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King's University College Students' CouncilAGM Minutes

Sunday March 29th9:00 am

South Annex 150

The meeting was called to order at 9:00 am on March 29th, 2015.

Followed by the singing of O’Canada, a moment of silent reflection and the roll call.

The agenda was adopted with the changes as included in the finalized reported agenda.

The minutes from the last meeting were moved to be approved by council, seconded, and unanimously approved with no changes.

Speaker Announcements:

Today there are a lot of things to go over. There will be time limits imposed on discussion. These limits can be extended. Members are allowed 2 speaking opportunities with a 5 minutes limit per opportunity.

Presentations to Council:

Executive Reports:

1. President – David Castillo2. VP Communications – Ryan Johnson3. VP Events – Nicole Curtis4. VP Finance – Craig Minielly5. VP Student Issues – Andrea Carter

Executive Reports are available in full on the KUCSC website.

Questions Arising From Executive Reports:

1. Nick Darbyshire, Governance Officer, asked Castillo how the White Paper is being presented to the College. Will it be presented as the Executives opinion?

Castillo responded that it would be presented as a paper written by the Executive on behalf of Council and it will be presented at the next College Council meeting which will take place April 15th, 2015.

2. Mick Kunze, SJP Rep, asked when the White Paper will be presented to Council.

Castillo responded that he would be presenting the paper to Council. It will not be presented today at the AGM because it is already a long meeting with a lot of important issues on the agenda. Once it has been accepted by the Board of Directors the paper will be posted on the KUCSC website and every effort will be made to present the paper to Council. This could be done in the form of a Council event.

3. Kunze asked about the appointment of USC Reps. Castillo said that USC Reps would be appointed for the summer but doesn’t this require a motion of Council.

Darbyshire pointed out that a motion is being put forward today that would allow for the temporary appointment of USC Reps. If this fails then we will not be able to appoint USC Reps.

4. Jasmine Pettie, Environmental Commissioner, asked which members had been removed from Council at the last meeting.

The Speaker indicated that the members had been removed during an in camera session which is confidential and that is why the names were not published.

A motion was put forward begin the in camera session as set out in the agenda. The motion was carried and all non voting members would asked to leave the room.

In Camera Session

The in camera session was closed after 10 minutes and members were invited to return to the meeting

Presentations to Council:

Regis Presentation

Jenna Strathearn, Regis Commissioner, and Ryan Johnson, Chief Communications Officer, made a presentation regarding proposed changes for the Regis. They acknowledged that the Regis is not operating properly at the present time and outlined a number of steps to increase the accountability and effectiveness of the Regis:

Strathearn and Johnson pointed out that the Regis terms of reference are outdated in the Constitution and need to be restructured.

They also indentified that there are currently no stated consequences for not publishing the required number of magazine editions and this is an area of concern.

The Regis Advisory Board isn’t really used and it needs to become more active. Want to develop a more cooperative relationship with Council. The Regis should publish four issues per year. The first one occurring during Oweek. Failure to comply with publishing the required number of issues would result in the

removal of their involvement with the Regis on their Co-Curricular record. Material in the Regis should reflect stories of interest around King’s as well as things

that relate to global issues.

The KUCSC will do more to promote the Regis. The KUCSC will also do more to promote opportunities within the Regis.

Bi-weekly reports from the Regis staff will be given to the KUCSC Chief Communications Officer.

Regis staff must report twice per year to Students’ Council as a whole. There needs to be more Cooperation between the Regis and the KUCSC. Structured publication deadlines should be stressed. There should be more accountability for Regis Staff.

Latin Dance Club Presentation

A group of students for the Latin Dance Club made a presentation as part of their Re-ratification process. They expressed that being part of the club is a great way to meet new people. The club would like to rebuild a connection amongst students and the club. The club has dance lessons and if anyone wants to get involved in club performances they are welcome to do that.

King’s Leadership Association:

A representative of the new King’s Leadership Association made a brief presentation to Council as part of the new club ratification process. This group promotes volunteerism. Students participating in this club will also have the opportunity to get involved in the entrepreneurial spirit as they will have a fundraising event twice per year. There will be community socials for members. This clubhas fantastic potential to be a student run initiative to help the community.

Religious Students Association

A presentation was made by the Chanelle Robinson about the formation of a Religious Students Association. This will be a Faculty Club which is interested in forming a group for Religious Studies Students. The club will foster a sense of humanism and diversity on campus.

