meeting agenda · april 29, 2020 meeting minutes page 1 of 4 date: april 29, 2020 time: 5:00 p.m....

Regional Council Meeting Agenda

This agenda may be subject to amendment 24 hours before the meeting.

DATE & TIME: June 24, 2020 at 5:00 PM

LOCATION: Online Zoom Meeting CALL IN: 877-853-5257 MEETING ID: 884 2452 5576 MEETING PASSWORD: 788747

*Please download the Zoom application prior to the meeting on a device that has a microphone (smart phone, laptop). You will need to enter in the meeting ID and meeting password. If you wish to participate by phone only, please call 877-853-5257. Enter meeting ID 884 2452 5576. Use password 788747 and when asked for Participant ID, please push #. I. Call to Order – Chair Bobby Davis

II. Pledge of Allegiance, Roll Call & Introductions of Guests

III. Call to the Public (Members of the public may speak on any item not listed on the agenda. Items presented during the Call to the Public portion of the

Agenda cannot be acted on by the Regional Council. Individual Regional Council members may ask questions of the public, but are prohibited by the Open Meeting Law from discussing or considering the item among themselves until the item is officially placed on the agenda. Individuals are limited to a two-minute presentation. For the sake of efficiency, the Chair may eliminate the Call to the Public portion of any agenda.)

IV. Local, Regional, State & Federal Updates A. Legislative Update – Kevin Adam B. Census 2020 Update – James Hodges

V. Consent Agenda (All items on the Consent Agenda are considered to be routine and will be approved by a single vote. A Regional Council member or

the Executive Director may request that an item be removed from the Consent Agenda and considered separately.) A. Approval of April 29, 2020 Regional Council Meeting Minutes

VI. Executive Director’s Report

VII. Action Items

A. Financial Report – Yvonne Tackett B. Comprehensive Economic Development Strategy Update – Robert Mawson C. Transportation Improvement Program (TIP) – Travis Ashbaugh

VIII. Information Items

A. Department Updates (Pinal Regional Transportation Authority, ASARCO Lead Abatement Project, Transportation Planning Department, Community Development Block Grant, Planning and Economic Development Department) – CAG Staff

IX. Legislative Update

X. Call to the Committee

XI. Upcoming Meetings & Events Management Committee September 10, 2020 – Apache Junction Regional Council September 23, 2020 – Apache Junction

XII. Adjourn

Consent Agenda Item V-A

2540 W. Apache Trail, Suite 108 Apache Junction, AZ 85120 (480) 474-9300

__________________________________________________________________________________________________

Date: June 18, 2020

To: Andrea Robles / Regional Council

From: Angela Gotto, Community Development Analyst III

Subject: Regional Council Minutes – April 29, 2020

Recommended Motion Move to approve the Regional Council minutes from April 29, 2020. Attachment(s) April 29, 2020 Regional Council Minutes

Information Only Motion to Approve

Regional Council April 29, 2020 Meeting Minutes

Page 1 of 4

DATE: April 29, 2020 TIME: 5:00 p.m. LOCATION: Online ZOOM meeting

I. CALL TO ORDER Chairman Davis called the meeting to order at 5:02 p.m.

II. PLEDGE OF ALLEGIANCE Chairman Davis led the Regional Council, guests and CAG staff in the Pledge of Allegiance.

III. ROLL CALL AND INTRODUCTIONS Members Present: Bobby Davis, Jon Thompson, Micah Powell, Tim Humphrey, Al Gameros, Pete Rios, Sammy Gonzales, Jim Ferris, Anita Hinojos, Robert Huddleston, Tara Walter, Debra Sommers, Vincent Manfredi, Robin Benning, Mila Besich

Members Absent: Dean Hetrick, Robert Schroeder, Joe Dietz, Ed Honea

Staff: Andrea Robles, Angela Gotto, Yvonne Tackett, Brad Mecham, Alan Urban, Travis Ashbaugh, Robert Mawson

Guests: Rick Miller, Paul Jepson, Heather Wilkey, James Hodges, Jennifer Evans

IV. CALL TO THE PUBLIC

No one answered the Call to the Public

V. CONSENT ITEMS Councilmember Robin Benning, Town of Queen Creek, made a motion to approve the consent agenda item as presented. Mayor Mila Besich, Town of Superior, seconded the motion. The motion passed unanimously.

A. Approval of Regional Council Minutes – January 29, 2020

The January 29, 2020 minutes were approved under Consent Item V-A. VI. REGIONAL UPDATES A. Census 2020 Update – James Hodges

Mr. James Hodges provided a presentation on the US Census 2020. He stated that Pinal County has a 46.6% response ate while Gila County has a 29.7% response. He stated that the low response rate in Gila County is due to residents having post office boxes so they fall into an update leave category. Mr. Hodges stated that the update leave category requires enumerators to go to the home and leave a packet for response. He stated that this is on hold due to COVID-19. Mr. Hodges stated that he would be providing a resource guide to Ms. Andrea Robles for her to send to all of CAG’s communities.

B. Legislative Update – Kevin Adam Kevin Adam provided the Council with a Legislative Update.

Regional Council Meeting Minutes

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VII. EXECUTIVE DIRECTOR’S REPORT

Ms. Robles updated the Council on recent activities and meetings taking place at CAG. She stated that CAG has paid back the loan from the Yuma Metropolitan Planning Organization (YMPO) in full plus the $3,000 interest. She stated that CAG Staff is currently working at home until May 15th, and that she has daily staff meeting via Zoom. Ms. Robles stated that things are running very smoothly with staff working remotely and she will re-evaluate pending any changes from the President or Governor. Ms. Robles informed the Council that she completed the third block of her CPM course and that it has currently been postponed due to COVID-19 as well. She stated that class is tentatively scheduled to resume in August with graduation in November. Ms. Robles informed the Council that she attended the Rural Transportation Advocacy Council meeting and a decision was made to postpone the Rural Transportation Summit until October 2021. She informed the Council that they will be reaching out to those that have already registered for the summit to see how they wish to proceed. Questions, comments and discussion followed. This was an information item.

