Ministry of New & Renewable Energy’s Scheme of

70 Lakh Solar Lamp scheme

Indian Institute of Technology Bombay

www.millionsoul.iitb.ac.in

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List of Abbreviations

• MNRE: Ministry of New & Renewable Energy• IITB: Indian Institute of Technology Bombay

• EESL: Energy Efficiency Service Limited

• SRLM: State Rural Livelihood Mission

• NGO : Non Governmental Agency

• ZEA: Zonal Execution Agency

• BEA: Block Execution Agency

• A&D: Assembly and Distribution

• R&M: Repair and Maintenance

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70 LAKHS SOLAR STUDY LAMP SCHEME

Overview

● Ministry of New & Renewable Energy (MNRE) has approved scheme for distribution of 70 Lakh solar study lamps to school children○ “The scheme to be implemented in mission mode in

collaboration with IITB and distribution of lamps to be ensured by 31-12-2018 in the targeted intervening blocks”

● The implementation period is Jan’17 to Dec’18

Objectives of Scheme

• Supporting education by providing adequate light intensity for studying purpose

• Employment/livelihood generation through localization of solar energy

• Reaching out marginalized communities by targeting those areas/blocks which are highly dependent on kerosene for lighting/ lack access to electricity

• Awareness & Confidence on Solar Technology through first-hand experience of solar products to rural communities

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Technical Specifications & Design of Lamp

Component Base Model Model with mobile

charger

LED 1 W 1 W

Battery* LiFePO4, 3.2 V, 2100

mAH (DoD 90%)

LiFePO4, 3.2 V, 4200 mAH

(DoD 90%)

Solar Panel** 2.5W, Mono/Multi

Crystalline

5W, Mono/Multi

Crystalline

PCB Efficiency: >80%, Constant Current LED Driver Circuit

* battery life is more than 2000 cycles ** Life of the solar panel is 5 years

• Designs are released under Creative Commons license on: openhardware.iitb.ac.in

• Of the 70 Lakh lamps, about 10% will be with mobile charger

Criteria for Intervention Block Selection

● States with 50% Households with kerosene as their main source of lighting (as per Census, 2011)

● Preference will be given to blocks with higher concentration of Scheduled Castes (SCs) and Scheduled Tribes (STs) population(as per Census, 2011)

Percentage of

Un-electrified villages (as on 31.05.2016)

Percentage of

Un-electrified

households (as on 31.05.2016)

Percentage of

Un-electrified

households as

on today (Garv

app)

Assam 6.70 65.78 46.75

Bihar 2.35 87.04 55.31

Jharkhand 5.51 62.92 60.84

Odisha4.47 52.36 45.01

Uttar Pradesh 0.18 71.31 53.26

Source: State wise reports, Garv App

Electrification in India

Overview of 5 Indian States

Qualifying Blocks & Students

State Name Qualifying

blocks*

Blocks Covered

through scheme

(approx)

Qualifying

Student

Beneficiaries*

Target Student

beneficiaries through

scheme

Assam 160 69 37,02,040 10,00,000

Bihar 529 107 2,19,13,164 20,00,000

Jharkhand 193 49 46,42,905 10,00,000

Odisha 329 80 40,63,376 10,00,000

Uttar Pradesh 284 80 1,00,22,302 20,00,000

Total 1,495 385 4,43,43,787 70,00,000

Reaching to only 15.8% of qualifying students

Jharkhand

10,00,000

lamps

Odisha

10,00,000

lamps

Bihar

20,00,000

lamps

Assam

10,00,000

lamps

Uttar

Pradesh

20,00,000

lamps

Scheme PhasesThe scheme of 70 Lakh lamps will be rolled out in phases

• Phase I → 22 Lakhs lamps will be disseminated in 5 states

• State-wise approximate proportion:o 6.5 Lakhs lamps each in Uttar Pradesh and Bihar

o 3 Lakhs lamps each in Assam, Jharkhand and Odisha

• Phase II → 48 Lakh Lamps will be disseminated in Assam, Jharkhand, Odisha, Bihar and Uttar Pradesh

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IMPLEMENTATION STRUCTURE

EESL

IIT Bombay

Zonal Execution Agency(1-4 per State)

Block Execution Agencies

Implementation Structure

Chief Procurement Agency

Chief Implementation Agency

Partnering Academic Institutions/ SRLM at the zone level

Partnering NGOs/ SRLMs at the block level

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SCHEME IN NUMBERS

Outreach

Number of Lamps: 70,00,000

Number of States: 5 (Assam, Bihar, Jharkhand, Odisha, Uttar Pradesh)

