mayo civic center commission meeting...gastner talked about the connect medical board that was...

Mayo Civic Center Commission Meeting

Wednesday, November 14, 2018; 3:00 PM

Mayo Civic Center Offices Conference Room

3:00 PM A. Call to Order

B. Approval of Agenda

C. Open Comment Period

This agenda section is for the purpose of allowing citizens the opportunity to address the Commission. Comments are

limited to 2 minutes per person, and total comment period shall be limited to 15 minutes. Any speakers not having the

opportunity to be heard will be the first to present at the next Commission meeting.

3:05 PM D. New Business

a. Rochester Convention & Visitors Authority – Steve Rymer, City Administrator

3:20 PM E. Consent Agenda

a. Meeting Minutes

i. October 10, 2018

b. Monthly Financial Report

c. October 2018 Bills & Income Statement

d. Director’s/Staff Report

e. MCCC Committee Reports

f. October Sales Report

3:25 PM F. Review Action Items from October 10, 2018 Meeting

a. ER 2019 Budget feedback Marketing Plan due in November

b. MCC Commission members provide input on 2019-2023 Strategic Plan

3:40 PM G. Unfinished Business

a. MCC 2019 Marketing Plan Update

b. ER 2019 Budget approval

c. 2019 – 2023 Strategic Plan Update

3:55 PM H. Other Business

4:00 PM I. Adjournment

Next Meeting: Wednesday, December 12, 2018 at 3:00 PM

ROCHESTER --Minnesota—

NEWS RELEASE Media Contact: Jenna Bowman Communications & Engagement Manager Direct: 507-328-2229 | E-mail: [email protected]

FOR IMMEDIATE RELEASE

City Administrator to Recommend Formation of Convention and Visitor Authority

Oct 26, 2018 – ROCHESTER, MINN – City Administrator Steve Rymer will be recommending that a Convention &

Visitor Authority (Authority) be formed in early 2019. The non-profit Authority would be responsible for all

functions currently performed by the Mayo Civic Center and Experience Rochester in a singular organizational

structure. This recommendation is being made to the City Council because the City Administrator concluded the

existing model is not financially sustainable.

A stakeholder team comprised of Experience Rochester board members and Mayo Civic Center commissioners

has been working with the City Administrator and JLL Consulting for the past three months. They have provided

valuable input into this decision. As a part of the analysis and evaluation process, five priorities were identified

as being key to the long-term, sustainable success of the new Authority for the benefit of the Rochester

community. These include:

Alignment in Focus

Accountability

Clear Goals & Objectives

Service Delivery

Deliver Results

In announcing his recommendation, Mr. Rymer stated, “It is important for the community to understand that

the Mayo Civic Center and Experience Rochester teams work hard and are dedicated to the success of both

organizations. This recommendation is not a reflection of their efforts. It is the current system that is not

sustainable. If the City Council approves the Authority, the City and Experience Rochester will work closely with

employees from both organizations during the coming months as the transition to the new model is

implemented.”

The move to an Authority would take approximately 12 to 14 months. The City Council is scheduled to discuss

this recommendation during a special City Council meeting on Wednesday, November 28, 2018. Additional

information will be shared as that meeting date nears.

All media inquiries should be directed to Jenna Bowman, Communications & Engagement Manager at 507-328-

2229.

# # #

mailto:[email protected]

Mayo Civic Center Commission Meeting Wednesday, October 10, 2018 – 3:00 PM

Mayo Civic Center Office Conference Room Attendees: Commission Members

Teresa Chapman, Sarah Clausen, Matt McCollom, Dan Nelson, Quinn Proffer Absent: Warren Harmon, Amita Patel

Other Attendees:

Marti Abts (Marketing Committee), Noelle Anderson (ABC 6 News), Donna Drews (Mayo Civic Center (MCC)), Matt Esau (Experience Rochester), Mary Gastner (Experience Rochester), Julie Gay (Freelance), Andy Krogstad (MCC), Jo Oeltjen (MCC), Erin Okins (MCC), Randy Peterson (Post Bulletin)

A. Call to Order 0:04 Audio Tape The meeting was called to order by Matt McCollom at 3:02 PM Matt McCollom welcomed Quinn Proffer, a new Commission member, to the Mayo Civic Center Commission.

B. Approval of Agenda

03:10 Audio Tape Motion to approve the agenda was made by Sarah Clausen, Second by Teresa Chapman. Motion was approved.

C. Open Comment Period

03:21 Audio Tape No Comments

D. Consent Agenda

03:30 Audio Tape

a. Council Item Review – MCC Security Agreement – The MCC Security Agreement was pulled from the Consent Agenda by Matt McCollom. This needs to be voted on. Originally the Mayo Civic Center Security Agreement RFP was sent to seven companies – five companies did not respond. There were two providers that responded to the RFP, but one decided to pull their response because they did not have an office here and could not provide sufficient staffing. Premier provided a reasonable, competitive proposal. If approved by Council, security service support will begin within 4-6 weeks. Motion to approve the MCC Security Agreement was made by Sarah Clausen, Second by Warren Harmon. Motion was approved.

b. Meeting Minutes

i. September 12, 2018

c. Monthly Financial Report – The Monthly Financial Report was pulled by Matt McCollom. This report was not available prior to the meeting because the City Finance Department had not yet closed accounting for the month of October.

Mayo Civic Center Commission October 10, 2018

Page 2

Andy Krogstad talked about the Monthly Financial Report. Year over year MCC has added $1.3M as of September 30, and costs were reduced to less than 50% of that amount. MCC’s property insurance ($180,000) was paid during the month of September, and also the final payment was made to the general contractor for the expansion project. We still have $2.4M in reimbursements from the State – these dollars will be returned to the City for the dollars they have floated to pay bills. Overall, the project is slightly under budget, with some funding used for Presentation Hall seating replacement. Motion to approve the Monthly Financial Report was made by Teresa Chapman, Second by Dan Nelson. Motion was approved. The guaranteed energy savings program from the State of MN Department of Commerce, which the Commission and the City Council approved almost two years ago, is now done and we need to finish the paperwork that requires execution of Amendment #5. We didn’t change anything with the project, the bids just came in under the initial contract price. This is a positive step. If the MCC Commission approves this, then it can go to the City Council at the first meeting in November for approval. Motion to approve the Work Order Amendment #5 was made by Teresa Chapman, Second by Sarah Clausen. Motion was approved.

d. Director’s/Staff Report e. MCC Committee Reports f. September Sales Report

Motion to approve the consent agenda was made by Dan Nelson, Second by Teresa Chapman. Motion was approved.