VIII. ACTION ITEMS

A. Financial Report Ms. Tackett presented the financial report and stated that with 67% of the year complete, both revenues and expenditures are increased at this time due primarily to the ASARCO Project. She stated that revenues and expenditures that were expected for this project last year are occurring this year. Ms. Tackett informed the Council that part of the difference between revenues and expenditures is due to the reimbursements running 30 – 90 days in arrears and cannot be requested until after the expense is incurred. Councilmember Robin Benning, Town of Queen Creek, made a motion to approve CAG’s financial report as presented. Vice-Mayor Micah Powell, City of Eloy, seconded the motion. The motion passed unanimously.

B. CAG FY 21 Administrative and Program Budget Ms. Tackett and Ms. Robles presented the CAG FY 21 Administrative and Program Budget to the Council. They reviewed the summary of the budget for FY 2021. Mayor Tara Walter, Town of Florence, made a motion to approve the CAG FY 21 Administrative and Program Budget. Mayor Al Gameros, City of Globe, seconded the motion. The motion passed unanimously.

C. Resolution No. 2020-01 Supporting and Declaring April as Fair Housing Month Mr. Urban explained to the Council that each year agencies and communities that participate in the HUD Community Development Block Grant Program are required to pass a Fair Housing Resolution. He stated that this resolution shows that the agencies are in support of the standards and values of providing fair housing to all residents in their communities. Mr. Urban stated that the Fair Housing training was postponed due to COVID-19, but he is working to reschedule it online. Mayor Mila Besich, Town of Superior, made a motion to approve and adopt Resolution No. 2020-01 Supporting and Declaring April as Fair Housing month. Vice-Mayor Micah Powell, City of Eloy, seconded the motion. The motion passed unanimously. D. FY 2020 – FY 2030 Transportation Improvement Program (TIP) Mr. Ashbaugh reviewed the five TIP Amendments with the Council. The projects listed for approval were Gila County – Golden Hill Rd, Main Street, Houston Mesa Rd, Houston Mesa Rd Phase I, and Houston Mesa Rd Phase II. Councilmember Robin Benning, Town of Queen Creek, made a motion to recommend to approve the CAG FY 2020 –


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FY 2030 Transportation Improvement Program. Mayor Al Gameros, City of Globe, seconded the motion. The motion passed unanimously.

E. Title VI Non-Discrimination Program Implementation Plan Update Mr. Ashbaugh stated that each year CAG is required to update the Title VI Non-Discrimination Program Implementation Plan since CAG receives federal funding. He stated that the plan is a non-discrimination policy document and that the changes year to year are the socio-economic tables. Councilmember Robin Benning, Town of Queen Creek, made a motion to approve the Title VI Non-Discrimination Program Implementation Plan Update. Councilmember Bob Huddleston, City of Casa Grande, seconded the motion. The motion passed unanimously.

IX. INFORMATION ITEMS

A. Department Updates

Pinal Regional Transportation Authority Ms. Robles stated that as of February 2020, there is $33 million in the PRTA Escrow Account. She stated that she will be trying to schedule a Pinal RTA meeting for the first week in May. Questions, comments and discussion followed. This was an information item. Economic Development Mr. Mecham provided an update on the economic development activities at CAG. He stated that he held a Comprehensive Economic Development Strategy (CEDS) Committee meeting today and that the CEDS update was approved. He stated that staff is researching potential grant opportunities to assist in the development of a workforce training center for LUCID. Questions, comments and discussion followed. This was an information item. CAG Septic System Use Study Mr. Mecham stated that data has been received from Pinal County and that staff is working with Gila County and the sewer providers to obtain location data for Gila County. He stated that the data is being compared to state water quality data. Questions, comments and discussion followed. This was an information item. Globe-Miami Housing Study Mr. Mecham stated that a kickoff meeting was held in March with real estate professionals, government representatives and local stakeholders to develop existing conditions. He stated that the study would identify gaps in the housing needs and make recommendations. Questions, comments and discussion followed. This was an information item. ASARCO Lead Abatement Project Ms. Gotto stated that the project is currently on hold due to COVID-19. She stated that at this time there have been 116 homes tested for lead based paint in the Town of Hayden and the Town of Winkelman. Ms. Gotto stated that 59 homes tested positive for lead paint and 46 have had the abatement completed. She stated that project expenditures total $1,486,399 and the project is approximately 74% expended. Questions, comments and discussion followed. This was an information item.


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Community Development Block Grant Mr. Urban provided updates on the CDBG program, stating that USDA is working on a wastewater project in the Town of Superior. He stated that the first FY 2020 public hearings have been held for the Town of Superior and Town of Winkelman. Mr. Urban stated that projects are continuing for Town of Hayden (Water System Improvements - $496,000), Town of Superior (Park System Improvements - $417,000), and Town of Payson (Public Facilities removal of barriers - $331,000), ADOH has approved FY 2019 projects for the Town of Kearny (Water System Improvements), Town of Miami (Street System Improvements) and the Town of Winkelman (Street Improvements). He stated that engineering procurement is beginning for the Town of Kearny (Water System Improvements - $274,000), Town of Miami (Street System Improvements - $274,000), and the Town of Winkelman (Street Improvements - $91,000). Mr. Urban stated that the Fair Housing workshop and second public hearings have been postponed due to COVID-19 and that staff is working to reschedule these meetings online. He stated that there have been no dates set at this time. Questions, comments and discussion followed. This was an information item. Transportation Planning Department Mr. Ashbaugh provided updates on the programs within the transportation planning department. He informed the Council that CAG has applied for a two-year Mobility Manager grant and the award announcement is expected in June. He stated that the funding that the state funding the CARES Act will provide will cover the current mobility manager grants 100% and CAG will not have to provide in-kind through September. Mr. Ashbaugh stated that he is following up to see if it will carry forward after September. Questions, comments and discussion followed. This was an information item.

X. LEGISLATIVE UPDATE There was no Legislative Update provided.

XI. CALL TO THE COUNCIL The members present provided updates on their communities as well as their response to COVID-19.

XII. UPCOMING MEETINGS & EVENTS

The next Regional Council meeting will be held on June 24, 2020 at 6:00 PM.

XIII. ADJOURN Vice-Mayor Micah Powell, City of Eloy, made a motion to adjourn the meeting. Councilmember Bob Huddleston, City of Casa Grande, seconded the motion. Chairman Davis adjourned the meeting at 7:38 PM.

