Supporting further and higher education

Presentation to Jisc/CNI conference, July 2004, Brighton UK

JISC Continuing Access and Digital Preservation Strategy

2002-5

Neil Beagrie

2

Overview

• Background– JISC and its communities– Previous work– Digital information growth and

preservation

• The Strategy• Objectives, aims, actions• Conclusions and further info

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JISC Context

• a committee with ‘Top sliced’ funding from 6 UK HE/FE Funding Councils

• UK-wide remit (England, Northern Ireland Scotland, Wales)

• serves:– 190+ Higher education institutions– 500+ Further education institutions

• Budget £65m baseline + c£20m pa• c 60 Staff

– 1 Digital Preservation + 1 Elect. Records

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Digital Preservation Focus 2000

• establish best practice and guidelines and dissemination

• generate support and collaborative funding from and promote inter-working with agencies worldwide

• develop a long-term digital preservation strategy for digital materials of relevance to Higher and Further

Education in the UK

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The Need for Digital Preservation

• Institutional knowledge base and intellectual assets increasingly in digital form

• Substantial investment by the sector in licensing electronic content, digitisation & creation of digital content

• Need to tackle uncertainties over archiving which impede the growth and take-up of digital resources, e-science and new working practices

• Secure long-term access to digital resources and gain lasting benefits of current investment in digitisation and digital content

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Predicted Growth of Serials

Publications (after EPS)

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

All serials (print + e-)

Dual form

e-only serials

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Projected Growth of Scientic Data, and Data Curation

• In next 5 years e-Science will produce more data than has been collected in the whole of human history

• Analysis demonstrates need for long-term curation in many areas ranging from engineering design and clinical trials to environmental and astronomical data

• Not solely an issue of volumes: issues of selection and retention, required documentation and tools

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Implications

• Core Funding for institutions will not grow in line with information growth

• Need for more automation and tools• Need for new shared services and

information infrastructure• Significant need for R&D and

investment now to prepare for this

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JISC Continuing Access and Digital Preservation Strategy 2002-5

Contents

Executive summary

The need for digital preservation

Purpose and audience

Key aims and objectives

Implementation mechanismsRoles and responsibilities

Standards and models for preservation

Records management

The information lifecycle

Conclusions

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Objectives of Strategy

• Advocacy document to secure additional funding of £6m over 3 years (2002-5)

• Justify the accompanying implementation plan

• Provide a longer-term framework and rationale for activity extending beyond 2005

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Key Implementation Actions

• complete a series of scoping studies supporting records management and

digital preservation in institutions develop a “preservation layer” for the

Information Environment Establish a Digital Curation Centre Catalysing partnerships and work by

others

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The Studies

• JISC Records• web resources • e-science data • e-prints • e-journals • e-learning objects • information on file formats/software documentation• Assessment of LOCKSS system (ongoing)

• Purpose:– intensively assess options and scale– move the Strategy forward – risk management - a phased approach

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JISC Records Management

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09/02 Supporting Institutional Records Management

• Theme 1:Records Lifecycle –case studies & electronic studies

• Theme 2:Developing Records Management within FE

• Theme 3:Electronic Records Management Training Package

• 17projects funded:– http://www.jisc.ac.uk/index.cfm?

name=programme_supporting_irm

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09/02 Example

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09/02 Example

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04/04 Supporting Institutional Digital Preservation and Asset Management

• Theme one: Institutional Management Support and Collaboration

• Theme two: Digital Preservation Assessment Tools

• Theme three: Institutional Repository Infrastructure Development

• Closing date 21 July

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JISC Information Environment

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A preservation layer for the JISC information Environment

– Archival storage– Archival replication/escrow– Preservation planning

– Discipline support services (discipline specific guidance and services – AHDS etc)

– Generic support services (tools,testbeds etc –Digital Curation Centre)

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OAIS

• The Open Archival Information Systems Model

• JISC’s adaptation and simplification

4-1.

3

MANAGEMENT

Ingest

Data Management

SIP

AIPDIP

queries

result setsAccess

PRODUCER

CONSUMER

Descriptive Info

AIP

orders

Descriptive Info

Archival Storage

Administration

Preservation Planning

Access Storage Ingest

Remote

storage/escrow

Preservation

planning

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Digital Curation Centre

• Joint funding JISC and e-science core programme

• Three year initial funding - £3m • 1/3 funding allocated for new research

agenda• 2/3 funding allocated for

development/services• Awarded to Consortium of Edinburgh,

Glasgow, CCLRC, UKOLN• Further information:

www.dcc.ac.uk

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Partnerships

• Co-funding of the Digital Curation Centre with the UK e-Science Core Programme

• JISC support for and participation in the Digital Preservation Coalition (DPC)– www.dpconline.org

• JISC a founder member of the UK Web Archiving Consortium– www.webarchive.org.uk

• JISC / BL partnership – preservation being an important area of cooperation and collaborative projects

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Conclusions

• Information growth trends are global Issues are/will be common to all

• Pressures on information providers will continue to intensify over time

• Substantial progress by JISC to date• Shortfalls in existing information

infrastructure• Greater automation, services, tools and

collaboration• Future – digital preservation fully

integrated into life-cycle of information management not a separate activity

• Future – need to build on achievements and leverage further new investment