mcmaster students union incorporated · 2015. 5. 14. · in november, msu inc. voted against my...

MSUMcMaster Students

MCMASTER STUDENTS UNION INCORPORATED

TAKE NOTICE that there will be a meeting of MCMASTER STUDENTS UNION INCORPORATED (the Corporation) on Sunday, February 8, 2015 at 6:30 pm, local time, for the following purposes.

1. To approve the allocation of funds for a year-end celebration.

2. To approve the expenditure of funds of a year-end celebration.

3. To transact any further business that may properly come before the

Dated at Hamilton, Ontario, this 28th day of January, 2015 BY ORDER OF THE BOARD OF DIRECTORS.

Jessica Bauman Corporate Secretary

meeting.

M cM aster S tuden ts Union, McMaster University, 1280 Main St. W., MUSC Room 201, Ham ilton, ON, L8S 4S4 P: 905.525.9140 x220G3 F: 905.529.3208 | www.m sum cm aster.ca

http://www.msumcmaster.ca

MOTIONS:

1. Moved by Saull, seconded by _______ that the Full Members of theCorporation allocate $40 ,000 from the Operating Fund to Campus Eventsfor a year-end fair, as presented at SRA 14M.

2. Moved by Saull, seconded by _______ that the Full Members of theCorporation expend $40 ,000 from the Operating Fund to Campus Eventsfor a year-end fair, as presented at SRA 14M.

McMaster Students Union Incorporated Meeting Sunday, February 8, 2015 - SRA 14N

Council Chambers, GH 111

Called to Order at 7:27pm

CALL OF THE FtQLLPresent Abbas, Brodka, Chennabathni, Craig, D'Angela, D'Mello, Dufault, Gill, Gillis, Guarna,

Jama, King, Kousoulas, Lehwald, Mallon, Mazza, Modi, Mohamed, Narro Perez, Nestico- Semianiw, Osazuwa, Paul, Saull, Soubas, Soukvilay, Stegmaier, Sun, Tambakis, Tweedie, ZacharewiczKhanano, Mordhorst, Wilson Oliveros

Absent ExcusedAbsentLateOthers Present Lindsey Huff (MSU Member), Jimmy Long (Spark Coordinator), Nisha Zewge-Abubaker

(Diversity Services Assistant Director), Shaarujaa Nadarajah (MSU Member), Lindsay D'Souza (FYC Advocacy Director), Mike Cheung (MSU Speaker), J. Bauman (Recording Secretary)

Chair Teddy Saull

■ Saull declined the Chair,■ Brodka assumed the Chair.

BUSINESS

1. Allocation o f Funds fo r Year End Celebration

Moved by Saull, seconded by Modi that the Full Members o f the Corporation allocate $40,000 from the Operating Fund to Campus Events for a year-end fair, as presented at SRA 14M.

2. Expenditure o f Funds o f Year End Celebration

Moved by Saull, seconded by Abbas that the Full Members of the Corporation expend $40,000 from the OperatingFund to Campus Events for a year-end fair, as presented at SRA 14M.

■ Gillis stated that he did not vote in favour or against the allocation. Gillis fe lt the proposal was a better option than the first presentation, but there were better ways to spend the money.

■ Jama thanked Saull for working to make this event inclusive and accessible.■ Mohamed thought this was a great way to send students home for the year, knowing they belong to

something unique at McMaster.■ Sun stated that at the Bachelor of Health Sciences Society meeting, the executives were very pleased with the

changes that occurred, especially the varied events and accessibility of the event.

Vote on Motion

In Favour: 28 Opposed: 0 Abstentions: 1 Abstentions: Gillis

Motion Passes

In Favour: 28 Opposed: 0 Abstentions: 1 Abstentions: Gillis

Motion Passes

MSU Inc-SRA 14N Page 2February 8, 2015

ADJOURNMENT

Moved by Mallon, seconded by Lehwald, that the meeting be adjourned.

Passes by General Consent

Adjourned at 7:34pm

/jb

REPORTPresident

From the office o f the...