Agenda Item VI


__________________________________________________________________________________________________

Date: June 18, 2020

To: Regional Council

From: Andrea Robles, Executive Director

Subject: Director’s Report

Executive Director’s Report to the Regional Council for the months of May and June 2020. Achieved 19 years of employment at CAG on May 29th. The Rural Transportation Summit has been postponed to October 2021. We will be reaching out to those who have already registered to discuss the options for those registrations Met with Kearny Town Manager, Jeff McCormick, to welcome him to the region and give him an overview of the services that CAG provides. Participated in numerous meetings, webinars and trainings regarding COVID-19 and CARES Act funding for CAG’s departments and the CAG Region. Participated in the ADOT Working with the local COG’s and MPO’s to discuss funding for the future years. Participated in a phone call with the Economic Development Districts to discuss a possible partnership with SEAGO, NACOG and NAU regarding the EDA CARES Act Recovery Assistance Program. Participated in several meeting with the Pinal County Manager and the PRTA Executive Board to discuss the governance structure of the PRTA. Executed contract with MAG on April 18, 2020. The contract is $44,000.00 and lasts a period of six months. The scope of services includes updates and development of the CAG area data and forecast services. This data assists MAG with the information needed to provide population and employment projections for the Pinal County area. Below are the highlights of activities that have taken place since the last Management Committee meeting. Updates will be provided throughout the packet on other current activities. PRTA

As of May 2020 (24 months of collection), there is $37 million in the PRTA escrow account. Meetings and Conferences Attended

Met with Gila County Manager James Menlove COG/MPO Executive Directors Meeting (2)


Director’s Report, Page 2

YMPO Board Meeting Met with CAG’s Transportation Planning Manager and Consultant working on the Pinal County

Transit Governance Study to discuss invoicing and timelines of the project City of Globe Council Meeting via YouTube Met with PRTA Chairman, Mayor Craig McFarland RTAC Board meetings (2) Sun Corridor MPO Executive Board meeting Pinal RTA Executive Board Meeting in Florence

1 6/18/2020 12:48 PMAndrea Robles

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May 2020April 27, 2020 - May 3, 2020Monday, April 27

Process Payroll9:30am - 11:30am Private Appointment

Wednesday, April 299:00am - 10:00am Canceled: AZ Rural Transportation Summit - Conference Calls - Travis Ashbaugh5:00pm - 7:00pm Regional Council (CAG Conference Room) - AngelaGotto

Friday, May 110:00am - 11:00am PRTA Discussion (ZOOM) - Andrea Robles

Tuesday, April 28HSA PaymentMake Payments for Payroll Benefits 9:30am - 11:30am Private Appointment12:30pm - 2:30pm NARC Webinar COVID-193:30pm - 4:30pm Staff Meeting (ZOOM) - Travis Ashbaugh

Thursday, April 30Andrea - CPM Course

Saturday, May 2

Sunday, May 3


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June 2020May 4, 2020 - May 10, 2020Monday, May 4

8:00am - 9:30am Staff Meeting (Conference Room) - Andrea Robles

2:00pm - 3:00pm Invitation: Call w/ Pete Rahn @ Mon May 4, 20202pm - 3pm (MST) ([email protected]) - [email protected]:00pm - 4:00pm Meeting with Robert (ZOOM) - Andrea Robles

Wednesday, May 6Alan Urban 05/06/13 - Andrea RoblesDebbie Castro - Birthday

Friday, May 8

Tuesday, May 58:00am - 10:00am ASARCO (CAG Ofc.) - Alan Urban11:30am - 12:00pm Updated invitation: PRTA @ Tue May 5, 2020 11:30am - 12pm (MST) ([email protected]) - [email protected]

Thursday, May 7Andrea - CPM Course

Saturday, May 9

Sunday, May 10



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Process PayrollVacation - Patrick Roberts - Patrick Roberts1:00pm - 2:30pm RTAC Board Meeting (League Building)

Wednesday, May 131:30pm - 2:30pm PRTA Executive Committee Meeeting (Pinal County Historic Court House - Cactus Wren Conference Room (2nd Floor)) - Andrea Robles3:45pm - 5:15pm Staff meeting (https://us02web.zoom.us/j/82131615657?pwd=aGlqYUdVRGZkNjhGMHB3NU5ONG4rQT09) - Travis Ashbaugh

Friday, May 15Submit ADOT Draws

Tuesday, May 12HSA PaymentMake Payments for Payroll Benefits 10:00am - 12:00pm Sun Corridor MPO Executive Board Meeting (City of Coolidge – Council Chambers, 911 S. Arizona Blvd., Coolidge, AZ85128 - NO MEMBERS OF THE PUBLIC WILL BE ALLOWED TO ATTEND IN-PERSON Call In Number: 1-408-418-9388 Access Code – 24555467#)2:00pm - 6:00pm Doctor Appointment

Thursday, May 14Andrea - CPM Course2:00pm - 3:00pm Staff Meeting (Zoom Meeting) - Travis Ashbaugh3:00pm - 6:00pm Private Appointment

Saturday, May 16

Sunday, May 17



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Amber Garza 05/18/09 - Andrea Robles8:00am - 9:30am Staff Meeting (Conference Room) - Andrea Robles

Wednesday, May 209:00am - 9:45am AZ Rural Transportation Summit - Conference Calls - Travis Ashbaugh2:00pm - 3:30pm Meeting with Jeff McCormick, Kearny Town Manager (CAG Office) - Andrea Robles

Friday, May 22

Tuesday, May 198:00am - 10:00am ASARCO (CAG Ofc.) - Alan Urban8:00am - 9:30am Pinal Partnership Government Relations Committee - May 19th Meeting (Zoom Meeting - Instructions below) - Timmer. Rebecca M.2:00pm - 3:30pm Pinal Partnership Economic Development Committee Meeting (https://zoom.us/j/99257354674?pwd=dHVzd2V0b0FIWVVVMFc1cjNKTWVtUT09) - Melissa Johnson3:30pm - 4:30pm EDA supplemental funding conference call (Telephonic - dial in information below) - Randy Heiss

Thursday, May 21Andrea - CPM Course7:00am - 6:00pm Requesting Vacation Leave for Thursday, May 21,2020 - Robert Mawson1:00pm - 3:00pm Updated invitation with note: COG MPO ADOT MPD Working Group Meeting @ Thu May 21, 2020 1pm - 3pm (MST) ([email protected]) (ADOT MPD Office 206 S. 17th Avenue, Phoenix AZ, PHX-206S17Ave-3-ADOT-206 Rm 354 - MPD Large Conf Rm (23)) - [email protected]

