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MINISTRY OF ITAUKEI AFFAIRS

VACANCIES

The Ministry of iTaukei Affairs invites suitably qualified and eligible applicants for the

vacant positions below.

DEVELOPMENT SERVICES DIVISION

MTA 05/2018 SENIOR ADMINISTRATION OFFICER (MEDIA & MONITORING UNIT)

POSITION PURPOSE

The position reports to the Director Development Services via the Principal Administration Officer

(Media, Monitoring & Evaluation Unit). The officer facilitates the monitoring and evaluation of policies

and programmes implemented by the Ministry. The officer carries out impact assessments, and

monitors the organization against the economic, social and spiritual performance standards. The

officers is responsible also for ensuring that the Good Governance framework is reflected in the

processes implemented within the organization, this includes facilitating training on Good

Governance principles, the quarterly publication of the iTaukei Focus and other relevant

organizational information brochures. The officer works in consultation and collaboration with

iTaukei Institutions, Government agencies.

KEY RESPONSIBILITIES

The position will achieve its purpose through the following:

a. Assist in the provision of advice through the effective monitoring and evaluation of policies and

programmes implemented by the organization;

b. Facilitate with the development and implementation of Monitoring and Evaluation frameworks;

c. Coordinate and assist with internal divisional - performance assessments of the organization;

d. Coordinate impact assessments aligned to the performance standards (bench-marking);

e. Coordinate work on the iTaukei Focus publication;

f. Responsible for the drafting of media release;

g. Facilitate awareness on the Good Governance Framework for iTaukei Institutions;

h. Effectively monitor and report on the programmes and policies implemented;

i. Assist with the development quarterly performance assessments;

j. FBEA Divisional focal point;

k. Ensure the timely submission of monthly reports; and

l. Assist with the organizing of planning workshops for the Ministry.

KNOWLEDGE AND EXPERIENCE:

1. A Bachelor’s Degree in a related field of Study such as Development Studies/ Management

and Public Administration or equivalent.

2. At least 2-3 years’ experience in a supervisory role.

SKILLS AND ABILITIES

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1. Report writing Skills

2. Has innovative qualities

3. Strong analytical and communication skills

4. Accountability and Extent of Authority

5. Judgment & Decision Making

6. Interpersonal Skills

7. Time Management

8. Good leadership & management skills

9. Ability to work as a Team

Salary Scale: $28,605.45 - $47,675.75

MTA 06/2018 SENIOR RESEARCH OFFICER (ENVIRONMENT)

POSITION PURPOSE

The position reports to the Director Development Services via the Principal Research Officer. The

officer provides policy advice on environmental matters with the focus on promoting sustainable

development and resource management within iTaukei communities. The officer assists with the

implementation and coordination of Ministry programmes and policies, and alignment to national

objectives in the National Green Growth Framework and the National Climate Change Policy. In

doing so, the officer works in consultation and collaboration with iTaukei Institutions, Government

agencies, and Non-Government organization (NGO’s).



a. Assist in the provision of policy advice on environmental and sustainable development

through the formulation of well researched policy papers;

b. Facilitate and develop initiatives related to the National Green Growth Framework and the

National Climate Change Policy;

c. Assist with the promotion of innovative ideas focused on collective resource management ;

d. Effectively monitor and report on the programmes and policies implemented;

e. Secretariat to the Permanent Secretary and Head of Divisions Meetings & the Land and

Natural Resources Cluster Committee meeting;

f. Assist with the implementation of various environmental government initiatives;

g. Provide quarterly performance assessments; and

h. Ensure the timely submission of monthly reports;

PERSONAL SPECIFICATION

In addition to an undergraduate degree or equivalent on Environmental Studies/ Agriculture/

Marine Studies and Public Administration/ History, the following Knowledge, experience,

skills and abilities are required to successfully undertake this role:


1. Knowledge of Environmental Studies/ Agriculture/ Marine Studies and Public Administration/

History.

2. Relevant work experience with at least 2-3 years’ experience in a supervisory role.


1. Policy & writing Skills;

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2. Has innovative qualities;

3. Strong analytical and communication skills;

4. Accountability and Extent of Authority;

5. Judgment & Decision Making;

6. Interpersonal Skills;

7. Time Management;



Salary Scale: $43,296.63 - $70,495.80

CORPORATE SERVICES DIVISION

MTA 07/2018 ACCOUNTS OFFICER

POSITION PURPOSE

The position ensure that fund provided in the Ministry of iTaukei Affairs budget estimate is well monitored, controlled and utilized for the protection and promotion of iTaukei interests. KEY RESPONSIBITIES

a. The role of the incumbent is to supervise and be responsible for accounting function in particular the management of payroll for both Salaries and Wages and ensuring staffs are paid correctly according to the approved rates. Facilitation of staffs’ requests.

b. Ensure that proper recording of Fixed Assets and compliance to Annual Procurement Plan and the Procurement Regulations.

c. Work with officers on ensuring proper monthly reconciliations such as Revolving Fund Account, Trust Fund Account, Bank Lodgment Clearance Account, Drawings Accounts, IDC Accounts, Salary Reconciliation, Wages reconciliation, SLG Reconciliation, are prepared and submitted to Finance.

d. Assist in the facilitation and compilation of respond to Auditor General's queries promptly by liaising with Section involved in the Audit queries.

e. Facilitate the provision of effective administrative support to Senior Accounts Officer through the adherence to directives and the implementation of tasks as may be assisted from time to time.

f. Work with other staffs to ensure that correct postings is done. g. Ensure that stock register for cheques and revenue receipts are maintained. Also ensure

that non-expenditure ledger for Accounts Section is maintained and liaise with Administrative Officer for Annual Board of Survey.

PERSON SPECIFICATION

In addition to an undergraduate Bachelor Degree in Accounting (or equivalent) in Financial systems, financial procedures and managements, financial or similar the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role.

