materials management ii or ok, we’ve tested, now what do i do? 2010 fall academy for new district...
TRANSCRIPT
Materials Management IIorOK, We’ve Tested, Now What Do I Do?
2010 Fall Academy for New District Testing Coordinators
Presented By: Kaye Draper/Bill Waring, Pearson
Materials Management IIReturning Test Materials
Assembling Scorable Materials for ReturnAnswer Documents
Student information correct?Precoded data verified?
DCCM Pages 99 - 104
Handgridded answer documents? DCCM Pages 105
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.)
Answer Documents (cont.) Special Coding
See Campus Coordinator Activity 9 (DCCM, page 111) Accommodations (including oral administration, large
print, braille and dyslexia bundled accommodations) Test Taken Info fields Score codes gridded properly?
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.)
Answer Documents (cont.) All documents included?
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.)
Answer Documents (cont.) Large Print or Braille documents
Transcribed and bubbles gridded? Appendix D
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.) ID Sheets
Class ID Sheets What are they? How do I use them?
Campus/Group ID Sheets What are they? What’s a ‘group’ How do I use them?
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.)
ID Sheets (cont.)Void ID Sheets
What are they?What are voids?How do I use them?
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.)
Paper bands What are they? Where do I find them? How do I use them? What do I do if one paper band isn’t large enough
to hold all my documents?
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.)
Paper bands (cont.)
CAMPUS NAME
GRADE/SUBJECT/FORM
PACKAGE OF
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.)
Optional Reports Order Form What is it? Where do I find it? How do I use it? Why do I have to complete it to order ‘free’
electronic individual student record file?
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.)
ADPL (Answer Document Packing List) What is it? Where do I find it? Why is it important?
Crucial to fill out accurately and completely Critical that all counts match up
ADPL Campus/Group ID Number of documents actually shipped
Discrepancies may result in delay of test results
Materials Management IIReturning Test Materials
Assembling Scorable Materials for Return (cont.)
ADPL (Cont.) Better to get late than not at all
Call AOC for instructions 800-252-9186
ADPL missing or lost at district Generic forms on website Can also call AOC
Materials Management IIReturning Test Materials
Boxing Scorable Materials for Return Use only Pearson boxes for return
Why? Use the appropriate return shipping labels
Scorable Addressed to 905 W. Howard Lane
Number boxes appropriately Number on return shipping label First and last box should be marked X of X Count only boxes with scorable labels
Materials Management IIReturning Test Materials
Boxing Scorable Materials for Return (Cont.)
Use appropriate carrier labels or bills provided by Pearson
Ship on or before deadline listed in Calendar of Events Shipping after the deadline may result in delay of
receiving test results
Materials Management IIReturning Test Materials
Boxing Scorable Materials for Return (Cont.)
Ship on or before deadline listed in Calendar of Events
Materials Management IIReturning Test Materials
Assembling Nonscorable Materials for Return
Test booklets All test booklets for grade/instructional levels 4 – 10
and Exit Level All unused Gr 3 scorable test booklets
Braille materials Large print materials
Materials Management IIReturning Test Materials
Assembling Nonscorable Materials for Return (cont.)
Unused or voided precoded labels Include only labels that have not been previously
applied to an answer document or test booklet Unused or Voided ID sheets
Class Campus/Group Void
Materials Management IIReturning Test Materials
Assembling Nonscorable Materials for Return (cont.)
Unused answer documents Voided documents should have been returned with
scorable materials
Typed or tape-recorded materials
Materials Management IIReturning Test Materials
Boxing Nonscorable Materials for Return
Use only Pearson boxes for return Why?
Use the appropriate return shipping labels Nonscorable Addressed to 710 W. Howard Lane
Number boxes appropriately Number on return shipping label First and last box should be marked X of X Count only boxes with nonscorable labels
Materials Management IIReturning Test Materials
Boxing Nonscorable Materials for Return (Cont.)