Saturday, May 23

Sunday, May 24



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Process Payroll

Wednesday, May 279:00am - 10:00am Canceled: AZ Rural Transportation Summit - Conference Calls - Travis Ashbaugh

Friday, May 29Andrea Robles 05/29/01 - Brian Tapp

Tuesday, May 26HSA PaymentMake Payments for Payroll Benefits 10:30am - 11:30am AZ EDDs/NAU Collaboration Opportunities - Chris Fetzer

Thursday, May 28Andrea - CPM CourseAngela Gotto - BirthdayPrivate Appointment

Saturday, May 30Amber Garza - Birthday

Sunday, May 31


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July 2020June 1, 2020 - June 7, 2020Monday, June 1

Kenneth Hebert 06/01/11 - Brian Tapp8:00am - 9:30am Staff Meeting (Conference Room) - Andrea Robles

Wednesday, June 3

Friday, June 5

Tuesday, June 2Andrea - Out of office

Thursday, June 4

Saturday, June 6

Sunday, June 7



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Process Payroll9:30am - 11:30am Invitation: Apache Junction Homeless Coalition Meeting @ Mon Jun 8, 2020 9:30am - 11:30am (MST) ([email protected]) (Apache Junction Multi-Generational Center (MGC), 1035 N Idaho Rd, Apache Junction, AZ 85119, USA) - [email protected]:30am - 11:30am Canceled: Apache Junction Homeless Coalition (Multigenerational center art room 1035 North Idaho Road, Apache Junction, Arizona 85119) - Heather Patel

Wednesday, June 1010:00am - 11:30am SCMPO TAC AQ Meeting (Webex) - Jason Hafner3:30pm - 4:30pm Staff Meeting (https://us02web.zoom.us/j/86776662319?pwd=QjJya016NkVzV0NZU0dQZDhjdzBQQT09) - Travis Ashbaugh

Friday, June 12

Tuesday, June 9HSA PaymentMake Payments for Payroll Benefits 10:00am - 11:30am PRTA Board meeting (TBD) - Craig McFarland

Thursday, June 11

Saturday, June 13

Sunday, June 14



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Process Payroll1:00pm - 2:30pm RTAC Board Meeting (League Building)

Wednesday, June 249:00am - 10:00am AZ Rural Transportation Summit - Conference Calls - Travis Ashbaugh2:00pm - 4:00pm Invitation: Title VI Training @ Wed Jun 24, 2020 2pm - 4pm (MST) ([email protected]) - [email protected]

Friday, June 26

Tuesday, June 23HSA PaymentMake Payments for Payroll Benefits

Thursday, June 2510:00am - 12:00pm Invitation: Title VI Training @ Thu Jun 25, 2020 10am - 12pm (MST) ([email protected]) (webinar, tba) - [email protected]:00pm - 3:00pm SCMPO Technical Advisory Committee (Casa Grande Public Safety Complex, 373 E. Val Vista Blvd., Casa Grande 88122) - Jason Hafner

Saturday, June 27

Sunday, June 28

Agenda Item VII – A


__________________________________________________________________________________________________

Date: June 18, 2020


From: Yvonne Tackett, Finance Manager

Subject: Financial Report

Recommended Motion Move to approve the April 2020 Financial Report as presented. Management Committee Motion Sheila DeSchaaf, Town of Payson, made a motion to approve and pass to Regional Council the April 2020 Financial Report as presented. Kazi Haque, City of Maricopa, seconded the motion. The motion passed unanimously. Summary Discussion The Actual vs. Budget Comparison document is presented for your review of CAG’s finances. This document reflects actual expenses and revenues for the fiscal year as of April 30, 2020. At 83% of the fiscal year, total expenditures are approximately 107% of the annual budgeted amount, while revenues are equal to approximately 95% of the annual budgeted amount. Total expenditures exceed revenues at this time by $238,385. This represents the repayment amount and interest due for the YMPO loan and our outstanding receivables of nearly $77,000. Our current cash balance is $512,059.71 but we are anticipating accounts payable items of $411,716 clearing, leaving us with a cash balance of just over $100,000. Attachment(s) April 2020 Financial Activities Summary


Central Arizona Governments - FinanceActual vs Budget ComparisonFY 2018-2020 83% of fiscal year elapsed

2020 ACTUAL as of 4/30/2020 % 2020 BUDGET 2019 ACTUAL as of

06/30/2019 2019 BUDGET 2018 ACTUAL 2018 BUDGET

PersonnelSalaries 421,547$ 69.72% 604,655$ 554,080$ 570,638$ 539,629$ 568,099$ Fringe Benefits 170,243$ 71.51% 238,060$ 197,594$ 216,518$ 216,925$ 260,011$ Total Personnel 591,790$ 70.22% 842,715$ 751,674$ 787,156$ 756,553$ 828,110$

Direct CostsFacilities 57,511$ 87.90% 65,430$ 73,917$ 68,498$ 84,889$ 54,400$ Contractual Services 1,441,773$ 126.40% 1,140,616$ 236,194$ 1,042,165$ $ * 60,279 56,500$ Matching funds (transfers out to other Funds) 32,526$ 100.08% 32,500$ 31,941$ 35,000$ 46,667$ 61,667$ Travel & Development 21,179$ 43.55% 48,636$ 26,754$ 43,000$ 32,155$ 39,400$ Supplies/Printing/Advertising 19,120$ 131.87% 14,500$ 12,255$ 11,000$ 22,582$ 12,000$ Equipment/Maintenance/Software 13,482$ 56.45% 23,885$ 43,990$ 25,962$ 22,805$ 56,733$ Total Direct Costs 1,585,591$ 119.62% 1,325,567$ 425,051$ 1,225,625$ 209,098$ 280,700$

Transfer to Wells Fargo 20$ 31,985$ 45,722$ Repayment of YMPO & Interest 153,000$

Total Projected Expenses 2,330,401$ 107.48% 2,168,282$ 1,208,710$ 2,012,781$ 1,011,373$ 1,108,810$

Revenues - New Funding 2,059,490$ 97.72% 2,107,545$ 1,080,733$ 2,016,880$ 1,065,945$ 911,985$ Membership Dues transfer to Local Cash Match 32,526$ 100.08% 32,500$ 31,941$ 35,000$ 46,667$ 61,667$

Carry over : FY 19 Revenue 65,786$ -$

Total Available Funding 2,092,016$ 94.84% 2,205,831$ 1,112,674$ 2,051,880$ 1,112,612$ 973,652$

* YEAR END RECEIVABLES - - * 127,268$ - -Total Revenue Over -

(Under) Expenditures (238,385)$ 37,549$ 31,231$ 39,099$ 101,239$ (135,158)$ * does not includeconsultants $0.00

RECEIVABLES 76,962$

Current Cash Balance: $512,059.71

NOTE: ** FY18 Budget numbers reflect differently due to Budget development and presentation by prior staff*** FY19 Actuals include former Exec. Director payout, Wells Fargo line of credit repayment, Increased attorney fees and increase in Medical Premiums.