Questions from presentations:

1. Frank Inglis, Charity Commissioner, asked if the Religious Studies Club is separate from campus Ministry. Robinson said that this club is distinctly separate from Campus Ministry.

2. Lillian Tsai, MOS Rep, asked how the Latin Dance club plans to get more involvement with the club. They are planning to advertise better. We will have one person that is designated to

advertize from the Club Executive.3. Castillo asked how the King’s Leadership Association is any different than any other club on

Council. The Main focus is to help people that may not have all of life’s necessities. It is a charity that

runs on business. The group will attract business students through the fundraising ventures.4. Tsai asked what the strategies are for the business ventures.

There aren’t clubs like this at King’s and we will explore the business venture opportunities in the fall.

5. Tsai asked if they would consider collaborating with the BMOS club. Yes they would.

6. Tsai asked what concrete plans the Latin Dance Club has to promote their club better. Planning to set up a table after Oweek with nice bright display items. Planning dance warm

up presentations to get students involved.

Posted Motions:

Motion #1: New Members Voting Motion

A motion was put forward to allow incoming voting members to vote on the budget and the VP Elections that are coming up in the meeting.

The motion was passed unanimously.

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The Regis MotionSeeing as the Regis is one of the largest financially-supported initiatives by Council;

Recognizing that a large number of steps are required to improve on, and ensure the success of The Regis; Be it resolved, the KUCSC implement the following steps in respect to the Regis, in the interest of increasing the accountability and effectiveness of the Regis and it’s Staff:Publications must be produced for: Orientation Week, October, February and March. Failure to comply with these deadlines shall result in The Regis Commissioner, Editor-in-Chief, and the Editors having their participation from The Regis removed from their respective co-curricular records, pending appeal from the Communications CommitteeThe Communications Committee shall determine all matters of discipline, in the event of the Regis failing to comply with any request from the KUCSC. The Regis Staff may appeal the removal of any privileges bestowed upon the Regis and its Staff to the Communications CommitteeThe Regis will publish local and international material that is important to King’s studentsThe KUCSC shall endeavor to publicize the Regis to a much larger extent than is currently undertakenThe Regis Editor-in-Chief and Regis Commissioner shall deliver by-weekly reports to the CCO of the KUCSC The Regis Commissioner shall report the progress of the Regis to the Communications CommitteeThe Regis shall deliver a mid-year and end-year report and presentation to Council on the affairs of the Regis, due the first Council meeting in January, and the Annual General Meeting of the KUCSCThe Editor-in-Chief of the Regis shall have a term limit not exceeding two years.

The Editor shall ensure that the Regis is adequately edited before printing

Be it further resolved the KUCSC enlist the Governance Officer to amend the Regis’ Constitution to reflect the new policies, and any new policies deemed important by the Officer and the Regis Advisory Board.

Strathearn/Johnson

Motion # 2 Regis Motion

As the motion had already been discussed earlier in the meeting it was decided to go directly into debate.

Debate:

Paget, History Rep, asked that the motion be amended to state that King’s Students be given preference and if there are no King’s Students interested in the position then Western Students would be considered.

Olivia Yusuf, Sociology Rep, asked if a Western student is more qualified why we shouldn’t be able to vote for Western Students.

Paget said that this is a King’s Publication. King’s Students put their money into the publication and if a King’s Student wants to run it then they should be given that opportunity.

Motion was put forward to give preference to King’s Students. The motion was carried with two members voting against.

Kunze stated that considering the failure of the Regis Editor this year. There should be more oversight of the editing of the Regis as there were obvious spelling and grammatical errors in the last edition

Strathearn asked if Kunze expected Council to edit the Regis for errors. Kunze said no that isn’t what he is saying but something has to be done. Girodat, USC Rep, pointed out that the proposed changes should take care of these problems. Sam McColl, Treasurer, asked what was exactly wrong with the issue. Kunze said that in the first article there is a spelling error in the first line. Paget asked if the space for the Regis used effectively this year. A motion was made that Strathearn could speak 4 times instead of the 2 times as set out in the

bylaws. There was no opposition to this. Strathearn responded that the space is very small and so the space can really only be used for

writing issues and editing but it has been used. Girodat proposed an amendment that the advisory board reviews all issues before printing.

A motion was put forward that the Regis Advisory Board would review and edit the Regis for errors before it is sent to print. The motion was carried.

The main Regis Motion as it stood amended was called to question and passed unanimously.