E. Review Action Items from September 12, 2018 Meeting

12:41 Audio Tape Experience Rochester Budget

The Experience Rochester Budget in draft form is included in the packet. Also included is the draft Marketing Plan. Mary Gastner said the focus this year is on revising and relaunching the MCC website. Mary Gastner discussed the budget and marketing plan. The budget will be taken to the Experience Rochester Board of Directors and the City Council – both will need to approve the budget. Mary offered to make budget adjustments if the Commission members see areas they believe warrant adjustment. Mary Gastner reviewed Marketing Plan, and projects funded and not funded this year. Donna Drews thanked Mary Gastner and Matt Esau for their communication.

ACTION – MCC Commission members to send budget adjustment to Donna Drews Strategic Plan

The Strategic Plan is a working document. Donna Drews stated no comments were received within the past month. Please send Donna Drews any comments you may have. There is progress on the current plan – Donna mentioned that most tasks are completed although some items are ongoing. We moved ahead with the customer experience by adding the event services desk in the Lobby. This has been very well received and people staffing it have been very busy. We dedicated the Mayo Heritage Exhibit on September 10th, and last Friday the new time capsule was closed and installed. Our overall customer satisfaction rating is 95% - our goal was 92%. Upon completion of the JLL Study, additional objectives are pending.

ACTION – MCC Commission members to send Strategic Plan comments to Donna Drews Parking-Related Revenue

Mayo Civic Center Commission October 10, 2018

Page 3

Parking Related Revenue. Lanier does not have any data to share on the parking that would be relevant. Mary Gastner said the data she has may not be as helpful either. Experience Rochester does have $12,000 to $16,000 year marked as a parking subsidy specifically for CCJW events. Post Event Surveys

Donna Drews did some research and found that there isn’t an industry-wide platform for gathering customer service data. Private management firms, e.g. SNG, AEG, VenuWorks, have some standardized methods for gathering customer feedback, but in most cases requests for information are specialized according the market and culture of the venue(s). MCC uses SurveyMonkey to collect post event survey data. Our SurveyMonkey survey was developed five years ago by Dan Fenton with SAG and now JLL Consulting. It has been modified based on the changes that occurred with the expansion. Earlier this year, Andy Krogstad did some research on individual patron customer feedback via an app. Information gathered was not positive. Users often used this method to disparage events, venues and services without generating helpful feedback or constructive criticism.

F. Unfinished Business

32:01 Audio Tape a. 2019-2021 Strategic Plan Update

See above Review Action Items b. JLL Consulting Update

There was a conference call this morning with JLL to talk about the data. It looks like JLL will be back in town in a couple of weeks.

c. Sales Marketing Plan Budget/Goals – Draft Erin Okins stated that Dr. CH Mayo Presentation Hall now has a canopy, a replication of the 1938 canopy. There were over 100 attendees at the dedication. Last week we had the 2018 time capsule event. The original 1938 time capsule is located behind the cornerstone by Presentation Hall. Mary Gastner talked about the Connect Medical Board that was hosted at the MCC. Sales are most successful when the meeting planners can come to our destination. There were ten medical event planners at the first Connect Medical Advisory Board. Mary Gastner talked about the prospects and advertising campaign numbers. Donna Drews thanked Mary. She also thanked Erin Okins for her work on the Heritage project.

G. Other Business

42:16 Audio Tape Andy Krogstad shared that last week was great. He complimented the MCC staff by saying the building has a phenomenal staff. No major issues happened during the Trump event. MCC also had other events in the building. There were others outside the MCC building Staff that made the event possible – Police, Fire and First Aid. One of the Secret Service Agents made an unsolicited comment that MCC should be very proud of your building, it is well maintained for the age it is and that he has seen buildings much newer that look far worse.

A subcontractor to the artist is scheduled to do the finishing work on the sculpture today. The electrical portion of the sculpture, e.g. lighting, sound effects, is not yet finished. Efforts to stay in touch with the artist and complete the last remaining segment of this project continue.

H. Adjournment

57:00 Audio Tape Meeting adjourned at 3:59 PM by Matt McCollom, Chair.

Next Meeting: Wednesday, November 14, 2018 at 3:00 PM

Post Date Payee Purchase or Service Description GL Account Description Amount10/01/2018 Jones Lang LaSalle Americas 3rd Installment Other Expert & Professnl Srvc 14,166.6610/01/2018 Olm Co Telecomm-Finance Dept 5071112144 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5071112145 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5071112146 SEP WATS Telephone/Fax/Computer line 14.1010/01/2018 Olm Co Telecomm-Finance Dept 5071112147 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5071112148 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5071112149 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5071112150 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5071112151 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5071112152 SEP WATS Telephone/Fax/Computer line 7.0010/01/2018 Olm Co Telecomm-Finance Dept 5072816277 SEP WATS Telephone/Fax/Computer line 37.8210/01/2018 Olm Co Telecomm-Finance Dept 5073282120 SEP WATS Telephone/Fax/Computer line 20.7110/01/2018 Olm Co Telecomm-Finance Dept 5073282121 SEP WATS Telephone/Fax/Computer line 18.7410/01/2018 Olm Co Telecomm-Finance Dept 5073282125 SEP WATS Telephone/Fax/Computer line 31.2210/01/2018 Olm Co Telecomm-Finance Dept 5073282137 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282133 SEP WATS Telephone/Fax/Computer line 14.1510/01/2018 Olm Co Telecomm-Finance Dept 5073282145 SEP WATS Telephone/Fax/Computer line 14.1810/01/2018 Olm Co Telecomm-Finance Dept 5073282220 SEP WATS Telephone/Fax/Computer line 86.0210/12/2018 Beckleys Inc Paper Office Supplies 67.0810/12/2018 Culligan of Rochester Cooler Rental Equipment Rent 32.0010/12/2018 Drews-Boespflug, Donna M Mayo Clinic Heritage/Dedicatio Business meal expenses 181.5910/12/2018 Intl Assn of Venue Managers Andy Krogstad Membership Membership Dues 470.0010/12/2018 Loffler Companies Inc Copy Charges Ofc Equip Contr Mtce & Repair 34.4410/22/2018 Beckleys Inc Paper/Clips/StickIts/Tape Office Supplies 63.2710/25/2018 Jones Lang LaSalle Americas 4th Installment Other Expert & Professnl Srvc 15,172.1610/26/2018 Beckleys Inc Calendar Office Supplies 4.2610/30/2018 Beckleys Inc Add Tape Rolls Office Supplies 9.4910/31/2018 Beckleys Inc Paper Office Supplies 37.7010/31/2018 Drews-Boespflug, Donna M Mayo Clinic Events-Malwitz Business meal expenses 36.51

