messengers of peace support fund v2013

Messengers of Peace Support Fund

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Content.

1. SUPPORT FUND Forms and Guidelines 2. Introduction for Grant Applications 3. Application and Report Evaluators


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This booklet describes the Messengers of Peace

initiative and the Messengers of Peace Support

Fund. It sets out the application process and

describes the process by which grants are

evaluated, managed and reported.


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1. SUPPORT FUND FORMS AND GUIDELINES


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SUPPORT FUND FORMS AND GUIDELINES Following, you will find all the necessary forms and guidelines to apply for a Messengers of Peace Grant. Please read this information before beginning. 1. General Introduction A general presentation of the Support Fund of the Messengers of Peace initiative. It outlines the application process for all grants and describes the process by which grants will be evaluated, managed and reported.

2. Grant Applications This document outlines important considerations for writing a good project and application. It is followed by additional notes for project leaders, and the forms required to apply for a project and report after your project is approved.

2.1 Application_FORM 2.2 Contract for Success_FORM 2.3 Interim Report_FORM 2.4 Final Report_FORM

3. Application and Report Evaluators

These documents explain the criteria for the evaluation process and help ensure that you complete your Application and Final Report correctly.

3.1. Evaluation of the Application_GUIDELINES 3.2. Evaluation of the Application_FORM 3.3. Evaluation of the Final Report_GUIDELINES 3.4 Evaluation of the Final Report_FORM


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1. GENERAL INTRODUCTION

The aim of the Messengers of Peace initiative is to inspire millions of young men and women throughout the world to work for the cause of Scouting: Creating a Better World!

The initiative promotes young men and women as Leaders for Life – in their communities and across the world.

Messengers of Peace has two elements:

THE MESSENGERS OF PEACE GLOBAL NETWORK

Throughout the world, Scouts work for peace in their communities in many different ways. They solve conflicts in school by preventing bullying, building links between divided communities, leading peer education initiatives, creating solutions to environmental problems, and running countless other service projects.

The Messengers of Peace Global Network is the tool for connecting this work. Using social media, the Network will allow Scouts to showcase their service projects and meet online to share their ideas, tell their stories and work together to build peace in their communities.

The Network will enable Scouts to connect across national boundaries in a way that was once only possible at Jamborees and other global events. Through greater access to ideas, training and support, these connections will strengthen all of Scouting. The resulting mosaic of stories and cooperation will be the ideal platform for demonstrating the global impact of Scouting to the world.

The Network is inspired by the World Scout Committee (WSC) and is administered by the World Scout Bureau (WSB). It is driven by youth volunteers worldwide and is available to all, Scouts and non-Scouts, who are running local service and peace projects.

THE MESSENGERS OF PEACE SUPPORT FUND

The Messengers of Peace Support Fund will provide financial support to NSOs and Scouting initiatives around the world. The Fund will enable Scouts in poorer countries to implement the types of vital projects that can change communities. It will also support project management and capacity building for NSOs and Regional Offices.

The Fund targets five categories of work: (1) training in dialogue; (2) support for specific peace projects; (3) support to young people living in “hot” conflict situations; (4) capacity strengthening; and (5) globalising the Messengers of Peace Global Network.

The Fund is supported by the World Scout Foundation and administered by the World Scout Bureau and its Regional Offices. All funded activities will be managed by Regional Offices through a project management tool that is used by every office of the WSB and the WSF. This will allow real-time monitoring of projects and strengthen overall coordination between Scouting initiatives.


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Background

Since its inception in late 2001, the Gifts for Peace programme of World Scouting has inspired over 10 million Scouts in 110 countries to work for peace in their local communities. So many great examples can be given:

• Scouts in El Salvador working with violent street gangs

• Scouts in New Orleans working on the ground in "post-Katrina" New Orleans

• Lebanese Scouting's’ “Phoenix operation”

• Scouts in the Great Lakes region of Africa running an amazing inter-ethnic peace education project

• Scouts in Sierra Leone who are rebuilding their communities following a cruel war

• Scouts in Ireland who have been bringing young Catholics and Protestants together

• and the amazing Scouts of Haiti who have done so much fabulous work in rescue, relief and rehabilitation after the deadly earthquake there.

When he saw this work, His Majesty King Abdullah of Saudi Arabia – a great friend of Scouting – observed that "Scouts are the Messengers of Peace". He and King Carl XVI Gustaf of Sweden (Honorary Chairman of the World Scout Foundation) have been so impressed with the impact Scouts have had that they joined together to see what would be needed to spread peace even further. As a result, they formally launched the Messengers of Peace initiative in September 2011.

This document describes the Messengers of Peace Support Fund.

What do we mean by "Peace"? The concept of peace as defined by the Scout Movement encompasses three different dimensions:

1. The personal dimension: harmony, justice and equality

2. The community dimension: peace as opposed to hostility or violent conflict

3. Relationships between humankind and its environment: security, social and economic welfare and relationship with the environment

Any Scout that has participated in a project which has had a significant impact on the community in any one of the three dimensions above can qualify as a Messenger of Peace.


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What will the Fund support? The Support Fund will consider applications for funding in the following five areas:

1. TRAINING IN DIALOGUE

So many issues concerning peace and stability within communities relate to communication with one another. Scouts wishing to mediate in their own communities and spread the message of peace efficiently need to strengthen their skills in dialogue in order to listen actively and assess needs, as well as to propose and implement solutions. These can apply for support from the Fund.

2. SUPPORT TO SPECIFIC PEACE PROJECTS

An NSO that requires external support either to begin implementation of their project or to take a good project and make it a great project, thus increasing its impact, can apply for support.

3. SUPPORT TO YOUNG PEOPLE LIVING IN “HOT” CONFLICT SITUATIONS

NSOs may apply for funding to help Scouts living in conflict situations. Funding can be used to develop specialized skills and other initiatives to help their communities.

4. CAPACITY STRENGTHENING

Great projects require strong management. Funding will be available for NSOs to build their organizational, admininstrative, financial and project management capacity. NSOs are encouraged to apply for the training and skills development for staff, leaders and volunteers that will result in the delivery of better quality.

Note: the Eric Frank Trust (www.ericfranktrust.org) has agreed to support NSOs in undertkaing “capacity building” and “institutional development”. NSOs are encouraged to apply for funding from the Eric Frank Trust for such activities, and may do so by using the same Grant Application form of Messengers of Peace.

5. GLOBALISING THE “MESSENGERS OF PEACE” NETWORK

Sharing of experiences, expertise and ideas at both a national and regional level is vital to extend the impact of key programmes developed by one association to another or from one community to another. Support is therefore available to facilitate this exchange of personnel and knowledge.

