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MAUS Health & Safety Planner 2015

Copyright MAUS Business Systems www.maus.com.au

MAUS Health & Safety Planner 2015 Instant WHS/OHS document management system (AS/NZs 4801)

Overview: MAUS Health and Safety Planner is a software system and collection of policy templates used to create OHS / WHS documentation and help you comply with Work Health Safety, AS/NZS 4801 and Occupational Health and Safety legislation. The sample content included in this program is reviewed regularly and is based on the latest Health and Safety Legislation. If you need Health and Safety documentation (for a tender, or to quickly put something in place), the best program for you is Health and Safety Planner. This flexible program is great for quickly creating health and safety documentation, and managing document control/audit history Buy MAUS Health & Safety Planner 2015 Now: Phone: 1300 300 586 Fax: 02 9907 1669 Email: [email protected] Online: www.maus.com.au

http://www.maus.com.au/




Recent changes – over 300 recent revisions!

Key updates include:

Responsibilities have been updated.

Training procedure updated to include contractors and reference the induction checklist.

Health monitoring and surveillance have been updated to include more detailed asbestos, noise and biological monitoring requirements and surveillance monitoring.

Workplace behavior policy includes the new definition and requirements for bullying and resolution procedures.

Forklift procedure updated.

Traffic management procedure updated.

Hazardous chemical and dangerous goods procedure developed.

General construction requirements updated.

Heights requirements updated.

And much more. Key Policies inclusions include:

Abrasive blasting.

Working with asbestos.

Demolition work.

Excavation work/ trenching.

Working near overhead and underground essential services.

Electrical work.

Management of plant.

Isolation of equipment.

Manual handling.

Don’t risk fines, penalties and possible jail sentences

Employers can receive fines of up to $11,000 plus any legal costs from WorkCover if they fail to abide by

the WorkCover standards. Don’t throw away your money because of neglect. Serious cases involving

recklessness and serious harm may lead to prison sentences being imposed. When will your business be

hit?




Table of Contents

INTRODUCTION TO WHS SYSTEMS Important Disclaimer - Published by MAUS Business Systems ............................................................................. 6 Introduction ........................................................................................................................................................... 8 Company Health, Safety & Environmental Policy ................................................................................................ 11 Quick Reference Guide ........................................................................................................................................ 14 Planning ............................................................................................................................................................... 16 Systems Review ................................................................................................................................................... 18 Implementation and Operation ........................................................................................................................... 19 Measurement & Evaluation ................................................................................................................................. 25 References ........................................................................................................................................................... 29

PLANNING WHS System Legislative Matrix ............................................................................................................................ 31 Objectives & Targets ............................................................................................................................................ 35 Hazard Identification ........................................................................................................................................... 37 Risk Assessment Control ...................................................................................................................................... 41

IMPLEMENTATION & OPERATION Assigning Responsibilities .................................................................................................................................... 45 Training & Competency ....................................................................................................................................... 51 Consultation and Communication ....................................................................................................................... 54 Document Control ............................................................................................................................................... 61 Purchasing & Procurement .................................................................................................................................. 62 Injury Management & Rehabilitation .................................................................................................................. 65

MEASUREMENT, EVALUATION & SYSTEMS REVIEW Monitoring & Measurement ................................................................................................................................ 72 Records Management .......................................................................................................................................... 75 Incident and Investigation ................................................................................................................................... 77 Review of Corrective Actions ............................................................................................................................... 82 Internal Audit Procedure ..................................................................................................................................... 85

OTHER POLICIES Workplace Behaviour Policy ................................................................................................................................ 88 Contractor Management ..................................................................................................................................... 92

EMERGENCY & FIRST AID First Aid Procedure ............................................................................................................................................ 109 Forklift ................................................................................................................................................................ 111 Emergency Contingency and Preparedness ...................................................................................................... 116

WORK SITE SAFETY RULES PROCEDURES Work Safety Site Rules ....................................................................................................................................... 123 Traffic Management .......................................................................................................................................... 127 Hazardous Chemicals and Dangerous Goods .................................................................................................... 130 Managing Construction Hazards Specified in the Regulations .......................................................................... 135 Working in the Trench / Excavation ................................................................................................................... 146 Access & Egress ................................................................................................................................................. 147 Barricading & Protection of the Excavation ...................................................................................................... 147 Emergency Rescue Procedures .......................................................................................................................... 147




Safety Observers ........................................................................................................................................... 158