Agenda Item VII – B


__________________________________________________________________________________________________

Date: June 18, 2020


From: Robert Mawson, Mobility Manager

Subject: Comprehensive Economic Development Strategy (CEDS) Update

Recommended Motion Move to approve the Comprehensive Economic Development Strategy Annual Update. Management Committee Motion Mary Springer, Gila County, made a motion to approve and pass to Regional Council the Comprehensive Economic Development Strategy (CEDS) Update. Anna McCray, City of Apache Junction, seconded the motion. The motion passed unanimously. Summary Discussion As the designated Economic Development District by the Economic Development Administration (EDA), CAG completes the CEDS process for the Gila and Pinal County Region each year. The CEDS process includes defining regional economic priorities, working with a CEDS Committee made up of public and private representatives to identify projects that will create or retain quality jobs, and providing research on the economic status of the region. The CEDS will be submitted to the EDA upon approval. Fiscal Impacts EDA provides funding to CAG annually to complete these activities. Projects identified in the CEDS qualify communities to apply for EDA funding opportunities. Attachment(s) 2020 – 2021 Comprehensive Economic Development Strategy


Agenda Item VII – C


__________________________________________________________________________________________________

Date: June 18, 2020


From: Travis Ashbaugh, Transportation Planning Manager

Subject: CAG FY 2020 – FY 2030 Transportation Improvement Program (TIP)

Recommended Motion Move to approve the following FY 2020 – FY 2030 TIP Amendment:

1. Broad Street – (Project # GLB 18-01C) – CONSTRUCTION a. Add Additional $14,534.81 of FY 2020 STBGP dollars b. Add Additional $878.56 required Local Match dollars c. Total FY 2020 STBGP dollars = $73,350.46 d. Total required Local Match dollars for FY 2020 STBGP dollars = $4,433.69 e. Total STBGP Project dollars = $490,565.46 f. Total required Local Match Project dollars = $29,652.41 g. Total project dollars = $520,217.87

Management Committee Motion Bruce Gardner, Town of Queen Creek, made a motion to approve and pass to Regional Council the CAG FY 2020 – FY 2030 Transportation Improvement Program (TIP) as presented. Mary Springer, Gila County, seconded the motion. The motion passed unanimously. Summary Discussion CAG is responsible for identifying, prioritizing, and programming transportation improvement projects that are to be completed over a minimum four-to-five-year period on local and regional roads using regionally accepted policies and plans. Projects that meet federal requirements are eligible for CAG’s allocated regional Surface Transportation Block Grant Program (STBGP) funds within the TIP. Fiscal Impacts No direct fiscal impact. Attachment(s) Working Draft TIP FY20-30 – (05_19_20)


Project # TRACS # Sponsor Project Type Project NameFedeal Aid

TypeFederal Funds

HURF Funds

NeededHURF Rate Cost Local Match Total Project Funds Remaining Funds

GIL 18-01D T009001D GILA COUNTY DESIGN GOLDEN HILL RD - (NEW SIDEWALK) STBGP $125,000.00 N/A N/A $7,555.67 $132,555.67 ($125,000.00)

CAG 19-01P CAG N/A REGIONAL TRAFFIC COUNTING - (FY19-22 Contract) STBGP $50,000.00 N/A N/A $3,022.27 $53,022.27 ($50,000.00)

GLB 18-01C SZ151 01C GLOBE CONSTRUCTION BROAD ST - (REHABILITATION & UPGRADES) STBGP $417,215.00 N/A N/A $25,218.72 $442,433.72 ($417,215.00)

PAY 19-01D T0211 01D PAYSON DESIGN GRANITE DELLS RD - (GEOMETRIC CORRECTIONS, PAVEMENT LIFT & MARKINGS, BICYCLE LANES) STBGP $0.00 $180,000.00 $200,000.00 $0.00 $200,000.00 ($200,000.00)

FY 2020 APPORTIONMENT STBGP $507,292.00

FY 2020 OBLIGATION AUTHORITY AMOUNT - ESTIMATE STBGP ($31,781.65)

REPAYMENT IN - (ADOT TO CAG) - (COLCORD ROAD IN FY 2020) STBGP $10,260.35

REPAYMENT IN - (ADOT TO CAG) - (FUTURE REPROGRAMMING IN FY 2020) STBGP $45,300.65

REPAYMENT IN - (ADOT TO CAG) - (GOLDEN HILL SIDEWALK) STBGP $225,000.00

LOAN IN - (ADOT TO CAG) - (OAK STREET/HILL STREET - From FY21) STBGP $35,000.00

LOAN OUT - (CAG to ADOT) - (GOLDEN HILL ROAD - To FY21) - IN PROCESS STBGP ($325,000.00)

CREDITS - (AS OF APRIL LEDGER) STBGP $12,539.46

CAG 20-02P CAG N/A TECHNOLOGY TRANSFER STBGP $10,000.00 N/A N/A $604.45 $10,604.45 ($10,000.00)

GIL 20-01C T008701C GILA COUNTY CONSTRUCTION COLCORD RD - (PAVEMENT EXTENSION - BRIDGE PROJECT) STBGP $360,260.35 N/A N/A $94,739.65 $455,000.00 ($360,260.35)

GLB 18-01C SZ151 01C GLOBE CONSTRUCTION BROAD ST - (REHABILITATION & UPGRADES) STBGP $58,815.65 N/A N/A $3,555.13 $62,370.78 ($58,815.65)

$0.00

N/A

FY 2020

$0.00

GLB 17-01C SZ15001C GLOBE CONSTRUCTION OAK STREET / HILL STREET - (PAVEMENT REHABILITATION & SIDEWALKS) - ADDITIONAL FUNDS (SEE FY 2018) STBGP