Through these five areas, this Support Fund will help NSOs facing financial challenges to become more effective Messengers of Peace.


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Who will receive support from this Fund? NSOs, Regional Offices and the Central Office of the World Scout Bureau can submit applications. Local Scout Groups must go through their NSO to submit projects.

Preference will always be given to NSOs, particularly those in countries facing economic difficulties.

How do we apply? Project proposals should be completed using the standard Application Form, which can be found on scout.org. Completed project proposals must then be sent to your World Scout Bureau Regional Office.

• Grants can be completed in English, French, Spanish, Russian or Arabic, depending on your Regional Office. For all non-English language versions, a summary paragraph, the project activities and the budget must be provided in English. Your Regional Office can help with this.

• For larger grants the application can only be completed in English. Your Regional Office can support you with the translation if necessary.

When should we apply? Grant applications can be submitted at any time. The final decision will be given to the applicant within 1 month of the review date.

For larger grants, applications are reviewed Quarterly.

As these applications will first be reviewed by the Regional Decision Committee, followed by a review by the Joint Executive Committee, a final decision will be given to applicants within 3 months of the review date.

Receipt of all project proposals will be acknowledged within 7 days of their submission by your Regional Office.


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How will our application be judged? Projects need to fit one of the “5 areas of support” of the Messengers of Peace Support Fund listed above and will be judged based on their quality and ability to make a positive impact on Scouting.

Applications will be assessed according to the following criteria:

YOU WILL NEED TO CLEARLY ANSWER:

• How you have identified the needs of your community?

• How feasible your project is – how realistically you have planned it?

• What impact you foresee from this project?

OTHER ISSUES YOU MUST CONSIDER:

• How sustainable is your project – will it last once the funding has run out?

• The use of the Scout Method of learning by using small groups for the acquisition of skills, self reliance and the capacity to both cooperate and to lead.

• That you have developed partnerships with other local groups and not worked in isolation.

• The strength of leadership in the project.

• That you have set realistic objectives.

Who will make the decision? All projects will be thoroughly reviewed by the Regional Decision Committee. This Committee is chaired by a member of the Regional Office and is composed of a member of staff of the Regional Office, a Regional Volunteer and one person external to the Regional Office and Regional Committee.

Following a review at the Regional level, your application may be thoroughly reviewed by the Joint Executive Committee of the Fund. This committee is chaired by the World Scout Foundation and is composed of one staff member from the WSF, one staff member from the WSB and a representative from the Scout Association of Saudi Arabia.


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How will the decision be communicated? If your application is considered incomplete, your Regional Office will ask you for more information.

If your project has not been approved, you will receive feedback with the key reasons why your project was not approved. You will have an opportunity to reapply if you wish to do so.

How will the funds be transferred? In most cases, when your project is accepted, 50% of the grant awarded will be transferred to your association’s bank account immediately.

After your Interim Report is approved you will receive another 40% of the grant. Please note that this process may take up to 4 weeks. The remaining 10% will be sent once the Regional Decision Committee has received and approved a complete Final Report of the project, including a financial report. Please note that your Regional Office may determine that a different schedule for disbursements and reporting is required for your project depending on the nature of the activities, the length of the project, or the size of the budget.

How will we have to report? Near the middle of your project, you are required to submit a brief Interim Report. This Interim Report requires an accounting of “Activities” and “Expenses” to date as they are stated in your Application. Any discrepancies should be addressed.

All projects are also required to complete a Final Report at the end of project implementation. Additional Annexes comprising photos, testimonials, anecdotes, etc., are expected depending on the available resources. Importantly, your project, or the individual activities of your project if they involve Scouts, Leaders or Volunteers, must be registered on the Messengers of Peace online platform: www.scoutmessengers.org.

If you will need more resources in order to adequately report, you will have the opportunity to include this in the “Support Expenses” part of your budget. Or, you could apply separately for a grant for capacity building. Successful and clear reporting of the project will enable project leaders to access more funding. If the report is not complete, you will not have the opportunity to apply for new funding in the future.


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How will our project be audited? Your Regional Office may decide to audit your project. This audit will focus on the impact of the project and on financial matters. Therefore, proof of expenditures must be retained.

How will my success be celebrated? Once a year, WOSM will select the most inspiring projects among those supported by the Fund for special attention. When your project shines out amongst all the others, you and the project leaders will be invited to participate in a ‘field visit,’ during which you will be able to exchange with other inspiring Scouts and see for yourself how other projects have reached their communities.

Messengers of Peace Support Fund 15

2. INTRODUCTION FOR GRANT APPLICATIONS


INTRODUCTION FOR GRANT APPLICATIONS Before completing the Grant Application Form, discuss your project with your group. Ensure that your application fits within the “5 areas of support” of the Messengers of Peace Support Fund before you start writing. If you are unsure about any aspect, please consult with your Regional Office.

Paper work is a necessary part of the process, however the Grant Application Form is only a template. You will need to translate your thought process into words to justify your project. Therefore, the details and message you write are vital.

All projects are worthwhile so you must write concisely, convincingly, enthusiastically, correctly, accurately and with clarity to persuade the evaluators to approve yours. Grant Applications will be competing against each other based on the quality of the proposed project and its potential to impact and improve Scouting.

While completing the application you must continually ask yourself these basic questions at every stage: WHAT, WHY, WHERE, WHEN and HOW!

For example:

- WHAT are you attempting to do? - WHY you want to do it? - WHY it is necessary? - HOW you want to do it? - HOW it will be managed? - HOW long will it take? - WHERE is it going to be done? - WHO is going to be responsible? - WHO will benefit? - HOW many will benefit?

- WHAT happens after the project is over?

In summary, your Application must tell your story from beginning to end. Be sure to include all the inputs, activities, outputs and beneficiaries of your project! It is recommended that you check your Application against the criteria set out in the “Evaluation of the Application”. Please read the Guidelines for Evaluators section.


In the Application, you have the opportunity to provide a short description of any project you have completed, the results achieved and the lessons learned, to support your claim of competence.

The Grant Application Form is a framework for your project. Complete it properly and remember that you are telling and justifying a Messenger of Peace story which, when implemented, will contribute, no matter how small, to making the World a Better Place.

WHEN IN DOUBT ASK YOUR REGIONAL OFFICE FOR ASSISTANCE AND BE ABSOLUTELY SURE YOU CAN ACHIEVE WHAT YOU SET OUT TO DO, ON TIME AND WITHIN YOUR BUDGET.

Grant Application Form

FOR ALL GRANTS

Messengers of Peace – Grant Application 18

1. General Information

1.1 NAME OF YOUR NATIONAL SCOUT ORGANIZATION

....................................................................................................................