KNOWLEDGE AND EXPERIENCE

1. At least 3 years’ experience in the Assistant Accounts Officer level. 2. Must have completed an Accounting Degree or Business Studies in a recognized

institution

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3. Must have sound Knowledge of the Financial Manual, Financial regulations and policies, and Guidelines

4. Maintain Record Keeping 5. Good monitoring skills 6. Innovative and Creative


1. Should possess good Communication and Written skills

2. Must be a computer literate and have background knowledge of excel program and other financial program.

3. Demonstrated ability to work as part of a team

4. Must be alert and have good monitoring skills

5. Demonstrated ability to work extra and carry out any other duties assigned Salary Scale: $22,528.74 - $36,103.75 MTA 08/2018 EXECUTIVE OFFICER REGISTRY POSITION PURPOSE

Ensuring statutory compliance with legislation and maintenance of secure and reliable record

management systems and the safe keeping of official documents.

Ensure Ministry Vehicles are managed in accordance with Transport Policy, proper

maintenance of fleets and transport request/tour logistics within the Ministry

Ensure efficient delivery of support services such as preparation of timesheets for weekly

wage earners and general administration and supervision of GWE’s/Drivers and Clerk.

Compliance with Traditional Welcome ceremony preparation and logistics



a. Administer the receiving and registering of all ministries inwards and outwards.

b. Administer the consistent and timely preparation and submission of weekly timesheet

for weekly wage earners.

c. Administer the provision of effective and timely transport logistical services within the

ministry.

d. Administer and verify daily running sheets, updating of log books and returns

e. Administer staff (GWE’s/Drivers/CO)

f. Assist Administrative Officer Assets as and when required.

g. Other duties assigned by supervisor.


In addition to University Diploma qualification or equivalent, the following Knowledge, Experience,

Skills and Abilities are required to successfully undertake this role.


1. Knowledge of Record Management and Terms & Conditions for Government Wage Earners

2010

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2. Experience in a supervisory role

3. Effective communication and interpersonal skills

4. Computer Literacy in MS Office 2007

5. Well verse with Transport Policy/General Orders

SKILLS AND ABILITIES:

1. Accountability

2. Judgment & Decision Making




Salary Scale: $19,041.75 - $30,515.63 MTA 09/2018 DRIVER POSITION PURPOSE

The incumbent will be responsible in the transportation of MTA staff and other stakeholders to and

from various destinations as directed.



Safely transport officers and equipment to desired locations in a timely, safe and courteous manner

a. Effective management and maintenance of vehicle Ministry

b. Drives an assigned route to transport Ministry staff and visitors

c. Responsible for care and maintenance of vehicle; washing and cleaning of both exterior and

interior; takes vehicle to garage for maintenance and repair.

d. Assist passengers in getting in and out of vehicles, and other courtesies.

e. Ensure that Drivers running sheets – at each stop record purpose of trip, number of

passengers per day, mileage and also vehicle maintenance.

f. Daily updates of Vehicle Log Books and ensure officer in charge of transport signs both

running sheets daily and log books at end of month.

g. Ensure that sufficient fuel is available in vehicle and always ready for deployment

h. Ensure that copies of fuel receipts are handed to officer in charge of transport after every

refuels (copy + original receipts)

i. Any accidents to be reported immediately to transport officer, submission of Police reports

and documents submitted to officer in charge of transport as soon as driver reports to HQ

PERSON SPECIFICATIONS

In addition to a pass in Fiji School Leaving Certificate [FSLC] or equivalent, the following Knowledge,

Experience, Skills and Abilities are required to successfully undertake this role:


1. Must be able to perform all duties associated with operating a vehicle and be physically

fit;

2. Knowledgeable of iTaukei Culture and tradition;

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3. At least 5 years driving experience with a full driving license and a clean driving record,

a Defensive Driving Training Certificate is an advantage;

4. Practical knowledge and experience in providing general administrative and logistics

support;

5. Preferred knowledge on road network in Fiji;

6. Sound practical knowledge of iTaukei customs and traditions.


1. Basic knowledge of basic automotive maintenance procedures;

2. Demonstrated ability to drive manual, 4WDs and automatic vehicles;

3. Demonstrate ability to perform automotive maintenance;

4. Ability to travel extensively around the country especially to the rural areas;

5. Demonstrate ability to work beyond normal working hours.

Wage/Hr.: $5.79

ITAUKEI LANDS APPEALS TRIBUNAL MTA 10/2018 CLERICAL OFFICER (ITAUKEI LANDS APPEALS TRIBUNAL)

POSITION PURPOSE

The position is to provide a range of high level executive, secretariat, managing communications and implementing strategies to support the achievement of the organizations’ strategic and operational objectives. KEY DUTIES

The position will achieve its purpose through the following areas. Working with relevant staffs, in accordance with legislative requirements and to meet the operational needs of the Ministry: a. Manage and organise the administrative support to the Secretary Appeals Tribunal , including

appointments, travel arrangement, diary management, email and other correspondence, communication with key stakeholders, filing of sensitive material;

b. Provide high quality confidential and professional executive support to Secretary Appeals Tribunal by researching, preparing and distributing correspondence, presentations and other relevant documents;

c. Practices and promotes a strong focus on delivering high quality customer service, for internal and external customers;

d. Strives to develop and implement new ways of working effectively to meet objectives; e. Assist in research and prepare of background information, presentation and analysis of the

information collected; f. Develop and oversee the implementation and evaluation of administrative practices, systems

and procedures to optimise efficiency and support the achievement of quality outcomes; g. Upholds high standards of honesty, ethics and integrity.


An addition to a Form 7 Pass or equivalent, the following Knowledge, Experience, Skills and Abilities

are required to successfully undertake this role:


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1. At least 3 years’ experience supporting the administration activities; 2. High level in written and verbal communication skills with experience in liaising with

internal and external stakeholders 3. Fluent in the iTaukei language and have a clear understanding of iTaukei culture and

protocols; 4. Has a clear understanding of the roles, objectives and targets of self and team and how

they fit into work of the organisation. 5. Experience in supporting the administration activities of the senior staffs; 6. Understanding of teams and how to work within a high performing team.


