mba mini project (organization study)

8/19/2019 MBA Mini Project (Organization Study)

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1.1 INTRODUCTION

SOUTHIN POLYMERS is a manufacturing company, producd p!astic "atr tan#s$

Sout%in Po!ymrs is a sma!! sca! unit, t% company is situatd in &i!!ayannur, T%n#urussi

Panc%ayat%, Pa!a##ad district, 'ra!a Stat$ T% company producd p!astic "atr tan#s "it%

diffrnt capacitis ()) !itrs to *))) !itrs and t% tan#s ar producd in t"o diffrnt co!ors

ar +!ac# and +!u$

uring t% cours of training an attmpt %as +n mad to study t% production,

mar#ting and financia! aspct of t% company$ T% company ngagd in t% production of

sing! product, p!astic "atr tan#$ So it is asy to study t% -arious aspcts of t% company"it%out muc% difficu!ty$ Moro-r, t% company can ma# propr rcords for ac% acti-ity,

and t%s rcords ar #pt corrct!y for t% futur rfrnc$ It is a!so -ry %!pfu! to t%

training$

Sout%in po!ymrs ar a "!! rputd company in 'ra!a for producing "atr

storag tan#s$ .sids ot%r roto!mo!dd products$ T%is "as t% significant factor for

in-stmnt in t%is sctor ti!! today$ Sout%in Po!ymrs its po!icy for d-!opmnt +y adding

impro-mnt to its products and introducing n" products t%at sr-s t% community,

construction and industris$


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1.2 OBJECTIVES OF THE STUDY

T% main o+0cti- of t%is study is to undrstand t% o-ra!! oprations of t%

company$

O+0cti-s of t% study ar

• To ma# a gnra! a"arnss of t% production aspct of t% unit$

• To #no" t% organi2ationa! acti-itis$

• To study t% %uman rsourc managmnt systm in a firm$

• To study t% organi2ationa! structur of t% firm$

•

To -a!uat t% gnra! pro+!ms of t% firm$• To #no" t% profita+i!ity of t% firm$


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1.3 SCOPE OF THE STUDY

T%is study is main!y of an acadmic on and t% training "i!! t%ro" som !ig%t on

som positi- and ngati- aspct of -arious +usinss ntrpris s!ctd for training$

T% scop of t% study is nit%r narro" nor "id, on!y t% srious attmpt %as +n

mad to undrstand t%is firm as a "%o! %as +n studid$ 3urt%r t% study is concntratd

on ma0or aras !i# production, mar#ting and financ$

In t%is study, t% production aspct a!so inc!uds t% study of ra" matria!

managmnt systm$ La+our managmnt manufacturing procss 4ua!itis po!icis of t%firm$ In t% aras of mar#ting inc!ud t% +rif study of mar#ting acti-itis$ It a!so inc!uds

t% c%ann! of distri+ution, customrs$ In financia! ara inc!uds t% study a+out som past

yar5s financia! position of t% company$


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1.4 LIMITATIONS OF THE STUDY

T% study a!so inc!uds som typ of !imitation$ T% a-ai!a+i!ity of data is a main

!imitation in t%is study and t% tim a-ai!a+! for t% study is !imitd$ T%y can #p a propr

rcord of t%ir acti-ity t%at "ou!d %!p t% study$ T% information for "riting t%is rport %as

+n ta#n from financia! statmnt prpard +y t% firm$

• T% ana!ysis "as mad for a priod of 1 mont% on!y$

•

T% -a!u of mony is not ta#n into considration$• T% dpt% study is not possi+! "it% !imitd data a-ai!a+!$

• T% tim a-ai!a+! to conduct study "as rstrictd to 6 "#s$

• T% study dpnds upon scondary data a!so, "%ic% may affct it$


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2.1 COMPANY PROFILE

T%is gi-s t% dtai! information a+out t% profi! of t% company$ It inc!uds t%

rgistrations and commncmnt, typs of product manufacturd, mac%in usd for t%

manufacturing procss and t% organi2ationa! structur of t% company$

2.1.1 REGISTRATION AND COMMENCEMENT:

T% Sout%in Po!ymrs is a sma!! sca! industria! unit, "%ic% produc "atr tan#s and

t% company rgistrd "it% t% 7o-rnmnt of 'ra!a in t% yar /))/$ T% company +gins

its opration or running in t% company in t% 8u!y /))/$ T%is is a partnrs%ip firm, t%

company "as startd "it% four partnrs$ T%y contri+ut 4ua! amount at capita! for t%

sta+!is%mnt of t% firm and t% company fo!!o"s t% ru!s and rgu!ations of t% Indian

Partnrs%ip 9ct$ T% company situatd at &i!ayannur, T%n#urussi Panc%ayat%, Pa!a##ad

district$

T% factory manufacturing !icns is issud +y t% factory inspctor of 'ra!a

7o-rnmnt undr Sa!s Ta: partmnt issu t% !icns of s!!ing t% product$


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2.1.2 HISTORY OF SOUTHIN POLYMERS:

T% company +gan in 1*t%

Octo+r /))/ +y t"o ntrprising young mn "it% a

daring -ision, startd "it% 6 "or#rs in T%n#urussi, Pa!a##ad, 'ra!a$ T%ir aim "as to

manufactur %ig% 4ua!ity p!astic "atr tan# and mar#t t%m in rasona+! pric$


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2.1.3 TYPES OF PRODUCT PRODUCED:

Sout%in Po!ymrs produc "atr tan#s "it% t"o co!ors, +!ac# and +!u$ T% tan# can

+ producd "it% diffrnt capacitis ranging from ()) !itrs to *))) !itrs$ T% company can

produc "atr tan#s according to t% dmand and ordr p!acd +y t% prim consumr and

agnt$ T% ordr of t% "atr tan# can + incrasd in t% sasona! priod, for mting t%is

incrasd dmand in t% sason$ T% company can purc%as r4uird ra" matria! and

consuma+! and appoint additiona! "or#rs on t% +asis of dai!y "ags for incrasing t%

production of t% company$

3or mting t% additiona! ordr p!acd +y t%ir agnt, t% company can incras t%ir

producti-ity +y oprating t% company in t"o s%ifts$ T% company "or#ing in t"o s%ift on!y

in t% sasona! priod, ot%r priod t% company can "or#ing in t%ir norma! tim$


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2.1.4 MACHINE USED FOR THE PRODUCTION AND LABOURS:

T% Sout%in Po!ymrs startd its opration in 8u!y /))/$ T% mac%ins usd for t%

production procss ar@

On roc# AN5 ro!! :trudr and pu!-risr mac%in, t"o grinding mac%in, on coo!ing

c%am+r and on gnrator$ T%s mac%ins ar purc%asd from 7u0arat and Tami! Nadu$

9t t% tim of starting, t% company %as = prmannt "or#rs and som ot%r "or#rs

ar "or#d on t% +asis of dai!y "ags$ No" t% company5s tota! num+r of prmannt

"or#rs is incrasd to 1* and som "or#rs ar "or#d on t% +asis of dai!y "ags, t%

num+r of "or#rs is incrasd in t% sasona! priod$

2.1.5 QUALITY POLICY OF THE COMPANY:


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T% 4ua!ity manua! %as +n prpard in !in "it% t% r4uirmnt of t% ISO

=))1/)))$ T% 4ua!ity managmnt systm is sta+!is%d, imp!mntd, maintaind and

continuous!y impro-d +y t% Sout%in Po!ymrs according to t% guidanc pro-idd in t%

4ua!ity manua!$

T% 4ua!ity po!icis of Sout%in Po!ymrs ar as fo!!o"s@

• Supp!y of good 4ua!ity producd +y on tim d!i-ry$

• 3u!fi!! customr satisfaction and t%ir r4uirmnt +y continuous impro-mnt in

systm and production procss$

• Impro-mnt of d!i-ry prformanc up to 1))B$

• Incrasing sa!s turno-r$

• Rducing +ra#do"n$

• Rduc customr r0ction and comp!aints$

2.2 ORGANIZATIONAL STRUCTURE


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2.3 AUTHORITIES AND RESPONSIBILITIES OF THE MANAGER

Managing partnr @ Tc%nica!Managing partnr @ 9dministration


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Rport to managing partnr$

9!so managmnt rprsntati- of t% organi2ation$

O-ra!! rsponsi+i!itis for financia! function$

Hand! t% n4uiris and ordr$

Rsponsi+i!itis for p!acing ordr to supp!ir$

Prparations of purc%as ordr and -rification in purc%as ordr$

Initia! -a!uation and s!ction of supp!ir$

Priodic prformanc rating of supp!ir$

Rsponsi+i!itis for stor #ping and priodic -rification of stoc#$

3o!!o" up "it% product nginr to dispatc% product "it%in committd dat$

irction and contro! of sa!s, purc%as and stor accounts and production acti-ity$

Ensur t%at procss nd for t% 4ua!ity managmnt systm sta+!is%d, imp!mntd

and maintaind as pr ISO =))1/)))$

Conducting managmnt r-i"s$ Rporting t% prformanc of 4ua!ity managmnt systm and nd for impro-mnt in

t% managmnt r-i"s fo!!o" up$

Co D ordinat dircts and moti-ats t% staff and mp!oy to ffcti- prformanc of

organi2ation "it% rgard to 4ua!ity managmnt systm$

2.4 AUTHORITIES AND RESPONSIBILITIES OF MANAGEMENT

PARTNER

• Managing partnr in administration$

• Co D ordinat and moti-at administrati- dpartmnt for ac%i-ing sa!s targt$

• Pro-id ad4uat rsourcs and prsonn! for ffcti- imp!mntation of t% 4ua!ity

managmnt systm$

• P!anning and stting opration goa!$

• R-i" and monitor sa!s prformanc$

• Rcruitmnt of staffs$


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• O-ra!! dirction and contro! of organi2ation$

• Stting 4ua!ity po!icy and 4ua!ity o+0cti-s$

• Managing partnr in tc%nica!$

• a! "it% a!! t% tc%nica! issu of t% organi2ation$

•

O-ra!! in c%arg of t% mac%in if any +ra#do"n occurs$• Organi2ing mou!d for t% production$

• R-i" and monitor sa!s prformanc$

• Contro! of organi2ation$

• Stting 4ua!ity po!icy and 4ua!ity o+0cti-s$

T%s ar t% aut%ority and rsponsi+i!ity assignd to t% managing partnr$

2.5 OR!ING CONDITION OF SOUTHIN POLYMERS

T%is indicats t% dtai! a+out t% ra" matria!s usd for production and c!ar dtai!