1.2 TITLE OF YOUR PROJECT (MAXIMUM 8 WORDS)

....................................................................................................................

1.3 DURATION OF YOUR PROJECT

Note: Depending on the nature and duration of your project, your Regional Office may require more than one Interim and Financial Report.

Project Start Date: .................

Proposed Interim Report Date: .................

Project End Date: ..............…..

1.4 PROJECT MANAGEMENT

a. Project Leader:

Name: ..........................................................................................................

Current position within Scouting: .....................................................................

Telephone Number(s) & Mobile Number(s): .......................................................

E-mail address: ............................................................................................

Fax Number (if available): ..............................................................................

Address: ............................................................................................

b. Project Financial Manager:

Name: ..........................................................................................................

Current position within Scouting: .....................................................................

Telephone Number(s) & Mobile Number(s): .......................................................

E-mail address: ............................................................................................

Fax Number (if available): ..............................................................................

Address: ............................................................................................


c. How many people will be involved in the management of your project ?

Volunteer Adult Leaders: ..........

Professional Adult Leaders: ..........

Scouts: ..........

Volunteer non-Scout: ..........

Paid non-Scout adults: ..........

Total: ..........

1.5 NSO BANK ACCOUNT INFORMATION

NSO Account Name: .......................................................................................

Bank Name: ..................................................................................................

Bank Address: ...............................................................................................

Account Number: ...........................................................................................

IBAN: ...........................................................................................................

SWIFT Code: .................................................................................................


2. Project Design Please read and refer to the “Notes for Project Leaders” which include specific examples.

2.1 PROJECT CATEGORY Select all categories that apply to your project.

☐ Training in Dialogue ☐ Support to Specific Peace Projects ☐ Support to Young People Living in “Hot” Conflict Situations ☐ Capacity Strengthening ☐ Globalizing the “Messengers of Peace” Network

2.2 LEVEL OF INTERVENTION

☐ Local Community ☐ Sub-National ☐ National ☐ WOSM Regional Level

2.3 PROBLEM STATEMENT

a. What is the problem or need that this project is addressing?

....................................................................................................................

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b. Why does the problem or need exist? Include historical, political, social and economic reasons that explain why your project is needed.

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2.4 SOLUTION STATEMENT

a. Concisely explain the main goal of your project.

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b. How are you going to address the problem or need in order to achieve your main goal?

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2.5 SCOUT AND NON-SCOUT BENEFICIARIES

a. Which Scout beneficiaries do you intend to reach?

Briefly describe the social, geographic and economic background of the Scouts who will benefit from your project. (Example: “The least-supported Rover Scouts in the poorer suburbs of the Dhaka region in Bangladesh.”) ....................................................................................................................

....................................................................................................................

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b. Which non-Scout beneficiaries do you intend to reach?

Briefly describe the social, geographic and economic background of the non-Scouts who will benefit from your project. (Example “Youth offenders between the ages of 14 and 25 in the province of Venetto, Italy.”) .................................................................................................................................

....................................................................................................................

....................................................................................................................

2.6 ACTIVITIES AND THEIR OUTPUTS

Most Projects are made up of several Activities. Activities are at the heart of your project and the Outputs from each Activity demonstrates how you are addressing the problem.

In the Activity Tables below, please provide the required details for each Activity you will organize. Each Activity will need to detail all costs in Section 3.4 of the Project Budget. When planning your Activities, keep in mind that funding is distributed at different times. Please describe the Outputs you will measure in each Activity.

For example: number of trees planted; number of leaders trained; tons of trash collected; number of Rovers trained in first aid; number of underpriviliged youth participating; number of elderly people assisted; number of poor people receiving assistance; number of meals delivered to the needy; etc.

Add as many Activity Tables as you need.

ACTIVITY 1 – TITLE:

Description of Activity

Outputs from this Activity

-

-

Start & End Dates




-

-

Start & End Dates





-

-

Start & End Dates

2.7 PROJECT INDICATORS.

Project Indicators are specific things that can be quantified and measured. They are identified at the beginning of your Project, and measured at the Interim and Final Report phases. Comparing totals from the beginning and throughout your Project help you measure how successful you are in reaching the Scout and non-Scout beneficiaries of your Project.

Target number at end of project: a. Project Indicators for Scouts MALE FEMALE TOTAL

1. Number of Scouts that will participate in the project:

2. Number of young people expected to enroll as new Scouts as a result of this project:

3. Number of Leaders and Volunteers that will participate in the project:

Target number at end of project: b. Project Indicators for non-Scouts MALE FEMALE TOTAL

1. Number of project activities organized for non-Scouts

2. Number of non-Scout target group attending project activities

If you are not sure how to set or measure Project Indicators, contact your MoP Regional Office Coordinator who can assist you.

c. Additional Project Indicators

Please describe any additional Project Indicators that may help to measure the impact of your Project. Please note that your MoP Regional Office Coordinator may suggest or require additional Project Indicators depending on the focus of your Project.

For example: increase in the number of girls going to school; percentage increase in total number of people voting in local elections; etc.

Additional Project Indicators Aim at end of project:

1.

2.


2.8 STRENGTHS AND WEAKNESSES

Describe what you think are your strengths for this project and where you see your weaknesses and anticipate possible challenges.

Strengths: .....................................................................................................

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Weaknesses and anticipated challenges: ............................................................

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2.9 WHAT HAPPENS AFTER YOUR PROJECT IS OVER?

Explain how you think the results of your project will be sustained over the long-term. ....................................................................................................................

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If you see your project scaling up or being replicated, briefly describe how you see this happening. ....................................................................................................................

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3. Inputs Inputs are the resources and other items needed to perform the Activities, such as support from partner organizations, money, facilities, trainers, educational materials, construction materials, office supplies, etc.

3.1 PARTNERS FOR YOUR PROJECT

Please list any Partners you have for your project. These partners will be a help and a resource for your project. You will work together for the success of your project. Add as many lines as you need. Partner 1: ............................................................................................

Contact Person: ............................................................................................

What inputs are they providing? ......................................................................

Partner 2: ............................................................................................

Contact Person: ............................................................................................

What inputs are they providing? ......................................................................

3.2 TOTAL BUDGET FOR YOUR PROJECT

USD ....................

3.3 CO-FUNDING

Please indicate all other sources of funding for your project, their amounts and to which Activities they are allocated. Add as many lines as you need.

Source: ............................................................ Amount (USD) ....................

Activity: ......................................................................................................

Is this co-funding confirmed? (Yes or No) ..........................................................


Activity: ......................................................................................................



Activity: ......................................................................................................



3.4 PROJECT BUDGET

Please complete the following Project Budget with the specific items and services needed to implement each Activity of your Project. Copy and paste in as many additional Activity tables as needed.