MCC Administration 30,631.10

10/01/2018 Olm Co Telecomm-Finance Dept 8004222199 SEP WATS Telephone/Fax/Computer line 11.6010/01/2018 Olm Co Telecomm-Finance Dept 5073282222 SEP WATS Telephone/Fax/Computer line 23.8410/01/2018 Olm Co Telecomm-Finance Dept 5073282134 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282135 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282127 SEP WATS Telephone/Fax/Computer line 16.1010/12/2018 Loffler Companies Inc Copy Charges Ofc Equip Contr Mtce & Repair 34.44

MCC Box Office 113.98

10/01/2018 Olm Co Telecomm-Finance Dept 5073282129 SEP WATS Telephone/Fax/Computer line 16.8510/01/2018 Olm Co Telecomm-Finance Dept 5073282130 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282131 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282132 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282126 SEP WATS Telephone/Fax/Computer line 16.5910/01/2018 Olm Co Telecomm-Finance Dept 5073282136 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282138 SEP WATS Telephone/Fax/Computer line 14.00

Mayo Civic CenterPayments for Operations By Department

10/1/2018 - 10/31/2018

November 9, 2018 at 8:22:57 AM by Andy Krogstad

Page 1 of 8

Post Date Payee Purchase or Service Description GL Account Description Amount10/01/2018 Olm Co Telecomm-Finance Dept 5073282139 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282140 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282141 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282142 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282143 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282144 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282154 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5075294968 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5075294969 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5075294970 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5075294972 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5075294973 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5075294974 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5073282124 SEP WATS Telephone/Fax/Computer line 14.0010/09/2018 Roch Public Utilities-Electric 300000513099@30SE2Av Electricity 33,792.8810/09/2018 Roch Public Utilities-Electric 300000513099@30SE2Av Water 74.7010/09/2018 Roch Public Utilities-Electric 300000513099@30SE2Av Water 288.9210/09/2018 Roch Public Utilities-Electric 300000513099@30SE2Av Sanitary Sewer 635.8410/09/2018 Roch Public Utilities-Electric 300000513099@30SE2Av Storm Water 343.6510/09/2018 Roch Public Utilities-Electric 300000513099@30SE2Av Water 148.4610/09/2018 Roch Public Utilities-Electric 300000690406@MCCWestSrvc Electricity 15,607.1810/09/2018 Wells Fargo Bank Clothes Sizing Tags Equipment (not capitalized) 14.9510/12/2018 All Pest Exterminating LLC Pest Control Other Expert & Professnl Srvc 126.0010/12/2018 API Supply Inc Annual Inspect Veh & Mach Contr Mtce & 1,628.4310/12/2018 API Supply Inc Annual InspectSkyjack87277 Bldg & Grnds Contr Mtce & Rpr 323.0110/12/2018 API Supply Inc Annual InspectGenieAWP07- Bldg & Grnds Contr Mtce & Rpr 308.1910/12/2018 API Supply Inc Annual InspectSkyjack Bldg & Grnds Contr Mtce & Rpr 339.7410/12/2018 API Supply Inc AnnualInspectWorkforce809220 Bldg & Grnds Contr Mtce & Rpr 337.0010/12/2018 Cintas Corporation 2 Service Charge Other Expert & Professnl Srvc 12.9510/12/2018 Cintas Corporation 2 First Aid Supplies First Aid supplies 185.4110/12/2018 Cintas Corporation 2 Uniforms Clothing/Uniforms 959.7410/12/2018 Cintas Corporation 2 Mops Building/Grounds Mtce Supplies 6.8210/12/2018 Cintas Corporation 2 Mops Building/Grounds Mtce Supplies 6.8210/12/2018 Cintas Corporation 2 Uniforms Clothing/Uniforms 1,039.7410/12/2018 Dalco Corp Hand Wash Building/Grounds Mtce Supplies 671.8410/12/2018 Express Services Inc DBA General Custodial Other Expert & Professnl Srvc 1,653.0510/12/2018 Ferrellgas LP for Forklifts Gasoline and Vehicle LP 60.0010/12/2018 Fire Safety USA Inc Fire Extinguisher Tests SafetyShoes&Glasses,ProtectvE 512.8010/12/2018 Kruse Company Audi Stage Repair Building/Grounds Mtce Supplies 722.2210/12/2018 Kruse Company Audi Stage Repair Building/Grounds Mtce Supplies 357.2010/12/2018 Loffler Companies Inc Copy Charges Ofc Equip Contr Mtce & Repair 172.2710/12/2018 Menards Inc - South Finished Wood/Stain Building/Grounds Mtce Supplies 10.4710/12/2018 MN Energy Resources Corp 8/15 - 9/17 Natural Gas Natural Gas 379.2110/12/2018 Olm Co Solid Waste Utilities August - Steam Steam Heat 6,667.4810/12/2018 Pauls Lock & Key Shop Inc Building Keys Building/Grounds Mtce Supplies 22.8010/12/2018 Schwab-Vollhaber Lubratt Serv Hi Limit/Reheat Parts for Equipment 68.00