TO:FROM:

SUBJECT:

DATE:

Members of the Student Representative Assembly Teddy Saull, MSU President

Year End Celebration

January 25, 2015

Dear M em bers o f the Student R epresentative Assembly:

In N ovem ber, M SU Inc. voted against my proposal for a year end concert. Students did not seem to w ant the event, and this w as confirm ed w hen over 1000 people signed their nam e to a petition against it. M SU Inc. lam ented that the event w as poorly planned, w as not accessible and w as too large in scale.

M em bers did express interest in the concept o f a year end celebration, however, and inform ally supported a m otion that I go back to the draw ing board and develop a new proposal. It is w ith delight that I present that idea here.

Title: To Be DeterminedConcept: a beautifully lit street festival on the last night o f classes Purpose: to celebrate the end o f an academ ic year w ith all m em bers o f the M cM aster com m unity, including but not lim ited to students, faculty, staff, alum ni, neighbors and friends. This celebration is m eant to rem ind us that even i f our tim e at M cM aster is over, our m em bership in its fam ily is tim eless. Once a Marauder, always a Marauder.

Date: W ednesday, April 8th, 2015 (last day o f classes)Expected W eather: betw een 2°C to 9°C, <40% chance o f light rain at some point during the day and <10% chance o f heavy rain.Location: Scholars R oad from M ary K eyes Residence to M ills Library Time: 6:00 pm - 10:00 pm

Com ponents:

■ 4-5 large carnival rides (Berry-G o-Round, M erry-G o-R ound, Scram bler, Sw inging Spaceship, Ferris W heel, Spider Spiner)

■ 8-12 large carnival gam es (W ack-A -M ole, W ater Gun Target Shooting, that th ing w here you smash a ham m er dow n and see how strong you are)

■ Carnival style foods (deep fried pickles, ice cream, hotdogs and ham burgers, pizza, cotton candy, popcorn, funnel cakes)

■ B usker perform ers (flam e throw ing jugglers, m agicians, com edians, m im es)■ 2 DJs (one playing m odern hits and another throw ing it back for old school dance tunes)

■ Patio and twinkle lights stung over the entire street (this will be epic and beautiful)■ Alternate quiet events (coffee house, games night, keynote speaker)■ Firework show finale

Student Support: this idea was developed in focus groups with 25-30 students that were advertised through social media, in person in the student centre and through the SRA. Feedback on the idea was solicited through a survey conducted through the McMaster Alumni Association. The results of that survey will be presented in our meeting on Sunday. Faculty societies, campus partners and the MSU Full Time Staff team were also given the opportunity to provide feedback on the event.

Financial Support: beyond my fundraising efforts with various campus partners and student groups (see budget for details), I have secured two major partners. The Student Success Centre has pledged $30,000 - $50,000 to run a keynote speaker. The McMaster Alumni Association has offered to match, dollar for dollar, the MSU’s financial commitment up to $40,000.

Estimated Event Cost: $116,000 Amount Requested of MSU Inc.: $40,000

At this SRA meeting, I will give a presentation on the vision for this event and to go through the attached budget. We will then have an opportunity to discuss the itinerary and provide feedback during a committee of the whole discussion. At the following SRA meeting, I will bring forward an allocation and expense request to MSU Inc.

This will be a great meeting to talk about this concept and what type of programming the MSU and University should be providing students at the end of the year. Please let your constituents know about this conversation so that as many voices as possible can be considered.

With thanks for your continued investment in student life,

Teddy Saull

Year End Fair: Proposed BudgetEvent Component Specific Expense Projected Cost Notes Component CostCarnival $31,000