1. Advance knowledge and use of the Microsoft Office suite of programs. 2. Demonstrated ability to communicate with people from diverse backgrounds in order to

ascertain information and reporting needs. 3. Demonstrated organizational skills to assist senior staff to meet tight and immovable

deadlines. Salary Scale: $12,081.69 - $18,897.01

ITAUKEI INSTITUTE OF LANGUAGE & CULTURE

MTA 11/2018 PRINCIPAL ADMINISTRATIVE OFFICER POSITION PURPOSE

Manage the Language and Culture units in facilitating programs on the safeguarding of the

iTaukei Language & Culture through the conduction of research to enable the development

of relevant policies, conduction of cultural awareness programs, developing smart

partnerships with stakeholders on cultural enhancement programs and activities related to

review and awareness of the iTaukei language and culture.


1. Contribute to the development of iTaukei Language and Culture Policies through the provision of well researched information.

2. Facilitate awareness and promotion of iTaukei language and culture through video documentaries, broadcast, publication and enhancement programmes.

3. Facilitate the research and review of iTaukei language by coordinating and networking with stakeholders and the iTaukei Language Committee.

4. Facilitate the implementation of the performance management ethos within the Ministry by ensuring compliance with the requirements applicable policies, rules & regulations and standard operating procedures.

5. Submit monthly report to Director, iTaukei Institute of Language & Culture on the unit’s achievements against the work plan.

6. Provide administrative support to the iTaukei Institute of Language & Culture Committees relevant to the improvement of service on a regular basis which may include the Service Excellence committee, Board of Survey Committee or Wellness Committee; this will also include Committees within the Ministry of iTaukei Affairs and or other activities required as and when the need arises as directed by the Permanent Secretary.


In addition to an Undergraduate Degree, or equivalent on Anthropology or Pacific

Vernacular Language or Indigenous Studies or Public Administration & Management or

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Business Administration or similar, the following Knowledge, experience, skills and abilities

are required to successfully undertake this role:


1. At least 3 years’ experience working on the area of safeguarding the iTaukei language

and culture.

2. Sound knowledge of the iTaukei Traditional and Cultural protocol.

3. Practical working knowledge on research and development of policies.

4. Understanding of the Fijian Constitution (2013) and all applicable laws of Fiji.

5. Understanding of UNESCO guidelines on safeguarding of language and culture.


1. Excellent communication skills and the ability to tactfully deal with stakeholders on the safeguarding of iTaukei Language & Culture.

2. Demonstrated ability to conduct training and or awareness on iTaukei Language and Culture.

3. Ability to follow instructions and meet set deadlines. 4. Demonstrated ability to lead, instruct and motivate subordinates and work

cooperatively within a team environment. 5. Ability to utilize computer programs to support innovation.

Salary: $44,564.50 - $56,596.92

MTA 12/2018 EXECUTIVE OFFICER (SPECIAL REVIVAL UNIT)

POSITION PURPOSE

To facilitate the conduction of iTaukei Language & Culture revitalization programmes in consultation with the iTaukei Community through the Cultural Mapping Programme in partnership with relevant government agencies and in turn manage an inventory for the Intangible Cultural Heritage and Living Human Treasure to enable monitoring & evaluation of Special Revival Unit programmes to ensure sustainability and assists in the implementation of the principles of Service Excellence.

KEY DUTIES

a. The position will achieve its purpose through the following key duties; b. The incumbent is responsible for analysing data collected from the 14 provinces covered in

the Cultural Mapping Programme to identify the need for revitalization due to the existence of Living Human Treasures. This includes verification of the information collected to confirm authenticity and the urgency of safeguarding and protection of traditional knowledge and expressions of culture.

c. The incumbent will be responsible in coordinating training for Traditional Knowledge & Expression of Culture programmes recommended for revitalization. This will involve liaising directly with the resource owners through the Provincial offices seeking their consent and commitment. Provide workshop schedules and prepare budget proposal for the conduction of the training.

d. Conduction of revisit to monitor and evaluate impact of conducted revitalization programs. e. Ensure that the Administrative Officer (Culture) is updated on the analysis of all data collected

from the, Cultural Mapping and Verification programme through the submission of monthly work plans and achievements of the preceding months.

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f. Assist in any other Safeguarding duties. g. Provide administrative support to the iTaukei Institute of Language & Culture Committees

relevant to the improvement of service on a regular basis which may include the Service Excellence committee, Board of Survey Committee or Wellness Committee; this will also include Committees within the Ministry of iTaukei Affairs and or other activities required as and when the need arises as directed by the Permanent Secretary.


In addition to a Diploma in Pacific Vernacular Language or Management (or equivalent) the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are: KNOWLEDGE AND EXPERIENCE

1. At least 3 years’ experience working on the area of safeguarding traditional knowledge and expression of culture (Traditional Knowledge & Expression of Culture).

2. Practical working knowledge on project management. 3. Understanding of the Fijian Constitution (2013) and all applicable laws of Fiji. 4. Understanding of UNESCO guidelines on safeguarding of Traditional Knowledge &

Expression of Culture.

SKILLS AND ABILITIES 1. Excellent communication skills and the ability to tactfully deal with stakeholders on

the identification of revitalization projects. 2. Ability to comprehensively analyse reports to identify the existence of Living Human

Treasures. 3. Ability to follow instructions and meet set deadlines. 4. Demonstrated ability to work cooperatively within a team environment. 5. Ability to utilize computer programs to support innovative programs.

Salary Scale: $19,041.75 - $30,515.63

MTA 13/2018 EXECUTIVE OFFICER (EDITOR)

POSITION PURPOSE

To coordinate and monitor the technical processes pertaining to editing of data collated from field

research.

KEY DUTIES

The position will achieve its purpose through the following key duties; a. Ensure systematic and accurate input of transcribed data through editing. b. Edit video and audio data. c. Facilitate digitization of data. d. Back-up copies and proper storage of all edited video recordings, scripts and audios. e. Update Administrative Officer Culture on progress reports of data entry. f. Assist in any other Safeguarding duties. g. Provide administrative support to the iTaukei Institute of Language & Culture Committees

relevant to the improvement of service on a regular basis which may include the Service Excellence committee, Board of Survey Committee or Wellness Committee; this will also include Committees within the Ministry of iTaukei Affairs and or other activities required as and when the need arises as directed by the Permanent Secretary.