10/1/2018 - 10/31/2018


Page 2 of 8

Post Date Payee Purchase or Service Description GL Account Description Amount10/12/2018 Tecta America Corp DBA 2018 Tecta Tracker Repairs Bldg & Grnds Contr Mtce & Rpr 2,390.0010/12/2018 Waste Management Inc RecylcingAcct791333143006 Rubbish&Brush 517.4510/16/2018 CHS Inc Gas for Truck Gasoline and Vehicle LP 66.0010/16/2018 Cintas Corporation 2 Mops Building/Grounds Mtce Supplies 6.8210/16/2018 Cintas Corporation 2 Uniforms Clothing/Uniforms 416.8610/16/2018 DMC Plumbing & Heating Inc. Cabinet Heater Leak Bldg & Grnds Contr Mtce & Rpr 1,072.3810/16/2018 Express Services Inc DBA General Custodial Other Expert & Professnl Srvc 2,677.5610/16/2018 Johnson Controls Inc York Chiller Service Agreement Bldg & Grnds Contr Mtce & Rpr 841.5010/16/2018 Schumacher Elevator Inc Sched Elev Maint - Nov 2018 Bldg & Grnds Contr Mtce & Rpr 1,694.2210/16/2018 TEC Industrial Inc 5 Blade Fan/Fasco Motor Parts for Equipment 251.1510/22/2018 Arnold's Supply & Kleenit Co Ice Melter Building/Grounds Mtce Supplies 472.5010/22/2018 Arrow Ace Hardware, Inc Bolts for Belt Barrier Parts for Equipment 8.1010/22/2018 Cintas Corporation 2 Mops Building/Grounds Mtce Supplies 6.8210/22/2018 Cintas Corporation 2 Uniforms Clothing/Uniforms 421.5010/22/2018 Endres Window Cleaning Inc Window Cleaning Bldg & Grnds Contr Mtce & Rpr 9,816.0010/24/2018 Cintas Corporation 2 Service Charge Other Expert & Professnl Srvc 12.9510/24/2018 Cintas Corporation 2 First Aid Supplies First Aid supplies 41.3310/24/2018 Dalco Corp Paper Supplies Building/Grounds Mtce Supplies 3,928.5010/24/2018 Dalco Corp Cleaning Supplies Building/Grounds Mtce Supplies 1,111.1410/24/2018 Express Services Inc DBA General Custodial Other Expert & Professnl Srvc 2,255.2210/24/2018 Grainger Inc Screwdriver/Bits/Test Leads Small Tools 155.9810/24/2018 Grainger Inc Expansions Cement Building/Grounds Mtce Supplies 89.8010/24/2018 Grainger Inc Fan Blades/Release Handle Parts for Equipment 64.2710/24/2018 Grainger Inc Ice Mach Cleaner/Hole Plug/Cli Building/Grounds Mtce Supplies 181.0010/24/2018 Olm Co Solid Waste Utilities Steam Sept 2018 Steam Heat 12,180.1310/26/2018 Beckleys Inc Calendars Office Supplies 40.5810/26/2018 Dalco Corp Pump Solution Parts for Equipment 305.5010/26/2018 Menards Inc - South Shims/Stencils/Batteries Building/Grounds Mtce Supplies 42.8310/26/2018 MN Energy Resources Corp Natural Gas 9/17/18-10/16/18 Natural Gas 871.0910/26/2018 Pauls Lock & Key Shop Inc Duplicate Keys Building/Grounds Mtce Supplies 45.0010/30/2018 Arnold's Supply & Kleenit Co Bowl Swabs Building/Grounds Mtce Supplies 75.0010/30/2018 Arnold's Supply & Kleenit Co Liners/Glass Cleaner Building/Grounds Mtce Supplies 1,161.0010/30/2018 Beckleys Inc Calendar Office Supplies 4.2610/30/2018 Cintas Corporation 2 Mops Building/Grounds Mtce Supplies 6.8210/30/2018 Cintas Corporation 2 Uniforms Clothing/Uniforms 374.9410/30/2018 Dalco Corp Silk Screnn Bottle Flip Top Building/Grounds Mtce Supplies 39.8410/30/2018 Express Services Inc DBA General Custodial Other Expert & Professnl Srvc 1,947.0110/31/2018 Nigon Woodworks Inc Repair Lectern Misc Equip Contr Mtce & Repair 264.00

MCC Building Operations 113,770.76

10/01/2018 Olm Co Telecomm-Finance Dept 5073282122 SEP WATS Telephone/Fax/Computer line 27.5910/01/2018 Olm Co Telecomm-Finance Dept 5073282123 SEP WATS Telephone/Fax/Computer line 21.1810/09/2018 Wells Fargo Bank Mail Chimp Subscription Advertising and Promotion 150.0010/09/2018 Wells Fargo Bank USB Drives Office Supplies 29.8410/12/2018 Loffler Companies Inc Copy Charges Ofc Equip Contr Mtce & Repair 34.4510/12/2018 Ryan Larson Phtography Mayo Civic Center Photo Advertising and Promotion 50.00


10/1/2018 - 10/31/2018


Page 3 of 8

Post Date Payee Purchase or Service Description GL Account Description AmountMCC Sales & Marketing 313.06

10/01/2018 Olm Co Telecomm-Finance Dept 5073282205 SEP WATS Telephone/Fax/Computer line 22.1710/01/2018 Olm Co Telecomm-Finance Dept 5073282172 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282173 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282174 SEP WATS Telephone/Fax/Computer line 14.0010/03/2018 Bix Produce Co. Product for Resale Food Products for Resale 69.1910/03/2018 Bix Produce Co. Product for Resale Non-alcoholic Beverages-Resale 43.7010/03/2018 Bix Produce Co. Product for Resale Food Products for Resale 147.1110/03/2018 Bix Produce Co. Product for Resale Food Products for Resale 104.0010/03/2018 Gillette Pepsi Companies Inc Product for Resale Non-alcoholic Beverages-Resale 66.4010/03/2018 Gillette Pepsi Companies Inc Product for Resale Non-alcoholic Beverages-Resale 5,510.4010/03/2018 Hy-Vee, Inc. Product for Resale Food Products for Resale 64.5110/03/2018 Hy-Vee, Inc. Product for Resale Food Products for Resale 27.5610/03/2018 Hy-Vee, Inc. Product for Resale Non-alcoholic Beverages-Resale 10.4910/03/2018 Hy-Vee, Inc. Product for Resale Alcoholic Beverages for Resale 9.9910/03/2018 Johnson Brothers Liquor Co. Product for Resale Alcoholic Beverages for Resale 670.1210/03/2018 Mayo Civic Center - Petty Cash Glassware Equipment (not capitalized) 8.6410/03/2018 Mayo Civic Center - Petty Cash Product for Resale-Garfunkel Food Products for Resale 135.1610/03/2018 Sysco Minnesota Product for Resale Food Products for Resale 165.6410/03/2018 Sysco Minnesota Supplies Other Supplies 204.9610/03/2018 Sysco Minnesota Product for Resale Food Products for Resale 525.7810/03/2018 US Foods Culinary Equipment & Tents/Tongs/Spoons/Ladles Equipment (not capitalized) 266.8310/03/2018 US Foods Culinary Equipment & Tea Chest Equipment (not capitalized) 19.1810/03/2018 US Foods Culinary Equipment & Tents Equipment (not capitalized) 51.4810/12/2018 Ameripride Services Chef Coats Clothing/Uniforms 15.8410/12/2018 Ameripride Services Towels Laundry & Linen 29.2010/12/2018 Ameripride Services Linens Laundry & Linen 158.0510/12/2018 Ameripride Services Napkins Laundry & Linen 16.0810/12/2018 Bix Produce Co. Product for Resale Food Products for Resale 894.0310/12/2018 BridgePay Network Solutions, PathwayLink Gateway Credit Card Percentage Fee 18.7010/12/2018 Gillette Pepsi Companies Inc Product for Resale Non-alcoholic Beverages-Resale 97.4510/12/2018 Johnson Brothers Liquor Co. Product for Resale Alcoholic Beverages for Resale 782.0010/12/2018 Loffler Companies Inc Copy Charges Ofc Equip Contr Mtce & Repair 34.4510/12/2018 Mayo Civic Center - Petty Cash New Kitchen Plumbing Parts for Equipment 1.2710/12/2018 Mayo Civic Center - Petty Cash Name Badge Holders Office Supplies 25.9410/12/2018 Mayo Civic Center - Petty Cash New Kitchen Plumbing Parts for Equipment 2.8010/12/2018 Mayo Civic Center - Petty Cash Triple Mix Gift Bags Food Products for Resale 1,500.0010/12/2018 Menards Inc - South Casters for Kitchen Cart Parts for Equipment 67.8610/12/2018 Sysco Minnesota Product for Resale Food Products for Resale 3,296.2110/12/2018 Sysco Minnesota Supplies Other Supplies 447.8110/16/2018 Ameripride Services Napkins Laundry & Linen 44.8010/16/2018 Ameripride Services Chef Coats Clothing/Uniforms 13.5910/16/2018 Ameripride Services Towels Laundry & Linen 22.4710/16/2018 Bix Produce Co. Product for Resale Food Products for Resale 348.09


