MATERIALS ACCEPTANCE

MATERIALS ACCEPTANCE

• LPA Construction chapter- 2 paragraphs on

- Materials Quality Control- Materials Finalization- and Appendix J

- LPA materials acceptance processes should match ODOTs BUT their issues - more manual work (No CMS/SM)- Unfamiliar - No planning

MATERIALS ACCEPTANCE

• Planning issues – before they sell the job – Who will do testing for asphalt and concrete– Who will be testing/inspecting Bridge Paint– Who will do fabrication inspection for steel or

prestressed– I have “As Per Plan or Specials” how are they

equal or better than ODOT specs?– How will I control – track materials to Bid items

Project Bill of Materials– Checklist - NEW

MATERIALS ACCEPTANCE• Understand Non-conformance Policy for

Materials– Specification 106.07– Proposal Note 8

• PN 008 - 01/15/2010 - SPECIFICATION AND SUPPLEMENTAL SPECIFICATIONS, POLICIES AND SPECIAL PROVISIONS INCORPORATED BY REFERENCE AS IF REWRITTEN HEREIN

• Policy 27-009 (P) Acceptance of Non-specification Material on Construction Projects

• Standard Procedures:510-009 (SP) Acceptance of Nonspecification Material on Construction Projects

MATERIALS ACCEPTANCE

• After Contract–Develop the Project Bill of Material – Require the Contractor supplier list?

(example)• Make sure the Contractor also provides a list of materials to

be used by all of the subcontractors, too.• Are the suppliers correct

–Documenting materials• Use C&MS Section 700 for documentation guidance • Temporary materials are to be documented in this manner

as well.

ACCEPTANCE OF WORK

MATERIALS ACCEPTANCE• Did they get the Contractor list of materials to you

at the preconstruction meeting per C&MS 108.02• Make sure the Contractor also provides a list of

materials to be used by all of the subcontractors, too.

• Documentation problems (No project Bill of Material)– Not having a system to track quantity of materials

accepted and needed• Notifying the CPE to require TE-24 and QPL

documentation

MATERIALS ACCEPTANCE• Typical Materials Problems – Asphalt

• No verification testing• No comparison of test results (producer to owner to JMF)• Delivery tickets with incorrect or no JMF

– Concrete• Use of correct aggregate in concrete pavement • Delivery tickets with incorrect or no JMF

– No tracking of approved materials to construction item

– Payment without materials approval

MATERIALS ACCEPTANCE

• If final Records do not have materials documentation FHWA funding cannot be used for payment