microsoft outlook & lync
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Microsoft Outlook & Lync. Presenter: Bryce Ballif. Microsoft Outlook 2010. We all use this every day. Do we use all of the features it has? Outlook & Lync use the same login. Outlook will be available at home. (Announced @ B.B.). File Features. - PowerPoint PPT PresentationTRANSCRIPT
Microsoft Outlook 2010• We all use this every day. • Do we use all of the features it
has?• Outlook & Lync use the same
login.• Outlook will be available at
home. (Announced @ B.B.)
File Features• Controls what is considered “backstage”
information.– Manage Accounts
• i.e., add home account.– Automatic replies, such as “out of office”– Clean up tools… emptying mailbox.– Rules and alerts…manage incoming
emails, etc.
Navigating in Outlook• Ribbon is at the top like other
Office 2010 programs.• Many functions that allow variable
look of page.– Contains most frequently used
commands• Navigation pane allows you to
switch what you are viewing. (Left side of Home)– Mail, Calendars, Contacts, etc.
Navigating in Outlook(continued)
• “To Do” bar, allows you to keep track of upcoming appointments, meetings, or tasks. This is found on the right side.
• Take a few minutes to familiarize yourself with these two features of Outlook.
Changing the appearance of the window.
• If you want more viewing area for what you’re reading, minimize the two side panes.
• At the bottom is the status bar, which allows you to go from normal to reading views.
• Zoom control also
Large buttons control main features of Outlook.
• Found at the bottom left of Navigation pane. (Left side)– Mail– Calendar– Contacts– Tasks– Notes– Folders– Shortcuts
• When you go from button to button, the ribbon at the top changes to perform different tasks.
• You can also make it so fewer buttons show by dragging arrow down or up.
• Take a minute to play with the navigation buttons.
Mail• Contains various folders of
correspondence history.– Inbox– Drafts– Sent Items– Deleted Items– Conversation History, such as Lync.– Junk E-mail– Outbox
Calendar• This is one of my favorite features.• Allows you to make multiple calendars.
– You can then share, email, etc.• Select multiple calendars and blend or
merge on to one main calendar, as if they’re overlayed.
• Take a few minutes to make some calendars, and look at the options of how you can use them.
Contacts• Add as individuals or groups.• You have many options in the ribbon of how
to communicate and manipulate contacts.– Change appearance…cards, lists, phones,
etc.
File Storage and Sharing• 2GB of storage• 14 months retention policy• Public Folders
– Sub Folders• Personal Folder sharing• Calendar sharing• Address Book & sharing
Resources and Self Training
• All about MS Outlook 2010• http://tinyurl.com/2wvq69y• Online MS Outlook 2010 course• http://tinyurl.com/39q2lbc• Microsoft Lync • https://events.livemeeting.com/967/11517/ondem
andpublictraining.html
Lync• Now let’s talk about Lync.• Who hasn’t used Lync?• Some of the features of Lync
– IM feature, all have probably used– Video conferencing, live chat, etc.– Sharing of documents, desktop,
powerpoints, etc.
Instant Messaging (IM)• This is the world we live in.
– It’s nice to have this feature at work.
– Chat with colleagues• Shows availability
– Green, Yellow, Red• If anyone hasn’t used this, do
so for a couple minutes.
Video Conferencing• When chatting with someone, you
can go to live chat, or video conf.• Much better when you can speak
“face to face”• Sharing Programs