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In addition to a Diploma in Pacific Vernacular Language or Management (or equivalent the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:


1. Proficiency with MS Office. 2. Must be committed to the revival and fostering of iTaukei language and culture in Fiji’s society

today. 3. Good working knowledge of the new spelling and grammar system of iTaukei Institute of

Language & Culture. 4. Fluent in the iTaukei language. 5. Has good interpersonal and communications skills. 6. Experience in research and policy development on emerging issues relating to iTaukei language

and culture. 7. Experience in collation and data management


1. Has a good interpersonal and communications skill. 2. Results orientation: ensuring resources are available and results are met; 3. Communication: ensuring knowledge flows, people are connected and useful, concise

reports are written; 4. Planning & organizing; 5. Good Report writing skills 6. Good planning skills, teamwork, analytical abilities, learning and good formulation skills. 7. Excellent presentation and analytical skills 8. Demonstrated ability to meet allocated tasks within a given timeframe 9. Good customer service skills 10. Work under minimum supervision 11. Service/Performance oriented

Salary Scale: $19,041.75 - $30,515.63

ITAUKEI LANDS & FISHERIES COMMISSION MTA 14/2018 PRINCIPAL TECHNICAL OFFICER

POSITION PURPOSE

The position is responsible for the Management of the Technical unit of the iTaukei Lands and

Fisheries Commission, its work programs, resources and planning, aligning it to the vision and

mission, of the Ministry and its Operational plan. And provide technical advice to the Chairman

iTaukei Lands and Fisheries Commission and the Ministry, whenever or wherever necessary.

KEY DUTIES

a. Provide sound advice to Chairman iTaukei Lands and Fisheries Commission on all aspects of the units work programs;

b. Managing the implementation of the units 3 work programs and budget provisions, in liaison with the Senior Surveyor and 2 Senior Technical Officers

c. Monitoring the progress of the units 3 work programs in consultation with Senior officers d. Provide comprehensive reports of the units work program and its progress whenever required e. Make presentations to Ministry of iTaukei Affairs Management or relevant stakeholders on issues

pertaining to the units work progress or plans f. Prepare written proposals on initiatives in improving the units overall output.

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g. Supervise the training, development and up skilling of subordinates to meet the demands of units man power needs


In addition to a relevant university Master’s degree or an equivalent from a recognised institution or

has had worked 5 – 10 years as a Senior Technical Officer supervising a Government Capital Project


1. A sound knowledge of iTaukei custom, traditions and language, spoken and written 2. Knowledge of the Land Surveying profession and its Regulations 3. Have practical knowledge of our Mapping systems and it’s applications 4. Have a sound knowledge of the iTaukei Lands Act, and its relation to the iTaukei Affairs Act and

its subsequent By-Law pertaining to the iTaukei Village Proclamation and Registration work, various State Land Act and iTaukei Land Trust Act


1. Demonstrated ability to manage and motivate and mentor staff at different level; 2. Ability to analyse reports and statistical data as a basis of providing sound advice and

recommendation 3. Demonstrated ability to resolve complex problems and to provide assistance to a wide range of

staff, in a resource constrained environment; 4. Demonstrated ability to meet tight and immovable deadlines; 5. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment; 6. Capacity to initiate the utilising of Information Technology tools/ programs to maximise work

output of subordinates

Salary Scale: $51,132.98 - $83,254.98

MTA 15/2018 SENIOR TECHNICAL OFFICER

(DEMARCATION OF UN-SURVEYED ITAUKEI LANDS)

POSITION PURPOSE

The position is required to liaise with Principal Technical Officer on planning strategies and

developing operation initiatives of the program to be aligned to the Divisional Business plan and

further enhancement of our role within the Ministry’s key objectives.


a. Demarcation work is monitored and reported on its progress

b. Work plans are prepared quarterly and annually

c. Liaise closely with Senior Surveyor on the Survey of Demarcated boundaries

d. All reports from the field are timely and well prepared


The minimum academic qualification would be a pass in Graduate Diploma in Land Management or

an equivalent related academic qualification from a recognised institution or has had 3-5 years’

experience as a Technical Officer 1.


1. Confident in addressing any iTaukei forum

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2. Understands drills of field camp and welfare of subordinates

3. Sound knowledge of Land Survey practises

4. Liaise with relevant land stake holders on iTaukei land issues


1. Has sound leadership and mentoring skills

2. Liaise with Lands Dept. on the latest Mapping techniques

3. Good skill sets on data collating and report compilation

4. Ability to handle stressful situation when confronted with land related issues

Salary Scale: $34,760.31 - $56,596.92

MTA 16/2018 SENIOR TECHNICAL OFFICER (VILLAGE BOUNDARY DEMARCATION)

POSITION PURPOSE

Supervise and coordinate all Village Boundary Demarcation (VBD) and Village Relocation (VR) Project work in accordance with the iTaukei Affairs Act Cap 120, section 6 (amendment) By-Law of 2012 and guidelines of the Village Relocation policy

KEY DUTIES

a. Monitor and analyse Village Boundary work report for referencing and planning. b. Prepare quarterly and annual Village Boundary work plan in accordance with budget

provision c. Ensure subordinates follow the guide lines stipulated on the Standard Operating Procedure

for Village Boundary Demarcation and Village Relocation work d. Prepare briefs and reports on work progress whenever required. e. Liaise with other state agencies in gathering information or establishing a relationship which

would enhance the achievement levels of the project f. Swearing- in of Village Boundary under oath by landowning units.


In addition to a Bachelor’s Degree in Land Management or an equivalent academic qualification from a recognised institution or has had 10 years’ experience as a Technical Officer Class 1. KNOWLEDGE AND EXPERIENCE

1. Have a sound knowledge of iTaukei custom, traditions and language, both spoken and written

2. Must have had experienced with the protocols involving consultation with iTaukei landowners when acquiring consent on Village Boundary/Relocation negotiations

3. Has had presentations during Tikina or Provincial Council Meetings, enlightening the forum on the objective of Village Boundary work

4. Have had experience on Mapping information systems and its relevant applications to benefit the e - government portal


1. Ability to delegate work with clarity and understandable instructions 2. The ability to provide sound knowledge in Writing and have collaborative

communication and resource management skills; 3. Strong leadership skills with the ability to inspire and motivate staff 4. Ability to compile and analyse reports; 5. Demonstrated ability to meet deadlines 6. Demonstrated ability to maintain confidentiality and neutrality in a sensitive environment. 7. Capacity to utilize Information Technology tools / programs to support operations;