Beneficiary Expenses – expenses directly related to providing the Activities of your Project.

ACTIVITY 1 Activity Title:

ITEM UNIT COST

NUMBER OF

UNITS

TOTAL COST USD

1. Transportation 2. Lodging or Accommodation 3. Meals or Food 4. Education Materials 5. Equipment (chairs, tables, computers, supplies, construction material, etc.)

6. Other Costs (describe):

Activity 1 Expenses:


ITEM UNIT COST

NUMBER OF

UNITS

TOTAL COST USD





ITEM UNIT COST

NUMBER OF

UNITS

TOTAL COST USD




Total Activities Expenses:


Support Expenses: these are expenses related to the administration and management of your Project. They usually represent small additional costs that you incur as a result of the Activities of your Project and that are not directly needed in the Activity.

ITEM UNIT COST

NUMBER OF

UNITS

TOTAL COST USD

Administration / Human Resources (describe): - -

Materials (describe): - -

Other Costs (describe): - -

Total Support Expenses:

Project Budget Summary USD Total Activities Expenses: Total Support Expenses:

TOTAL PROJECT EXPENSES: 3.5 GRANT REQUEST FROM MESSENGERS OF PEACE

How much of the Total Project Expenses presented above are you requesting from

Messengers of Peace?

USD ....................

3.6 PROJECT MONITORING

Your Regional Office may require monitoring as a condition of your grant and to verify the Outputs of your Project. This may include a review of the activities and expenditures. Monitoring may be undertaken by an independent reviewer or by your Regional Office. Costs related to monitoring (travel, accommodation, time allocation, etc.) will not normally be considered as part of your Project Budget.

3.7 PREVIOUS PROJECT EXPERIENCE

Please provide brief descriptions of any previously implemented projects. This should include the Outcomes that occurred from the Activities of the project, whether positive, negative or unforseen. You may be asked to provide copies of past project reports.

Project Title and Date: ....................................................................................

Description: ...................................................................................................

Outcomes:.....................................................................................................

Project Title and Date: ....................................................................................

Description: ...................................................................................................

Outcomes:.....................................................................................................

Please return this form via email, fax or post to your World Scout Bureau Regional Office, marked for the attention of the MoP Regional Decision Committee.

Contract for Success FOR ALL GRANTS

NSO / World Scout Bureau Regional Office: .................................

Project Title: ...........................................................................

Project Leader: ........................................................................

Project Start Date: ...................................................................

Project End Date: ....................................................................

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WE ARE PLEASED TO INFORM YOU THAT YOUR PROJECT PROPOSAL HAS BEEN ACCEPTED

AND AWARDED A GRANT IN THE AMOUNT OF: …………………………………………………………..

EACH PARTY AGREES TO FULFILL ALL OBLIGATIONS UNDER THIS CONTRACT CONSISTENT WITH THE APPROVED ACTIVITIES AND BUDGET OF THE PROJECT.

A. DISBURSEMENTS:

1. 50% of the total grant (……………………… USD) upon receipt of signed Contract.

2. 40% of the total grant (……………………… USD) upon approval of the Interim Report expected on or about (date).

3. 10% of the total grant (……………………… USD) upon approval of the Final Report expected on or about (date).

B. GRANTEE AGREES TO:

1. Implement project activities within budget and within the specified duration of the project.

2. Manage financial and other project resources in a transparent, effective and efficient manner and in compliance with applicable rules and regulations.

3. Retain all accounting and administrative receipts and records necessary for verification and in compliance with applicable rules and regulations.

4. Consult the Regional Office/Central Office prior to any substantial changes in the project.

5. Submit all reports as requested and required in a timely manner.

6. Submit articles, photographs, videos, testimonials and other materials that explain and illustrate activities and their outputs.

7. Register this project or each activity of this project on the Messengers of Peace platform (www.scoutmessengers.org), indicating the total number of Scouts that participated.

C. SIGNATORIES:

1. _______________________________________ ___________________

Regional Director/Secretary General Place and Date

2. _______________________________________ ____________________

Regional/Joint Decision Committee Member(s) Place and Date

3. _______________________________________ ____________________

Project Leader Place and Date

4. _______________________________________ ____________________

National Scout Oganization Representative Place and Date

Interim Report FOR ALL GRANTS

NSO/Regional Office:.................................................................

Project Title: ...........................................................................

Project Leader: ........................................................................

Project Start Date: ......…………. Project End Date: .......................

Interim Report Date: ................................................................

Messengers of Peace - Interim Report 29

The following information will be used to assess your project and make a determination regarding further funding. Additional information may be required from your Regional Office. Please note you may receive your next funding transfer up to 4 weeks after submitting your Interim Report.

I. WHAT HAVE YOU DONE SO FAR TO IMPLEMENT YOUR PROJECT?

For each Activity listed in Section 2.6, page 4 of your project application, describe what action and steps you have taken so far, and what specific Outputs have been achieved. Clearly state which Activities are completed. Use as many lines as you need.

ACTIVITY 1 – TITLE: ............................................................................

Action: ..............................................................................................

Outputs: ............................................................................................

ACTIVITY 2 - TITLE: ............................................................................

Action: ..............................................................................................

Outputs: ............................................................................................

ACTIVITY 3 – TITLE: ............................................................................

Action: ..............................................................................................

Outputs: ............................................................................................

ACTIVITY 4 - TITLE: ............................................................................

Action: ..............................................................................................

Outputs: ............................................................................................

II. IDENTIFY AREAS WHERE MORE PROGRESS HAD BEEN ACHIEVED THAN ANTICIPATED. EXPLAIN THE REASONS FOR THIS PROGRESS.

• ............................................................................................

• ............................................................................................

• ............................................................................................

• ............................................................................................


III. IDENTIFY ANY PLANNED ACTIONS OR STEPS WHICH HAVE NOT YET BEEN TAKEN. EXPLAIN THE REASONS FOR ANY CHANGES OR DELAYS.

Include any difficulties or challenges faced while implementing your project, including what you have done to address them.

• .....................................................................................................

• .....................................................................................................

• .....................................................................................................

• .....................................................................................................

IV. BENEFICIARIES AND PROJECT INDICATORS ACHIEVED.

Please update the Table below with the current total of Beneficiaries and Indicators achieved.

Scout and non-Scout Beneficiaries participating in your project are described in Section 2.5 of your project application.

The specific target number of Beneficiaries you intend to reach is stated in Section 2.7 a. and b. of your project application.