Merry-Go-Round Bumper Cars

Scrambler

Spinning Space Ship Ferris Wheel

$2,500$4,500

$4,000$4,000

$6,000

Large Games $5,000 $500/game

Busker Performers $5,000 $500/perfo rm er

Live Music $6,650Enterta inm ent Fee Campus Events Staff Crowd Control Crew xlO

AvTek Staff

Production

$1,500 2 DJs, 4 bands, $250/un it $600 $550

$2,000 May increase if we take on the lights, but w ill come from lights budget

$2,000

Light Show $30,000Contractor, Setup, Rentals

Firework Show

$15,000

$15,000

Alternative Events $32,600Games Might @ MUSC Atrium Coffee House @ Bridges

Last Lecture @ SSC

$1,300$1,300

$30,000

Administration Fees $15,820M cM aster Security Services

Power GeneratorsM arketing & Promotion

BarricadesSmall Tents

Food Cost Upfront

Ponchos

$600 Officers $ 4 5 /h rx2

$2,500 Rides provide th e ir own, these fo r lights and sound

$5,000 Including a videographer $1,000$3,000 $150/un it, used to cover pow er and perform ers

$2,500

$1,220 $122,04/200 x 10 = 2000 ponchos (various colours available)

Total $116,070

Funding SourcesSponsor Com ponent Contribution Sponsorship Specific Expense & Advertising RightsOffice o f the President Adm in istra tion $3,000

Residence Life Office A lte rna tive Events $1,200Parking & Security Services Not Applicable $0 Not Applicable

Student Success Centre A lte rna tive Events $30,000 Keynote Speaker

M cM aster A lumni Association Carnival, Adm in istra tion TBD

M cM aster Students Union Live Music, Light Show TBDM cM aster Social Sciences Society Carnival TBD

M cM aster Kinesiology Society Carnival TBDM cM aster Health Sciences Society Carnival TBD

M cM aster Engineering Society Carnival TBD

M cM aster Humanities Society Carnival TBDM cM aster Science Society Carnival TBD

M cM aster University Nursing Society Carnival TBDFirst Year Council A lte rna tive Events TBD

Total Sponsorship $34,200

Amount Remaining $81,870

Notes

2000 Free Parking Spaces (~$14,000)

Funding already allocated fo r last lecture

Up to $40,000 depending on MSU allocation

A Year End Celebration

-ruMBIL nwNnvvWM Campus Support

V V \ P J

Next Steps

■**

The thing that hasn't changed, is that this could change everything.


The New Vision Cam pus Support#ConcertGate

Next Steps

#ConcertGate#TedFest

Motion for a $215,000 concert is brought to MSU Inc.

Motion fails unanimously.

Members of MSU Inc. commission MSU President to develop a new

version of the year end celebration.

Feedback on the concert...Insufficient consultation wtth students.Two locus groups and a public survey

Insufficient social media presence.Focus groups and public survey advertised through MSU Twitter & Faccbook accounts, and Mas pushed out to all students via entail by the McMaster Alumni Association.

Students should not have to pay admission to a year end celebration.Students do not have 10 pay adrmsswn to the new year end celebration

A concert appeals to some students and not others.The new year end lair otters a vanety of pfoarammntj options lor students to choose from.

The MSU surplus should be spent on other, more worthy causes than a party.The MSIJ has nm a partiopattxy hudge^ng project allocating $250,000 of student money on student stibTatted ideas Students will decide Which ideas are funded. This has ne w r been an ether o ' proposal, end soil is nod In Its renewed tomi.

The event description is a vague dream that lacks any substantial planning.

Although this c laim was fundam entally incorrect and reflected an elementary m isunderstanding o f the entertainm ent industry, the revised year end celebration has a detailed budget, tentative cite p lan and consultation from external vendors that will be described today.

Concert lacks confirm ed financial support from campus partners.

S uccessful fundraising fo r the new yea r end fa ir dem onstrates over SBO.OOU o l support from cam pus partners, including student groups

Concert appears to be a one-off presidentia l legacy that cannot be replicated in the future.

Sponsors o f ih e event have expressed interest in repeating th is event an d can com m a financ ia lly to its replication. New allocation from th e MSU could be easily replicated in the 2015-2016 opera ting budget, and w ill be pending M SU Inc. approval.

#ConcertGate#TedFest

Motion for a $215,000 concert is brought to MSU Inc.

Feedback on the concert...Motion fails unanimously.