10/1/2018 - 10/31/2018


Page 4 of 8

Post Date Payee Purchase or Service Description GL Account Description Amount10/16/2018 Bix Produce Co. Product for Resale Non-alcoholic Beverages-Resale 81.3010/16/2018 Bix Produce Co. Product for Resale Food Products for Resale 375.8310/16/2018 Bix Produce Co. Product for Resale Food Products for Resale 476.0310/16/2018 Bix Produce Co. Product for Resale Food Products for Resale 109.7410/16/2018 Bix Produce Co. Product for Resale Food Products for Resale 375.6810/16/2018 Bix Produce Co. Product for Resale Food Products for Resale 430.8010/16/2018 Bix Produce Co. Product for Resale Food Products for Resale 193.0510/16/2018 Bix Produce Co. Product for Resale Food Products for Resale 1,548.2210/16/2018 Bix Produce Co. Product for Resale Food Products for Resale 714.7410/16/2018 Bix Produce Co. Product for Resale Non-alcoholic Beverages-Resale 36.2010/16/2018 Breakthru Beverage Minnesota Product for Resale Alcoholic Beverages for Resale 2,663.6510/16/2018 Ecolab Inc. Pest Control-Kitchen Other Expert & Professnl Srvc 75.0010/16/2018 Gillette Pepsi Companies Inc Product for Resale Non-alcoholic Beverages-Resale 3,887.2510/16/2018 Hy-Vee, Inc. Product for Resale Food Products for Resale 279.9510/16/2018 Hy-Vee, Inc. Product for Resale Food Products for Resale 15.7810/16/2018 Hy-Vee, Inc. Product for Resale Food Products for Resale 32.4110/16/2018 Hy-Vee, Inc. Product for Resale Non-alcoholic Beverages-Resale 5.4910/16/2018 Hy-Vee, Inc. Product for Resale Food Products for Resale 360.2410/16/2018 Hy-Vee, Inc. Product for Resale Food Products for Resale 73.7910/16/2018 Hy-Vee, Inc. Product for Resale Non-alcoholic Beverages-Resale 66.7510/16/2018 Johnson Brothers Liquor Co. Product for Resale Alcoholic Beverages for Resale 2,313.7210/16/2018 Mayo Civic Center - Petty Cash Product for Resale Food Products for Resale 48.6210/16/2018 Schott Distributing Co Product for Resale Alcoholic Beverages for Resale 262.0010/16/2018 Summit Fire Protection Inc Old Kitchen Fire Sprinkler Ser Bldg & Grnds Contr Mtce & Rpr 426.7510/16/2018 Summit Fire Protection Inc New Kitchen Firs Sprinkler Ser Bldg & Grnds Contr Mtce & Rpr 744.2510/16/2018 Sysco Minnesota Supplies Other Supplies 47.7110/16/2018 Sysco Minnesota Product for Resale Food Products for Resale 8,592.7810/16/2018 Sysco Minnesota Product for Resale Non-alcoholic Beverages-Resale 1,167.0910/16/2018 Sysco Minnesota Supplies Other Supplies 815.3810/16/2018 Sysco Minnesota Product for Resale Food Products for Resale 1,060.9010/16/2018 Sysco Minnesota Supplies Other Supplies 985.4110/16/2018 Sysco Minnesota Product for Resale Food Products for Resale 7,487.0210/16/2018 Sysco Minnesota Product for Resale Non-alcoholic Beverages-Resale 218.8210/16/2018 Sysco Minnesota Supplies Other Supplies 1,633.9810/17/2018 Ameripride Services Chef Coats/Towels/Linens Clothing/Uniforms 12.2810/17/2018 Ameripride Services Towels Laundry & Linen 21.1510/17/2018 Ameripride Services Linens Laundry & Linen 611.9310/22/2018 Bix Produce Co. Product for Resale Food Products for Resale 10.2810/22/2018 Bix Produce Co. Product for Resale Non-alcoholic Beverages-Resale 52.0510/22/2018 Bix Produce Co. Product for Resale Food Products for Resale 253.8910/22/2018 Bix Produce Co. Product for Resale Food Products for Resale 408.1810/22/2018 Bix Produce Co. Product for Resale Non-alcoholic Beverages-Resale 58.5010/22/2018 Schott Distributing Co Product for Resale Alcoholic Beverages for Resale 826.7010/22/2018 Sysco Minnesota Product for Resale Food Products for Resale 1,211.3110/22/2018 Total Restaurant Supply Co Inc Pizza Boxes Other Supplies 142.3610/22/2018 US Foods Culinary Equipment & Pans Equipment (not capitalized) 127.82