FY 2018

$464,076.00 $101,014.83 $565,090.83

FY 2019

$14,534.81

TRANSPORTATION IMPROVEMENT PROGRAM - (TIP) Last Approved by Executive Committee on March 23, 2020

GLB 17-01C SZ15001C GLOBE CONSTRUCTION OAK STREET / HILL STREET - (PAVEMENT REHABILITATION & SIDEWALKS) STBGP $713,852.76 $43,149.11 $757,001.87 ($713,852.76)

FY 2017

N/A

$35,000.00 N/A N/A $2,115.59 $37,115.59 ($35,000.00)


TypeFederal Funds

HURF Funds




REPAYMENT IN - (ADOT TO CAG) - (FROM FY 2018) STBGP $78,085.71

REPAYMENT OUT - (CAG TO ADOT) - (OAK STREET/HILL STREET - For FY20) STBGP ($35,000.00)

REPAYMENT IN - (ADOT TO CAG) - (GOLDEN HILL ROAD - From FY20) STBGP $325,000.00

LOAN IN - (ADOT TO CAG) - (GOLDEN HILL ROAD) - From FY22) - NOT YET PROCESSED STBGP $300,000.00

LOAN IN - (ADOT TO CAG) - (GOLDEN HILL ROAD) - From FY25) - NOT YET PROCESSED STBGP $340,244.00

LOAN IN - (ADOT TO CAG) - (MAIN STREET) - From FY25) - NOT YET PROCESSED STBGP $137,788.00

LOAN OUT - (CAG TO ADOT) - To cover FY 2023 Projects - NOT YET PROCESSED Projects STBGP ($39,440.71)

CAG 21-01P CAG N/A REGIONAL TRAFFIC COUNTING STBGP $225,000.00 N/A N/A $13,600.21 $238,600.21 ($50,000.00)


GIL 09-01T SL692 GILA COUNTY / GLOBE CONSTRUCTION MAIN ST - (NEW PEDESTRIAN SIDEWALKS) - ADDITONAL FUNDS - (See "Transportation Enhancement Program" Section) $137,788.00 N/A N/A $8,328.65 $146,116.65 ($137,788.00)

PAY 21-01C PAYSON CONSTRUCTION GRANITE DELLS RD - (GEOMETRIC CORRECTIONS, PAVEMENT LIFT & MARKINGS, BICYCLE LANES) STBGP $0.00 $375,444.00 $417,160.00 $0.00 $417,160.00 ($417,160.00)

GIL 22-01C T009001C GILA COUNTY CONSTRUCTION GOLDEN HILL RD - (NEW SIDEWALK) STBGP $965,244.00 N/A N/A $84,744.34 $1,049,988.34 ($965,244.00)



REPAYMENT OUT - (CAG TO ADOT) - (GOLDEN HILL ROAD) - In FY21) - NOT YET PROCESSED STBGP ($300,000.00)

LOAN OUT - (CAG TO ADOT) - (Regional Traffic Counts for FY 2023) - NOT YET PROCESSED STBGP ($50,000.00)

LOAN OUT - (CAG TO ADOT) - (NOT YET PROCESSED) - To cover FY 2023 Projects STBGP ($13,943.15)





REPAYMENT IN - (ADOT TO CAG) - (Regional Traffic Counts from FY 2022) - (NOT YET PROCESSED) STBGP $50,000.00

LOAN OUT - (CAG TO ADOT) - (LONGHORN & MCLANE ROUNDABOUT RECONSTRUCTION (TO FY 2024) - (NOT YET PROCESSED ) STBGP ($424,463.86)

REPAYMENT IN - (ADOT TO CAG) - (NOT YET PROCESSED) - From FY 2021 STBGP $39,440.71


CAG 23-01P CAG N/A REGIONAL TRAFFIC COUNTING - (FY23-28 Contract) (NOT YET EXECUTED) STBGP $100,000.00 N/A N/A $6,044.54 $106,044.54 ($100,000.00)


PAY 23-01R PAYSON ROW INTERSECTION: W. LONGHORN & S. MCLANE RD - (ROUNDABOUT) - ROW ACQUISITION STBGP $42,435.00 N/A N/A $2,565.00 $45,000.00 ($42,435.00)

FY 2023

$152,435.00 $9,213.99 $161,648.99$0.00

$417,160.00

$604.45

$1,338,032.00 $107,277.65 $1,862,469.65

$0.00

$375,444.00

$0.00

$10,000.00 $0.00

$0.00

$10,604.45

FY 2021

$0.00

FY 2022

$0.00


TypeFederal Funds

HURF Funds




REPAYMENT IN - (ADOT TO CAG) - (LONGHORN & MCLANE ROUNDABOUT (FROM FY 2023) - (NOT YET PROCESSED) STBGP $424,463.86


LOAN OUT - (CAG TO ADOT) - (NOT YET PROCESSED) - To cover FY 2025 shortage STBGP ($21,304.58)


PAY 24-01C PAYSON CONSTRUCTION INTERSECTION: W. LONGHORN & S. MCLANE RD - (ROUNDABOUT) STBGP $966,246.13 N/A N/A $58,405.12 $1,024,651.25 ($966,246.13)



REPAYMENT OUT - (CAG TO ADOT) - (GOLDEN HILL ROAD) - In FY21) - NOT YET PROCESSED STBGP ($340,244.00)

REPAYMENT OUT - (CAG TO ADOT) - (MAIN STREET) - In FY21) - NOT YET PROCESSED STBGP ($137,788.00)


LOAN IN - (ADOT TO CAG) - (NOT YET PROCESSED) - From FY 2026 STBGP $159,890.09


PAY 26-01D PAYSON DESIGN S. GOODNOW RD HURF N/A $150,000.00 $16,666.67 $0.00 $166,666.67 ($166,666.67)



REPAYMENT OUT - (CAG TO ADOT) - (NOT YET PROCESSED) - For FY 2025 STBGP ($159,890.09)



PAY 28-01C PAYSON CONSTRUCTION S. GOODNOW RD HURF N/A $540,000.00 $60,000.00 $0.00 $600,000.00 ($600,000.00)






GLB 27-01D GLOBE DESIGN HILL ST - (MILL & FILL / SIDEWALK REPLACEMENT) STBGP $80,155.00 N/A N/A $4,845.00 $85,000.00 ($80,155.00)