Number of ZEAs: ~14

Number of lamps per ZEA: ~3-5 Lakhs

Number of BEA’s : ~120

Number of lamps per BEA: ~60,000

Number of manpower at BEAs: ~7100

Number of Repair & Maintenance Centres: ~2,333

Number of Prospective Entrepreneurs: ~700

Assam

Bihar

Jharkhand

Odisha

Uttar Pradesh

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Phase-I: Scheme Outreach

Lamps 22,00,000

States 5 (AS, BH, JH, OD, UP)

Zonal Execution Agency 7

Lamps per Zone 3 – 3.25 Lakhs

Blocks (Sub districts) 110

Assembly & Distribution Centers 40-100

Trained Manpower at Blocks ~2850

Repair and Maintenance Centers ~733

Prospective Local Rural Entrepreneurs

~220

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ROLES AND RESPONSIBILITIES OF STAKEHOLDERS: IITB/ZEA/BEA/SRLM

• Execution of the scheme

in coordination with

EESL

• Process standardization

• Identify intervention

blocks

• Selection of ZEAs &

BEAs in conjunction with

ZEAs

• Providing the design &

development of the lamp

• Providing IT System for

data management

• Providing state-wise plan

for material delivery at

desired locations

• Coordination with

procurement agency to

ensure timely delivery of

material

• Planning and ensuring

adherence to the plans

and timelines

• Devising strategies for

smooth implementation

of the program

• Developing contents and

training material for

managerial and technical

training

• Conduct ToT (Training of

trainers)

• Research by conducting

surveys

• Process documentation

Roles & Responsibilities – IIT Bombay

• Finalize Intervention Blocks

• Identify & Collaborate with BEAs

• As per the guidelines prepare target driven implementation plan for A&D , repair & enterprise activities

• Setup of A&D and repair centers

• Conduct trainings as per guidelines

• Coordination with EESL/IITB for material delivery

• Handholding & regular monitoring of A & D and repair centres

• Adherence to quality assurance standards for A & D and R & M activities

• Funds & data Management

• Research & Development activities as per interest expressed & approval from IITB

• Prepare various summary reports

Roles & Responsibilities of Zonal Partner or Zonal Execution Agency (ZEA)

MoU will be signed between IITB & Zonal Partners

Roles & Responsibilities of BEA

• Identify local people

• Logistic support for trainings

• Setting up A&D and R&M

centre

• Carrying out awareness

campaigns

• Collect beneficiary information

& contribution

• Adherence to quality

assurance standards for A&D

and R&M activities

• Coordination with ZEA for

timely completion of activities

• Inventory Management

• Funds transfer to ZEA

• Facilitate enterprise development

• Data entry of beneficiary

information in provided system

•Payments to local people

engaged under scheme

• Timely submission of

progress/audit reports to ZEA

One Block Partner handles one or multiple blocks and Assembly & Distribution (A&D) centre/s under respective block

MoU will be signed between IITB, EESL, BEA, ZEA

Roles & Responsibilities of State Rural Livelihood Mission

(SRLM)

• Appoint dedicated full

time staff to mentor &

coordinate CLFs, working

as BEAs.

• Coordinate with ZEA for

trainings, ensure all

logistics arrangements for

training are taken care by

CLFs

• Coordinate for setting up

A&D and R&M centre &

ensure presence of all

facilities

• Coordinate with district &

block level government

agencies/officials like

education department etc.

for local approvals

• Coordinate for proper

collection of beneficiary

contribution & information

as per the protocol

• Coordination with ZEA for

timely completion of all

activities at BEAs

•Ensure proper fund

transfer to ZEA

•Ensure making of

payments to local people

as per the norms decided

by CLFs

• Coordinate for timely

submission of

progress/audit reports to

ZEA

• Facilitate enterprise

development activities

Overall coordination & management of all activities under the 70 Lakhs scheme that women CLFs (who will be the block partners/BEAs) are responsible

Monitor & ensure all activities handled by BEAs happen as per the plan & timeline

Plan, facilitate & mentor CLFs for solar enterprise activities

Empower women CLFs to become independent in handling similar kind of project

like 70 Lakhs lamp scheme

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Assembly & Distribution and Repair & Maintenance Centre

Assembly & Distribution Centre is,

• A physical place representing one/two blocks

• Where disassembled solar lamp kits are delivered and stored

• Local communities assemble, carry out the distribution of solar study lamps

• All the records & funds related to assembly & distribution it are maintained and transferred to ZEA from here

Repair & Maintenance Centre is,

•A physical place where a service provider is stationed to provide free repair and maintenance services in case the need emerges.