10/1/2018 - 10/31/2018


Page 5 of 8

Post Date Payee Purchase or Service Description GL Account Description Amount10/22/2018 US Foods Culinary Equipment & Creamers/Pan Equipment (not capitalized) 154.8210/22/2018 US Foods Culinary Equipment & Salt & Pepper Shakers Equipment (not capitalized) 103.0810/22/2018 US Foods Culinary Equipment & Sugar Holders/Dinner Knives Equipment (not capitalized) 286.9310/22/2018 US Foods Culinary Equipment & Large Faux Slate Equipment (not capitalized) 1,069.2010/22/2018 US Foods Culinary Equipment & Ice Filler Equipment (not capitalized) 238.8010/22/2018 US Foods Culinary Equipment & Collander/Pan/FoodBox/Therm Equipment (not capitalized) 2,133.0610/26/2018 Ameripride Services Chef Coats Clothing/Uniforms 13.5910/26/2018 Ameripride Services Towels Laundry & Linen 22.4710/26/2018 Beckleys Inc Tape/Indexes Office Supplies 20.5410/26/2018 Bix Produce Co. Product for Resale Food Products for Resale 183.6010/26/2018 Bix Produce Co. Product for Resale Food Products for Resale 2,263.2210/26/2018 Bix Produce Co. Product for Resale Food Products for Resale 70.1210/26/2018 Hy-Vee, Inc. Product for Resale Alcoholic Beverages for Resale 86.2410/26/2018 Northern Beverage Distributing Product for Resale Alcoholic Beverages for Resale 661.1010/26/2018 Sysco Minnesota Product for Resale Food Products for Resale 807.1510/26/2018 Sysco Minnesota Product for Resale Non-alcoholic Beverages-Resale 930.3410/26/2018 Sysco Minnesota Supplies Other Supplies 311.0610/26/2018 Sysco Minnesota Product for Resale Food Products for Resale 4,244.8710/26/2018 Sysco Minnesota Supplies Other Supplies 237.1210/26/2018 Sysco Minnesota Product for Resale Food Products for Resale 1,176.6710/26/2018 Sysco Minnesota Product for Resale Non-alcoholic Beverages-Resale 61.5810/26/2018 Sysco Minnesota Supplies Other Supplies 1,189.1010/26/2018 US Foods Culinary Equipment & Trays/Bowls Equipment (not capitalized) 2,129.8310/30/2018 Bix Produce Co. Product for Resale Food Products for Resale 164.4210/30/2018 Bix Produce Co. Product for Resale Non-alcoholic Beverages-Resale 52.0510/30/2018 Northern Beverage Distributing Product for Resale Alcoholic Beverages for Resale 141.0010/30/2018 Northern Beverage Distributing Product for Resale Alcoholic Beverages for Resale 264.0010/30/2018 Sysco Minnesota Product for Resale Food Products for Resale 324.7710/30/2018 Sysco Minnesota Product for Resale Non-alcoholic Beverages-Resale 31.3210/30/2018 Sysco Minnesota Supplies Other Supplies 90.7710/30/2018 Vistar Product for Resale Food Products for Resale 2,086.6210/31/2018 Ameripride Services Chef Coats Clothing/Uniforms 19.8410/31/2018 Ameripride Services Towels Laundry & Linen 22.4710/31/2018 Ameripride Services Linens Laundry & Linen 100.80

MCC Food & Beverage 79,017.28

10/01/2018 Olm Co Telecomm-Finance Dept 5073282206 SEP WATS Telephone/Fax/Computer line 38.7010/01/2018 Olm Co Telecomm-Finance Dept 5073282212 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5075294971 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5075294851 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5075294853 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5075294857 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5073282181 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282182 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282183 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282184 SEP WATS Telephone/Fax/Computer line 14.00


10/1/2018 - 10/31/2018


Page 6 of 8

Post Date Payee Purchase or Service Description GL Account Description Amount10/01/2018 Olm Co Telecomm-Finance Dept 5073282185 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282186 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282187 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282188 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282189 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282190 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282191 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282192 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282193 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282194 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282195 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282196 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282197 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282198 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282199 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282155 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282156 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282157 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282158 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282159 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282160 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282161 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282162 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282163 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282164 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282165 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282166 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282167 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282168 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282169 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282170 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282171 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282146 SEP WATS Telephone/Fax/Computer line 17.5810/01/2018 Olm Co Telecomm-Finance Dept 5073282151 SEP WATS Telephone/Fax/Computer line 17.9910/01/2018 Olm Co Telecomm-Finance Dept 5073282152 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5073282153 SEP WATS Telephone/Fax/Computer line 14.0010/01/2018 Olm Co Telecomm-Finance Dept 5072877991 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5072877992 SEP WATS Telephone/Fax/Computer line 36.7510/01/2018 Olm Co Telecomm-Finance Dept 5072877993 SEP WATS Telephone/Fax/Computer line 36.7510/03/2018 Full Compass Systems Ltd Gaffers Tape Other Supplies 772.8010/08/2018 Post Bulletin Co Event Coord Advertising for Personnel 32.4510/09/2018 Wells Fargo Bank Machine Sent for Repair Freight 19.1610/09/2018 Wells Fargo Bank Machine Sent for Repair Freight 6.9010/09/2018 Wells Fargo Bank Monthly Trans Fee Sept 2018 Credit Card Percentage Fee 59.9510/09/2018 Wells Fargo Bank Drawers for Racks Equipment (not capitalized) 229.9810/09/2018 Wells Fargo Bank SiriusXM Serv Sep18 to Oct 18 Other Expert & Professnl Srvc 77.85


10/1/2018 - 10/31/2018


Page 7 of 8

Post Date Payee Purchase or Service Description GL Account Description Amount10/12/2018 Ameripride Services Linens Laundry & Linen 130.0010/12/2018 Ameripride Services Linens Laundry & Linen 373.2510/12/2018 AVVR Inc. AV Equipment Rental Audiovisual Equipment Rental 8,160.0010/12/2018 Charter Communications LLC TV Sub Acct Other Expert & Professnl Srvc 98.8210/12/2018 Charter Communications LLC HD Equipment Rent 91.3710/12/2018 Culligan of Rochester Supplies Other Supplies 290.5010/12/2018 Dalco Corp Batteries Parts for Equipment 106.0810/12/2018 Dalco Corp Batteries Other Supplies 70.7210/12/2018 Express Services Inc DBA Temp Stagehands Other Expert & Professnl Srvc 1,092.0110/12/2018 Express Services Inc DBA Post Event Cleanup Other Expert & Professnl Srvc 1,225.4410/12/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 480.1710/12/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 42.9210/12/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 42.9210/12/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 300.4410/12/2018 Loffler Companies Inc Copy Charges Ofc Equip Contr Mtce & Repair 34.4510/16/2018 Ameripride Services Linens Laundry & Linen 257.2310/16/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 461.3910/16/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 327.2710/16/2018 Express Services Inc DBA Post Event Cleanup Other Expert & Professnl Srvc 992.3410/16/2018 Multi Venue Productions, Inc. Stagehands Other Expert & Professnl Srvc 1,700.0010/16/2018 Multi Venue Productions, Inc. Stagehands Other Expert & Professnl Srvc 2,300.0010/17/2018 Ameripride Services Linens Laundry & Linen 255.9310/17/2018 Ameripride Services Linens Laundry & Linen 90.0010/24/2018 Express Services Inc DBA Post Event Cleanup Other Expert & Professnl Srvc 1,882.2710/24/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 117.6610/24/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 132.2710/24/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 524.6810/24/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 267.9610/24/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 156.8810/24/2018 Express Services Inc DBA Cleanup/Gen Cust/Restroom Other Expert & Professnl Srvc 102.9510/26/2018 Ameripride Services Linens Laundry & Linen 257.2310/26/2018 Lien, Adam J Meal for Working Stagehands Business meal expenses 67.8410/30/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 650.4610/30/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 57.7210/30/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 71.0410/30/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 155.5910/30/2018 Express Services Inc DBA Restroom Attendant Other Expert & Professnl Srvc 42.9210/30/2018 Express Services Inc DBA Post Event Cleanup Other Expert & Professnl Srvc 1,442.3610/31/2018 Ameripride Services Linens Laundry & Linen 377.23