$0.00 $0.00

$150,000.00

$540,000.00

$0.00

FY 2026

FY 2027

$90,155.00 $5,449.45 $95,604.45

$16,666.67

$60,000.00

FY 2024

$976,246.13

$0.00

$604.45$10,000.00 $610,604.45 $0.00

$0.00

FY 2025

$10,000.00 $604.45 $177,271.12 $11.00

$0.00$59,009.58 $1,035,255.71


TypeFederal Funds

HURF Funds






SCA 28-01D SAN CARLOS DESIGN BIA 170 - (New Sidewalk) STBGP $122,590.00 N/A N/A $7,410.00 $130,000.00 ($130,000.00)

PAY 28-01D PAYSON DESIGN W. FOREST DR - (MULTI-USE PATH / SIDEWALK) HURF $0.00 $95,000.00 $10,555.56 $0.00 $105,555.56 ($105,555.56)






CAG 29-01P CAG N/A REGIONAL TRAFFIC COUNTING - (FY29-34 Contract) (NOT YET EXECUTED) STBGP $100,000.00 N/A N/A $6,044.54 $106,044.54 ($100,000.00)


GLB 29-01C GLOBE CONSTRUCTION HILL ST - (MILL & FILL / SIDEWALK REPLACEMENT) STBGP $375,066.93 N/A N/A $22,671.07 $397,738.00 ($375,066.93)

PAY 29-01C PAYSON CONSTRUCTION W. FOREST DR - (MULTI-USE PATH / SIDEWALK) HURF $0.00 $416,520.00 $46,280.00 $0.00 $462,800.00 ($462,800.00)





SCA 30-01C SAN CARLOS CONSTRUCTION BIA 170 - (New Sidewalk) STBGP $249,404.64 N/A N/A $15,075.36 $264,480.00 ($249,404.64)

FY 2030

$259,404.64 $0.00 $0.00 $15,679.81 $275,084.45 $54,702.78

$10,555.56$95,000.00

FY 2028

$132,590.00 $8,014.45 $246,160.01 $0.00

FY 2029

$110,000.00 $0.00 $0.00 $6,648.99 $116,648.99 $0.00


TypeFederal Funds

HURF Funds


SCA 21-01D SAN CARLOS DESIGN WHITE MOUNTAIN ROAD (BIA 10) & AIRPORT ROAD - STREET LIGHT PROJECT HSIP - FY21 $150,000.00 $150,000.00

SCA 22-01C SAN CARLOS CONSTRUCTION WHITE MOUNTAIN ROAD (BIA 10) & AIRPORT ROAD - STREET LIGHT PROJECT HSIP - FY22 $678,611.38 $678,611.38

GIL 23-02D Gila County DESIGN HOUSTON MESA ROAD - (PAVED SHOULDERS W/ EL & CL RUMBLE STRIPS) HSIP - FY23 $178,227.00 $10,773.00 $189,000.00

GIL 23-03D Gila County DESIGN CONTROL ROAD - SEGMENT 1 - (PAVED RD/SHOULDERS W/ RUMBLE STRIPS) HSIP - FY23 $178,227.00 $10,773.00 $189,000.00

GIL 24-02D Gila County CONSTRUCTION HOUSTON MESA ROAD - (PAVED SHOULDERS W/ EL & CL RUMBLE STRIPS) HSIP - FY24 $4,002,615.35 $229,252.15 $4,231,867.50

GIL 24-03D Gila County CONSTRUCTION CONTROL ROAD - SEGMENT 1 - (PAVED RD/SHOULDERS W/ RUMBLE STRIPS) HSIP - FY24 $4,338,150.36 $255,022.14 $4,593,172.50

GIL 17-01D T008701D GILA COUNTY DESIGN COLCORD RD - (PAVEMENT EXTENSION - BRIDGE PROJECT) - (FY17) BRP $204,000.00 N/A N/A $12,331.00 $216,331.00

GIL 20-01C T008701C GILA COUNTY CONSTRUCTION COLCORD RD - (PAVEMENT EXTENSION - BRIDGE PROJECT) - (FY20) BRP $796,000.00 N/A N/A $48,114.00 $844,114.00

GIL 09-01T SL692 GILA COUNTY / GLOBE CONSTRUCTION MAIN ST - (NEW PEDESTRIAN SIDEWALKS) - (Includes FY 21 STBG dollars) $708,303.00 N/A N/A $42,813.65 $751,116.65

CCC 07-01HCOPPER CORRIDOR

COALITIONCONSTRUCTION ORE CART TRAIL $109,680.00 N/A N/A $27,420.00 $137,100.00

ADOT 17-01 ADOT CONSTRUCTION COPPER BASIN RR CROSSING DOT 874-879B - RAILROAD SURFACE / SIGNAL IMPROVEMENTS HSIP-RGC $607,000.00 N/A N/A $0.00 $607,000.00

SCA 13-01C SH575 01C SAN CARLOS CONSTRUCTION BIA ROUTE 6 HSIP $979,384.00 N/A N/A $20,616.00 $1,000,000.00

TRAN 19-01 CAG N/A MOBILITY MANAGER OPERATIONS FTA / ADOT $96,250.00 N/A N/A $24,062.50 $120,312.50

TRAN 19-03 CAG MAINTENANCE PAYSON SENIOR CENTER - (5 VEHICLES) FTA / ADOT $4,000.00 N/A N/A $1,000.00 $5,000.00

TRAN 20-02 CAG MAINTENANCE PAYSON SENIOR CENTER - (5 VEHICLES) FTA / ADOT $5,000.00 N/A N/A $1,250.00 $6,250.00

$0.00

$60,445.00 $1,060,445.00

$607,000.00

$0.00 $0.00 $505,820.29 $10,031,651.38$9,525,831.09

$0.00

BRIDGE REPLACEMENT PROGRAM

$0.00

$0.00

$0.00

$0.00

$0.00

HIGH PRIORITY PROJECTS PROGRAM

$109,680.00 $27,420.00 $137,100.00

TRANSPORTATION ENHANCEMENT PROGRAM

$751,116.65$708,303.00 $42,813.65

HIGHWAY SAFETY IMPROVEMENT PROJECTS

$0.00

$0.00

HIGHWAY SAFETY IMPROVEMENT PROJECTS - ADOT RAILROAD

$5,000.00 $0.00 $0.00 $1,250.00 $6,250.00

$0.00

$607,000.00 $0.00

HIGH RISK RURAL ROADS PROGRAM

$0.00

FY 2019

$0.00

$0.00

$0.00

$0.00

FTA SECTION 5310 GRANTS

FY 2020 - (PARKING LOT ITEMS)

