DATE : 23

DATE : 23.06.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1.THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA .K.S. (07BIT51)

VERSION: 1.0PROBLEM DEFINITIONVERIFIED

Medical Shop Automation system maintains stock inventory of medicines in pharmaceutical shop. This system ensures fast, accurate processing and also security aspects for the system. When the medicines are purchased, the details of purchased medicines are updated. When the medicines are sold, the details of sold medicines are noted. When the medicines reach the minimum level, the user is informed so that the user can purchase the medicines that are required. This system generates stock report for both purchase and sales. This system thus reduces the manual work done in the pharmaceutical shop.DATE : 23.06.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1.THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA .K.S. (07BIT51)

VERSION: 1.1PROBLEM DEFINITIONVERIFIED

Medical Shop Automation system maintains stock inventory of medicines in pharmaceutical shop. This system ensures fast, accurate processing and also security aspects for the system. When the medicines are purchased, each medicine is assigned a code number. So that when billing is done, the medicines are identified using the code number and the total amount is calculated and the bill is generated.. When the medicines go beyond the minimum level, the user is informed so that the user can place the purchase order for the medicines that are required. This system generates stock report for both purchase and sales .This system thus reduces the manual work done in the pharmaceutical shop.DATE :30.06.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.0MODULE DISCRIPTIONVERIFIED:

MODULES:

1. LOGIN

2. WELCOME

3. SALES BILLING

4. PURCHASE BILLING

5. SALES REPORT

6. PURCHASE REPORT

7. STOCK SEARCH

MODULE DESCRIPTION:

1. LOGIN:

The following details are got from the user

User name

Pass word

If the details are invalid, the user is denied the access.

2. WELCOME:

This welcome screen gives the following choice for the user to select.

Sales Billing

Purchase Billing

Sales Report

Purchase Report

3. SALES BILLING:

The user does the billing by entering the following details.

Patients Name

Code number for medicine and quantityWhen the following details are given, the system automatically identifies the medicine and displays total amount to be paid and the bill is generated When a particular medicine goes beyond the minimum level, the user is informed.

4. PURCHASE BILLING:

The user registers the dealer and the medicines to be purchased and code numbers are assigned to the purchased medicines. The amount to be paid to the dealer is calculated and stores in the database5. SALES REPORT:

It displays the details such as number of customers, sold medicine and total amount received for each day.

6. PURCHASE REPORT:

This report displays the details such as purchased medicine, dealers name, the amount to be paid and amount paid already.

7.STOCK SEARCH:

This helps the administrator to search the quantity of available medicine..by choosing the appropriate medicine name.DATE :30.06.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.1MODULE DISCRIPTIONVERIFIED:

MODULES:

1. LOGIN

2. PURCHASE DETAILS

3. SALES DETAILS

4. SALES REPORT

5. PURCHASE REPORT

MODULE DESCRIPTION:

1. LOGIN:

The user name and password are got from the user and if the details are invalid, the user is denied the access.

2. PURCHASE DETAILS:

The user selects the dealer and the medicines purchased are registered and code numbers are generated automatically for newly entered medicines. The amount to be paid to the dealer is calculated and stored.

3. SALES BILLING:

The user does the billing by entering the Patients Name, Age, Doctor Referred, Code number for medicine and quantity. When the following details are given, the system identifies the medicine and displays total amount to be paid. The bill is generated to the user.

4. PURCHASE BILLING:

The user registers the dealer and the medicines to be purchased and code numbers are assigned to the purchased medicines. The amount to be paid to the dealer is calculated and stores in the database

5. SALES REPORT:

It displays the details such as number of customers, sold medicines and total amount received for each day.

6. PURCHASE REPORT:

This report displays the details such as dealers name, purchased medicine, the amount to be paid and amount paid already.