a+out t% maintnanc pro-idd to t% mac%inry and !a+our managmnt$

2.5.1 RA MATERIALS


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SOUTHIN POLYMERS producs "atr tan#s "it% diffrnt capacitis ()) to *))),

t% ra" matria! a-ai!a+i!ity is dirct!y affct t% production of t% company$ Insufficint

a-ai!a+i!ity of ra" matria! of r4uird 4ua!ity and 4uantity at r4uird tim$ It is an

important pro+!m is facd +y managmnt$ T% ra" matria!s usd for manufacturing "atr

tan#s ar !id, LLPE, mastr +atc%, p!astic granu!ar +!ac# po"r and +!u po"r$

T% ra" matria!s ar purc%asd t%roug% da!rs "it%in and outsid of 'ra!a$ T%

prim da!r of ra" matria! is !ocatd in diffrnt aras t%y ar from Coc%in, T%rissur,

9!u-a, 9%mada+ad, Uttar Prads%, Coim+ator and Sa!m$

9nd a!so t% ra" matria!s ar supp!id +y t% 'ra!a Sma!! Industria! -!opmnt

Corporation Ltd$, 'oc%i$

T% ordr of ra" matria!s ar gi-n aftr considring in t% a-ai!a+! stoc# of t%

ra" matria!s in t% company and r4uird 4ua!ity for producing sufficint product for

mting t% dmand of t% product$ T% company can produc according to t% dmand is

incrasd in t% sasona! priod$ 9s pr t% sasona! r4uirmnt t% ordr p!acd for ra"

matria! a!so c%angd from cm+r to May t% dmand of "atr tan#s can incrasd as

compar "it% ot%r priod$ T%rfor, mting t% incrasd dmand in t% sason, t% firm

can purc%as addition amount of ra" matria! in ad-anc for mting t% incrasd dmand$

T% ra" matria!s can + purc%asd aftr c%c#ing t% 4ua!ity of t% matria!$

2.5.2 MATERIAL MANAGEMENT PROCESS

SELECTION OF SUPPLIERS

S!ction on t% +asis of past :princ "it% rspct to 4ua!ity and accurat

d!i-ry of matria!$ T% 4ua!ity fd+ac# is rci-d from t% production

supr-isor$

If t%r is a nd for any n" supp!irs in t% mar#t and snd to t% managing

partnr$ T%n t% managing partnr can pro-id appro-d supp!irs !ist$

PLANNING AND PRODUCTION MATERIAL


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T% ra" matria! and production r!atd consuma+! ar purc%asd +asd on

customr ordr or sc%du! or day to day stoc# r-i" +y t% production

supr-isor$ If found stoc# 4ua!ity is !ss to mt t% consumr ordr to production

supr-isor can inform to t% managr for purc%asing additiona! ra" matria!$

Most!y -r+a! purc%ass ar gi-n to t% appro-d supp!irs on t% r4uisition

+asis mrgncy purc%ass I don from t% supp!irs ot%r t%an appro-d

supp!ir on t% tim +asis$

RECEIPTS OF MATERIAL

T% matria!s rci-d from t% supp!ir ar inspctd as pr t% 4ua!ity

managmnt po!icis of t% sout%in po!ymrs and stor in t% matria! storag

ara$ Poor 4ua!ity matria! ar r0ctd and immdiat!y snt +ac# to t%

supp!irs$

T% rci-d ra" matria! and consuma+! 4uantity ar c%c#d and updatd in

t% matria!, suita+! informd to t% supp!irs$ T% accptd matria!s ar stord

in t%ir rspcti- storag !ocation and t% stoc# !dgr of ra" matria! and

consuma+! ar updatd for t% rcipt of corrsponding 4uantity$

3or t% product is sparat stoc# in maintaind and updatd in t% finis%d products stoc# rgistr$

ISSUE OF MATERIAL

• T% matria!s ar stord undr t% contro! of production supr-isor$ T% matria!s

r4uird for products is issud and updatd in t% purc%as intnd from its!f +y

t% managr and rci-rs sign is o+taind in t% sam form$

2.5.3 PRODUCTION PROCESS

9ftr ordr gi-n +y t% managr dai!y production p!an is prpard +y t% production

managr or supr-isor$

T% ra" matria!consuma+! p!anning is carrid out +y production supr-isor +asd

on t% ordrsc%du! rci-d from t% customrs$


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If any additiona! sc%du!s ar rci-d from t% customrs, production supr-isor

amnds t% dai!y production p!anning, if it is found to + accpta+!$

T% ra" matria!consuma+! p!anning is a!so rci-d for additiona! ordr and it

ncssary r4uirmnt ar informd to purc%asd in c%arg$

In cas of non a-ai!a+i!ity of r4uird capacity of managr dcidd a+out t% action to

+ carrid out for incrasing t% capacity to + r4uird !-!$

T% incoming in procss and fina! inspction procss ar carrid out as pr t%ir

4uantity p!an +y production supr-isor$

To nsur t%at opration fo!!o"s t% "or# instruction and t% inspction and training

procss ar carrid out at a!! stags as pr 4ua!ity p!an is nsurd +y t% managr$

T% :traction and pu!-ri2ing procss "%ic% da!s in t% prparation of ra" matria!

for fina! stag production$

T% fina! stag of production is mod!ing$ In t%is stag mou!d is opnd and c%c#d,if t%r is any pro+!m occurrd in t% mou!d t%n it is corrctd$

T%n t% standard tim is fi:d for ac% tan# according to t% capacity of t% tan#,

"%n t%is procss gts comp!td t% mou!d is #pt for coo!ing$

2.5.4 INSPECTION PROCESS

Inspction is an important for ac%i-ing t% goa!s of t% firm !i# ac%i-ing t%

dsignd 4ua!ity of t% product$ T% inspction procss is comp!td in t%r diffrnt stags$

INCOMING PROCESS:

On rcipt of ra" matria! from supp!irs t% ra" matria! ar inspctd as pr

4ua!ity p!an incoming matria! and t% dtai!s ar rcordd in t% matria!

in"ard inspction rgistr$

T% ra" matria!s ar accptd +asd on t% tst crtificat rci-d from t%

supp!ir gi-n for -ry !ot$

T% non conformanc idntifid during t%is inspction ar snt +ac#

immdiat!y to t% supp!ir$


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IN PROCESS STAGE:

T% dimnsiona! and -isua! paramtrs ar c%c#d as pr t% 4ua!ity p!an and

rcordd in t% procss rport$ If t%r is any r0ction "itnssd in t% procss stag t%n it is rcordd in t%

non conformanc rgistr and t%n t% corrcti- action masurs ar ta#n

into considration$

Sinc t% :traction procss p!ays -ita! ro! in t% prparation of ra" matria!

t% tmpratur in t% t%r 2ons ar to + maintaind propr!y and so it is

monitord t% :traction in procss rport$ It is -rifid "it% t% rspcti-

"or# instruction$

O-ra!! mou!ding, :trusion and pu!-ri2ation ar monitord in gi-n "ay$

T%at t%os procsss ar undrgon as pr t% "or# instruction$

FINAL STAGE:

T% dtai!s of fina! inspction ar rcordd in t% inspction rport, aftr fina!

inspction is carrid out as pr t% 4ua!ity p!an$

Tsting procss$

9!! t% dispatc% stag aftr t% fina! inspction is mad t% !a#ag tsting is

undrgon for diffrnt position$ T% tsting is don in suc% a "ay t%at t% tan# is comp!t!y

fi!!d "it% "atr and #pt in a uniform surfac$

To nsur t% t%ic#nss during t% initia! stag +for mou!ding t% ra" matria! mi:

ratio, t%is "ou!d + in t% corrct prparation and it is -rifid as pr t% "or# instruction

gi-n po"dr mi: ratio +for mou!ding$

3irst in first out mt%od is usd in t% SOUTHIN POLYMERS for t% consumption of

ra" matria!$

In SOUTHIN POLYMERS a!! t% inspction acti-itis ar carrid out +y production

supr-isor as pr t% 4ua!ity p!an$ T%is %!ps to ac%i- t% +ttr 4ua!ity product "it%

minimum cost$ T%rfor, t% propr inspction at t% propr tim is an important factor for

ac%i-ing t% goa!s of t% firm$


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2." MAINTENANCE OF PLANT # MACHINERY

Maintnanc of p!ant and mac%inry is an important factor$ Mac%ins ar not "or#

propr!y for a !ong priod "it%out a propr maintnanc so t% maintnanc is dirct!y !in#d

to t% producti-ity of t% firm$

SOUTHIN POLYMERS fo!!o"s t% pr-nti- maintnancF it mans t%

maintnanc is pro-idd at ad-anc for a-oiding +ra#do"n and damags$ It is pro-idd at

particu!ar intr-a! !i# 4uartr!y, annua!!y, "#!y or mont%!y according to t% r4uirmntand typ of t% mac%in$ T%is %!ps to incras t% producti-ity +y rducing t% +ra#do"n in

t% production$

2.$ LABOUR MANAGEMENT

T% "or#rs ar an important and most -a!ua+! asst of t% organi2ation$ T%r is a

c!os connction +t"n "or#rs and profit$ Propr s!ction and managmnt of "or#rs

"i!! %!p t% firm to produc ma:imum products and a-oiding damags$

SOUTHIN POLYMERS gi-s mor importanc to "or#rs and pro-iding training to

t% r4uird mp!oys t%is %!ps t% "or#rs too ffcti-!y "it% impro-d #no"!dg$

2.$.1 PROCESS OF HUMAN RESOURCES MANAGEMENT

.asd on t% managmnt r-i"s dcision$ N" rcruitmnt ar s!ctd and

pro-idd training to t% s!ctd mp!oys$

9ftr comp!ting of training procss -a!uat t% ffcti-nss of training and it is

rcordd mp!oys %istory card$ .asd on t% fd+ac# rsu!t managr dcidd


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%is%r condition in t% ara$ It ndd t% training priod is :tndd to anot%r ;

mont%s to r-i"$

Onc in a yar a!! t% mp!oys s#i!!s to + idntifid in mp!oy %istory card "%o!

"or# ffcting 4ua!ity of t% product is rcordd$

Norma!!y it is don in t% mont% of May$ T% fo!!o"ing ar ta#n in to considration

during idntification of training nds

Prformanc of mp!oys$

Rport pro+!m$

Introduction of n" tc%no!ogysystm$

N" rsu!t$

8o+ transfr$

.asd on t% idntifid s#i!! onc in a yar training is sc%du!d in t% mp!oy

%istory card$ T% training program can + conduct intrna!!yarrangd :trna!$ 9ftr

comp!tion of training t% dtai! !i# topic, dat, training frind!y and signatur of t%

participants ar rcordd in t% mp!oy %istory card$

9ftr t"o mont% from t% dat t% ffcti-nss of training is -a!uatd and t% rsu!t

is rcordd in t% mp!oy %istory card, it ncssary training is arrangd$ T%roug%a"arnss training program it is nsurd t%at a!! mp!oys ar mad a"ar of t%

r!-anc and importanc of t%ir acti-itis and %o" t%y contri+ut in t% o+0cti-s

of t% organi2ation$


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2.% EMPLOYEE ELFARE MEASURES IN SOUTHIN POLYMERS

In SOUTHIN POLYMERS pro-id a!! rco-ry "!far amnitis r4uird to t%ir

mp!oyrs$ T% "!far amnitis %!p is impro- t% mora! of "or#rs and ffcti-!y

"or#ing for t% company t% "!far amnitis pro-idd +y sout%in po!ymrs to t%ir

mp!oys inc!ud@

• 3r uniform, s%os, tc$ pro-idd to t% mp!oy$

• Sout%in po!ymrs fund, fi:d amount is c%argd from sa!aris of mp!oys or

num+r of find -ry mont%$

• Marriag gift Non rci-a+! amount of Rs$ 6)))@ pr !nd at t% tim of marriag

and comp!tion of on yar sr-ic$

• Prsona! !oan pro-idd to mp!oys at t% !oan amount of Rs$ *)))>))) and "i!!

rco-rd at t%at intrst rat of *B or not$• Educationa! !ss can + pro-idd to t% r4uird mp!oys$

In SOUTHIN POLYMERS 1* prmannt "or#rs ar "or#d and som casua!