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8. Demonstrated ability to maintain confidentiality and neutrality in a sensitive environment Salary Scale: $34,760.31 - $56,596.92

MTA 17/2018

TECHNICAL OFFICER CLASS I [VILLAGE BOUNDARY DEMARCATION]

1 POSITION

POSITION PURPOSE

The post is designated to supervise all field work in liaison with STO (VB) on the Demarcation of Village Boundary (VBD) and Village Relocation (VR) program. KEY RESPONSIBILITIES

a. Ensure subordinates work are guided by the Standard Operating Procedure of Village Boundary Demarcation & Village Relocation policy guidelines;

b. Compile progress reports from subordinates ensuring its contents be used in the periodic Project reports and Briefs;

c. Ensure record of store issuance inventory are strictly followed; d. Attend Tikina or Provincial Council meetings to enlighten the forum on the progress or

proposed programs that is set out by the Project; e. Compile Village Boundary recommendations and supervise the drafting of the Register of

Village document.


In addition to a Bachelor’s Degree in Land Management or an equivalent qualification from a

recognized institution or has had 5 years work experience as a Technical Officer II.


1. Has a sound knowledge of iTaukei custom, tradition and language, both speaking and writing

2. Understand iTaukei Village settings and norms

3. Has had experience with Map reading and modernised Mapping representation.

4. Has managed field operations

5. Has had experience in dealing with land tenure and ownership issues


1. Ability to follow instructions and meet set deadlines

2. Service oriented approach, with a commitment to supporting the technical/operational

environment of the organisation;

3. Has leadership capabilities and organisational skills

4. Capacity to utilise computer programs to maximise output of the Project

Salary Scale: $28,605.45 - $47,675.75

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MTA 18/2018

TECHNICAL OFFICER CLASS I [SURVEY OF UN– SURVEYED ITAUKEI LANDS]

1 POSITION

POSITION PURPOSE

The primary purpose of this position is to ensure that the Survey of Un–Surveyed iTaukei Lands field

work is implemented in liaison with the Senior Surveyor adhering to the best Land Survey practises

of Fiji

KEY DUTIES

a. Coordinate field operations.

b. Ensure subordinates field gear and equipment is OHS compliant c. Ensure record of store issuance inventory are strictly followed d. Coordinate Surveys in accordance with the Surveyors Regulation of Fiji and

guidelines stipulated on the Notice to Surveyors. e. Coordinate Surveys in liaison with the Boundary Demarcation officers f. The compilation of field data to be processed for Survey Plan draughting g. Prepare accurate and informative field reports to be delivered monthly


In addition to an Advanced Diploma in Land Surveying/Land Management or equivalent from a recognised institution, a Registered Surveyor or has had worked 3-5 years as a Technical officer II in the field of Land Surveying KNOWLEDGE AND EXPERIENCE

1. Must attain a sound knowledge of iTaukei custom, tradition and language, spoken and written 2. Well versed with the Standard Operating Procedures on the Demarcation of iTaukei Land

Boundaries 3. Well acquainted with the handling and application of electronic Survey instruments and

software 4. Has had the experience of liaisons with key Project stakeholders


1. Demonstrated ability to work as a team leader 2. Demonstrated ability to write technical reports. 3. Project planning and implementation of works programs. 4. Excellent interpersonal skills and customer service. 5. To be physically fit to carry out field work activities and be flexible to work long hours.

Salary Scale: $28,605.45 - $47,675.75

MTA 19/2018

TECHNICAL OFFICER CLASS 1 (DEMARCATION OF UN-SURVEYED ITAUKEI LANDS)

2 POSITIONS

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POSITION PURPOSE

The position is required to liaise with Senior Technical Officer on the planning and field operation

of Un Surveyed iTaukei Land Boundaries in accordance with the Standard Operating Procedures

contained herein


a. Demarcation work is implemented effectively and efficiently b. Subordinates are organised to obtained optimum results c. Ensure the Surveying Technicians are provided with all the necessary assistance to carry

out their task d. All reports from the field are timely and well prepared e. Success of field operation in meeting set targets f. Resolving disputes/Land Owning Units issues amicably g. Ensuring subordinates are properly supervised and organised h. Reports of subordinates are monitored


In addition to a Bachelor in Land Management or an equivalent related academic qualification from

a recognised institution or has had 3-5 years’ experience as a Technical Officer 2.


1. Confident in addressing any iTaukei forum

2. Knowledge of iTaukei Lands & Fisheries Commission documented records

3. Supervise subordinates with the latest Mapping Soft wares

4. Sound knowledge of basic Surveying


1. Ability to negotiate disputed boundaries

2. Interpret land boundaries of different tenures

3. Ability to map out strategies to meet the physical nature of any given terrain

4. Ability to lead a have the confidence of subordinates

Salary Scale: $28,605.45 - $47,675.75

MTA 20/2018

TECHNICAL OFFICER CLASS II

(DEMARCATION OF UN-SURVEYED ITAUKEI LANDS) - 2 POSITIONS

POSITION PURPOSE

The position is required to liaise with Technical Officer Class I on the field activities related to

Demarcation of Un – Surveyed iTaukei Land Boundaries in accordance with the Standard Operating

Procedures contained herein.


a. Liaison with iTaukei Landowners

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b. Physically attend to Demarcation of assigned boundaries

c. Assist Survey Technicians with the survey of boundaries

d. Compile field reports and boundary sketches


In addition to a Trade Diploma in Land Surveying or an equivalent related academic qualification

from a recognised institution or has had 3-5 years’ experience as a Technical Assistant.