7.STOCK SEARCH:

This helps the administrator to search the quantity of available medicine. By choosing the appropriate medicine.DATE : 07.07.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1.THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA .K.S. (07BIT51)

VERSION: 1.0MILESTONE,TIMELINES AND DELIVERABLESVERIFIED

S.NOMILESTONE NAMEDESCRIPTION OF MILESTONETIMELINE

(hours)DELIVERABLES

1.Requirement SpecificationComplete specification of the system including the facilities that would be supported, the services constitute this milestone. A document detailing the same to be made.1-3Requirement Definition Document

2.Software requirement specificationAll functional and non-functional hardware and software requirements are gathered.4-6SRS-Software Requirement Specifications

3.Design DocumentThe flow of information between different modules is represented using DFD. 7-12DFD-Data Flow Diagram

4.Database DesignIt is a collection of data. The tables are created and the fields of the tables are defined in selected database.13-18Various tables structure

5.User Interface DesignThe user interface is designed for administrator needs using the selected language Visual Basic(VB)19-24Various screen designs or screen shots

6.ImplementationThe functional requirements are coded using VB as front end and MS-Access as back end25-30Source code

7.TestingIndividual modules are tested to verify their functionality31-33Test plan, test case and test report

8.Documentation Documentation will be prepared for the above phase34-36

DATE :14.07.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.0REQUIREMENT ANALYSISVERIFIED:

1. FRS 01: LOGIN (Essential):

For security enhancement, login with password is used. When invalid password and username is entered, the user is denied the access.

2. FRS 02: WELCOME (Essential):

After correct login, the welcome screen will be displayed. The user is given options such as billing report to choose through this page.

3. FRS 03: PURCHASE DETAILS (Essential):

This asks for information such as name of medicine, dealer and generates a code number for each medicine entered.

4. FRS 04: MODIFYING PURCHASE DETAILS (Essential):

In case of any change in name and quantity, those details are modified and updated. 5. FRS 05: ADDING SALES DETAILS (Essential): This asks for details of customer and medicines to be sold and calculate the total amount and generate the bill.

6. FRS 06: MODIFYING SALES DETAILS (Essential): In case of any changes in name and quantity, those details are modified and updated7. FRS 07: SALES REPORT (Essential): It generates report containing details such as number of customers, total amount received per day.

8. FRS 08: PURCHASE REPORT (Essential): It generates reports containing details such as name of dealer,amount to be paid. when the administrator asks for.DATE :14.07.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.1REQUIREMENT ANALYSISVERIFIED:

1. FRS 01: LOGIN SCREEN (Essential):

For security enhancement, login with password is used. When invalid password and username is entered, the user is denied the access.

2. FRS 02: WELCOME SCREEN (Essential):

After correct login, the welcome screen will be displayed. The user is given options such as billing report to choose through this page.

3. FRS 03: PURCHASE DETAILS (Essential):

This asks for information such as name of medicine, dealer and generates a code number for each medicine entered.

4. FRS 04: MODIFYING PURCHASE DETAILS (Essential):

In case of any change in name and quantity of medicines, based on the code number generated while adding purchase details, the required details are modified and updated.5. FRS 05: ADDING SALES DETAILS (Essential): These ask for details such as name of customer and medicines and quantity and calculate the total amount and generate the bill with a bill number.

6. FRS 06: MODIFYING SALES DETAILS (Essential): When the customer wants to return the medicine purchased, based on the bill number, the required details are modified and updated7. FRS 07: SALES REPORT (Essential): It generates report containing details such as number of customers, total amount received per day.

8. FRS 08: PURCHASE REPORT (Essential): It generates reports containing details such as name of dealer, balance, amount delivered when the administrator asks for.NON FUNCTIONAL REQUIREMENTS:

SOFTWARE REQUIREMENTS:

Front End - Microsoft Visual Basic 6.0

Back End - MS Access (97-03)

Operating System - Microsoft Windows XP

HARDWARE REQUIREMENTS:

RAM - 2GB

Processor - Intel Processor

Keyboard - Standard Keyboard with 104 keys.

Monitor - 17 TFT Color Monitor.

DATE :28.07.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.1REQUIREMENT ANALYSISVERIFIED:

Table Name - PURCHASE

Primary Key - CODE NO

S.NoFIELD NAMEDATA TYPEDESCRIPTION

1Medicine CodeAuto numberMedicine code

2Name of MedicineTextMedicine Name

3QuantityNumberQuantity of Medicine

4CostNumberCost per medicine

5Total CostNumberCost of total medicine

6Dealers NameTextName of dealer from whom medicines are purchased.