"or#rs ar "or#d on t% +asis of dai!y "ags$ T% "ags ar paid at t% !ast "# of t%

mont% and t% +onus is pro-idd to t% "agd paid t% managmnt can pro-id sam

a!!o"ancs$ Crat a +ttr "or#ing condition and a +ttr r!ations%ip +t"n "or#r and

managmnt$


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3. FUNCTIONAL DEPARTMENTS

T% main functiona! dpartmnts of ASOUTHIN POLYMERS5 ar@

o P&'()*+, -,*'/0,/

o P'-&(/ -,*'/0,/

o M*',/ *- +*6,+ -,*'/0,/

o F*(, -,*'/0,/

o P,'+*6 -,*'/0,/

o R,+,*'() *- -,7,60,/ -,*'/0,/


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3.1 PURCHASE DEPARTMENT

T% purc%as dpartmnt prforms a -ita! ro! in an organi2ation$ 3or fficint

prformanc of t% dpartmnt is functiond undr t% dirct c%arg of a purc%as managr$

T%is dpartmnt is a!so #no"n as matria! dpartmnt$ T% purc%asing dpartmnt is ntit!d

to purc%as a!! typs of matria!s ndd for production$ T% main rsponsi+i!ity of t%is

dpartmnt is to nsur continuous supp!y of ra" matria!s for unintrruptd f!o" of

production$ T% purc%as managr is a s#i!!d prson in t% matria! procurmnt nsurs

+ttr s!ction of t% ra" matria!s$ T% purc%as managr is assistd +y t% stor #pr$ H

rci-s, inspcts and #ps a!! matria!s saf and snt a rport to t% accounts dpartmnt$

3.1.1 FUNCTIONS OF PURCHASE DEPARTMENT:8

T% purc%as dpartmnt is ntrustd "it% t% important function of procurmnt of

matria! for t% organi2ation$ Purc%as managr is a profssiona! spcia!ist in t% art of

purc%asing$

T% function of t% purc%as dpartmnt is summari2d as fo!!o"s

• To sta+!is% purc%as po!icis, procdurs and practics$


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• To idntify and c%oos t% +st sourc of supp!y of ra" matria!s$

• To purc%as r4uird 4uantity of matria!s of %ig%r 4ua!ity at !o"st pric undr

most fa-oura+! trms of paymnts$

• To coordinat t%ir acti-itis "it% ot%r sctions of t% dpartmnt suc% as stors

sction, inspction sction, accounting sction, tc$

• To -rify and appro- t% in-oics for paymnt$

• To maintain propr rcords r!ating to purc%as$

3.2 STORES DEPARTMENT

T% ra" matria!s purc%asd ar +roug%t into t% ra" matria!s stor$ T%is dpartmnt

is undr t% c%arg of stor#pr and % assists t% purc%as managr in matria! purc%asing$

T%is dpartmnt is t% supp!y cntr for production$ T% important functions of stor

dpartmnt ar to inform t% matria! r4uirmnts to t% purc%as managr, storing t%

matria! rci-d and issuing it to -arious production dpartmnts tim!y and ad4uat!y$

T% firm maintains t"o stors t%y arF

RA MATERIAL STORE

T% firm maintains t"o stors t%y arF t% ra" matria! stor is concrnd "it%

storing of diffrnt #inds of matria!s and issuing it to t% production dpartmnts

tim!y$ T% stor rcipts maintaind to rcord t% inf!o" and outf!o" of matria!s$

7nra!!y t% stor maintains t%r !-!s of sto# suc% as ma:imum !-!, minimum

!-! and r D ordr !-!$

FINISHED GOODS STORE

It is concrnd "it% storing of finis%d products ti!! t%ir dispatc%$ T% stor #pr

prpars a d!i-ry ordr "%n-r an ordr is rci-d$ T% d!i-ry ordr pro-ids

information a+out t% goods ordrd, t%ir 4uantity and rat$ T% ta: rats, pac#ing

dtai!s, "ig%t of goods, tc$ ar a!so maintaind$ Stor acti-itis ar contro!!d and

maintaind +y a stor #pr


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3.3 PRODUCTION DEPARTMENT

Production mans crating uti!ity for somt%ing$ It is t% procss of con-rting ra"

matria!s into finis%d products$ Production is t% cntr function of a manufacturing

concrn$ 9!! t% production procdurs ar carrid out +y t%is dpartmnt according to t%

dirction of t% production managr$ H "as t% tc%nica! #no"!dg of production and

a+i!ity to !ad t% dpartmnt in a uniform mannr$ Production dpartmnt consist of

production managr, supr-isor, and diffrnt grads of "or#rs$ Production managr ta#s

a!! t% important dcisions r!ating to t% production$

T% production managmnt p!ays an important ro! in an organi2ation$ &arious

c%a!!ngs ar facd +y t%m on t% production of diffrnt products$ Som of t%m arF

• .ttr dsign structur for t% smoot% f!o" of production$

• iffrnt production po!icis and contro! masurs adoptd in t%is organi2ation$

• Rsarc% and d-!opmnt nds to dsign inno-ati- products$

• Simp!ification and standardi2ation of products$

•

Incrasd cost of ra" matria!s and non a-ai!a+i!ity of s#i!!d !a+our$

3.3.1 PRODUCTION PROCESS


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US mad mac%ins ar usd for production$ T% ra" matria!s LLPS GLinar Lo"