1. Knowledge of iTaukei custom tradition and language, both spoken and written

2. Acquire sound knowledge of Boundary Demarcation.

3. Interpret Mapping information in conventional or digitised mode and have sound knowledge

of its applications on related software

4. Acquire basic knowledge of land tenure and ownership in Fiji


1. Ability to interpret boundary description contained in the compiled sworn Boundary

Statement or Yalayala Vakaviti records

2. Ability to maintain neutrality when discussing land boundary alignments with landowners

3. Should be healthy and physically built to withstand challenging terrains/tasks when

undertaking Demarcation work

4. Ability to adapt to working in a team environment

Salary Scale: $22,528.74 - $36,103.75

MTA 21/2018

TECHNICAL OFFICER CLASS II (SURVEY OF UN– SURVEYED ITAUKEI LANDS)

2 POSITIONS

POSITION PURPOSE

The position is required to liaise with Technical Officer Class I on the field operations on the Survey

of Un- Surveyed iTaukei Land Boundaries and draughting of Survey Plans


a. Liaison with Demarcation officers on the assigned boundaries to be Surveyed

b. The Survey measure of iTaukei Un – Surveyed land boundaries

c. Ensure the accuracy of field data produced are within the required limits

d. The draughting of Survey Plans is in accordance with the Notice To Surveyors published

guidelines

e. Compile field reports


In addition to a Trade Diploma in Land Surveying or an equivalent related academic qualification

from a recognised institution or has had 3-5 years’ experience as a Technical Assistant in the field

of Land Surveying the following Knowledge, Experience, Skills & Abilities are required to

successfully undertake this role:

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Must have sound knowledge of iTaukei tradition, custom and language, both spoken and

written

Familiar with the use, care and maintenance of electronic Surveying equipment and

accessories

Have carried out Cadastral Surveying and fixed iTaukei land boundaries

Have used Lis CAD / AutoCAD for computing, adjusting and draughting of Survey data

Acquire basic knowledge of land tenure and ownership in Fiji


Mustered skills on basic Cadastral Survey work with electronic instruments

Ability to lead a Survey field party

Should be healthy and physically built to withstand challenging terrains/tasks when

undertaking boundary survey

Ability to adapt to working in a team environment

Salary Scale: $22,528.74 - $36,103.75 MTA 22/2018 TECHNICAL OFFICER II [VILLAGE BOUNDARY DEMARCATION]

2 POSITIONS

POSITION PURPOSE

The post is designated to liaise with Technical Officer 1 (VB) on all field work pertained to the iTaukei Village Boundary Demarcation (VBD) and Village Relocation (VR) work program


1. Liaise with the Village Headman or Turaga ni Koro on the intended program 2. Ensure Village field folders contain all information required for Village Boundary

Demarcation / Village Relocation work 3. Provides the necessary field reports and prepares Village Boundary / Village Relocation

sketches 4. Assists superiors with Awareness programs, presentation at Tikina or Provincial Council

meetings or consultations with iTaukei land owners


In addition to a Diploma in Geographical Information System or an equivalent from a recognized

institution or has had 3–5 years, the held the post of Technical Assistant, the following Knowledge,

Experience, Skills & Abilities are required to successfully undertake this role:


1. Acquire a sound knowledge of iTaukei Custom, Tradition and Language, spoken and written

2. Have an understanding of the iTaukei village setting / structure 3. At least 2 years’ experience working on “village boundary demarcation” walking and

sketching the boundaries with iTaukei land owners and villagers

4. Well versed with Auto-cad software or other related drawing tools and its application

5. Acquire basic knowledge of land tenure and ownership in Fiji

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1. Excellent verbal and written communication skills in both vernacular English and iTaukei;

2. Ability to follow instructions and meet set deadlines, in particular with regard to “Village

Boundary Demarcation and drawings”;

3. Customer Service oriented approach, with a commitment to supporting the operational

environment of the Commission;

4. Demonstrated ability to work cooperatively within a team environment especially outside

office premises and during extended working hours;

5. Ability to meet other duties/challenges apart from the assigned Village Boundary duties;

Salary Scale: $22,528.74 - $36,103.75 MTA 23/2018: TECHNICAL ASSISTANT (DEMARCATION OF UN-SURVEYED LANDS)

2 POSITIONS

POSITION PURPOSE

This positions role is to carry out instructions laid out by Technical Officer Class 1 and assist

Technical Officer Class II with its implementation.


a. Familiarise oneself with Boundary Demarcation.

b. Assist Technical Officer II with information gathering and necessary liaisons with our key

stake holders before field tours

c. Accompany senior officers during field excursions

d. Accompany senior officers when attending meetings, resolving disputes or awareness

programs


The minimum academic qualification would be a pass in year 13 with emphasis on Geography,

English and Mathematics or an equivalent academic related qualification from a recognised

institution, the following Knowledge, Experience, Skills & Abilities are required to successfully

undertake this role:


1. Acquire knowledge of iTaukei customs, tradition and language

2. Should adapt and have experience outdoor /field camping life

3. Should acquire basic knowledge of Map reading

4. Should acquire basic knowledge of reading, writing and understanding the iTaukei language

5. Acquire experience being commanded instructions from a superior /senior person (s)

6. Basic understanding of the iTaukei Land and Fisheries Commission records


1. Capability to stay away from home for prolonged periods of time


undertaking field work

3. Ability to adapt to working in a team environment

Salary Scale: $19,041.75 - $30,515.63

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MTA 24/2018 TECHNICAL ASSISTANT (SURVEY OF UN-SURVEYED) - 6 POSITIONS

POSITION PURPOSE

This positions role is to carry out instructions laid out by Technical Officer Class I (Surveying) and

assist Technical Class II on its implementation


a. Assist Technical Officer II (Surveys) on the preparation phase of work program;

b. Assist Technical Officer 2 with information gathering and necessary liaisons with our key

stake holders before field tours;

c. Accompany senior officers during field excursions;

d. Accompany senior officers when attending meetings, resolving disputes or awareness

programs.


