCOUNTING 01/26/94 03:19 PM LINK TO: GRANT CONTROL PROFILE

AGENCY: AJ2 GRANT NO/PH: 111111 00 GRANT TYPE: 01 (SYSTEM-GENERATED) TITLE: BUILD FITNESS TRAIL GEOGRAPHIC CODE:

SGL POST LEVEL IND: 2 EXP POST LEVEL IND: 1 REV POST LEVEL IND: 1 GRANT CTL TYPE IND: 2 CASH CTL POST IND: N CASH CTL TYPE IND: 0 PROJ NO/PH: SERV DATE CTL IND: N GRANT OBJ IND: CONTRACTOR/SFX:

* * * * * * BILLING INFO * * * * * * METHOD: 7 CYCLE: 0 MMDD: 1 2 3 4 OBJECT RANGE: - LOW: HIGH: RATE: 00000.0000

LOW: HIGH: RATE: 00000.0000 LOW: HIGH: RATE: 00000.0000 * * * * * * RECOVERY SEGMENT * * * * * *

CUR DOC/SFX: TC: 112 INDEX: 10000 PCA: 90000 AY: 94 COMP/AGY OBJ: 6950 FUND: 0005 DESC:

MP CODE: 1234567890 AGY CD - 1: 2: 3: FINAL POST DATE: RTI: STATUS CODE: A EFF START DATE: 04011993 EFF END DATE: LAST PROC DATE: 01261994

Z06 RECORD SUCCESSFULLY RECALLED


S28A 2.0 R*STARS ACCOUNTING 01/26/94 03:31 PM LINK TO: TRANSACTION CODE DECISION PROFILE

TRAN CODE: 112 TITLE: ESTABLISH AN ACCOUNTS RECEIVABLE-BILLED GENERAL LEDGER DR-1: 0501 CR-1: 3101 DR-2: CR-2:

POSTING DR-3: CR-3: DR-4: CR-4: TRANS DOCD I DUDT SVDT CDOC I RDOC N MODI N AGCY IDX R PCA R COBJ REDIT AOBJ RVRS PDT N CI N 1099 N WARR N INVC VNUM VNAM R VADD INDS: DMETH N APN# R FUND R GLA N AGL GRNT SUBG PROJ MULT DI# NPOST SEQ: 1 REG NO: 3 WW IND: 0 D/I: WAR CANCL TC: PYTC: FUTMY: N GEN- TC: 176 DT: RR ACCR TC: TR TC: INTERFACE IND: PAY LIQ TC: PAY RED TC: CUM POST IND: Y

A/S BT MATCH GLA DOC A/S BT MATCH GLA DOC DF: + 01 N 1 1

FILE AP: + 14 POSTING AB: + 14 INDS: CC:

GP: + 14 + 28 PJ: + 14 + 28

AGY GL: 1 STATUS CODE: A EFF START DATE: 08281990 EFF END DATE: LAST PROC DATE: 12211993 Z06 RECORD SUCCESSFULLY RECALLED

F1-HELP F3-DEL F5-NEXT F6-28B F9-INT F10-SAVE F11-SAVE/CLEAR ENT-INQ CLEAR-

SUBGRANTEE ACCOUNTINGSUBGRANTEE ACCOUNTING

nnAbility to tieAbility to tie SubgranteeSubgrantee to a Grant and Phaseto a Grant and Phase

nnSugranteeSugrantee Control Profile (31)Control Profile (31)

GRANT INQUIRY AND REPORTINGGRANT INQUIRY AND REPORTING

nnGrant Record Inquiry (66)Grant Record Inquiry (66)

nnGrant Transaction Inquiry (67)Grant Transaction Inquiry (67)

nnGrant ReportsGrant Reports

GRANT REPORTSGRANT REPORTS

8390 Grant Detail Transaction8390 Grant Detail Transaction8540 Comparison of Grant Actual and 8540 Comparison of Grant Actual and

Budgeted AmountsBudgeted Amounts8470 Grant Expenditures Nearing Deficit8470 Grant Expenditures Nearing Deficit84108410 SubgranteeSubgrantee Budgets, Advances Budgets, Advances

and Expendituresand Expenditures8500 Federal Cash Transactions Report8500 Federal Cash Transactions Report8510 Grant Outlay Report And Request 8510 Grant Outlay Report And Request