Managing Other Construction Hazards ......................................................................................................... 164

HEALTH AND SAFETY TEMPLATES Chemical Register .............................................................................................................................................. 169 Confined Space Permit ....................................................................................................................................... 171 Confined Space Register .................................................................................................................................... 177 Consultation Statement ..................................................................................................................................... 179 Contractor Approval Checklist ........................................................................................................................... 182 Contractor Approval Scoresheet........................................................................................................................ 185 Contractor Contract Clauses .............................................................................................................................. 197 Contractor Environmental Risk Assessment Template ...................................................................................... 199 Contractor Expression of Interest Letter ........................................................................................................... 205 Contractor Inspection Checklist ......................................................................................................................... 207 Contractor Inspection Checklist ......................................................................................................................... 207 Contractor Insurance Details Form .................................................................................................................... 215 Contractor Letter ............................................................................................................................................... 217 Contract Non-Conformance Form ..................................................................................................................... 220 Document Review Schedule .............................................................................................................................. 222 Ergonomic Checklist ........................................................................................................................................... 223 Evacuation Drill From ......................................................................................................................................... 227 Evacuation Pre Drill Checklist ............................................................................................................................ 230 Forklift Checklist................................................................................................................................................. 232 Hazard Notification Form ................................................................................................................................... 235 Hot Work Permit ................................................................................................................................................ 237 Incident Report Form ......................................................................................................................................... 241 Induction Checklist ............................................................................................................................................. 243 Investigation Form ............................................................................................................................................. 246 Job Description Inserts ....................................................................................................................................... 250 Managers WHS Report ...................................................................................................................................... 253 Performance Plan Inserts ................................................................................................................................... 255 Plant & Equipment Register ............................................................................................................................... 257 Rehabilitation & Treatment Plan ....................................................................................................................... 259 Residual Current Device Register ....................................................................................................................... 261 Return to Work Plan template ........................................................................................................................... 263 Risk Assessment Form ....................................................................................................................................... 265 Safe Work Method Statement Template ........................................................................................................... 268 Schedule of Inspections template ..................................................................................................................... 270 Vehicle Checklist ................................................................................................................................................ 272 Purpose & Scope ................................................................................................................................................ 272 Site Inspection Checklist .................................................................................................................................... 274




MANUAL VERSION CONTROL

Version Number Created Date Created By Div / Dept Approved By

1.0 02 Oct 2015 John Smith Compliance Mary Yates

Health & Safety Manual reviewed and confirmed. Signed: ........................... Date: .............................. Name: ............................. Position: .........................




Your Company Name & Logo

Example of Policy:

Document Control

.




Document Control

This document is controlled Version: 1.0.0.0 Created Date: 6/02/2015 3:22:34 PM

Created By: XYZ Modified Date: 6/02/2015 3:22:34 PM

Modified By: XYZ Status: In Progress

Tag: Approved By:

Purpose & Scope

The purpose of this policy is to explain the general procedures relating to document control. The following

guidelines are to be adhered to by all managers, supervisors and employees.

Quick Reference

The following modules in the WHSMS would be likely to be accessed during this procedure

Main module(s) used:

- SWMS Register (version control)

- WHS/OHS Policies & Procedures module (version control)

Policy & Procedure

This Work Health and Safety Management System will be released as a controlled document. The

controlling authority shall be the Managing Director.

Documents will be maintained in a detailed hierarchy to assist users in identifying the system structure and

linked documents. A master list of approved WHS Management System documents will be maintained in

accordance with the Document Management Procedure.

The WHS Management System will share some procedures and policies with the Quality Management

System as there are many activities that are common to both, such as Document Control, Records

Management, Training, Audits and Corrective Action.

Documents will therefore be managed under the Quality Control System currently maintained by the

MAUS Work Health & Safety Management software. Non-controlled copies of the system's documents are

not authorised for distribution or use within Sample Company.




Your Company Name & Logo

Example of Policy:

WHS Purchasing & Procurement Policy




Purchasing & Procurement

This document is controlled Version: 1.0.0.0 Created Date: 6/06/2015 3:22:34 PM

Created By: XYZ Modified Date: 6/06/2015 3:22:34 PM

Modified By: XYZ Status: In Progress

Tag: Approved By:

Purpose & Scope

The purpose of this policy is for Sample Company to implement and maintain a system that minimizes the

potential risk to the Health and Safety of persons created by the purchasing of plant, equipment, goods,

services and substances as well as the hiring of subcontractors.