Target number at end of project:

a. Project Indicators for Scouts MALE

FEMALE

TOTAL

Total Interim Report


2. Number of young people expected to enroll as Scouts as a result of this project:



b. Project Indicators for non-Scouts MALE

FEMALE

TOTAL


1. Number of project activities organized for non-Scouts:

2. Number of non-Scout target group attending project activities:

c. Additional Project Indicators.

From Section 2.7 c. in your project application, list any additional Project Indicators.

Additional Project Indicators

No. Indicator Aim to achieve at end of project:


1.

2.


V. PLEASE INCLUDE ANY ADDITIONAL COMMENTS THAT WOULD HELP THE REGIONAL DECISION COMMITTEE MAKE THEIR DECISION.

• .....................................................................................................

• .....................................................................................................

• .....................................................................................................

• .....................................................................................................

VI. REPORT ON EXPENSES TO DATE.

Please summarize below the amounts spent on each Activity and Support Expenses identified in your project application. Please refer to the original Budget in your project application.


ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD

TOTAL INTERIM REPORT





ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD






ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD







ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD






ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD


Administration/Human Resources (describe): - -




Project Budget Summary USD TOTAL INTERIM REPORT

Total Activities Expenses: Total Support Expenses:

TOTAL PROJECT EXPENSES:


VII. TELLING THE STORY ABOUT YOUR PROJECT.

Sharing information about the activities, outputs, results and impacts of your Project is a key part of Messengers of Peace. The best way to do this is in the form of a “Story” that will interest other Scouts and motivate them to take action!

Tell us an inspiring Story about a success in your project. The objective is to motivate other Scouts to want to learn more and undertake similar actions in their own community.

The Story should be no more than 300 words. Please include some good photos and, if possible, a short video. (For more information, see “Notes for Project Leaders”).

Your Story should answer most of the following questions:

• What is the aim of your project?

• Who is running it?

• Where is it taking place?

• What Activities have been done so far?

• What are the specific Outputs of each Activity?

• What impact will your project have on Scouting?

• What impact will your project have on your local community?

• Who will benefit the most from your project?

• How specifically is your project contributing to peace, harmony or an improved quality of life?

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VIII. DECISION OF MOP REGIONAL DECISION COMMITTEE:

................................................................................................

................................................................................................

................................................................................................

_____________________________ _____________________ Chairperson, Regional Decision Committee Place and date


Final Report FOR ALL GRANTS

NSO/Regional Office:.................................................................

Project Title: ...........................................................................

Project Leader: ........................................................................

Project Start Date: ......…………. Project End Date: ........................

Final Report Date: ....................................................................

Messengers of Peace - Final Report 35

The following information will be used to assess your project and make a determination regarding final funding. Additional information may be required from your Regional Office. Please note you may receive your next funding transfer up to 4 weeks after submitting your Final Report.

I. WHAT ARE THE FINAL OUTPUTS OF YOUR PROJECT?

For each Activity listed in Section 2.6, page 4 of your project application, describe the final actions and steps you have taken, and what specific Outputs have been achieved. Use as many lines as you need.

ACTIVITY 1 – TITLE: ............................................................................

Action: ...............................................................................................

Outputs: ............................................................................................

ACTIVITY 2 - TITLE: ............................................................................

Action: ...............................................................................................

Outputs: ............................................................................................

ACTIVITY 3 – TITLE: ............................................................................

Action: ...............................................................................................

Outputs: ............................................................................................

ACTIVITY 4 - TITLE: ............................................................................

Action: ...............................................................................................

Outputs: ............................................................................................

II. DESCRIBE THE SIGNIFICANT AND POSITIVE CHANGES YOUR PROJECT BROUGHT TO YOUR BENEFICIARIES AND THE FACTORS THAT PLAYED A ROLE IN YOUR SUCCESS.

• .....................................................................................................

• .....................................................................................................

• .....................................................................................................


III. REGISTER YOUR PROJECT ON THE MESSENGERS OF PEACE PLATFORM (WWW.SCOUTMESSENGERS.ORG).

Any project, or any activity within a project, that involves Scouts, Leaders or Volunteers must be registered on the MoP Platform. See “Notes for Project Leaders” for more details.

To register your project:

• Go to: www.scoutmessengers.org.

• Log In or Sign Up.

• Select “Projects” and complete all the information under “New Project”.

• Include the number of people involved, service hours, photos and video.

• Write the link to your registered project here: ………………………………………….

IV. INTERVIEWS AND TESTIMONIALS.

Please provide quotes from 2 project participants that demonstrate the need, impact, importance and success of your project. Each quote should be about 100 words and include a photo of the person. An Interview can be in written or video form.

1. ..................................................................................................... .

.........................................................................................................

.........................................................................................................

.........................................................................................................

.........................................................................................................

2........................................................................................................

.........................................................................................................

.........................................................................................................

.........................................................................................................

.........................................................................................................

V. LESSONS LEARNED

Reflecting on your experiences in your project, please share some examples of things that you now know should be done, should be avoided, or that you would do differently next time you undertake a project like this. This will help other Scouts run better projects too.

.........................................................................................................

.........................................................................................................

.........................................................................................................

.........................................................................................................

.........................................................................................................


VI. CHALLENGES AND DIFFICULTIES.

Tell us about the biggest problems, challenges and difficulties you faced in your project. For example, these could include: How to identify the real problems or needs of the Beneficiaries; Designing your project Activities; Specific problems related to project implementation or funding.

.........................................................................................................

.........................................................................................................

.........................................................................................................

.........................................................................................................

.........................................................................................................

VII. BENEFICIARIES AND PROJECT INDICATORS ACHIEVED.

Please update the Table below with the Final total of Beneficiaries and Indicators achieved.

Scout and non-Scout Beneficiaries participating in your project are described in Section 2.5 of your project application.

The specific target number of Beneficiaries you intend to reach is stated in Section 2.7 a. and b. of your project application.


a. Project Indicators for Scouts MALE

FEMALE

TOTAL

Total Final

Report


2. Number of young people expected to enroll as Scouts as a result of this project:



b. Project Indicators for non-Scouts MALE

FEMALE

TOTAL

Total Final

Report

1. Number of project activities organized for non-Scouts:

2. Number of non-Scout target group attending project activities:

c. Additional Project Indicators.

From Section 2.7 c. in your project application, list any additional Project Indicators.

Additional Project Indicators

No. Indicator Aim to achieve at end of project:

Total Final Report

1.

2.


VIII. VOLUNTEERS.

1. List the total number of people who helped implement your project: …….

2. List the total number of volunteer hours invested in this project: …………..

IX. PARTNERS FOR YOUR PROJECT.

Section 3.1 of your project application lists partners you identified for this project. Please update the final inputs (money, facilities, trainers, educational materials, construction materials, office supplies, etc.) each contributed. Add as many lines as you need.