____________

Given the problem of finding a faculty rep for every faculty,

Committing to supporting all students academically through the KUCSC,

acknowledging the need for those students without a rep to have academic events geared toward their program,Be it resolved the KUCSC change the Terms of Reference for the Vice-President Student Issues to include the following. 4.00 Vice-President Student Issues4.03 (6)1. If a position under the Vice President Student Issues’ portfolio cannot be filled (be itthrough lack of student interest, or otherwise), the Vice President Student Issues shall complete their event requirements, as specified in their respective Terms of Reference.a. The Vice President Student Issues shall coordinate these events with the assistance of her Outreach Commissioners, and respective Faculty Club, if necessary.Girodat/ Dabrowski

Motion #3: VP Student Issues Motion,

Girodat spoke to the motion explaining that in the instance where a faculty does not have a Rep the VP Student Issues would host two events for that faculty during the course of the school year

Debate:

Paget said that this would be too much to ask of the VP Student Issues. Carter agreed that it would put an unfair burden on the VP Student Issues. Soti thought that since there are so many Rep Positions unfilled it would be a very big under

taking. Darbyshire stated that it is only two events not all duties of the Rep. Bowley agreed that it is too much work and if the person isn’t part of the faculty it’s very hard for

them to organize an event. Tsai pointed out that the KUCSC should do more promotion for the fall elections. McColl motioned to call to question. This motion failed. Soti, CRO, put forth that The VP Student Issues will need to focus on fixing the club system next

year and planning faculty events will take away from the time and energy fixing the club system. Girodat said that he would look favorably on changing to one event per year. Paget said Faculty Reps are more important than clubs. Paget proposed to change the motion to say that the VP Student Issues shall, in consultation with

the appropriate faculty appointed representative, seek to complete their event requirements. Girodat stated that the VP Student Issue would have access to the budget and they would host the

event but a faculty member could plan it. Paget said it shouldn’t be too onerous to appoint a person from the Faculty to run an event. Minielly motioned to table this motion until later in the meeting because it is conditional on

something which we will be voting on later. The Speaker indicated that the amendment on the table would have to be dealt with before

Council could move forward.

The amendment to motion was called to question and carried.

Darbyshire moved to postpone the motion until the Bylaw # 2 Motion has been voted on which would allow for the interim appointment of Faculty Reps.

It was motioned to postpone this motion. The motion was carried.

_________

Recognizing that it is in the best interest of the KUCSC to update their policies in the face of new information and possibilities;

Acknowledging that the KUCSC's policies must be as effective as possible;

Be it resolved the KUCSC enact the following by-law amendments immediately:

1. The KUCSC Coordinator and Commissioner TOR be amended to include:

6.02 Deputy Speaker

1. (5) Keep track of attendance records;i. Shall issue demerit points in accordance with the Attendance Policy,

and in consultation with the Speaker, where necessaryii. Approve or reject regrets, subject to review by the Governance and

Council Operations Committeeiii.

2. The KUCSC Executive Terms of Reference be amended thusly:

2.00 General

2.04 (5)

i. Take a maximum of four (4.0) courses during their term in office

2.04 (8)

i. Consist of members who have achieved a minimum of a seventy percent (70%) grade average either cumulatively or in the last academic year

a. The General Manager shall verify this upon the Executive winning their respective election

2.04 (9)

1. Hold a minimum of 10 office hours per week…i. Submit time sheets to the Governance and Council Operations Committee, or another form of proof as requested by the GCOC

2.04 (16)

i. Be subject to a performance review and interview at the request of the Governance Officer, the President and General Manager, jointly

2.04 (17)

i. Be a voting member of the KUCSC Board of Directors

2.04 (18)

Maintain a 48-hour email response time

4.00 Vice-President Student Issues:4.03 (5)

i. Direct and manage the Executive Council in regard to the annual White Paper

4. The KUCSC amend the Standing Committee Terms of Reference as follows:

Elections Committee

2. Membership

1. Membership may be renewed each election set at the discretion of the CRO.

i. Notwithstanding Section 10.02 (1), the CRO, in conjunction with the Governance Officer and Speaker may remove members of the Committee who are unable to attend Committee Meetings on short notice;

If deemed necessary, the Committee may add members upon a two-thirds (2/3rd) majority vote. 5. The KUCSC amend By-Law #2 thusly:

11.021. The maximum amount of money that a candidate may spend on her

election campaign is $35.00, excluding Presidential and Vice-Presidential campaigns which allow for a total of $100.00.

i. Failure to comply with section 11.02 (1) will result in an immediate disqualification.

