may 24, 2012 efficient e-services in social security the trend towards electronic transfers...
TRANSCRIPT
May 24, 2012
Efficient e-services in social security
The trend towards electronic transfers
Mirosława BORYCZKA
e-transfer - mass payments
Preparation of the business
concept
Concept developing
Carry out public tender
Signing of the contract
Selection of the contractor
(PKO BP SA)
Implementation of the mass payments
Implementation of the bank
accounts
Reduce costs, shortening the time of delivery benefits
Benefits:
Improving file’s quality, double validation of files (ZUS & PKO) Simplify the distribution
ZETOKSI
Dedicated IT systems
iPKO On Line Biznes
PKO’scentral IT
system
Individual pensioner’s
bank account
Bank
ZUSBank Other banks
III 2011 V - X 2011 XI 2011 I 2012 II 2012 IV 2012
e-postal
Reducing costs:approximately 3,8 mln zł per year
Benefits:
Printing of postals (and slips) by Poczta Polska
Public tenderSigning contract
with Poczta Polska
e-postal
full implementation
benefits distribution by
Poczta Polska,
slip’s printing by ZUS
1st annex
Introducing rules of the e-postal
2nd annex
Selection branches to implementation
ZUS• generation necessary information (for postal)• money transfer to Poczta Polska
Poczta Polska• printing of postals• distributing postals to the post offices• issue of cash and slips to postmans
e-postal
Pensioner•cash and slip
postman
Full electronic workflow(issue, confirmation, return)
VI - XII 2009 I 2010 IV 2010 I - V 2010 VI 2010 V - XI 2010
e-contributions
Benefits:
The 100 % of the identification of payments monthly influences about 5,3 mln of payments
Information about accounting for the payment available within twenty-four hours
Simplification of the rules of making a payment
BANKOF THE PAYER
BANKof the Social Insurance Institution (ZUS)
PAYER
paymenttransfer
paymentrequest
Dedicatedpayment
document
Standardtransfer
document
Execution ofpayment
/transfer
MAIN BANKING ACCOUNTof the ZUS
Individualaccountsof payers
identificationof the payment
ZUS
paymentpayment
Bank
MODULE OF THE HANDLING OF THE PAYMENT
Comprehensive system
SAP
KSI Accounts of payers
paymentscontributionsnotes
balance
LedgerSettlements of contributions
statement
VI 2014 XII 2014 I 20152013
Establishing the
cooperation with the
target bank
Developing a business
conception of the project
Ist phasePreparing providing software for the change of
principles of settlements, in relation to the withdrawal from the dedicated payment document
DIP (Document Initiating the Project) for the IInd phase of the
projectModule of the handling of mass
paymentsIndividual accounts
Signature of the agreement with the Bank and the
Ministry of Finance for the realization of the II phase of
the project
Readiness of the software
IInd phase Preparing the
softwareReadiness of the
software
Granting the individual banking accounts
Information action
Completion of the project
Starting the full functionality
III 2010 IV 2010 2011 VI 2012 IX 2012 XII 2012
e-SEKiF
Scale 5,8 mln of accounts of payers, in it active 2,3 mln
30,9 mln of accounts of insured persons, including the social insurance 14,7 mln
Over 1 bn of operations monthly connected with the data processing
Annually ~ 24 bn € of the note on account of contributions; ~ 23,5 bn € influences; ~ 3,4 bn € receivables on account of contributions
Benefits: FULL AUTOMATION OF THE PROCESSFULL AUTOMATION OF THE PROCESS
IV 2010 XII 2010 VII 2012II 20122011 XII 2012 III 2013
Appointing a Team of Designers in order
to determine requirements for the
system
Developing a business
conception of the project
Ist phasePreparing the software
Reorganization of databases of payers and insured persons
Finishing the migration of databases
Readiness of the software IInd phase
Preparing the softwareIntegration of settlements of accounts of payers from SAP
Implementation
Completion of the project
Starting the full functionlity
Readiness of the software
PAYER BANK
REP
OR
TIN
G S
YSTE
M
SEKiF Register Systemof Accounts and FundsAccount of insured person 1
Account of insured person ...n
duecontribution
from RCA
due contribution
from RCA
payment
payment
note
Account of payer
due contribution from DRA
payment
note
BALANCEBALANCE
Account of payer...n
Total amont of due contributions (document DRA)Personal accounting for contributions (document RCA)
Daily units of data from accounts
SAP
Automated mapping,
attribution and accounting records of the data packed
for accounting operations
Amounts for settlement
payments
data from payments Bank statement
FUS LEDGER (Social Insurance Fund's Ledger)
Income from contributions
Income from interest
Incomefrom ........
Settlements of contributions
Settlements of interest
Settlements from .........
Payments from .........
Payments of contributions
Payments of interest
recognition of income
recognition of
receivables
recognition of income
recognition of receivables
influence of contributions
influence of interest
influence of contributions
influence of interest
ZUS BRANCH OFFICEPreview of accounts of insured persons
Hamdling of conclusions and the customer complaints
Handling of inheriting the contribution
Preview of accounts of payersHandling of conclusions
Implementing the execution of receivables ?
To return overpaid contributions ?PAYER
INSURED PERSON
notes
Account of insured person 2