nsity Po!y Et%y!n and mastr +atc% ar mi:d in propr ratio and fi!!d in t% :trudr

and c%c# t% "atr !-! and maintain t% tmpratur$ 9ftr mting granu! is ta#n$

T% granu! matria! is fi!!d in funn! for pu!-ri2ing$ T% granu! is %atd at a

minimum of 1?)GC and ma:imum /1)GC aftr pu!-ri2ation procss t% po"dr is co!!ctd$

3i!tr t% po"dr for pur and fin finis%$ 3i!! t% po"dr in a +ag and c%c# "ig%t$

9ftr %ating po"dr into !i4uid, it gos to t% in0ction mou!ding mac%in$ In t%is

mac%in, dis ar situatd and dis %!p in mou!ding t% product into r4uird s%ap$ 9ftr

t%is procss t% mou!dd product is t%n coo#d using coo!ing mac%in$ 9ftr manufacturing

on typ of product t%r is a gap of * D 1) minuts to c%ang t% dis$ T%is tim "i!! + usd

for c%c#ing t% mac%in and for maintnanc$ T%is %!ps to rduc t% c%ancs of

+ra#do"n of t% mac%in at t% tim of production$

In production dpartmnt "or#rs, officrs and mac%in oprators ar "or#d -ry

fficincy and ordr!y$ is of t% product ar c%angd according to t% ordr of t% product$


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3.4 MAR!ETING DEPARTMENT

T% u!timat purpos of production is t% satisfaction of %uman "ants$ Production of

goods as no maning un!ss t%y ar distri+utd to consumrs$ T% goods producd s%ou!d +

transfrrd to consumr at a tim "%n t%y nd t%m$ Consumr can satisfy t%ir "ants

on!y "%n t%ir goods rac% in t%ir %ands$ Mar#ting %!ps to satisfy to consumrs, t%y

transfrring goods to t% u!timat consumr$ T%us mar#ting ma#s goods mor usfu! to t%

socity +y gtting t%m "%r t%y ar "antd "%n t%y ar "antd and +y supp!ying t%m

it t%os pop! "%o "ant t%m$

T% SOUTHIN POLYMERS dmand is -ry !o" in t% yar in "%ic% t% company

startd its production and gt into t% mar#t$ .ut no" t% company consumr and no" t%

company %a- som prim customrs, t%s customrs +uy main portion of t% company5s

tota! production$

3.4.1 MAR!ETING E9PENSES

Mar#ting :pnss mans t% :pnss incurrd for t% mar#ting acti-itis of t%

firm, t% firm cannot a+! to mar#ting :pnss +ut t%y ar a+! to contro! t% :pnss and

rducing it +y using modrn ad-ancd mar#ting tc%no!ogis$


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T% SOUTHIN POLYMERS mar#ting t%ir product "it% t% %!p of mar#ting

agncis and mar#ting companis t%r ar situatd in 'ra!a and Tami! Nadu$ T%

mar#ting agncis %!p to mar#t t%ir product "it% !o" costs$ T%s intrmdiaris incras

t% profit +y rducing t% mar#ting :pnss$T% fo!!o"ing +oo#s ar maintaind +y t%

dpartmntF

ORDER REGISTER

T%is +oo# s%o"s t% dtai!s of t% ordrs rci-d +y t% company from ac%

customr$ T% company can #no" t% +a!anc of ordrs in %and at any point of tim

using t%is +oo#$

ITEM REGISTER

T%is rgistr is usd for ascrtaining t% 4uantity of goods issud and t% +a!anc of

t% rmaining #pt in t% stor$


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3.4.2 DIFFER ENT DISTRIBUTION CHANNEL USED IN MAR!ETING

T% sout%in po!ymrs producd "atr tan#s and mar#td in diffrnt "ay$ T% "atr

tan#s ar producd "it% diffrnt capacitis ()) to *))) !itrs and in t"o co!ours +!ac# and

+!u$ T% diffrnt distri+ution c%ann! +ridgs to gap +t"n producr and consumr$

istri+ution c%ann! mans t% part of nt"or# t%roug% "%ic% t% product ar mad

a-ai!a+! to consumr$ It "or#s as mans of mo-ing goods from producr to consumr$ It

o-rcam tim, p!ac and possssion gaps and pro-id goods and sr-ics to pop! "%o

"ant t%m t% distri+ution c%ann! or mar#ting c%ann! prforms t% fo!!o"ing function @

Information gat%ring

Consumr moti-ation

P!acing ordr .argaining

Ris# +aring

Sr-ic pro-iding

Mar#ting rsarc%

mand forcasting


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T% fo!!o"ing figur i!!ustrats t% diffrnt distri+ution c%ann! usd +y t%

company$

T%s ar t% diffrnt distri+ution c%ann! usd +y t% company$ T% company can

produc goods according to t% ordr p!acd +y t% rtai!r and mar#ting agnt$ T%is %!p to

produc sufficint product and a-oiding t% o-r and undr production$

CONSUMER M9NU39CTURER

M9NU39CTURER CONSUMER RET9ILER

CONSUMER RET9ILER 97ENTSM9NU39CTURER


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3.4.3 COMPETITOR OF THE FIRM

T%r ar a num+r of +ig sma!! unit in 'ra!a and in ot%r stat "%r t%r products

ar manufacturd$ T%s ar t% comptitors of t% firm$ Comptition is an important

c%a!!ng facd +y t% company for :isting in t% mar#t and ma# mor mar#t s%ar and

arning t% ma:imum rturn$

3or ac%i-ing mor mar#ting s%ar in t% comptiti- mar#t, t% company can

pro-id mor ad-rtismnt and sa!s promotion acti-itis$ T%us company can study t%

comptitor5s sa!s promotiona! acti-itis and t%ir product prics and ot%r sr-ics pro-idd

to t% consumrs$ 9ftr a carfu! study a+out t% comptitors acti-itis t% firm ta#s action

for mar#ting t%ir products, t%roug% most ffcti- mt%od$ T% dcision rgarding pricing

of t% product and t% c%ann! of distri+ution dpnds upon t% po!icis of comptitors t%

firm cannot a+! to :ist in t% mar#t$ T% pric can + fi:d on!y aftr comparing$ T%

comptitors and mar#t pric, t%is is ad-antags to t% firm for :ist and ma# mor profit$