Partner 1: ................................................................................. ...

Contact Person: ..................................................................................

What inputs did they provide? ...............................................................

Partner 2: ....................................................................................

Contact Person: ..................................................................................

What inputs did they provide?................................................................

X. REPORT ON EXPENSES TO DATE.

Please summarize below the amounts spent on each Activity and Support Expenses identified in your project application. Please refer to the original Budget in your project application.


ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD






ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD







ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD






ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD






ITEM UNIT COST

NUMBER OF UNITS

TOTAL COST USD


Administration/Human Resources (describe): - -




Project Budget Summary USD TOTAL INTERIM REPORT

Total Activities Expenses: Total Support Expenses:

TOTAL PROJECT EXPENSES:


XI. IF THERE IS MORE THAN A 20% DIFFERENCE BETWEEN YOUR ORIGINAL BUDGET

AND THIS FINAL REPORT ON EXPENSES, PLEASE EXPLAIN THE REASONS.

...............................................................................................................

...............................................................................................................

...............................................................................................................

...............................................................................................................

...............................................................................................................

XII. ANNEXES: PLEASE ATTACH PHOTOGRPAHS, VIDEOS, AUDIO RECORDINGS, TESTIMONIALS, ETC. THAT CAN BE USED TO ILLUSTRATE THE SUCCESS YOU ACHIEVED IN YOUR PROJECT. THIS

XIII. DECISION OF MOP REGIONAL DECISION COMMITTEE:

.................................................................................................

.................................................................................................

.................................................................................................

_____________________________ _____________________ Chairperson, Regional Decision Committee Place and date


Messengers of Peace - Guidelines for Evaluators

3. APPLICATION AND REPORT EVALUATORS

Messengers of Peace - Guidelines for Evaluators 42

GUIDELINES FOR APPLICATION AND REPORT EVALUATORS

As an evaluator your role is very important in helping to ensure the quality, design and success of the projects. This is done through specific evaluations of the Application, Interim Report and Final Report.

The following “Evaluation of the Application Guidelines” contains instructions on how to evaluate the Application. There is also an “Evaluation of the Application Form” that should be used to score the Application.

After you have evaluated an Application, you are required to notify the applicant of your decision. If the Application is approved, you are required to complete and send the enclosed "Contract for Success". If the Application is not approved, you are required to complete and send the "Notice of Refusal”. It is important that the “Notice of Refusal” includes constructive comments explaining the merits of the project while also explaining the reasons for refusal.

For the Interim Report, you are responsible for ensuring that the information in the Interim Report that relates to “Activity Action and Outputs” and “Report on Expenses to Date” are generally consistent with the Application. Any significant discrepancies should be addressed via the Regional Office with the NSO and project leader.

At the end of the project, you are responsible for evaluating the Final Report. Again, you are responsible for ensuring that the information in the Interim Report that relates to “Activity Action and Outputs” and “Report on Expenses to Date” are generally consistent with the Application.

Further, it is a specific requirement of the Final Report that the project, and each activity of the project that involves Scouts, Leaders or Volunteers, must be registered on the Messengers of Peace Platform (www.scoutmessengers.org). “The Evaluation of the Final Report Guidelines” further explains how to evaluate the Final Report. There is also an “Evaluation of the Final Report Form” that should be used to score the Final Report.


ADDITIONAL CONSIDERATIONS FOR EVALUATORS

The overall objective of MoP is the development of the capacity of NSOs to better design, implement, manage and report on projects that will benefit and improve scouting. The general subject matter of each project should support a very broad definition of “peace” and includes many elements necessary for strengthening the capacity of the staff of NSOs and Regional Offices. MoP is a resource for better Scouting!

Each Regional Office will receive an annual allocation of MoP funding to be used in its region. Some of this allocation may be used by the Regional Office to undertake regional projects overseen by the Regional Office. However, the overall objective remains the professional and operational development of the NSOs most in need of such support in each Region. This annual allocation may also be used to provide services, training and capacity building needed by NSOs and delivered via the Global Support System of WOSM. Accordingly, if any NSO has identified a particular need or request for support, services, training or capacity building through working with the Global Support System, then the Regional Office should help this NSO submit a MoP Grant Application under the “capacity building” criteria of MoP.

All projects submitted by NSOs in a region will actually be competing against each other for funding. The quality of a project is a critical factor, including the long-term impact of the project on the quality of Scouting delivered, and the sustainability of the project after it is completed.

It is not intended that there be an equal distribution or division of funding among all NSOs. Rather, each project should be evaluated on its merits and quality, taking into consideration such things as regional strategy and priorities. The best projects that will make the most difference and positive impact on Scouting should be funded.

You need to stay aware of the timing and availability of the total funds awarded for MoP projects in your region. If a sufficient number of excellent projects are received early in the year and are approved, this may result in a lack of funding for other projects submitted later in the year. Thus, you should be in communication with the Regional Office and NSOs regarding regional strategy and plans, and evaluate whether a project may be best reserved for later in the year or the following year.

When evaluating an Application, it is important that you have a very high degree of certainty that the NSO and the project manager have the capacity to implement the project and report on all activities. This includes the ability to provide verification of how the funding was spent.

If you are unsure of the capacity of the NSO or the project manager to deliver the project, there are generally a number of possible responses:


1. You do not have to approve the project;

2. You can recommend that the activities proposed in the project be included in a project run and managed by the Regional Office;

3. You can recommend that the activities proposed in the project be included in a project of the Global Support System with input from the World Scout Bureau;

4. You can require that new, additional or different services, activities, training or capacity building that would help insure proper implementation and management are included in the scope of the project.

You may deem it appropriate or necessary to require monitoring or verification of a project or some part of a project. This may apply to monitoring specific activities, verifying expenses and finances, or both.

Your decision to require monitoring or verification will depend on the scope of the project, and may be included as a requirement prior to project approval. Or, it may be required after evaluation of the Interim or Final Report. Please note that if monitoring, evaluation or an external audit is required, it should be added as a new formal Activity of the project by the Regional Office and should include the costs within the Activity Budget Table for this new Activity. These costs would come from the existing regional funding allocation for MoP projects.

If any serious questions or concerns arise as to the status of a project, you may consider requiring a formal financial audit by an independent local financial professional or accounting firm, though such a requirement would need to be discussed with the Regional Office to address cost and other related issues. Again, this requirement would be added as a new formal Activity for this project, and would come from the existing regional funding allocation for MoP projects.

As a final note, you will be judging each project based on its merits. You will be using your experience and knowledge of NSOs and Scouts across your region, along with the MoP Project Criteria, to assess each project.