MCC Events 27,306.92

Total All Departments $ 251,153.1


10/1/2018 - 10/31/2018


Page 8 of 8

Prio

r Y

ear

YT

YR

em

ain

ing

Perc

ent

of

Actu

al

Actu

al

Varia

nce

Budget

Actu

al

Budget

Budget

Revenues

Adm

inis

tratio

n5,0

57

$

5,1

51

$

(94)

59,7

50

$

49,2

94

$

10,4

56

$

82.5

%

Sale

s a

nd M

ark

etin

g92

128

(36)

1,5

00

4,3

20

(2,8

20)

288.0

%

Box O

ffic

e17,0

04

13,0

39

3,9

65

182,5

00

166,2

24

16,2

76

91.1

%

Fa

cili

ty O

pera

tio

ns

1,6

25

(1,6

25)

Event

Opera

tio

ns

186,0

61

171,6

77

14,3

84

1,1

68,8

00

1,4

18,3

26

(2

49,5

26)

121.3

%

Space R

enta

l215,9

55

206,8

10

9,1

45

1,5

00,0

00

1,4

96,3

02

3,6

98

99.8

%

Fo

od a

nd B

evera

ge

218,7

43

87,8

70

130,8

73

914,0

00

1,1

72,2

63

(2

58,2

63)

128.3

%

To

tal R

evenues

642,9

12

484,6

75

158,2

36

3,8

26,5

50

4,3

08,3

55

(4

81,8

05)

112.6

%

Expenditure

s

Adm

inis

tratio

n71,1

17

33,5

88

37,5

29

488,9

32

453,8

09

35,1

23

92.8

%

Sale

s a

nd M

ark

etin

g8,2

90

8,8

85

(594)

143,2

27

115,7

14

27,5

13

80.8

%

Box O

ffic

e12,0

39

12,4

98

(4

59)

170,1

74

145,5

89

24,5

85

85.6

%

Fa

cili

ty O

pera

tio

ns

195,8

72

188,2

91

7,5

81

2,6

40,3

09

1,9

21,1

04

719,2

05

72.8

%

Event

Opera

tio

ns

91,2

13

94,5

10

(3

,296)

1,4

20,0

74

1,1

85,0

22

235,0

52

83.4

%

Space R

enta

l

Fo

od a

nd B

evera

ge

145,5

69

123,0

78

22,4

91

672,2

51

937,2

45

(2

64,9

94)

139.4

%

To

tal E

xpenditure

s524,1

01

460,8

50

63,2

51

5,5

34,9

67

4,7

58,4

83

776,4

84

86.0

%

Excess (

Deficie

ncy)

of

Revenues

Over

Expenditure

s118,8

11

23,8

25

94,9

86

(1

,708,4

17)

(450,1

29)

(1,2

58,2

88)

26.3

%

Oth

er

Fin

ancin

g S

ourc

es (

Uses)

Lodgin

g T

ax I

nvestm

ent

209,7

50

177,9

05

31,8

45

1,8

30,3

32

1,3

16,9

00

513,4

32

71.9

%

Oth

er

Sta

te A

ids

4,5

80

4,5

80

100.0

%

Inte

rest

1,7

59

219

1,5

40

75

14,4

49

(1

4,3

74)

19265.7

%

To

tal O

ther

Fin

ancin

g S

ourc

es (

Uses)

211,5

09

178,1

24

33,3

85

1,8

34,9

87

1,3

35,9

29

499,0

58

72.8

%

Gain

(Loss)

befo

re T

ransfe

rs330,3

20

201,9

50

128,3

70

126,5

70

885,8

00

(7

59,2

30)

699.9

%

Opera

tin

g T

ransfe

rs I

n (

Out)

(1

26,5

70)

(56,5

70)

(7

0,0

00)

44.7

%

Net

Gain

(Loss)

330,3

20

$

201,9

50

$

128,3

70

$

-

$

829,2

30

$

(8

29,2

30)

$

An

nu

al

Mayo

Civ

ic C

en

ter

Inc

om

e S

tate

men

t S

um

mary

By D

ep

art

men

t

Fo

r th

e 1

Mo

nth

an

d 1

0 M

on

ths E

nd

ed

Octo

be

r 3

1,

2018

Peri

od

2018 2017 Amount Percent

Revenues

Administration 49,294$ 45,166$ 4,128$ 9.1%

Sales and Marketing 4,320 3,447 873 25.3%

Box Office 166,224 100,530 65,694 65.3%

Facility Operations 1,625 1,625

Event Operations 1,418,326 885,355 532,971 60.2%

Space Rental 1,496,302 1,060,317 435,984 41.1%

Food and Beverage 1,172,263 751,461 420,803 56.0%

Total Revenues 4,308,355 2,846,276 1,462,078 51.4%

Expenditures

Administration 453,809 348,958 104,851 30.0%

Sales and Marketing 115,714 93,687 22,027 23.5%

Box Office 145,589 128,580 17,009 13.2%

Facility Operations 1,921,104 1,865,476 55,628 3.0%

Event Operations 1,185,022 878,663 306,359 34.9%

Space Rental

Food and Beverage 937,245 733,254 203,991 27.8%

Total Expenditures 4,758,483 4,048,618 709,865 17.5%

Excess (Deficiency) of Revenues

Over Expenditures (450,129) (1,202,342) 752,213 62.6%

Other Financing Sources (Uses)

Lodging Tax Investment 1,316,900 1,053,574 263,326 25%

Other State Aids 4,580 4,580 0%

Interest 14,449 5,633 8,816 157%

Total Other Financing Sources (Uses) 1,335,929 1,063,787 272,143 25.6%

Gain (Loss) before Transfers 885,800 (138,555) 1,024,356 739.3%

Operating Transfers In (Out) (56,570) (56,570) 0.0%

Net Gain (Loss) 829,230$ (195,125)$ 1,024,356$ 525.0%

Mayo Civic Center

Revenue & Expense Summary By Department

YTY Variance

For the 10 Months Ended October 31

MCC Department Goals

Monthly Update – October 2018

_____________________________________________________________________________________

Management – Donna Drews

Historically, October is the busiest month of the year, and this year was no exception. While we hosted

on Trump Rally on October 4th – a truly monumental challenge – we simultaneously and successfully

accommodated the MN Community Education Association’s Annual Conference, an event that was

confirmed two years ago. As we worked through revisions (thanks to Joe Kollar, MCC Event Coordinator!)

their conference committee could not have been more gracious. Every effort was made to accommodate

their needs, offer solutions, and maintain regular communication with the committee and attendees

during their conference. The committee’s closing comments were especially gratifying. They concluded

that the MCC team was professional, genuine and honest prior to and throughout their event, and

commented that their 2018 conference was one that will be talked about for a long, long time!