11.03

1. (12) Violations of the following nature will result in automatic disqualification of a candidate:

vi. Exceeding the maximum budget allocation as indicated in section 11.02 (1) as deemed by the Committee.

16.03 (3)

i. Notwithstanding section 16.03 (3), if the Committee is alleged to have been in violation of any of the policies and procedures of the KUCSC in their making of a decision, they may opt to reconsider the decision before the appeal is heard at the HBK Appeals Board.

Darbyshire/Girodat

Motion # 4 Bylaw #1 Amendment Motions I, II, III IV

Darbyshire spoke to the motion explaining that these amendments were just small changes and updates for terms of references within the bylaws. These are things that were done this year that would be useful in the future to continue. There is also a change to the Elections Committee that members of the committee have to available to meet on short notice because issues often needed to be dealt with quickly. The amendment states that if members can’t meet quickly then they could be replaced. Another change is that the Governance Officer and the General Manager will verify that Executive Members have a 70% average.

Debate:

Soti expressed a concern with the Governance Officer mandating performance reviews. This is outside of his mandate and terms of reference. If anything it should be the Presidents job as CEO to mandate performance reviews.

Castillo, agreed with Soti. Paget envisioned that the Governance Committee should perform Executive Reviews. Darbyshire stated that Executive comes under the President as he is the CEO of the corporation. Minielly wanted to know why the President should not be present at performance reviews. Speaker stated that as a colleague of the executive the committee determined that the President

should not be part of the performance reviews. Castillo motioned to strike the word Governance Officer verifying the 70% average. He stated

that this could be accomplished by the General Manager with the assistance of the Academic Dean’s Secretary.

Darbyshire indicated that if the Governance Officer was not included then low averages might be swept under the rug.

A motion to amend the motion to read that only the General Manager would confirm averages was called to question and passed with three abstentions.

A motion was put on the floor to extend the posted motions for four hours as the time limit was running out and the Budget Motion had not been started yet. The motion carried.

The motion to amend the motion to include the President in the performance reviews was called to question and carried.

Motion # 4 for Bylaw #1, with changes as amended during this meeting, was called to question and was carried with three voting against.

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5. The KUCSC amend By-Law #2 thusly:

4.05

The Spring Elections will occur in two steps, the first consisting of the President and all Representatives named in By-Law #1 Section 4.03(2)iv.; the second step shall elect the VP Student Issues and the VP Events.

1. Notwithstanding Section 5.04, the First Year Off-Campus Representative and the First Year Residents Representative shall be elected during the Fall Elections period.

2. Notwithstanding Section 4.04, and Section 4.05, the KUCSC Board of Directors may, by Two-Thirds Majority vote, appoint USC, KCC, or Faculty Representatives in the event of the position becoming vacant, or remaining vacant before or after an election until such time as an election can be held.

Darbyshire/Girodat

Motion # 5 to amend By-Law #2,

Darbyshire spoke to the motion explaining that this motion came about upon the recommendation of the President and other members of the Executive. The KUCSC does not have very many USC Reps at the moment and we also have a number of vacant Faculty Rep positions. This motion allows the Executive to appoint interim Reps until an election can be held.

Debate:

Girodat asked if these Reps would also assume all the powers of the position.o Darbyshire responded with a yes

Kunze questioned the appointment of interim Representatives. Kunze put forward a motion to amend the motion that Council should confirm these selections

before they can take effect. This motion was seconded. Darbyshire explained that the difficulty is that there are no Council Meetings scheduled for the

summer and there will be a need for USC Reps in the summer.

Minielly stated this is just an interim appointment because there is a need to fill spaces until an election can be held. There will be steps taken to make sure this is legitimate.

Inglis agreed that the key word is interim. Kunze stated that the word “interim” does not mitigate the dangers of the tyranny of the Board of

Directors. Soti explained that these appointments will only be until the fall elections and the word interim is

important.

The motion to amend the motion was called to question which resulted in a tie. The Governance Officer indicated that in the event of a tie the Speaker has the deciding vote. The Speaker voted against the amendment and as a result the motion failed.

A quorum check was carried out and quorum was established.