Insufficient consultation with students.

embers of MSU Inc. commission Two focus groups and a public survey1SU President to develop a new Insufficient social media presence.rsion Of the year end celebration. Focus groups and public survey advertised through MSU Twitter & Facebook accounts, and was pushed out to all students

via email by the McMaster Alumni Association.

Students should not have to pay admission to a year end celebration.Cti irln n tr rln n n t howr* tn m w n r lm ir r in n to th n n n u m n n r n n rl rn ln h rn + in n

Motion for a $215,000 concert isbrought to MSU Inc.

Motion fails unanimously.

Members of MSU Inc. commission MSU President to develop a new

version of the year end celebration.

Feedback on the concertInsufficient consultation with students.Two focus groups and a public survey

Insufficient social media presence.Focus groups and public survey advertised through MSU Twitter & Facebook accounts, and was pushed out to all students via email by the McMaster Alumni Association.

Students should not have to pay admission to a year end celebration.Students do not have to pay admission to the new year end celebration.

A concert appeals to some students and not others.The new year end fair offers a variety of programming options for students to choose from.

The MSU surplus should be spent on other, more worthy causes than a party.The MSU has run a participatory budgeting project allocating $250,000 of student money on student-submitted ideas. Students will decide which ideas are funded. This has never been an either or proposal, and still is not in its renewed form.

The event description is a vague dream that lacks any substantia l planning.

Although this claim was fundamentally incorrect and reflected an elementary misunderstanding of the entertainment industry, the revised year end celebration has a detailed budget, tentative cite plan and consultation from external vendors that will be described today

Concert lacks confirm ed financia l suppo rt from campus partners.

Successful fundraising for the new year end fair demonstrates over $80,000 of support from campus partners, including student groups.

Concert appears to be a one-off p res iden tia l legacy that cannot be replicated in the future.

Sponsors of the event have expressed interest in repeating this event and can commit financially to its replication. New allocation from the MSU could be easily replicated in the 2015-2016 operating budget, and will be pending MSU Inc. approval.

The New VisionSport Hall

V

Student Feedback

•5

Light Up The NightWednesday April 8th, 2015

A Few Event Details:Expected weather report (estimated using data from 1994 to 2012 from JCM Hamilton International Airport):

• From 2°C to 9°C, rarely below -2°C or above 16°C• Sunset at 7:55 pm• Party cloudy - mostly cloudy• 53% chance of rain at some point during the day

• Slight rain (39%), moderate rain (10%), thunderstorm (9%)• Event will run rain or shine, but will be canceled if there is a

thunderstorm• Gentle breeze expected throughout the day

Event will run between 6:00 pm and 11:00 pm for approximately 4h

Setup/takedown of the site will take approximately 24h on both ends

Event will be sponsored by the McMaster Alumni Association, Student Success Centre and MSU, with additional funding being provided by various campus partners.

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Student FeedbackSurvey emailed to all students and has been live

for 35 days. 628 students responded.

Q1

What activities would you like to see at ayear end fair? Select all that apply.

Anfcvwrad: 595 Skipped: 35

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What time of day do you want the fair to happen? (Taking place on the last day of

classes)Answered: 614 Skipped: 14

Answer Choices Responses

Daytime (12:0Cpm * 4:00pm) 28 18% 173

Evening (7:00pm • 11:00pm) 63.66% 391

1 w ou ld no t attend an event at the end o f the year 8.14% so

Total 614

W ould you be w illing to pay adm ission to a year end fair?

A n sw ered : 626 S k ip pe d: 2

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Yes 14.06% 88

No 36.74% 230

D epends on event 49.20% 308

Total 626

Answer C hoice Responses

Firework Show 63.58% 377

Butkor-style performers and vendor* (fire oa t of*, magicians, jugglers etc) 49.58% 294

Carnival 6 itme* (ring to **, water gun etc) 4401% 261

Carnival Ride* Iterrles whoel merry go round, bumper c»r* etc) 53.79% 319

Carnival Foods (popcorn. hotdogs. cotton candy) 63.74% 378

Headlining Concert 53.20% 316

MSU du bsJu rv ice * table* 17.71% 105

Candy Bar 45.03% 267

Beer Garden 41.82% 248

Coffee House 26.48% 157

Movie Night 25.11% 149

Keynote Speaker 16.53% 98

Q1

W h at a c tiv itie s w o u ld you like to se e a t a y e a r end fa ir? S e le c t all th a t app ly .

