mauritius - making it easy to start a business
DESCRIPTION
Presentation from Mauritius to the Ease of Doing Business in the East and Southern Africa Meeting April 2013TRANSCRIPT
BEST PRACTICE BY MAURITIUS
M R S P R A B H A D . C H I N I E N
R E G I S T R A R O F C O M PA N I E S & B U S I N E S S E S
Companies
Making IT e@sy to Start a Business
Regional Doing Business Conference
Johannesburg 2013
AGENDA
Evolution from to 2006 to 2013Stages of progressSalient features of changesBenefits of changes Present situation
START OF THE CHANGE
Decision of the Government of Mauritius in 2006 -
the Registrar of Companies will be the sole place for a business to register before starting operations
Data will move and not people.
Source: Budget Speech 2007/2008
YEAR OF THE CHANGE - 2006
World Bank “Doing Business Report Focus on the facilitation of doing business Introduction of two legislation which
changed the way of doing business in Mauritius:
Business Registration Act Business Facilitation Act 2006
Launch of the CBRIS November 2006-ISO Certification 2000-9001
WORLD BANK DOING BUSINESS REPORT
Various indicators for doing business
Starting a business
How to make easier to do business?
Key component in the process
Legislation concerning doing business
Office of the Registrar of Companies introducing new technology for facilitating business registration
LEGISLATION FOR MAKING EASIER TO DO BUSINESS
COMPANIES ACT 2001
BUSINESS REGISTRATION ACT
BUSINESS FACILITATION ACT
INSOLVENCY ACT (CLOSING BUSINESS)
IMPLEMENTATION OF THE LAW
COMPANIES ACT
New approach for setting up companies
Innovative provisions e.g
No need to have constitution No par value shares No minimum capital Concept of one person company
BUSINESS REGISTRATION ACT
Obligation to be registered - section 6 of the Business
Registration Act 2002
“no person shall carry on any business in Mauritius unless:-
he is registered under this Act” “business” and “person”
“Business”
every form of trade, commerce or manufacture, craftsmanship, calling profession, vocation or occupation or any other activity carried on by a person for the purposes of gain or profit
BUSINESS FACILITATION ACT
To facilitate business – no requirement under the Companies Act 2001 to reserve a company name
Setting up a Central Business Registration Database for ease of communication
Statutory obligation by the Registrar to communicate information to all departments/agencies
LIMITATION OF PREVIOUS COMPUTERISED SYSTEM
Text Based interface Manual inputting of data Manual vetting of Applications No facility to print Certificates No interface between Filing, Company
Monitoring and Cash Office Modules Too many movement of Documents Time Consuming Processes e.g. Printing of
Documents at Cash Manual affixing of signature Impact on time for incorporating companies
Manual Filing Process
File No.:3000
Name of Company:
ABC Ltd
Incorporated: 01.01.90
File No.:3000
Name of Company:
ABC Ltd
Incorporated: 01.01.90
11
File No.:3000
Name of Company:
ABC Ltd
Incorporated: 01.01.9
File No.:3000
Name of Company:
ABC Ltd
Incorporated: 01.01.9
File No.:3000
Name of Company:
ABC Ltd
Incorporated: 01.01.90
File No.:3000
Name of Company:
ABC Ltd
Incorporated: 01.01.90
INTRODUCING NEW APPLCATION SOFWARE
The Companies and Business Integrated Registration System (CBRIS)
Replaced the existing legacy application developed on Oracle Forms 3.0 and Oracle 7 as RDBMS to Oracle 11g for more features
Previous workflow
ABC Ltd
Incorporated
ABC Ltd
Incorporated
Implementation of the CBRIS- Phased approach
Online application for incorporation and Business Registration Number (October 2006)
E-payment of yearly registration
Online search for corporate information
E-filing of corporate information
FEATURES AND BENEFITS
On line application software providing access of Central Population Database (CPD) for the validation of National Identity Number
Possibility of establishing the link with other departments through the Central Business Registration Database (CBRD)
Establishing the interface with public through the MNS
FEATURES AND BENEFITS
Full Graphic User Interface Easy and fast access to on-line information on
Company, Business and Partnership On line application for incorporation of companies
and registration of businesses Limiting movement of people in line with policy of
government Maintenance and Query of current/history of
Information is easier through the use of a single and central point of entry.
Integrated modules Recording & Vetting of Applications Printing of Certificates and Business Registration
Card
PROCESS FLOW
APPLICANT
Central Database
BOI MRA LOCAL AUTHORITY
SOCIAL SECURITY
SMEDAMINISTRY
OF COMMERCE
Domestic
Partnership
GBC 1
GBC 2
Total No. of Companies incorporated in 2005
Total No. of Companies incorporated in 2006
GBC 2 27% Domestic
40%
P artnership 22%
GBC 1 11%
Domestic 38824
Partnership 16006
GBC 1 9593
GBC 2 20669
Total 85092
ROC DOCUMENT MANAGEMENT SYSTEM
Overview of the System
ROC DOCUMENT MANAGEMENT SYSTEM
1. Document Filing
3. Scanning
2. Automatic Serial No
Generation
CBRIS Server
Image Server(DMS)
4. Data Validation
Public
Officers
Public
NEW WORKFLOW- SCANNING
Scanning Technology Introduced
Scanning technology introduced for data capture from standard forms, faxed and supporting documents received daily.
Main Objectives Time to incorporate a company reduced from 1/2 day to 1/2 hour Filing of returns, accounts and other documents reduced from 14
days to 8 days Delivery of certified copies reduced from 2/3 days to same day
Possibility for public to consult up to date info, following scanning A minimum of 90% of data captured automatically at completion 0% error in database at completion
BENEFITS OF SCANNING
Provides electronic filing, searching and retrieval of documents Integration of the Core Application (CBRIS) and the EDMS to
enable easier and secured access, and faster movement of documents for timely processing and decision making
Provides platform, software and peripherals for the Capture, Scanning, and imaging of documents
Provides for Electronic Extraction of Information from Specially Designed forms used in ROC business processes
Enables stakeholders to have on-line access to relevant documents in electronic format stored under the EDMS
Provides ROC administration with a modern tool for ensuring effectiveness in providing services to the
community.
REGISTRATION PROCESS
manual
•Processing of documents at office •Use of scanning technology•Issue of certificate
online•Online application through the MNS•Issue of certificate
MODES OF PAYMENT
Bank transfer Debit from Deposit Account Cheque payment Cash Credit card payment at Cash Counter
(POS) E-PAYMENT/ Payment through mobile
(June 2013)
NUMBER OF COMPANIES REGISTERED AS AT 31st March 2013
Domestic 53213
GBC1 11455
GBC2 13952
Partnership 18834
Businesses 172130
total 269584
Domestic20%
GBC14%
GBC25%
Partnership7%
Businesses64%
DomesticGBC1GBC2PartnershipBusinesses
PROJECTS
RECENT
SCANNING TECHNOLOGYINFORMATION CENTREFIBRE OPTIC
FUTURE
XBRLMOBILE PAYMENTDISASTER RECOVERY ENHANCEMENT PLAN
COMPANIES DIVISION……
LEADING THE WAY
http://companies.gov.mu