• Under scheme repair and Maintenance centres are setup for the after-sales service of the solar lamp for the period of ~10 months

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Enterprise Development Activities

The purpose of Enterprise development is to promote solarentrepreneurship in rural areas to provide sustainable livehoods, byleveraging technically trained manpower resources.

Solar Entrepreneur at glance

Few potential entrepreneurs shallbe identified among trainedmanpower and may further beprovided with:• Advanced technical training• Business Development training• Linkages with solar suppliers andmicro credit institutions• Support for setting up SolarModule unit

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OPERATIONAL FLOWS OF BEAs AND ZEAs

ZEA n

ZEA 1

A-D Centers Monitored by

ZEAs

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Operational Flow of Material & Fund

Purchase Orders

Supplier

Supplier (n)

A&D 1

A&D m

A&D (n)

Lamp kits from different suppliers

Distribution of lamp through School to the

beneficiaries

Inspection and confirmation of

Delivery

Repair Centers

Free service provided under warranty.

Under warranty Components replaced from Suppliers via A-D

centers

Payments

Dispatch Schedule

LAMPS

Entrepreneurship development activities happens at the blocks,

coordinated by IITB and ZEAs

ORGANIZATION STRUCTURE OF BEA

Planned Organizational Structure- BEA Level

Project in-charge

Centre in-charge

Field supervisor

Distributors Assemblers

AccountantData entry operator/s

Project in-charge

Centre in-charge

R&M Incharge

R&M Manager

AccountantData entry operator/s

Organizational structure of BEA during Assembly and Distribution Phase (4-6months)

Organizational structure of BEA during Repair and Maintenance phase(10-12 months)

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TIMELINE

Broad Timeline of the Scheme

J F M A M J J A S O N D J F M A M J J A S O N D2017 2018

PlanningSetup

Training

Actual Assembly & DistributionMonitoring

Data CollectionFine Tuning

After Sales ServiceMonitoring

Entrepreneurship DevelopmentData Analysis

● The PLANNING PHASE, January to May 2017 (next 20 weeks) is crucial for project success○ Network Design and Setup (from suppliers to consumers)○ Process Standardisation and Quality Assurance○ IT and communication systems/scheme○ Procurement, Assembly and Distribution Planning○ Training○ Activity Planning and Recruitment

BEA Timeline

Mo

nth

1

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nth

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nth

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nth

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nth

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nth

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nth

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nth

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nth

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nth

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nth

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nth

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Mo

nth

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2017 2018

Secondary Data

collection

Training –A &D

Assembly &

Distribution

Identification of SRC,

Training & Set up

Repair & Maintenance

Services

Assessment of Repair

Centre’s managers

Advance Training for

Solar Enterprise

Solar Manufacturing

Unit Set up (wherever possible)

Enterprise

Activities

Repair &

Maintenance

Activities

Assembly &

Distribution

Activity

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BUDGET

Budget

BEA will get ~INR. 63 per lamp for handling all block level operations including assembly,

distribution and after-sales service

SELECTION OF BEAs

Selection Criteria for a BEA

• Implementation experience in solar energy, schools and/ or livelihood focused projects

• NGO and or SRLM with presence in at least 5 districts in the state in which they propose to be the partner

• Outreach and contiguous presence in qualifying blocks

• Existence of strong self help group (SHG) network will be preferred

• Existence of adequate infrastructure & facilities to set up Assembly & Distribution Centers, such as storage space to house material delivered, electricity connection, internet facility, etc.

• Previous experience and ability to handle medium and large scale projects

• Willingness to appoint and monitor dedicated staff to coordinate various activities at block level

• Ability to respond quickly to the needs of the project

It is suggested that senior authority should be appointed as the in-charge of the project considering the amount of money and responsibilities involved in the project.

Selection Criteria for a BEA, if SRLM

• Implementation experience in solar energy and/ or livelihood focused projects

• SRLM having CLFs• Registered and active

• Atleast 1 year old (preference can be given to ones that are 2 years old)

• Outreach and contiguous presence in qualifying blocks

• CLFs with more than 750 SHGs operating under them

• Regular disbursement of revolving funds

• Regular disbursement of livelihood funds

• CLFs that can take up solar as their main intervention activity and are willing to provide support for solar enterprising activities

• with existence of adequate infrastructure & facilities to set up Assembly & Distribution Centers, such as storage space to house material delivered, electricity connection, internet facility, etc.

• Previous experience and ability to handle medium and large scale projects

• Willingness to appoint and monitor dedicated staff to coordinate various activities at block level

• Ability to respond quickly to the needs of the project

It is suggested that senior authority should be appointed as the in-charge of the project considering the amount of money and responsibilities involved in the project.

Training (Assemblers and Distributors)

Let’s give Right to Light