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3.4.4 PRIME CUSTOMERS OF SOUTHIN POLYMERS

T% prim customrs of t% sout%in po!ymrs ar@

Ms PILCO Entrpriss, Erna#u!am

Ms Roya! Mar#ting, T%rissur

Ms T%udat%i! 9gncis, Prum+a-oor

9 +ttr portion of t% company5s tota! production can + purc%asd +y t%s agncis

and t%s ar t% prim customrs of t% sout%in po!ymrs$ T% company can ma# a +ttr

r!ations%ip "%ic% t%s prim customrs, t%y pro-id t% important t% important mar#t

information is %!pfu! to t% firm for producing t% product as suita+! to compt in t% n"

mar#t$

T%s ar t% prim customrs of t% company and t% company %as som ot%r !oca!

customrs and som ot%r agncis and da!rs, t% rmaining portion of t% company5s tota!

productions ar purc%asd +y t%s consumrs$ T% company can produc mor products$ If

t% consumrs ar ordr and purc%as in mor 4uantity of products$ T% pric of products ar

ca!cu!atd in a!most scintific "ay +for ca!cu!ating t% pric of a product t% managmnt

considr t% !ost of ac% itms is ta#n and uttr sc%du!ing t%s -arious factor !i#

a-ai!a+i!ity of ra" matria! !a+our c%args, o-r %ads, :pnss, statutory !-! of ot%r

industris and add on crtain prcntag of profit$


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3.5 SALES DEPARTMENT

T% u!timat aim of t% +usinss is to ma# profit and it can + ac%i-d on!y t%roug%

s!!ing its products$ Sa!s ar t% on!y !mnt in mar#ting "%ic% gnrats cas% or profit$

9!! t% mar#ting !mnts ar incurrd in -arious costs and ar ma# uppd from t% profit

arnd +y t% company t%roug% sa!s$ 9!! t% mar#ting stratgis and po!icis ar u!timat!y

aims at propr s!!ing of t% company5s products$ T% organi2ationa! o+0cti-s ac%i-d on!y

t%roug% sa!s$

T% sa!s dpartmnt p!ays an important ro! in t% organi2ation$ It is t% incom

gnrating dpartmnt in -ry organi2ation$ In t%is company t% sa!s dpartmnt is %add

+y a sa!s managr %a-ing r!-ant :princ in t%is fi!d$ H is assistd "it% a c!r# and

"it% t% %!p of c!r#, sa!s managr undrta#s t% s!!ing acti-itis$ T% company rci-s

sa!s ordrs t%roug% -arious agnts$ On rci-ing diffrnt ordrs, t% sa!s c!r# ma#s

arrangmnts for t% d!i-ry of goods$ H rcords t% dtai!s of products d!i-rd in a +oo#

s%o"n as d!i-ry ordr +oo#$ T%is +oo# act as a futur rfrnc for t% managr of t%company to #no" t% :act sa!s !-!s$

T% sout%in po!ymrs mar#t and s!! its products main!y in 'ra!a t% company %as

strong distri+ution %add "it% a sparat managr and t%n undrta# a!! t% transportation

acti-itis t%roug% -arious agnts$ It nsurs tim!y d!i-ry of its products$


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3." FINANCE DEPARTMENT

3inanc is t% most crucia! factor in any organi2ation$ T% "or#ing of t% industry

!arg!y dpnds on financ$ It r4uirs propr managmnt$ T% financia! strngt% of a

company s%ou!d + sound noug% to carry out its oprations smoot%!y "it%out any d!ay in

its functions$ 9 company5s financia! strngt% is rf!ctd in its financia! statmnts$ Propr

administration and managmnt is ssntia! for +ttr sur-i-a! for t% currnt and futur

prformanc$ T% main functions of t%is dpartmnt ar t% fficint p!anning, contro! and

ffcti- uti!i2ation of cas% inf!o"s and outf!o"s$

It is "!! #no"n t%at financ is t% !if +!ood of +usinss$ 9d4uat and tim!y financ

is ncssary for ffcti- functioning of any industry$ T%us -ry managmnt of t%

company s%ou!d + muc% car a+out its financ arrangmnts and must nsur t%at t% funds

ar propr!y d-!opd$ Eac% company %a- sparat financ dpartmnt %add "it% a

diffrnt financ managr and % coordinats and contro!s a!! t% procdurs r!ating to t%

company$ Eac% dpartmnt of t% company nds sufficint financ, t%us it is t% duty of t%

financia! managr to contro! t% funds usd$

Cas% d!i-rd from t% sa!s and ot%r funds raisd ar managd +y t% financ

dpartmnts$ 3inancia! managr is in c%arg of t%is dpartmnt$ H gi-s ncssary

instructions and ad-iss to t% assistants for t% ffcti- contro! of t% fund$ T% financ

dpartmnt of t%is is fu!!y computri2d and a!! transactions ar rcordd t%roug% it$ It is don

+y 4ua!ifid prsons and rcords ar up to dat and corrct$


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3.".1 SOURCES OF FINANCE

T% company %as t"o important sourcs of financ$ T%y ar

ONED FUNDS

T% amount contri+uts +y t% o"nr is #no"n as o"nd fund$ T%is inc!uds initia!

