CITY OF KIRKLAND Department of Parks & Community Services 123 Fifth Avenue, Kirkland, WA 98033 425.587.3300 www.kirklandwa.gov

MEMORANDUM To: Kurt Triplett, City Manager From: Brian Baker, Public Works Capital Project Coordinator Rod Steitzer, P.E., Capital Projects Manager Julie Underwood, Interim Director of Public Works Lynn Zwaagstra, Director of Parks & Community Services Date: February 6, 2020 Subject: TOTEM LAKE PARK DEVELOPMENT: EXPANDED PHASE I—AWARD CONTRACT RECOMMENDATION: Staff recommends that the City Council award a construction contract to Wyser Construction Company of Snohomish, Washington, in the amount of $6,221,052.14 to develop the first phase of Totem Lake Park (“Project”). By taking action on this item under the Consent Calendar, the City Council is awarding a construction contract for the subject Project. BACKGROUND DISCUSSION: Totem Lake Park is a 20-acre site composed of three parcels located in the Totem Lake Urban Center (see Attachment A, Vicinity Map). The 17.18-acre main parcel features mostly wetlands and the lake itself, which encompasses about four acres of the site. A 1.6-acre upland parcel, TL2 on the Vicinity Map (formerly the Yuppie Pawn site that now is owned by the City), is contiguous to the main parcel and will have improvements as part of this Project. The City also owns a 1.18-acre parcel contiguous to the southeast, TL3 on the Vicinity Map, that could have improvements as part of a future phase. In 2013, the City Council directed the Department of Parks and Community Services to create a Totem Lake Park Master Plan, which was adopted in December 2013. The Parks Capital Improvement Program (CIP) was reprioritized in 2016 to direct $7.06 million of funding to this first, significant phase improvement. Phase I improvement of the upland/TL2 parcel will offer residents, shoppers, employees, and Cross Kirkland Corridor users with important and much-needed park and recreation amenities. The improvements will include an enlarged, inclusive children’s play area; picnicking amenities; an overlook area; a restroom building with three unassigned units; a parking area; and a 10 foot wide, ADA

Council Meeting: 02/18/2020 Agenda: Awards of Bids Item #: 8. e. (1)

Memorandum to Kurt Triplett February 6, 2020

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accessible walking path that will begin on parcel TL2, travel east across private easements, then transition to a wetland boardwalk on City property. The project reached the 30% design milestone in March 2018. That work detailed the design direction, use of materials, spray ground feature, and choices of furnishings and play equipment. On March 6, 2018 staff presented options for recommendations to City Council on many features such as overall project design context, restroom style, boardwalk width, children’s play area and spray ground (which at that time was proposed to be funded by the Downtown Kirkland Rotary Club). The City Council recommended to proceed with all the proposed features including the proposed spray ground. Staff provided considerable neighborhood outreach between the 30% design and 60% design stages, including an event called “Le Tour de Totem” Lake in July 2018. At that event, staff displayed the 60% design highlights: the spray ground, the 10-foot wide boardwalk, asphalt paths, the restroom facility; and also provided an opportunity to comment on the playground features. Upon completing the 60% design, The Berger Partnership (designer) incorporated all the feedback and provided a new construction estimate, which unfortunately exceeded the funding established for the Project. At the September 4, 2018 Council meeting, staff summarized the latest data and feedback. The Council directed staff to add sidewalk lighting, add conduit for future Wi-Fi, but remove the spray ground element and replace it with an extended playground feature. In January 2019, the project reached 90% design and continued to be evaluated for permit compliance. This Project required extensive permitting to ensure the proposed improvements were as environmentally friendly as possible because the improvements will be located in a sensitive wetland area and buffer. In the fall of 2019, the Project received permit approval, allowing the Project team to move to advertising the project for bids. With an engineer’s estimate for construction of $5,529,0001, the five bids received were opened on January 31, 2020.

Table 1: Bid Results Engineer’s Estimate $ 5,529,000.00 Wyser Construction Company $ 6,221,052.14 Pellco $ 6,440,338.04 Ohno $ 6,688,329.06 C.A. Carey $ 6,861,470.54 A1 Landscape $ 8,075,031.27

Staff evaluated the bidder’s qualifications and proposal after the bid opening and concluded that Wyser Construction Company was the lowest responsible bidder. Additionally, Wyser Construction Company’s bid is within the engineer’s estimate range.

1 The engineer’s estimate for this project was a range between $5,529,000 and $6,843,672. Only the lower value was printed on the bid tab.

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Budget The Project is funded in the 2019-2024 CIP Update at $9,209,200 with $325,000 coming from the Kirkland Rotary Club for the purpose of a spray ground feature. At the September 4, 2018 Council meeting, the spray ground option was not selected, and thus those funds were not received. An itemized list of project funds and anticipated expenses are shown in Table 2 below.

Table 2 –Funding vs. Expenses (PKC13902000)

Item Funding Sources Totem Lake Park Development $9,209,200 Rotary Club (item to be funded removed from plan) ($325,000)

Total Project Funding $8,884,200 Anticipated Expenses Design/Inspection/Permitting/Staff $1,752,227 Artwork $77,625 Construction $6,221,052 Contingency (13.4% of construction) $833,296

Total Anticipated Expenses $8,884,200 Balance -0-

Construction is planned to start by the end of March 2020 and is expected to be substantially complete by May 2021. Staff will continue to provide community outreach by notifying adjacent property owners with an informational mailer describing the upcoming project and timeline. This information, along with a regularly-updated construction schedule, also will be posted on the City’s website. Attachment A: Vicinity Map Attachment B: Project Budget Report

Vicinity Map - Totem Lake Park Development: Phase I

$1,829,852

$1,923,155

$6,221,052

$6,623,677

$- $1,500,000 $3,000,000 $4,500,000 $6,000,000 $7,500,000 $9,000,000 $10,500,000

FUNDING

ACCEPT WORK

AWARD CONTRACT

APPROVED BUDGET

ESTIMATED COST

PH

AS

E

PROJECT BUDGET REPORT

ENGINEERING

ROW

CONSTRUCTION

CONTINGENCY

FUNDING '19-'24 CIP

Totem Lake Park Development - Expanded Phase I

(PKC1390200)Attachment B

$ 8,884,200

(2019 - 2024 CIP)

LEGEND

February, 2020(This Memo)

$9,209,200(2019-2024

CIP)

$325,000 see Sept 4, 2018

Council memo

$8,884,200

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