Use appropriate carrier labels or bills provided by Pearson
Ship on or before deadline listed in Calendar of Events
Materials Management IIReturning Test Materials
Materials That Do Not Need to Be Returned Unused paper bands Science rulers Mathematics charts Science charts Coordinator manuals or supplements Coordinator packets Test administrator or rater manuals or directions Packing lists or packing cover sheets
Materials Management IIShipping Update
FedEx is the primary carrier for Pearson
FedEx Express used for MOST scorable shipments
FedEx Ground used for nonscorable shipments
Motor freight carriers will continue to be used for large shipments
Materials Management IIShipping Update
FedEx Express – Scorable Materials To schedule pickup using new Premier Customer
Service Call 1-800-GO-FEDEX (1-800-463-3339)
Press “9”
When prompted, enter NEW 9-digit FedEx pin number 341 176 387
You will be connected to the new FedEx dedicated call center for Pearson accounts
Request an EXPRESS pickup (unless labels are marked “G”)
Materials Management IIShipping Update
FedEx Express – Scorable Materials (cont.)
To schedule pickup, cont.
Provide the following information to agent
District address
Phone number of contact person
Number of boxes/envelopes being returned
Average box weight (can estimate 10 pounds per box)
Average box dimension
Agent will provide confirmation number for pickup and date of the pickup
Materials Management IIShipping Update
FedEx Express – Scorable Materials (cont.)
To schedule pickup (cont.)
Important Note
Calls to FedEx must be placed one working day prior to requested pickup date
Materials Management IIShipping Update
FedEx Ground – Nonscorable Materials
To schedule pickup
Call 1-800-GO-FEDEX (1-800-463-3339)
Press “9”
When prompted, enter new 9-digit FedEx pin number
341 176 468
You will be connected to the new FedEx dedicated call center for Pearson accounts
Request a GROUND pickup
Materials Management IIShipping Update
FedEx Ground – Nonscorable Materials (cont.) To schedule pickup (cont.)
Provide the following information to agent Pearson account number
Printed at bottom of Return Manager label
District address
Phone number of contact person
Number of boxes/envelopes being returned
Average box weight (can estimate 10 pounds per box)
Average box dimension
Materials Management IIShipping Update
FedEx Ground – Nonscorable Materials (cont.)
To schedule pickup (cont.)
Agent will provide confirmation number for pickup and date of the pickup
FedEx Ground pickups are automatically scheduled for the next business day at the earliest
Some remote locations may require an additional day
Pearson recommends calling at least 48 hours in advance for ground pickups
Materials Management IIShipping Update
FedEx Shipping – Important Notes It is critical to request the proper type of pickup
needed (Express or Ground) FedEx Express drivers can not pick up ground shipments
FedEx Ground drivers can not pick up express shipments
If you have difficulty scheduling a pickup (express or ground) Call Pearson at 1-800-252-9186
Or
E-mail [email protected]
Materials Management IIShipping Update
FedEx Shipping – Important Notes, Cont.
If you do not have enough FedEx labels (one per box)
Do NOT photocopy the labels
Call Pearson at 1-800-252-9186
Or
E-mail [email protected]
Materials Management IIReturning Test Materials
ReportingInterpretive Guide
Posted online onlyReports User ID & Password
Sent to District SuperintendentsReports Users Guide
Posted online only
Materials Management IIReturning Test Materials
Common Errors Answer documents left inside test booklets ADPL not returned Discrepancies in counts
ADPL, Campus/Group ID, actual number received
Pen used on answer documents Pencils other than a #2 pencil used
Materials Management IIReturning Test Materials
Common Errors (cont.) Using a prior administration’s answer document for the
current administration (e.g., using October 2009 instead of October 2010 or using July 2010 for October 2010 testing)
Grade 3 test booklet is scorable. (Student X’s “incorrect” choice and circles “correct” choice; read as a multi-grid.)
Incorrect or incomplete coding for LAT students. (Score code section, LAT Info section, and LAT test booklet info section must all be completed).
Resources
Telephone Assistance (DCCM, page i)Texas Education Agency’s Student Assessment Division
student assessment program and policies State Board of Education or commissioner’s rules, accommodation requests, testing irregularities, and general testing questionsTelephone: 512-463-9536
Fax: 512-463-9302
E-mail: [email protected]
ResourcesTelephone Assistance (DCCM, page i)Pearson Educational Measurement’s Austin
Operations Center (AOC) shipment status, missing shipments, additional orders, standard and optional reports requests, score code corrections, student information updates or changes, hand-scoring and rescoring requests, and precodingTelephone (toll-free): 800-252-9186Fax: 512-989-5375Email:
Materials Management IIReturning Test Materials
Questions/Comments