You are encouraged to ask questions and obtain more information on projects that are not clear. You should take into consideration issues such as gender balance in project participation and the objective of fulfilling Scout values including leadership, advancement and empowerment.

You should also consider longer-term impacts and the sustainability of the project beyond any initial funding from the MoP Support Fund. Remember: MoP is a resource to improve the quality of Scouting and to help create a better world!

Messengers of Peace – Evaluation of the Application Guidelines 45

EVALUATION OF THE APPLICATION GUIDELINES CHECK LIST

The documents you must have to evaluate the application

Application form fully completed including the budget for each activity.

If applicable: Annexes - Very brief description of previously implemented project(s) or work with partners.

CRITERIA

1. Messengers of Peace Category /Criteria

Responds to the Messengers of Peace criteria

Explanation: The project corresponds to the areas of action of the Messengers for Peace: 1. Training in Dialogue, 2. Support to specific peace projects, 3. Support to young people living in “hot” conflict situations, 4. Capacity strengthening, 5. Globalising the network of “Messengers of Peace”. Note that the primary objective is to develop the capacity of NSOs to deliver better quality Scouting and to help create a better world.

Where to look for the information: 2.1

2. Needs assessment

Responds to identified needs

Explanation: The social, cultural, political and/or economic situation has been analyzed and the objectives set by the project addresses a specific and identified need of the targeted beneficiaries. The activities meet an identified problem or challenge.

Example: Ireland has been a very divided community for many years, which led to around 30 years of conflict, mostly in the north of the island, from the late 1960s to 2000. Young people have grown up in divided communities which cultivated very negative stereotypes in the minds of young people on both sides of the border and in the different religious communities.

The development of a training centre on the border between Northern and Southern Ireland, which will provide intensive training in peace education, conflict resolution and dialogue fits well this criteria.



Scout method is used

Explanation: The elements of the Scout method, that make each individual the principal agent of his or her development as a self-reliant, supportive, responsible and committed person, are present in the project. Beneficiaries are put at the centre of their own development and the project helps them work in teams to achieve their potentials.

Example: Scouting in El Salvador responded to the gang culture by organising camps for gang members to offer these young people another way to live their lives. By using the Scout Method and providing older Scouts as positive role models, the young people from different backgrounds were encouraged to form ‘Solidarity Brigades’. In these groups they worked together to achieve tasks, learned by doing and learned how to enter into dialogue and co-operate with each other.

Where to look for the information: 2.4 and 2.6

Promotion of collaboration (partnerships)

Explanation: Local partners have been identified; there is an effort to work with others. Synergies have been found with other actors, capitalizing on the strength of each one.

Partnerships can be made with other Scout organizations, public and private institution (including NGOs but not exclusively) or individual actors.

Example: Coordinating work with public institutions and local NGOs to widen the support provided to single parents.


3. Feasibility of the project

Realistic objective

Explanation: Under the responsibility of the organisation, the results set by the project can be reached and are feasible taking in account the context and the resources (material and human) available. Keep it simple!

(The objective is the description of the future positive state in which the beneficiary population will find itself by the end of the project phase and as a result of the project’s activities.)

Example: Increase involvement of disadvantaged youth in the Scout movement by reaching out to them through Scout activities and providing educational services so that they may undergo vocational skills training that will be helpful in earning a living.

Where to look for the information: 2.6, 2.8 and 3.7


Management of the project

Explanation: The organisation chart for the project is coherent. The roles are clearly defined and the number of people involved is appropriate. The management has the capacity to lead others, manage a project and mobilize resources to achieve the objectives set by the project.

Example:

• 1 Project Manager (Full time)

• 1 Secretary (Part Time)

• 1 Project Executive (Part time)

• Local Youth Network Team (Volunteers)

• Messengers of Peace Facilitators Team

Where to look for the information: 1.4, 2.8 and annexes, if applicable

Effectiveness: Likelihood to reach expected results

Explanation: The strategy chosen to tackle the identified needs of the target beneficiary is capable of producing an effect. There is consistency between the means and the end.

Example: The Food for Life project - an agricultural project aimed at equipping the Scouts in the various National Scout Organizations with agricultural skills, in order to ensure food security for them and their families.


Cost efficiency

Explanation: Cost efficiency calculates the total expenses compared to the objectives of the project. In other words, it is the ratio between the total cost and the results to be achieved. Good efficiency can be achieved when significant results are obtained with reasonable financial and human resources.

Example: If the total budget for the project is USD 50’000 and mobilizes 5 trainers to give training for 10 voluntary leaders, the ratio cost/result is too high.


Clear budget

Explanation: The budget is easy to understand; it is precise and intelligible. There is a clear and reasonable Budget for each Activity.



4. Impact

Significant impact on youth and communities

Explanation: The project changes in a significant way the environment (social and/or economical) for youth and communities.

(Caution: the impact is also influenced by external factors. It can be positive and negative, expected or not.)

Example: Child victims of conflict are provided with vocational training and are subsequently able to find a job.


Development of youth leadership

Explanation: Based on the Scout principle that all young people have potential, the project helps youth to develop and strengthen their leadership capacity.

Example: Special camps for Scouts which concentrate on helping them to develop positive attitudes and self esteem, as well as learning about human rights through global development workshops. This will enable them to raise awareness in their local communities about the problems facing street children and take the initiative to help street children understand their rights.


Impact is sustainable

Explanation: The benefits will not end with the project. The advantages for the beneficiaries, especially youth and the community, will persist after the project.

Example: Families who have developed new agricultural skills through the project will be able to continue growing their own food.


Multiplier effect

Explanation: The beneficiaries of the project will be able to act as multiplier agents and benefit people around them in a positive way from what they received from the project.

Example: Training for 100 Scouts in HIV/AIDS peer education techniques which in turn will reach 100’000 adults and youth in the community to prevent the spread of HIV.



Measurable results

Explanation: The concrete changes observed at the end of the project can be measured in a quantitative (number of people helped) and/or qualitative (a new skill developed) way. Clear indicators to measure the success of the objectives are expressed in the project proposal.

Example: 40 voluntary leaders participate in training and develop skills, which enables them to better mobilize Scouts and lead activities for victims of the earthquake.


Potential for replication

Explanation: The project has the potential to increase its impact and reach a greater number of beneficiaries in a second phase. There is a potential for developmental perspective.

Example: The agricultural skills training method implemented in the Food for Life project has proven its simplicity and effectiveness and could therefore be easily replicated by other NSOs.


Evaluation Decision Grid

Score: 0 – 35: Project rejected

36 - 55: More information required

56 – 75 Project approved

Evaluation of the Application Form FOR ALL GRANTS

NSO: ......................................................................................

Project Title: ...........................................................................