In addition to a pass in Form 7(Fiji Seventh Form Examination) with emphasis on Geography,

English and Mathematics or an equivalent academic related qualification from a recognised

institution or has had 10 years ‘working as a Surveyors field assistant, the following Knowledge,



1. Acquire knowledge of iTaukei customs, tradition and language;

2. Should adapt and have experience outdoor /field camping life ;

3. Should acquire basic knowledge of Map reading;

4. Should acquire basic knowledge of reading, writing and understanding the iTaukei language;

5. Acquire experience being commanded instructions from a superior /senior person (s);

6. Basic understanding of the iTaukei Land and Fisheries Commission records.


1. Capability to stay away from home for prolonged periods of time;


undertaking field work;

3. Ability to adapt to working in a team environment.

Salary Scale: $19,041.75 - $30,515.63 MTA 25/2018 TECHNICAL ASSISTANT (VILLAGE BOUNDARY) – 2 POSITIONS

POSITION PURPOSE

The post is designated to assist Technical Officer II / Technical Officer I with all work pertained to the Demarcation of Village Boundary (VBD) and Village Relocation (VR) programs KEY RESPONSIBILITIES

a. Liaise with supervisors [Technical Officer II / Technical Officer I] in the preparation of village folders as and when required and counting of population census registered on Vola ni Kawa Bula;

b. Drafting of Village Boundary Demarcation or Village Relocation sketches; c. Walking and sketching of Village Boundary;


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In addition to a pass in Form 7(Fiji Seventh Form Examination), with preferably English, Geography

and Mathematics or an equivalent from a recognized institution, the following Knowledge,



1. A basic knowledge of iTaukei tradition, culture and language; 2. Has basic knowledge of iTaukei Village life style and norms;

3. Knowledge of Auto-cad software or related drawing tools;

4. Basic understanding of the iTaukei Land and Fisheries Commission records.


1. Ability to follow instructions and meet set deadlines;

2. Demonstrated ability to work cooperatively within a team environment especially outside

office premises and during extended working hours;

3. Ability to meet other duties/challenges apart from the assigned Village Boundary duties;

4. Should be healthy and physically built to withstand challenging terrains/tasks when undertaking field work.

Salary Scale: $19,041.75 - $30,515.63 MTA 26/2018 CLERICAL OFFICER (VANUA) – 2 POSITIONS

POSITION PURPOSE

The primary purpose of this position is to ensure that all confirmation of customary titles, preservation

and extraction of records, reading of tribal statements and all-encompassing research are executed

effectively and efficiently with attainment of desired results within the delegated provinces

KEY DUTIES

Update iTaukei Landowners Register on customary title confirmation.

Provide daily sound advice to Clients on ITaukei Land, Fishing grounds and Chiefly titles issues.

Attend dispute issues on land and Qoliqoli boundaries.

Maintenance of iTaukei Lands & Fisheries Commission records.

Extraction of Tribal (Yavusa) statements

Mounting of iTaukei Lands & Fisheries Commission maps

Submit weekly reports

Represent iTaukei Lands & Fisheries Commission in the Ministry committees, such as OHS, and committees that handle productivity tools such as Energy Efficiency Award, 5S, QCC, and Media Committee.


In addition to a pass in Fiji Seventh Former Examination (or equivalent relevant experience/ allied discipline preferably a Diploma in Language or Pacific Vernacular or Cultural Studies) the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are: KNOWLEDGE AND EXPERIENCE

1. Knowledge of research experience;

2. Familiarity with the Itaukei traditional & customary protocols;

3. Knowledge of better oral and written Itaukei language;

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4. Familiarity with government and development systems;

5. Some understanding of relevant legislation, policies and procedures


1. Report writing

2. Has innovative qualities

3. Ability to serve customers and clients from diverse background




7. Computing skill/Literacy in computing application.

Salary: $ 12,081.69 - $18,897.01

MTA 27/2018 CLERICAL OFFICER [VOLA NI KAWA BULA COMPUTERIZATION]

POSITION PURPOSE

This position is to ensure that all names in the Register of Itaukei Landowners (Vola ni Kawa Bula)

within the 14 provinces in Fiji are digitized.

KEY DUTIES

Facilitate in entering names into the Application as in the Vola ni Kawa Bula;

Facilitate in deleting names in the Application as in the Vola ni Kawa Bula;

Provide monthly reports;

Facilitate in transferring Names in the Application from one Mataqali to another as confirmed in the Vola ni Kawa Bula;

Update and Amend Names and Dates of Birth in Application as in the Birth Certificates;

To enter Names of Agnate Descendants Register;

Update Provincial copies of the Vola ni Kawa Bula;

Other relevant official duties required from time to time.


In addition to a pass in Fiji Seventh Form Examination (or equivalent relevant experience/ allied discipline preferably a Diploma in Language or Pacific Vernacular or Cultural Studies) the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are; KNOWLEDGE AND EXPERIENCE

1. Some knowledge and research experience

2. Familiarity with government and development systems

3. Some understanding of relevant legislation, policies and procedures

4. To be well versed with iTaukei Customs and traditions

5. Should possess a good command of the Fijian Language in verbal and written

6. Computing skill/Literacy in computing applications


1. Report writing


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5. Ability to liaise with relevant stakeholders on Vola ni Kawa Bula computerisation issues.

Salary: $ 12,081.69 - $18,897.01

MTA 28/2018 CLERICAL OFFICER (VOLA NI KAWA BULA

POSITION PURPOSE

This position reports directly to the Administrative Officer (Vola ni Kawa Bula) through the Executive Officer (Vola ni Kawa Bula) on matters concerning the Register of iTaukei Landowners (iVola Ni Kawa Bula).

KEY DUTIES

a. Facilitate in updating necessary Vola ni Kawa Bula records and as when required b. The officer also identifies and advice on iTaukei Lands & Fisheries Commission records that

requires maintenance c. Ensure that all enquiries relating to Vola ni Kawa Bula are properly and promptly serviced

through face to face consultation, correspondence, telephone and Electronic Mail d. Assist on research of Transferring Names ( Veitokitaki) issues and Statutory Oath (Bubului)

Exercise e. Assist in verifying submission to stakeholders (TLTB, FEA, Housing Authority) against the

Vola ni Kawa Bula records f. Facilitate effective support services by attending to awareness program during Ministry

roadshows and other roadshows in the 14 provinces


In addition to a pass in Fiji Seventh Form Examination or equivalent area of study from a recognised institution with relevant of 2-3 years’ work experience, the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are;


1. Some knowledge and research experience; 2. Self-motivated; 3. Some understanding of relevant legislation, policies and procedures; 4. To be well versed with iTaukei Customs and traditions; 5. To have basic computer knowledge; 6. Fluent and good command of the iTaukei Language in verbal and written.


1. Report writing; 2. Strong analytical and communication skills; 3. Interpersonal Skills; 4. Ability to work as a Team; 5. Computing skill/Literacy in computing applications.