The motion as a whole was called to question and carried with one abstention.____________




3. The KUCSC amend the Clubs Policy thusly:

4.04 Event and Risk Management

1. A club must present a preliminary budget and outline for an event a minimum of two (2) weeks prior to the event’s scheduled date

i. Failure to comply with section 4.04 (2) will result in the withholding of reimbursement for the event, subject to an appeal to the Finance Committee

4. The KUCSC amend the Standing Committee Terms of Reference as follows:

Finance Committee

5.01 Mandate

1. Review any appeal made by a club in respect to the withholding of event reimbursement as outlined in the Clubs Policy

Darbyshire/Girodat

Motion # 6 Clubs Policy Motion

Darbyshire spoke to the motion stating that clubs must submit a preliminary budget a minimum of two weeks prior to a scheduled event. It is hoped that this will improve communication and avoid any problems that may arise with the budget for the event. It will help to keep track of what is happening and how things can be improved upon for the next year.

Paget spoke against the motion indicating that this would deter people from having events Minielly indicated that this would promote communication. Girodat said that there is already a review of the budget through the reimbursement form and so

this process of submitting a preliminary budget would be redundant. Kunze said that that it was not clear from the motion that communication is the spirit of the

motion.

The motion was called to question and carried with a vote of 10 to 4 in favour.

______________



Recognizing that the KUCSC Executive must take any and all opportunities they can to avoid any perceived, potential, or actual conflicts of interest;

Be it resolved the KUCSC enact the following by-law amendment immediately:

2. The KUCSC Executive Terms of Reference be amended thusly:

2.04 (19)

No Executive shall hold any Executive position on any KUCSC-ratified Club, nor shall any Executive hold a position as a Soph during their term in office.

Darbyshire/Girodat

Motion # 6 Executive Terms of Reference Motion

Darbyshire said that it was set out in the old bylaws that an Executive Member could not be a member of the Soph Team but it was not specifically added to the new bylaws. It is the position of the Governance and Operations Committee that no Executive Member can act as a Soph due to the conflict of interest which could arise from holding both positions. This was decided after a lengthy debate.

Debate: Inglis spoke strongly against this motion and stated that this motion represents a huge disservice

to the students we are attempting to represent. The Executive should be actively involved in the King’s Community at large. Inglis indicated that he is the VP Events for next year as well as a

member of the Soph Team and that taking him away for the Soph Team would be a huge disservice to the incoming first year students as he has a great deal of experience and cannot be replaced on the Soph Team at this point. The Soph Team and the KUCSC Leadership need to work hand in hand to make Oweek a success for everyone. He went on to state that being a Soph does not pose a conflict of interest as the Orientation Commissioner does not report to the VP Events but rather to OPC. The VP Events is only there to support the Soph team and Inglis strongly expressed that he could best do that as a member of the team.

Natasha Cantisano, Orientation Commissioner, said that she had almost nothing what so ever to do the VP Events during Oweek this year. She went on to state that this motion is ridiculous.

Paget stated that the VP Events has a lot of work in preparing for the year ahead and would be too busy to be a Soph.

Kunze indicated that it is a serious time commitment and it’s too much to be VP Events and a Soph.

The Governance Officer said that this motion does not apply to Frank Inglis. It is simply a clarification of the bylaws going forward.

Castillo stated that the VP Events being a Soph was a conflict of interest. Soti cited that it can’t be seen as a liability issue because the Orientation Program is planned and

organized by the Head Soph who is a member of Council. Cantisano said that the Head Soph is governed by OPC and not the VP Events so it is not a

conflict of interest. The pros outweigh the Cons and it is not a liability issue. Curtis asked if Inglis could ask Council for permission to be both a Soph and an Executive

member. Inglis, said that if he was removed from the Soph Team it would hurt the group and the diversity

of the group. There are no other events taking place during Oweek and so the other students wouldn’t suffer. If Inglis was involved in Oweek he would have a very clear idea of how the Head Soph have worked as far as the evaluating her performance.

A motion was put forward and passed to adjourn for lunch at 12:30.

The meeting resumed at 1:45.

Soti asked how this ruling will impact Inglis. Darbyshire indicated that no matter how this vote goes it will still be considered a conflict of

interest for next year’s VP Events to be a Soph Soti inquired why was this was overlooked when the new bylaws were written. If it was in the old

bylaws why was it not put in the new bylaws? Paget asked how many hours per day the Exec put in at Oweek. Cantisano said that they were only asked to attend 10 hours in total. The Exec put in more hours

as volunteers but it is not required. Yusuf asked if VP’s were elected prior to Soph selection. Soti responded that the VP Elections took place 9 days before Soph selection. Johnson said that VP’s and the President are there as a resource for the Soph Team.