For Reimbursement For For Reimbursement For Construction Programs Construction Programs

8520 Request for Advance or 8520 Request for Advance or Reimbursement ReportReimbursement Report

8530 Grant Financial Status Report8530 Grant Financial Status Report

PROJECT TRAINING AGENDAPROJECT TRAINING AGENDA

nnObjectivesObjectives

nnProject Accounting CapabilitiesProject Accounting Capabilities

nnProject ProfilesProject Profiles

nnProject Budgets/Control IndicatorsProject Budgets/Control Indicators

nnProject Inquiry Screens/ReportsProject Inquiry Screens/Reports

PROJECT OBJECTIVESPROJECT OBJECTIVES

Be able to identify and establish project Be able to identify and establish project profilesprofiles

Be familiar with project control Be familiar with project control indicatorsindicators

Be able to establish project budgetsBe able to establish project budgets

Know how to utilize the project inquiry Know how to utilize the project inquiry screensscreens

Be familiar with project reportsBe familiar with project reports

PROJECT STRUCTURE

ShoreShoreErosionErosion

PreventionPrevention

BulkheadBulkheadConstructionConstruction

BulkheadBulkheadDesignDesign

CapitalCapitalBayBay

ImprovementsImprovementsProjectProjectTypeType

ProjectProjectCategoryCategory

PhasePhase

ProjectProject

GRANTGRANTGrantor: EPAGrantor: EPA

Grant: Grant:

ProtectionProtectionWaterwayWaterway

PROJECT ACCOUNTING CAPABILITIESPROJECT ACCOUNTING CAPABILITIES

Identifies Projects and Project PhasesIdentifies Projects and Project Phases

Relationship with GrantsRelationship with Grants

Project information may span accounting Project information may span accounting periodsperiods

Capturing projects on accounting Capturing projects on accounting transactionstransactions

Budgets by Project and Project PhaseBudgets by Project and Project Phase

ESTABLISHING PROJECT PROFILESESTABLISHING PROJECT PROFILES

nnProject Category Profile (D41)Project Category Profile (D41)

nnProject Type Profile (D06)Project Type Profile (D06)

nnProject Number Profile (D42)Project Number Profile (D42)

nnProject Control Profile (27)Project Control Profile (27)

RECORDING PROJECT BUDGETSRECORDING PROJECT BUDGETS

nnBillable BudgetsBillable Budgets

nnExpendable BudgetsExpendable Budgets

nnIdentify/Determine Control Levels On Identify/Determine Control Levels On ProfilesProfiles

nnEnter Budget TransactionEnter Budget Transaction

PROJECT INQUIRIES AND REPORTSPROJECT INQUIRIES AND REPORTS

nnProject Record Inquiry (80)Project Record Inquiry (80)

nnProject Transaction Inquiry (56)Project Transaction Inquiry (56)

nnProject ReportsProject Reports

PROJECT REPORTSPROJECT REPORTS

nn9310 Project Billable Budget Status9310 Project Billable Budget Status

nn9320 Project Detail Transaction9320 Project Detail Transaction

nn9330 Project Summary9330 Project Summary

nn9340 Comparison of Project Actual and 9340 Comparison of Project Actual and Budgeted AmountsBudgeted Amounts

SUMMARY SUMMARY -- Grant Accounting ObjectivesGrant Accounting Objectives

Be able to identify and establish grant profilesBe able to identify and establish grant profiles

Be familiar with grant control indicatorsBe familiar with grant control indicators

Be able to establish grant budgetsBe able to establish grant budgets

Know how to utilize the grant inquiry screensKnow how to utilize the grant inquiry screens

Be familiar with grant reportsBe familiar with grant reports

Understand the letter of credit drawdownUnderstand the letter of credit drawdown

SUMMARY SUMMARY -- Project Accounting ObjectivesProject Accounting Objectives

nnBe able to identify and establish project Be able to identify and establish project profilesprofiles

nnBe familiar with project control indicatorsBe familiar with project control indicators

nnBe able to establish project budgetsBe able to establish project budgets

nnKnow how to utilize the project inquiry Know how to utilize the project inquiry screensscreens

nnBe familiar with project reportsBe familiar with project reports

maryland - doit.state.md.us · 01 rg1 94 31000 11100 5192 909090 00 f1-help f2-copy f3-delete...

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