Salary: $ 12,081.69 - $18,897.01

MTA 29/2018 CLERICAL OFFICER (ADMINISTRATION)

POSITION PURPOSE

This position which operates under the Administration Section serves to provide all administrative, typing and related tasks efficiently and effectively. The position also provides counter support

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services for the Department in order to fulfil the role of the iTaukei Lands & Fisheries Commission [TLFC].

KEY DUTIES

Provide Front Counter Desk Service;

Provide and coordinate typing for iTaukei Lands & Fisheries Commission and Administration Unit;

Revenue Collector for the iTaukei Lands & Fisheries Commission;

Provide Secretariat Support

Assist in Verification of Vola ni Kawa Records

Preparation of individual monthly report

Facilitate effective support services by attending to awareness program during the Ministry road shows in the 14 provinces

PERSON SPECIFICATION In addition to a pass in Fiji Seventh Form Examination with relevant 2-3 years’ work experience (or equivalent) the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are: KNOWLEDGE AND EXPERIENCE

1. At least 3 years’ experience working on a broad range of research in an office environment; 2. Knowledge of filing systems, information management, and administration activities in

support of office requirements; 3. Understanding of the Fijian Constitution (2013) and applicable laws of Fiji. 4. Knowledge and experience in effective Customer Service 5. Must possess good Telephone etiquette 6. Experience in supporting the administration activities of iTaukei Lands & Fisheries

Commission. 7. To be well versed with iTaukei Customs and Traditions


1. Good typing skills and the capacity to utilise computer programs to support the office administration;

2. Ability to follow instructions and meet set deadlines; 3. Demonstrated ability to communicate with people from diverse backgrounds in order to

respond to their administration needs; 4. Service oriented approach, with a commitment to supporting the operational/corporate

goals of organisation. 5. Report Writing

Salary: $ 12,081.69 - $18,897.01

PROJECT CLERICAL OFFICER [VOLA NI KAWA BULA Computerisation] (3 posts)

MTA 30/2018 - Clerical Officer-VKB Computerisation-Nadroga Provincial Office MTA 31/2018 - Clerical Officer-VKB Computerisation -Serua Provincial Office MTA 32/2018 - Clerical Officer-VKB Computerisation –Roko Tui Colo Provincial Office POSITION PURPOSE

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To ensure that all names in the Register of iTaukei Landowners (Vola ni Kawa Bula) in the

designated Provincial Council offices are properly digitized.

KEY DUTIES

1. Facilitate in entering names into the Application System as in the Vola ni Kawa Bula; 2. Provide monthly report with work updates submitted weekly; 3. Facilitate in transferring Names in the Application System from one Mataqali to another as

confirmed in the Vola ni Kawa Bula; 4. Update and amend names and Date of Births in Application System as in the Birth

Certificates; 5. To enter Names of Agnate Descendants in Application System; 6. Update Vola ni Kawa Bula kept at Provincial Offices; 7. Facilitate effective support services by attending to awareness program during the Ministry

Road Shows in the 14 Provinces;


In addition to a pass in Fiji Seventh Form Examination (or equivalent relevant experience/ allied discipline preferably a Diploma in Language or Pacific Vernacular or Cultural Studies or Computing) the following Knowledge, Experience, Skills and Abilities required to successfully undertake this role are; Knowledge and Experience

1. Relevant knowledge of local Provincial,Tikina,Village geographical location and local

dialects;

2. Computing skill/Literacy in computing applications;

3. Experience with Data entry and working with database entries;

4. Understanding of relevant legislation, policies and procedures;

5. Well versed with iTaukei Customs and traditions with customer focus;

6. Good command of the iTaukei Language in verbal and written communication.

Skills and Abilities

1. Report writing




5. Ability to liaise with relevant stakeholders on VKB computerisation issues.

Salary: $ 12,081.69 - $18,897.01

MTA 33/2018 MESSENGER

POSITION PURPOSE

The role of the position is to provide reliable messenger services and reliable and safe sanitary

services to the Commission.


In addition to a pass in Fiji School Leaving Certificate with a minimum of one year previous

practical cleaning experience and operation of various cleaning appliances in a busy office

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environment, the following Knowledge, Experience, Skills and Abilities are required to successfully

undertake this role:

KNOWLEDGE EXPERIENCE

1. Good interpersonal and communication skill and relationship management; 2. A basic understanding of Health & Safety (OHS) regulation

SKILLS AND ABILITIES:

1. High sense of responsibility, courtesy, tact and maintaining confidentially at all times; 2. Ability to sort out and organise large quantities of materials for despatch 3. Responds positively to critical feedback and ability to work in a team 4. Ability to speak, read and write in English and iTaukei 5. Ability to work under pressure and meet tight deadlines.

Wage/Hr: $5.37

Personal Character and Eligibility

Applications for employment in the Ministry of iTaukei Affairs must be a Fijian Citizen, under the age

of 55, in sound health and with a clear police record. The successful applicant will be required to

provide a medical certificate and police clearance as a condition of employment.

The Ministry of iTaukei Affairs is an Equal Employment Opportunity Employer. Applications are

encouraged from all eligible, qualified applicants. Only specific knowledge, experience, skills and

abilities of the job will be considered in assessing the relative suitability of applicants.

Applications for the above positions must be submitted before 4.30pm on Saturday, 28th April, 2018.

To apply for the above roles, provide an up-to-date resume, a copy of at least two Character referees with one being a current or recent supervisor, certified educational certificates & transcripts, with a covering letter of no more than three pages which explains how you meet the above requirements. Submission of all applications should be addressed to:

Applications by post: Permanent Secretary for iTaukei Affairs P.O.Box2100, Government Buildings Suva, Fiji

Applications delivered: Permanent Secretary for iTaukei Affairs Level 2, ITaukei Trust Fund Complex, North Wing, Nasese, Suva, Fiji

Applications emailed (preferred method) [email protected]

LATE AND INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

For more details, please go to the following web address:

http://www.itaukeiaffairs.gov.fj/index.php/vacancy

https://www.facebook.com/pages/Ministry-of-itaukei-Affairs/794777863893311?ref=hl

mailto:[email protected]

http://www.itaukeiaffairs.gov.fj/index.php/vacancy

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