Motion was called to question and passed with eight in favour and 7 against with 2 abstaining. Motion # 3, VP Student Issues Motion was brought forward from its earlier postponement:

Motion was called to question failed 9 to 6.____________

Budget Presentation:

Chief Financial Officer, Craig Minielly, reviewed all the sections of the budget.

All members were encouraged to ask questions at the beginning of each section. Minielly responded to questions from members as they were asked.

He began his presentation by stating that he had lowered the expected Student Fee Income as enrollment was down this past year. Minielly explained that if enrollment was in fact higher than expected next year then Council could vote on how the additional income could be spent. The budget for 2015/16 had not been changed significantly from the previous year. There had been adjustments to VP Contingencies and changes to club budgets with respect to new clubs being formed and old ones being deratified. A link to the complete budget will be available following these minutes

The motion to pass the budget was passed with all in favour.

___________

Presentation by CRO:

CRO, Emily Soti, explained that the role of CRO was a new position on Council this year. There is a need for a detailed turnover manual which Soti plans to provide at the end of her term. Soti stated that 8 out of 11 positions were filled during the fall elections. Soti recommended that a CRO be hired sooner in order to provide the person more time to understand what things needed to be done.

During the Presidential election 350 votes were cast. As the Governance Officer was a candidate for President he was removed from the Elections Committee for the duration of the election period and took an unpaid leave of absence as he would be in a conflict of interest if he continued his role on the Elections Committee..

During the spring election of Representatives only 14 of the 26 positions were filled. One candidate was disqualified due to a failure to attend the All Candidates Meeting. The candidate was reinstated following an appeal to the Elections Committee on March 4th.

A member of the Elections Committee stepped down from their position during the VP Elections in order to assist in two of the campaigns. A total of 488 students voted during the VP elections.

Soti explained that there is only one candidate running for the position of Chief Communications Officer today, Mackenzie Moyer. Moyer will be presenting a portfolio to Council which will include a poster, a press release and an additional item of choice. Following a question period. There will be a vote of Confidence by Council for the position. For the position of Chief Financial Officer there are two candidates, Ashley Goldhawk-White and Rena Mortimer. Each candidate completed a competency test earlier this week and the results will be announced. Following the announcement of the test results, the candidates will be given the opportunity to speak. A question period will follow. The election will take place through a preferential ballot.

_____

New Business:

“Acknowledging the Committee's prior to decision to find Frank Inglis in a conflict of interest in respect to his holding of the positions of a Soph and VP Events in conjunction; Acknowledging the President's explicit determination that a conflict of interest exists; Acknowledging the potential legal and financial implications that could occur as a result of the potential and perceived conflicts of interest; Be it resolved, the KUCSC Governance and Council Operations Committee recommend to the President and the KUCSC that Frank Inglis remove himself from the aforementioned conflict of interest. The Committee finds that Frank is in contravention of the following by-laws:

1. A Potential Conflict of Interesta. where the result or potential result of a decision or action could

lead to an actual conflict of interest arising; and,2. Perceived Conflict of interest

a. where an actual or potential conflict of interest may not exist but an outside perspective into the surrounding circumstances leads or could lead to a perception that a conflict of interest exists.

"A conflict of interest arises where the private or personal interests of an individual are sufficient to influence or appear to influence the objective exercise of her duties." "A conflict of interest arises if an individual accepts outside employment or engages in outside activities which may interfere with the efficient performance of the individual’s duties"

The Governance and Council Operations Committee”

The Governance Committee determined that the incoming VP Events is in a conflict as he is also a Soph. They recommended that he either step down as a Soph or as VP Events. The Speaker stressed that this is a recommendation and not a motion and opened the floor to discussion on the recommendation

Inglis said that he would give up his honorarium for Oweek if it was felt he would be devoting less time to the VP Events position. He said that he not told during the election period that this would be a conflict of interest.

Darbyshire pointed out that this conflict of interest of Policy has been in effect since the bylaws were passed in November and the onus was on Inglis to know the policy

McColl thanked Frank for all of his work as a Soph. He asked what Frank is hoping to achieve by being a member of the Soph Team and of the Executive.