Table Name - SALES

Primary Key - BILL NO

S.NoFIELD NAMEDATA TYPEDESCRIPTION

1DateDate/ TimeCurrent date

2Bill noAuto numberBilling number

3Patients NameTextName of the Patient

4Medicine NameTextName of Medicine

5QuantityNumberQuantity of Medicine Required

6CostNumberCost per medicine

7Total AmountNumberTotal cost

DATE :04.08.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.0DATA FLOW DIAGRAMVERIFIED:

LEVEL 0:

DATE :14.07.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.0SOURCE CODEVERIFIED:

LOGIN:

Private Sub Command1_Click()

If (text1.Text = "admin") And (Text2.Text = "felix") Then

Form2.Show

Else

MsgBox "Invalid user"

End If

End Sub

Private Sub Command2_Click()

End

End Sub

WELCOME SCREEN:

Private Sub Command1_Click()

Form3.Show

End Sub

Private Sub Command2_Click()

Form4.Show

End Sub

Private Sub Command3_Click()

Form5.Show

End Sub

Private Sub Command4_Click()

DataReport3.Show

End Sub

Private Sub Command5_Click()

DataReport2.Show

End Sub

Private Sub Command6_Click()

End

End SubPURCHASE DETAILS :

Dim x As Integer

Dim y As Integer

Private Sub Command1_Click()

Adodc2.Recordset.AddNew

Adodc1.Recordset.AddNew

Adodc2.Recordset.Fields(1) = Text2.Text

Adodc2.Recordset.Fields(2) = Text3.Text

Adodc2.Recordset.SaveAdodc1.Recordset.Fields(1) = Text2.Text

Adodc1.Recordset.Fields(2) = Text3.Text

Adodc1.Recordset.Fields(3) = Text4.Text

x = Val(Text3.Text)

y = Val(Text4.Text)

Adodc1.Recordset.Fields(4) = x * y

Adodc1.Recordset.Fields(5) = Text5.Text

Adodc1.Recordset.Save

MsgBox ("purahase entry is added")

End Sub

Private Sub Command2_Click()

Text2.Text = ""

Text3.Text = ""

Text4.Text = ""

Text5.Text = ""End Sub

Private Sub Command3_Click()

Form7.Show

End Sub

Private Sub Command4_Click()

Form2.Show

Unload Me

End Sub

Private Sub Command5_Click()

End

End Sub

SALES DETAILS:

Dim x, y, a, m As Integer

Dim n As String

Public rs As New ADODB.Recordset

Private Sub Combo1_Click()

Adodc1.Recordset.MoveFirst

While Not Adodc1.Recordset.EOF

If ((Combo1.Text) = Adodc1.Recordset.Fields(1)) Then

Text4.Text = Adodc1.Recordset.Fields(3)

End If

Adodc1.Recordset.MoveNext

Wend

List4.AddItem (Text4.Text)

End Sub

Private Sub Combo1_LostFocus()

List2.AddItem (Combo1.Text)

End Sub

Private Sub Command1_Click()

Adodc2.Recordset.AddNew

Adodc2.Recordset.Fields(0) = Text1.Text

Adodc2.Recordset.Fields(2) = Text3.Text

Adodc2.Recordset.Fields(3) = Combo1.Text

Adodc2.Recordset.Fields(4) = Text2.Text

Adodc2.Recordset.Fields(5) = Text4.Text

x = Val(Text2.Text)

y = Val(Text4.Text)

Adodc2.Recordset.Fields(6) = x * y

Text8.Text = Adodc2.Recordset.Fields(6)

a = a + Val(Text8.Text)

MsgBox ("SALES entry is added")

Text5.Text = a

List5.AddItem (Text8.Text)

Adodc2.Recordset.Save

Adodc3.Recordset.MoveFirst

While Not Adodc3.Recordset.EOF

If Adodc3.Recordset.Fields(1) = Combo1.Text Then

Adodc3.Recordset.Fields(2) = Adodc3.Recordset.Fields(2) - Val(Text2.Text)

End If

Adodc3.Recordset.MoveNext

Wend

Adodc3.Recordset.Save

End Sub

Private Sub Command3_Click()

n = Text3.Text

DataEnvironment1.Command1 (n)

DataReport1.Show

End Sub

Private Sub Command4_Click()

Form2.Show

End Sub

Private Sub Command5_Click()

End

End Sub

Private Sub Command6_Click()

Text1.Text = ""

Text2.Text = ""

Text3.Text = ""

Text4.Text = ""

Text5.Text = ""

Text6.Text = ""

Text7.Text = ""

Text8.Text = ""

List2.Clear

List3.clear

List4.clear

Combo1.Text = ""