capita! contri+ution and accumu!atd profits$ It is +nficia! to t% company +caus

it is ris# fr capita! and no intrst is ndd$

BORROED FUNDS

9mount +orro"d from indi-idua! or institutions !i# +an#, financ corporations tc

constitut +orro"d capita!$ Loan may + ta#n for !ong trm, s%ort trm and mdium

trm$ It is a ris#y capita! +caus t% company s%ou!d + !ia+! to pay intrst for it$

T% paymnts ar don on!y if t%r is profit$ So a firm must ta# and manag t%

+orro"d funds ad4uat!y$


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3.$ PERSONNEL AND ADMINISTRATION DEPARTMENT

Human rsourcs ar t% most -a!ua+! asst in any organi2ation$ T% succss and

fai!ur of an organi2ation !arg!y dpnds upon t% mp!oys "or#ing in it$ 9-ai!a+i!ity of

s#i!!d "or#rs is ssntia! for -ry manufacturing concrn$ 9n organi2ation "%t%r sma!!

or !arg must nsur t%ms!-s t%at t%y %a- ad4uat s#i!!d and :princd mp!oys

to mt -ry c%a!!ngs$ T% main function of t%is dpartmnt is to rcruit, s!ct, train and

p!ac t% "or#rs in t% rig%t 0o+ according to t%ir s#i!! and a+i!ity$ T%is dpartmnt is

%add "it% a %uman rsourcs managr and administrs a!! t% mattr r!ating to -arious

prsonn!5s "or#ing in t% organi2ation$

3.$.1 BENEFITS ENJOYED BY THE LABOUR

T% company pro-ids a good "or#ing n-ironmnt to its !a+ours to yi!d +ttr

rsu!t from t% "or# forc$ T% p!ant structur of t% company is in t% "ay t%at p!acing

simi!ar and s4untia! mac%inris in propr ordr to impro- t% spd of "or#ing$ It is a

grat ad-antag to t% "or#rs t%at %a-y mo-mnt of matria! is not ta#s p!ac$ T% p!ant

%as noug% spac for asy mo-mnt of "or#rs and matria!s %nc no congstion in t%

p!ant$

T% fo!!o"ing ar t% -arious +nfits pro-idd +y t% company to its "or#rs@

Sa!ary"ags

.onus

arnss a!!o"anc

Paid !a-s

Mdica! +i!!s

Pro-idnt funds

3sti-a! and spcia! a!!o"anc

Rcration and ot%r +nfits


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3.$.2 QUALIFICATION

T% minimum 4ua!ification for t% offic staff is graduation and an :princ in t%

simi!ar fi!d not !ss t%an t%r yars$ T%r is no minimum 4ua!ification fi:d in cas of

"or#rs$ If t%y posss r4uird s#i!! and #no"!dg and :princ in t% simi!ar fi!d ar

appointd$

3.% RESEARCH AND DEVELOPMENT DEPARTMENT


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Rsarc% and d-!opmnt dpartmnt is ntrustd "it% t% function of mar#ting

rsarc%$ It in-o!-s t% study r!ating to +uyr +%a-ior, product or +rand prfrnc,

ad-rtising a"arnss, sa!s promotion acti-itis, p%ysica! distri+ution, comptition and so

on$ mar#ting rsarc%, t% managmnt of t% company can #no" t%at t% consumrs

c%anging tast and prfrncs, t% typ of 4uantity and 4ua!ity of products ndd, at "%ic%

tim and pric, purc%asing po"r of consumrs, +st mt%od of distri+ution tc$ ac% of itm

is muc% r!-ant to t% concrn$

Rsarc% d-!opmnt gi-s ncssary instructions to t% production dpartmnt from

tim to tim for t% d-!opmnt of products$ T% mar#ting rsarc% na+!s t% rsarc%

dpartmnt to ta# corrct dcisions a+out t% c%anging product nds of customrs and

instruct t% production dpartmnt to produc t% goods according!y$

-!opmnt dpartmnt d-!ops n" pattrns of products as pr t% instructions

from t% rsarc% and mar#ting dpartmnt$ It ana!y2s t% product dpartmnt$ T%n t%

mar#ting dpartmnt 4uots t% pric of t% product$


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FINDINGS SUGGESTIONS AND CONCLUSION

4.1 FINDINGS

3inding may %!pfu! for idntifying points of "a#nss and impro-ing fficincy$

• 3rom t% o-ra!! -i", it crats a gnra! a"arnss for t% socia! group of

customrs$

• T% Organi2ationa! acti-itis point out t% nt profit ratio grap%$


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• 3or impro-ing profita+i!ity and !i4uidity$ T% company s%ou!d us !ong trm funds for

financing fi:d assts and a part of currnt assts$

• T% company s%ou!d maintain t% currnt !i4uidity position, t%roug% continuous

-a!uation$

• T% company can impro- t%ir profita+i!ity +y #ping ad4uat "or#ing capita!$

• Comptition is toug% so, t% company s%ou!d promot t%ir promotiona! acti-itis$

• To rduc transportation cost, +u!# 4uantity d!i-rypurc%as s%ou!d + don$

• Try to contro! t% +orro"ings +y ma#ing of rsr- funds$

4.3 CONCLUSION


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T% main o+0cti- of t%is pro0ct is to ana!y2 t% organi2ationa! studyJ of SOUTHIN

POLYMERS pri-at Limitd &i!ayannur,on t% +asis of findings of t%is study, s-ra!

suggstions ar gi-n during t% t%r pr-ious yars so t% currnt financia! sound nss is

good,T% company s%ou!d a!so try to incras sa!s again as to incras its incom !-!$ T%

company cou!d a+! to d!i-r t% products at rasona+! pric and 4ua!ity to t%ir supp!irs

in gnra! t% prformanc of t% company %as +n good$


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6)

mba mini project (organization study)

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