The following guidelines are to be adhered to by all managers, supervisors, employees & contractors

(PCBU’s & Workers).

Quick Reference

The following modules in the WHSMS would be likely to be accessed during this procedure

Main module used:

- Contractor Register - Supplier Register - Checklist & Audit - Log Book - Chemical register

Policy & Procedure

Sample Company shall ensure the following for all purchases:

The Purchase Decision

A risk assessment be carried on all purchasing of plant and equipment that is new and a risk assessment has not previously been conducted on that make/ model. The risk assessment must consider:

Whether the purchasing complies with the appropriate design standards.

Is appropriate for the task for which it is intended.




The assessment should ensure that this purchase represents the lowest potential risk using the risk hierarchy. The company should as part of this, ensure that there is no alternative product that represents a lower risk.

The assessment should review the supplier in terms of reliability, consistency and conformity of product. Any supplier issues will be logged in the MAUS WHSMS log book module.

The Delivery

Sample Company will ensure the following in terms of delivery.

That the goods and services will be delivered to the correct area of the site with appropriate

documentation being signed off.

1. Review for completeness.

2. Stored in a safe place.

3. Ensure any MSDSSDS information is received logged and updated. (Registered in the MAUS WHSMS – Chemical Register).

4. Ensure that any chemicals or hazardous substance are correctly registered. (Registered in the MAUS WHSMS – Chemical Register).

Plant, Equipment & Training

If the purchase involves equipment that requires licensing or training, ensure that this has been put in

place prior to use. When purchasing plant and equipment, all information regarding the safe use of the

equipment shall be secured from the supplier/manufacturer prior to installation, commissioning or use.

Licensing and training requirements will also be reviewed prior to commissioning or use. (Registered in the

MAUS WHSMS – Training & Licenses Register, Contractor Register).




MAUS Health & Safety Manual 2015

The simplest way to create your health & safety documentation.

MAUS Health & Safety Planner will help you develop your health and safety policies and procedures. Develop OHS/WHS Health & Safety documentation for your business quickly, easily, affordably and with credibility with our powerful software program.

Comprehensive and easy to understand, MAUS Health & Safety Planner will guide you step by step on how to create a WHS/OHS document that is based on AS/NZS 4801 legislation. This includes sections on management of risk in the workplace, accident and incident reporting, emergency procedures, general safety policies, safety performance monitoring, safety inspections, safety in the office and a comprehensive selection of Health and Safety templates and forms. The MAUS Health and Safety software is regularly reviewed and updated with the ever-changing Health and Safety regulations.

More than just a customisable manual that can be adapted to any business, Health and Safety Planner is actually a system for Work Health & Safety compliance with many powerful, time and money saving features that make your business safer, more efficient and more credible.

Key Benefits

Helps to prevent serious incidents, accidents or near-misses.

Intuitive question and answer format.

Hundreds of sample Work Health & Safety policies, forms and procedures.

Improve safety and productivity.

Protect your organisation against litigation.

WH&S Templates and Forms

Safe Work Method Statements

Plans can be saved in HTML format.

Ability to import documents and images

Includes standard WHS and OHS documents Summary MAUS Health and Safety Planner is a software system and collection of policy templates used to create WHS/OHS documentation and help you comply with Work Health Safety, AS/NZS 4801 and Occupational Health and Safety legislation. Add to the value of your business with comprehensive systems documents for Health and Safety.




Why Choose MAUS

MAUS is an award winning Australian owned company. Over the years, the MAUS range of business planning, human resource and business process resources have been shipped to over 55,000 businesses and been used in over 30 tertiary education institutions The brand was originally established by Peter Hickey CEO in February 1990. For over 20 years, MAUS has been a leading publisher of innovative management software and learning programs targeted to small to medium sized business sector and business advisors To maintain its market leadership, MAUS has demonstrated year after year the ability to continually deliver high quality, high featured practical software at a fraction of the price of our competitors. With over 60,000 users globally, MAUS has one of the most comprehensive ranges of business software and programs in the world.

Published by MAUS Business Systems - www.maus.com.au

Corprat Pty Ltd T/A MAUS Business Systems ABN: 55 084 644 208.

Address: Suite 209, 117 Old Pittwater Rd, Brookvale NSW Australia 2100

Tel: 1300 300 586 Fax: (02) 9939 5993

Email: [email protected]