On Oct 22nd, we met with Rochester Art Center, Civic Theatre, Rochesterfest, Arts Trust and Experience

Rochester representatives to discuss the following topics:

Internal and external communications

MCC Security Support Services Agreement and Implementation Plan

Pedestrian Safety – Patios, Paths, Sidewalks

Vendor deliveries

Fire Exits

Protection of park land and green space

All attendees found the engagement and discussion worthwhile, and expressed their appreciation for the

opportunity to share mutual concerns. Moving forward, we are planning to bring this group together a

couple of times every year.

As we look to the future and upcoming City Council discussions on the possible formation of a Rochester

Convention and Visitor Authority (please see the attached news release), the fortitude and commitment

of the MCC team remains constant. Change is imminent, but our dedication to exceptional customer

service, teamwork, operational efficiencies, collaboration, and financial sustainability has not waivered.

Operations – Dave Silker

As fast as the leaves were changing and falling from their summer tree limbs, the month of

October was equally as active and ever changing for our Operations staff.

October started with the hosting of the annual Mayo Clinic Argent Society with dinner and

entertainment provided for well over 4,000 Mayo Clinic employees and guests. Immediately

following that Tuesday evening event, we converted the Ballroom over for two major events that

were hosted on Wednesday morning. At the same time, we were positioning ourselves to host

over 8,000 people on Thursday with the visit by the President of the United States.

The remainder of the month was spent hosting our traditional busy October schedule with all

building staff contributing to the ever changing room environments and event variety. The

Operations staff is very grateful for the additional assistance that was provided by our entire

Mayo Civic Center staff during off-hours (evenings and weekends) to meet the demands and

expectations of our busy event schedule.

Our dedicated staff is to be credited for providing complete, unselfish customer service with

complete personal commitment even as far as sacrificing personal time away from home and

family.

Q1 Based on the services provided, please rate our overall performance.

(no label) Excellent

Please comment on our overall performance.: Super quick response for all we needed

Q2 How likely are you to book your next event at Mayo Civic Center?

(no label) Likely

Q3 Which of our venues did you rent? (Select all thatapply)

Exhibit Hall

Q4 How would you rate the overall physical condition of the facility?

Exhibit Hall Excellent

Q5 How would you rate the overall cleanliness of the facility?

Interior lobbies and hallways Excellent

Restrooms Above Average

Event venue(s) Excellent

Exterior areas Excellent

#1#1COMPLETECOMPLETE

Collector:Collector: Web Link 2 Web Link 2 (Web Link)(Web Link)Started:Started: Wednesday, October 03, 2018 12:17:57 PMWednesday, October 03, 2018 12:17:57 PMLast Modified:Last Modified: Wednesday, October 03, 2018 12:22:51 PMWednesday, October 03, 2018 12:22:51 PMTime Spent:Time Spent: 00:04:5400:04:54IP Address:IP Address: 174.219.11.114174.219.11.114

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Customer Satisfaction Survey

Q6 How would you rate the responsiveness of Mayo Civic Center staff?

(no label) Excellent

Q7 Please tell us about your Sales Manager.

Professionalism Excellent

Knowledge of facility capabilities Excellent

Knowledge of facility food and beverage services Excellent

Knowledge of Rochester as a destination Excellent

Responsiveness and follow-through Excellent

Empowered to make decisions Excellent

Q8 Please tell us about your Event Coordinator.


Flexibility Excellent


Knowledge of facility food and beverage services Excellent

Knowledge of audio-visual services Excellent

Pre-planning process & timeline Excellent

Event management Excellent

Post-event follow-up Excellent

Q9 Please identify your event caterer. Respondent skipped this question

Q10 Please tell us about your catering experience. Respondent skipped this question

Q11 Please tell us about your concession foodexperience.

Respondent skipped this question

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Q12 Please tell us about your audio-visual servicesexperience.


Q13 Is there an individual(s) who exceeded your expectations that you would like to recognize?

Perry, Bob

Q14 Event Name

Sysco Culinary Expo

Q15 Contact Name

Mike Brogan

Q16 Contact Phone

651-245-4018

Q17 Contact E-Mail

[email protected]

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Q1 Based on the services provided, please rate our overall performance.

(no label) Above Average

Q2 How likely are you to book your next event at Mayo Civic Center?

(no label) (no label)

Q3 Which of our venues did you rent? (Select all thatapply)

Suites 101-114, American Legion, McDonnell

Q4 How would you rate the overall physical condition of the facility?

Grand Lobby South - West ExcellentSuites 101-114, American Legion, McDonnell Excellent

Q5 How would you rate the overall cleanliness of the facility?

Interior lobbies and hallways Excellent

Restrooms Excellent

Event venue(s) Excellent

Exterior areas Excellent

#2#2COMPLETECOMPLETE

Collector:Collector: Web Link 2 Web Link 2 (Web Link)(Web Link)Started:Started: Friday, October 19, 2018 3:23:25 PMFriday, October 19, 2018 3:23:25 PMLast Modified:Last Modified: Friday, October 19, 2018 3:26:48 PMFriday, October 19, 2018 3:26:48 PMTime Spent:Time Spent: 00:03:2300:03:23IP Address:IP Address: 24.159.207.24224.159.207.242

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Q6 How would you rate the responsiveness of Mayo Civic Center staff?

(no label) Above Average

Q7 Please tell us about your Sales Manager.



Knowledge of facility food and beverage services Above Average

Knowledge of Rochester as a destination Excellent

Responsiveness and follow-through Excellent

Empowered to make decisions Above Average

Q8 Please tell us about your Event Coordinator.


Flexibility Excellent


Knowledge of facility food and beverage services Above Average

Knowledge of audio-visual services Above Average

Pre-planning process & timeline Above Average

Event management Excellent

Post-event follow-up Above Average

Q9 Please identify your event caterer. Respondent skipped this question

Q10 Please tell us about your catering experience. Respondent skipped this question

Q11 Please tell us about your concession foodexperience.


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Q12 Please tell us about your audio-visual services experience.

Condition of equipment Above Average

Reliability Above Average

Staff responsiveness Above Average

Q13 Is there an individual(s) who exceeded yourexpectations that you would like to recognize?


Q14 Event Name

Empty Bowls

Q15 Contact Name Respondent skipped this question

Q16 Contact Phone Respondent skipped this question

Q17 Contact E-Mail Respondent skipped this question

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mayo civic center commission meeting...gastner talked about the connect medical board that was...

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