FY 2013

$979,384.00 $20,616.00 $1,000,000.00$0.00

$0.00

$100,250.00 $0.00 $0.00 $25,062.50 $125,312.50 $0.00

$1,000,000.00

Agenda Item VIII – A

(Page 1 of 2)

__________________________________________________________________________________________________

Date: June 18, 2020


From: CAG Staff

Subject: Department Updates

Staff continues to follow the daily updates regarding the Coronavirus Aid, Relief, and Economic Security (CARES) Act for CAG program funding. Information will be shared with member entities as it becomes available. Pinal Regional Transportation Authority

As of May 2020 (24 months of collection), there is $37 million in the PRTA escrow account Planning Department

CAG Septic System Use Study Staff has received a majority of the requested data from Gila County and Pina County to

identify sewer connections in order to help identify onsite septic systems Staff is drafting the non-analytical portions of the final report while the raw data is being

cleaned up. Johnson Utilities (EPCOR) – CAG 208 Plan Amendment

30-day period ended for Stakeholders on May 28, 2020 to send in a letter of Support, No Objection, or Objection to the amendment

o Arizona State Land Department has an additional 30 days per their policies Town of Queen Creek submitted a Letter of Objection initiating the “Appeals Process” of

the CAG 208 Planning Process o CAG will facilitate a meeting between Johnson Utilities and Queen Creek to

resolve issues every 30 days within the next 90 days

Community Development Block Grant Continuing projects for Town of Hayden (Water System Improvements - $496,000) and

Town of Payson (Public Facilities removal of barriers - $331,000). Town of Superior completed their Park System Improvements project ($417,000) The second public hearings for the Town of Superior and the Town of Winkelman have

been scheduled for June with online access to allow input from the community. Engineering contracts have been offered to contractors for the Town of Kearny (Water

System Improvements - $274,000) and the Town of Winkelman (Street Improvements - $91,000)

The first public hearing for the Town of Miami’s CDBG Colonia application was held (Owner Occupied Housing Rehab - $600,000+)

Staff is arranging a Fair Housing training event via ZOOM to be held July with Southwest Fair Housing Council.


Department Updates, Page 2

Information Services Staff has gathered road information from member agencies to review the 2020 Existing

conditions network as part of the contract with MAG. Transportation Planning

5310 Mobility Management Grant CAG Received a Preliminary Award letter for FFY 2021 (October 1, 2020 to September 30,

2021) for $123,750 o Amount is partially funded by the CARES Act

Current funding for the Mobility Management program has been swapped with CARES Act funding for activities from February 1, 2020 to September 30, 2020. CARES Act funding is 100% and no local match is required allowing CAG to use In-Kind match towards other grants.

Pinal County Transit Governance Study Technical Working Group (TWG) last met on May 28, 2020 Presentation of current Study information was given to the Pinal Regional Transportation

Authority (PRTA) on June 9, 2020 o A Stakeholder Workshop is being prepared that will invite all City/Town

Councilmembers and Pinal County Board of Supervisors, as well as key agency staff. Tech Memo #1: Existing Conditions is completed Working Paper #1: Peer Agency Reviews & Stakeholder Interviews, is completed CAG has placed completed documents and TWG meeting presentations and summary notes

on the CAG website

Gila County Transit Governance Study Two proposals were submitted

o Nelson\Nygaard o AECOM

Selection Committee met on June 10, 2020 and selected AECOM as the consultant Expect to have contract executed with AECOM before the end of July 2020 if not sooner. Study expected to take approximately 12 months.

Attachment(s) N/A

Economic Development District Board Meeting Agenda

This agenda may be subject to amendment 24 hours before the meeting.

DATE & TIME: June 24, 2020 immediately following Regional Council LOCATION: Online Zoom Meeting

CALL IN: 877-853-5257 MEETING ID: 884 2452 5576 MEETING PASSWORD: 788747 *Please download the Zoom application prior to the meeting on a device that has a microphone (smart phone, laptop). You will need to enter in the meeting ID and meeting password. If you wish to participate by phone only, please call 877-853-5257. Enter meeting ID 884 2452 5576. Use password 788747 and when asked for Participant ID, please push #.

I. Call to Order – Chair Bobby Davis

II. Pledge of Allegiance, Roll Call & Introductions of Guests

III. Call to the Public (Members of the public may speak on any item not listed on the agenda. Items presented during the Call to the Public portion of the

Agenda cannot be acted on by the Regional Council. Individual Regional Council members may ask questions of the public, but are prohibited by the Open Meeting Law from discussing or considering the item among themselves until the item is officially placed on the agenda. Individuals are limited to a two-minute presentation. For the sake of efficiency, the Chair may eliminate the Call to the Public portion of any agenda.)

IV. Action Items A. Comprehensive Economic Development Strategy Update – Robert Mawson

V. Adjourn

Agenda Item IV – A


__________________________________________________________________________________________________

Date: June 18, 2020

To: Andrea Robles / Economic Development District Board

From: Robert Mawson, Mobility Manager

Subject: Comprehensive Economic Development Strategy (CEDS) Update

Recommended Motion Move to approve the Comprehensive Economic Development Strategy Annual Update. Management Committee Motion Mary Springer, Gila County, made a motion to approve and pass to Regional Council the Comprehensive Economic Development Strategy (CEDS) Update. Anna McCray, City of Apache Junction, seconded the motion. The motion passed unanimously. Summary Discussion As the designated Economic Development District by the Economic Development Administration (EDA), CAG completes the CEDS process for the Gila and Pinal County Region each year. The CEDS process includes defining regional economic priorities, working with a CEDS Committee made up of public and private representatives to identify projects that will create or retain quality jobs, and providing research on the economic status of the region. The CEDS will be submitted to the EDA upon approval. Fiscal Impacts EDA provides funding to CAG annually to complete these activities. Projects identified in the CEDS qualify communities to apply for EDA funding opportunities. Attachment(s) 2020 – 2021 Comprehensive Economic Development Strategy

Information Only

Motion to Approve

meeting agenda · april 29, 2020 meeting minutes page 1 of 4 date: april 29, 2020 time: 5:00 p.m....

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