End Sub

Private Sub Form_Load()

a = 0

Text1.Text = Date

Adodc1.Recordset.MoveFirst

While Not Adodc1.Recordset.EOF

Combo1.AddItem (Adodc1.Recordset.Fields(1))

Adodc1.Recordset.MoveNext

Wend

End Sub

Private Sub Text1_Click()

C = Text1.TextFocus()

List3.AddItem (Text2.Text)

End Sub

Private Sub Text2_LostFocus()

List3.AddItem (Text2.Text)

End Sub

STOCK SEARCH:

Private Sub Command1_Click(Index As Integer)

Adodc1.Recordset.MoveFirst

While Not Adodc1.Recordset.EOF

If ((Combo1.Text) = Adodc1.Recordset.Fields(1)) Then

Text1.Text = Adodc1.Recordset.Fields(0)

Text2.Text = Adodc1.Recordset.Fields(2)

End If

Adodc1.Recordset.MoveNext

Wend

End Sub

Private Sub Command2_Click(Index As Integer)

Form2.Show

End Sub

Private Sub Command3_Click(Index As Integer)

End

End Sub

Private Sub Command4_Click()

Text1.Text = ""

Combo1.Text = ""

Text2.Text = ""

End Sub

Private Sub Form_Load()

Adodc1.Recordset.MoveFirst

While Not Adodc1.Recordset.EOF

Combo1.AddItem (Adodc1.Recordset.Fields(1))

Adodc1.Recordset.MoveNext

Wend

End Sub

DATE :14.07.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.0TEST CASESVERIFIED:

DATE :14.07.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.0TEST CASESVERIFIED:

TEST PLAN:

TEST CASES:

S.NOFRS/REQUIREMENTSEXPECTED OUTPUTACTUAL OUTPUTRESULT

1.FRS01Administrator loginThe administrator should be allowed to enter the systemOn entry of the correct login name and password,the user is allowed to enter the systempass

2.FRS02Purchase detailsThe medicine details such as name,quantity and cost are entered and the details are updatedOn entry of valid medicine name and quantity,the total cost and other details are updated in the tablepass

3.FRS03Sales detailsOnce the medicines are registed,sales can be done and the details are updatedOn entry of valid medicine name ,the other details are displayed and total cost is calculated and the bill is generated for each customerpass

4.FRS04Stock searchIncase there is need to search for current stock,the medice details are displayedOn selecting the medicine name ,the medicine quantity is displayedpass

5.FRS05Sales reportBased on the date ,the sales report is generatedOn giving the appropriate date,the sales report is generatedpass

6.FRS06purchase reportFor all medicines registered,the purchase report is generatedOn giving the appropriate dealers name,the purchase report is generatedpass

DATE :04.08.2009MEDICAL SHOP AUTOMATION

SYSTEMAUTHORS NAME:

1. THIRUMALA LAKSHMI.P.A.

(07BIT53)

2. SUGANYA.K.S. (07BIT51)

VERSION: 1.0TEST DATAVERIFIED:

TEST PLAN: TEST DATA:

FRS NOINPUT TO BE GIVENEXPECTED OUTPUTACTUAL OUTPUTRESULT

FRS 01User name: admin

Password: felix

The user has to be successfully entered into the system.The user is successfully entered into the system.pass

FRS 02Name of medicine: aspirin

Quantity: 40

Cost: 2

Dealers name: Roffe&sons

The various details should be successfully entered in the database.The various details are successfully entered in the database.pass

FRS 03Name:Arvind

Medicine name: Benadryl

Quantity: 5The details of the medicine should be successfully retrieved from the database and displayed. The net amount should be calculated and the details should be entered in the database.The details of the medicine are successfully retrieved from the database and displayed. The net amount is calculated and the details are entered in the database.pass

FRS 04Medicine name: AspirinThe details of the medicine should be successfully retrieved from the database and displayed.The details of the medicine are successfully retrieved from the database and displayed.pass

MEDICAL SHOP

AUTOMATION

SYSTEM

ADMIN

ADMIN

Sales report

Sales

bill

Sales bill

Medicine name

Stock details

Medicine name, quantity, total cost

Name of purchased medicine, dealer,

quantity

Updated purchase

details

Updated sales

details

SALES

PURCHASE

ADMIN

ADMIN

SALES

REPORT

SALES

BILLING

PURCHASE

REPORT

STOCK

SEARCH

PURCHASE

DETAILS