Answered: 593 Skipped: 35

Firework Show

Busker-style performers a...

Carnival Games (ring toss,...

Carnival Rides (ferries whe...

Carnival Foods (popcorn,...

Headlining Concert

MSUclubs/servic...

Candy Bar

Boer Garden

Coffee House

Movie Night

Keynote Speaker

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%



Busker-style performers and vendors (fire eaters, magicians, jugglers etc) 49.58% 294

Carnival Games (ring toss, wator gun etc) 44.01% 261

Carnival Rides (ferries wheel, merry go round, bumper cars etc) 53.79% 319

Carnival Foods (popcorn, hotdogs, cotton candy) 63.74% 378


MSU clubs/services tables 17.71% 105





Koynote Speaker 16.53% 98

Total Respondents: 593



Q1


Anfcvwfad: 595 Skipped: 35

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Answmr Choices Responses

Daytime (12:0Cpm * 4:00pm) 28 18% 173

Evening (7:00pm • 11:00pm) 61.66% 391

1 would not attend an event at the end of the year 8.14% SO

Total 614

Would you be willing to pay admission to a year end fair?


0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Yes 14.06% 88

No 36.74% 230

Depends on event 49.20% 308

Total 626

Answer Choice Responses


Busker-style performers and vendors (fire asters, magicians, jugglers etc) 49.58% 294

Carnival Game* (ring tos*. water gun etc) 4401% 261

Carnival Ride* Iferrle* wheel merry go round, bumper car* etc) 53.79% 319



MSU dubsJurvicet U M ei 17.71% 105



Coffee House 26 48% 157



Q2



Daytime(12:00pm

Evening(7:00pm

I would not attend an ev...

0% 10% 20% 30% 40% 50% 60% 70% 80% 90

Q3

100%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Daytime (12:00pm • 4:00pm) 28.18% 173

Evening (7:00pm * 11:00pm) 63.68% 391

I would not attend an event at the end of the year 8.14% 50

Total 614



Q1


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classes)Answored: 614 Skipped: 14


Daytime (12:00pm -4:00pm) 28 18% 173

Evening (7:00pm • 11:00pm) 63.66% 391

1 would not attend an event at the end of the year 8.14% so

Total 614



0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Yes 14.06% 88

No 36.74% 230


ToW 626



Busker-style performers and vendor* (fire water*, magicians, jugglers etc) 49.58% 294

Carnival Gitma* (ring to**, water gun ate) 4401% 261

Carnival Rides (ferrt** wheel merry go round, bumper cars ate) 53.79% 319



MSU dubsJurvica* tables 17.71% 105

Candy Bar 45,03% 267

Baer Garden 41.82% 248


Movia Night 25.13% 149


Q3


Answored: 626 Skipped: 2

Yes

Dopends on event

90% 100% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


173 Yes 14.06% 88

391 No 36.74% 230

50 Depends on event 49.20% 308

614 Total 626



Q 1

W h a t a c t i v i t i e s w o u l d y o u l i k e t o s e e a t a

y e a r e n d f a i r ? S e l e c t a l l t h a t a p p l y .