Inglis responded that removing him from the Soph Team would hurt the team. If he was not allowed to be a Soph he would not be able to attend events and mentor the less experienced Sophs.

Castillo asked what the procedure was that started these proceedings. Darbyshire responded that he emailed Inglis to tell him that he felt that there was a conflict of

interest. Soti said that she feels that a compromise is do-able. The Governance Officer was allowed to step

down from his position when he was seen to be in a conflict of interest when he ran for President in the spring election.

Dabrowki stated that as a member of the Governance Officer she has misunderstood the situation. She feels that since he already has both positions; she personally feels that we should be able to reach and compromise.

Cantisano asked if Frank wanted to be a member of King’s Players would he be stopped from doing that.

Darbyshire stated that he needs to do more research on that issue. Inglis asked if he now wouldn’t be allowed to be part of the Fashion Show. Inglis said that he is not here for the money he is here to serve Students Pettie pointed out that to a first year student none of this means anything to them other than there

will be fewer Sophs to help them. If we get caught up in the minutia of the bylaws why are we here

Minielly said that this is a step away from working closely with the Soph Team. Jolliffe stressed that we are here to serve students and Council need to seriously consider what is

in the best interest of the students of King’s. Kunze feels that the Governance and Operations Committee has established that this is a conflict

of interest.Discussion of the recommendation was closed

__________

VP Candidate Presentations and Voting:

1. Chief Communications Officer

McKenzie Moyer presented the portfolio required for her running for the position of Chief Communications Officer. This was followed by a question and answer period.

A vote of confidence took place under the direction of the CRO

Moyer was unanimously elected as the next VP Communications.

2. Chief Financial Officer

Current CFO, Craig Minielly, discussed the VP Finance Competency Test. One candidate, Rena Mortimer, got 89 % and the other one, Ashley, Goldhawk-White got 90%. This demonstrated that both applicants are extremely competent.

Goldhawk-White was given a brief opportunity to outline her skills and experience. She has a College Diploma in accounting from Fanshawe and is now in her second year of accounting at King’s. She naturally excels as a leader and thinks she would fit in very well as a part of the KUCSC.

Minielly asked how she would work with other people with her A type personality. She responded that she has learned to communicate very clearly and to listen to others.

Paget asked if she had any ideas about how she would change the budget process next year. Goldhawk-White stated that it seems like things are fairly set.

Mortimer spoke about the fact that she is an International Student. She is familiar with working on an Executive Team. She is on the Caribbean Student Association at Main Campus. Mortimer won an award at Junior Achievement for her entrepreneur skills.

Minielly asked what was an obstacle that she faced as an Executive Member.o She had a very stubborn boss and she learned to get along with that person while still

getting the job done. Tetrault asked if she had an executive position for the next year.

o She responded no she did not have an executive position with the Caribbean Club next year.

Ballots for the election were distributed by the CRO

**Following a tallying of the votes, the CRO announced that Rena Mortimer was the successful candidate for the VP Finance position.

Following the vote the Incoming KUCSC President Craig Minielly gave a speech to welcome new Council members.

A motion to ratify the by-laws by the incoming Council was put forward and passed with all in favour

Motion to dissolve the outgoing Council was passed with all in favour.

The meeting was adjourned at 5:00 pm.

Appendix:

King’s University College Students’ CouncilAgenda

Sunday, March 29, 20159:00amSA 150

1. Call to Order2. Singing of “O Canada”3. Silent Moment of Reflection4. Roll Call

5. Adoption of the Agenda6. Approval of the Minutes7. Speaker’s Announcements8. Member Announcement9. Comments and Questions from the King’s Community10. Executive Reports

a. David Castillo – Presidentb. Andrea Carter – Vice President Student Issuesc. Nicole Curtis – Vice President Eventsd. Ryan Johnson – Chief Communications Officere. Craig Minielly – Chief Financial Officer

11. Questions from Executive ReportsPresentations to Council

a. Regis Presentationb. Latin Dance Club Presentationc. Leadership Presentation d. Elections Committee

12. In-Camera Session13. Posted Motions

a. Motion to Allow incoming Council members to vote b. Regis Motionc. VPSI Motiond. By-law amendment Motions I, II, III, IVe. Budget Motion

14. New Business15. Question Period16. Council Business

a. VP Speeches and Voting17. Remarks by the Incoming President18. Constitutional Motions

a. Motion to ratify the By-Lawsb. Motion to Dissolve outgoing Council

19. Adjournment

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