Person Responsible for Project: ..................................................

Regional Director: ....................................................................

Name of Evaluator: ..................................................................

Date: .....................................................................................

Messengers of Peace Support Fund – Evaluation of the Application Form 51

1. CRITERIA YES OR NO

Responds to the Messengers of Peace categories / criteria

2. PROJECT ASSESSMENT SCORE: 0 = NO, 5 = YES, FULLY MAX SCORE

Respond to identified needs 5

The Scout Method of learning by doing is used 5

Promotion of collaboration (partnerships) 5

3. FEASIBILITY OF THE PROJECT SCORE: 0 = NO, 5 = YES, FULLY

Realistic objective 5

Management of the project 5

Simplicity of the idea 5

Effectiveness: likelihood to reach expected results 5

Cost efficiency (ratio of cost/results) 5

Clear budget for each activity 5

4. IMPACT SCORE: 0 = NO, 5 = YES, FULLY

Significant impact on youth and communities 5

Development of youth leadership 5

Impact of the project is sustainable 5

Multiplier effect 5

Measurable results 5

Potential for replication 5

REGIONAL DECISION COMMITTEE

Total score given by the Evaluator

Indication: 0 – 35 pts: No 36 - 55 pts: More information needed 56 - 75 pts: Yes

No:

More information needed: Decision / Recommendation

Yes:

Comments:

JOINT EXECUTIVE COMMITTEE (REQUIRED FOR GRANTS ABOVE USD 25,000)

No:

More information needed: Decision

Yes:

Comments:

Messengers of Peace - Support Fund Application 52

Messengers of Peace – Evaluation of the Final Report Guidelines 53

EVALUATION OF THE FINAL REPORT GUIDELINES

1. Check list

Report is complete Explanation: All the questions in the reporting form have been filled in correctly and the budget has been completed.

Report includes testimonials, stories, photos and/or videos

Explanation: The person responsible for the project has sent annexes to complement the report such as relevant photos, videos or testimonials from the activities and/or beneficiaries that shows the work that has been implemented. And, the project is registered on the Messengers of Peace platform (www.scoutmessengers.org)

2. Project

Targeted results reached

Explanation: The results set by the project have been reached and are in line with the context and the resources (material and human) used.

Where to look for the information: Compare the results on the Final Report Form I and the Application Form 2.6.

Significant change for the beneficiaries

Explanation: The project has changed the environment (personal, social and/or economical) for the beneficiaries in a significant way.

Example: Child victims of conflict provided with vocational training have found jobs.

Where to look for the information: In the Final Report Form II.

Sustainable impact

Explanation: The benefits will not end when the project ends. The advantages for the beneficiaries, especially youth and the community, will persist after the project.

Example: Families who have developed new agricultural skills through the project will be able to continue growing their own food.

Where to look for the information: In the Final Report Form questions I and II and the Application Form 2.9.


Benefited from the support of local partner(s)

Explanation: Collaboration with local partners was seen. Synergies have been found with other actors capitalizing on the strength of each one.

Partnerships could be made with other scout organizations, public and private institutions (including NGOs but not exclusively) or individual actors.

Example: Coordinating work with UNICEF for an educational programme for disadvantaged youth.

Where to look for the information: In the Final Report Form questions IX and the Application Form 3.1.

Ratio between ‘beneficiary expenses’ and ‘support expenses’ has been respected

Explanation: The ratio between the ‘beneficiary expenses’ and the ‘support expenses’ budgeted in the application form has been respected.

Example: If 80% of the expenses were budgeted for costs directly related to the activities of the project (beneficiary expenses) and 20% for the human resources, education material, transport and administration costs, this ratio has been respected.

Where to look for the information: In the Final Report Form question X, compare the “Total Activities Expenses” and the “Total Support Expenses”.

3. Future perspectives

Method used is easily replicable

Explanation: The method used is comprehensible and easily adaptable making it potentially replicable by others.

Example: Providing disadvantaged families with seeds and giving them training to enable them to develop new agricultural skills.

Where to look for the information: In the Final Report Form questions I and II.

Leverage

Explanation: During the project, the methods used, the results and the key factors for success have been documented so that it will be easy to communicate the successes and failures to others.

In other words, there is material available to provide information on the methods used and the best practices learned to other project leaders that might want to replicate the project.

Example: The management team has written a book describing their experience.

Where to look for the information: In the Final Report Form questions I, II and V.


Communicating Results

Explanation: The ouptuts and the methods used in the project can easily be explained and understood by others. The project is attractive and will potentially trigger the interest of other Scouts. This includes providing “Interviews and Testimonials”, a summary of “Lessons Learned” and a summary of “Challenges and Difficulties”.

Note: The project must be registered on the Messengers of Peace Platform (www.scoutmessegners.org) and include the number of people involved, total number of service hours, photos and video. The MoP Platform link to the registered project must be provided.

Where to look for the information: In the Final Report Form questions III, IV, V and VI.

Evaluation of the Final Report Form FOR ALL GRANTS

NSO: ......................................................................................

Project Title: ...........................................................................

Person Responsible for Project: ..................................................

Regional Director: ....................................................................

Name of Evaluator: ..................................................................

Date: .....................................................................................

Messengers of Peace Support Fund – Evaluation of the Final Report Form 57

1. CHECK LIST YES OR NO

Report is complete

Report includes testimonials, photos, videos and is registered on MoP Platform

Comments:

2. PROJECT ASSESSMENT SCORE: 0 = NO, 5 = YES, FULLY MAX SCORE

Targetted results reached 5

Significant change for beneficiaries 5

Sustainable impact achieved 5

Benefitted from the support of local partner(s) 5

Ratio between ‘beneficiary expenses’ and ‘support expenses’ respected 5

REGIONAL DECISION COMMITTEE EVALUATION

Total score given by the Evaluator

0 – 10 pts: Not satisfactory 11 - 15 pts: More information needed 16 - 25 pts: Satisfactory

Not satisfactory:

More information needed: Evaluation

Satisfactory:

Comments:

JOINT EXECUTIVE COMMITTEE EVALUATION (REQUIRED FOR GRANTS ABOVE USD 25,000)

Not satisfactory:

More information needed: Evaluation

Satisfactory:

Comments:

FUTURE PERSPECTIVES INDICATE TO WHICH DEGREE YOU AGREE WITH THE STATEMENT SCORE: 0 = NO, 5 = YES, FULLY

MAX SCORE

Methods used are easily replicable

Comments: 5

Capitalisation: Methods, results and key factors for success are documented

Comments: 5

Communicable: easy to understand and potential to trigger interest of others

Comments: 5

EVALUATION YES OR NO

Current project has potential for scaling-up

Recommendations:

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