Ankmrad: M l SCppir-J 35

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classes)Answored: 614 Skipped: 14

Answflr Choices Responses

Daytime (12:0Cpm * 4:00pm) 28 18% 173

Evening (7:00pm • 11:00pm) 63.64% 391

1 M ould no t attend an event at the end o f the year 8.14% so

Total 614



0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Yes 14.06% 88

No 36.74% 230


Total 626



Butkor-style performers and vendors (fire •stars, magicians, jugglers etc) 49.58% 294

Carnival Gitme* (ring tos*. water gun etc) 4401% 261

Carnival Ride* |ferrles whoel merry go round, bumper car* etc) 53.79% 319



MSU dubsJurvices table* 17.71% 105






i nCampus Support

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Condensed Budget:Carnival (Rides. Games. Buskers).........................$31,000

Music & P roduction....................................................... $6650

Light Show (Fireworks. Lanterns)..........................$30,000

A lternate Events (Keynote, C offee House).........S32.600

Adm inistrative Costs (Marketing, Pow er).............$15,820

Total.............................................. ...................... -$116,070

Funding Sources:Office of the President...................................$3,000Dean of Students...........................................$5,000Residence Life Office.....................................$1,200McMaster Social Science Society.................$1,000McMaster Engineering Society.....................$4,000Bachelor of Health Sciences Council..............$700McMaster Kinesiology Society...................... $1,000Student Success Centre............................. $30,000

Subtotal..........................................$46,900McMaster Alumni Association..................... $40,000

Contingent on MSU match *Total Fundraising.........................$86,900

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Condensed Budget:Carnival (Rides, Games, Buskers)....................... $31,000

Music & Production..................................................... $6650

Light Show (Fireworks, Lanterns).........................$30,000

Alternate Events (Keynote, Coffee House)........ $32,600

Administrative Costs (Marketing, Power)............$15,820

Total.................................................................... $116,070

Funding Sources:Office of the President...................................$3,000Dean of Students........................................... $5,000Residence Life Office.....................................$1,200McMaster Social Science Society................. $1,000McMaster Engineering Society..................... $4,000Bachelor of Health Sciences Council..............$700McMaster Kinesiology Society...................... $1,000Student Success Centre..............................$30,000

Subtotal......................................$46,900McMaster Alumni Association..................... $40,000

Contingent on MSU match *

Total Fundraising...................... $86,900

How much does the MSU need to contribute to make this happen?Campus Partners............................... $46,900

McMaster Alumni Association............$40,000

McMaster Students Union.................$40,000

Total.................................................$126,900

Projected Event Cost............................. $116,070

Potential Funding Model for Year End Fair

• - University Administration

- Student Success Centre

Residence Life Office

- Faculty Societies

■ McMaster Alumni

■ MSU

The Action Team:*Co-Chaired by Teddy Saull & Karen McQuigge

(3) Additional members of the McMaster Alumni Association

(3) Additional members of the MSU Professional Staff• Campus Events Director• AVTek Coordinator (*Proposed event lead)• (1) Vice-President

(2) Members of the Student Success Centre• Manager of Student Development• Events Coordinator

(2) Members of McMaster Parking & Security

(2) Members of Housing Department

(2) Student Representatives• (1) SRA Member• (1) Presidents' Council Member

ortNext Steps

Today Tuesday SRA 14N

ConvrtQee ol ihe W ole Dixueakm: A ction le a n Meets

E v e n O ubtm bw P lan lor S ttr V e il

O M i.c n o l Labour= E >

Proposod by t o l l ituu Momtwre or MSU Inc. a loc a te and expend S40.0 M lo Campus Everfo for a yew end = D >►«Jback on ihc W H

is tf>«s a valuable exoenence *0* students?

Next StepsToday

Committee of the Whole Discussion:

Feedback on the event is this a valuable experience for students?

Tuesday

Action Team Meets

Event Overview Plan for Site Visit Division of Labour

SRA 14N

Proposed by Saull that Members of MSU Inc. allocate and expend $40,000 to QCampus Events for a year end fair.

Today

Committee of the Whole Discussion:

Feedback on the event Is this a valuable experience for students?

Tuesday

Action Team Meets

Event Overview Plan for Site Visit Division of Labour

SRA 14N

Proposed by Saull that Members of MSU Inc. allocate and expend $40,000 to Campus Events for a year end fair.


#ConcertGateThe New Vision

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Campus SupportNext Steps

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The thing that hasn't changed, is that this could change everything.

mcmaster students union incorporated · 2015. 5. 14. · in november, msu inc. voted against my...

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