minutes for the ordinary council meeting · 2018-04-03 · minutes ordinary council 28/03/2018 page...

Minutes for the Ordinary Council Meeting

Date: 28 March 2018

Location: Urunga Senior Citizens Hall

Time: 6pm

COUNCIL ADVISES THAT ALL OR PART OF THE MEETING MAY BE AUDIO RECORDED BY COUNCIL

MINUTES

ORDINARY COUNCIL 28/03/2018

MINUTES

Ordinary Council Meeting held in the Senior Citizens Hall Urunga on Wednesday 28 March 2018 commencing at 6.00pm.

PRESENT

Councillors Garry Carter, Dominic King (Mayor), Steve Klipin, Desmae Harrison, Steve Jenkins, Jennie Fenton and Toni Wright-Turner.

IN ATTENDANCE

Liz Jeremy (General Manager), Michelle McFadyen (Deputy General Manager Corporate & Community), Matt Fanning (Deputy General Manager Operations) and Rebecca Fieldes (Executive Assistant to Mayor & General Manager).

1 ACKNOWLEDGEMENT OF COUNTRY

2 APOLOGIES

Nil

3 DECLARATION OF PECUNIARY AND NON PECUNIARY INTEREST

Nil

4 MINUTES 026/18

RESOLVED (Cr Fenton/Cr Carter)

That the Minutes of the Ordinary Meeting held on 28 February, 2018 be confirmed.

UNANIMOUS

5 MATTERS ARISING

Nil

6 PUBLIC ACCESS/PRESENTATIONS Jason Errey will speak for item 8.3 - NBN Co Service Roll Out Concerns Arne Hansen will speak for item 8.3 – NBN Co Service Roll Out Concerns Sara Hankin will speak for item 13.4 Stronger Community Infrastructure Projects. Mark Oliver will speak for item 13.4 Stronger Community Infrastructure Projects.

MINUTES


7 MAYORAL MINUTE

Nil

PROCEDURAL MOTION 027/18

RESOLVED (Cr Klipin/Cr Fenton)

That item 11.1 Bellingen Shire Heritage Strategy 2017-2020 and item 13.9 Gateway Refusal of Planning Proposal 13 for the Regulation of Blueberry Growing in Bellingen Shire be brought forward.

UNANIMOUS

ITEM: 11.1

SUBJECT: BELLINGEN SHIRE HERITAGE STRATEGY 2017-2020

FILE/INDEX: LAND USE & PLANNING: PLANNING GA39

PRESENTED BY: MELANIE GREEN, STRATEGIC PLANNER

028/18

RESOLVED (Cr Harrison/Cr Wright-Turner) That Council adopts the Bellingen Shire Heritage Strategy 2017-2020.

UNANIMOUS

MINUTES


ITEM: 13.9

SUBJECT: GATEWAY REFUSAL OF PLANNING PROPOSAL 13 FOR THE REGULATION OF BLUEBERRY GROWING IN BELLINGEN SHIRE

FILE/INDEX: PLANNING PROPOSAL 13

PRESENTED BY: DANIEL BENNETT, ACTING MANAGER LAND USE SERVICES

MOVED (Cr Fenton/Cr Wright-Turner) That Council 1 requests that the decision to refuse Planning Proposal 13 is reviewed by the

Department of Planning & Environment 2 that Council determine not to appoint a represenativitve for Joint Regional Planning

Panel with respect to this matter. For: Cr King, Cr Klipin, Cr Harrison, Cr Fenton and Cr Wright-Turner. Against: Cr Carter and Cr Jenkins.

8 NOTICE OF MOTION

ITEM: 8.1

SUBJECT: NOTICE OF MOTION - CR FENTON - ACCESSIBLE URUNGA

FILE/INDEX: NOTICE OF MOTION

PRESENTED BY: MICHELLE MCFADYEN, DGM - CORPORATE & COMMUNITY

029/18

RESOLVED (Cr Fenton/Cr Carter) That Council considers making provision in the Long Term Financial Plan, budget and in the Operational Plan for 2018/2019, to develop a strategic plan for marketing and developing Urunga primarily, with other parts of the Shire secondarily, as an inclusive tourism destination, to include partnerships, Council’s role, funding options, infrastructure development, existing and potential future mechanisms and possible stages for development and roll out.

UNANIMOUS

MINUTES


PUBLIC PRESENTATIONS Jason Errey spoke for item 8.3 - NBN Co Service Roll Out Concerns PROCEDURAL MOTION 030/18

RESOLVED (Cr Wright-Turner/Cr Klipin)

That Jason Errey be granted an extension of time of a further five minutes.

UNANIMOUS

Arne Hansen spoke for item 8.3 – NBN Co Service Roll Out Concerns PROCEDURAL MOTION 031/18

RESOLVED (Cr Wright-Turner/Cr Harrison)

That Arne Hansen be granted an extension of time of a further five minutes.

UNANIMOUS

Sara Hankin spoke for item 13.4 Stronger Community Infrastructure Projects. Mark Oliver spoke for item 13.4 Stronger Community Infrastructure Projects. PROCEDURAL MOTION 032/18

RESOLVED (Cr Wright-Turner/Cr Fenton)

That Mark Oliver be granted an extension of time of a further five minutes.

UNANIMOUS


RESOLVED (Cr Wright-Turner/Cr Klipin)

That item 8.3 Notice of Motion – NBN Co Service Rollout Concerns and item 13.4 Stronger Community Infrastructure Projects be brought forward.

UNANIMOUS

MINUTES


ITEM: 8.3

SUBJECT: NOTICE OF MOTION - CR FENTON - NBN CO SERVICE ROLL OUT CONCERNS


PRESENTED BY: LIZ JEREMY, GENERAL MANAGER

034/18

RESOLVED (Cr Fenton/Cr Klipin) That further to the advocacy and representation already undertaken by council with NBN Co, Council:

1. Notes local and broader concerns about the structural equity surrounding the delivery of NBN services around the Shire.

2. Request a review and report from NBN Co regarding the service boundaries, the average performance of the service and the average cost to upgrade to the best available theoretical performance of each technology, the bench mark being the details provided in the "Open Letter to Bellingen" delivered to Shire residents last year by NBN Co, namely 100/40Mbps for Fibre to the Node, Fibre To The Curb and Fixed Wireless; and 25/5 25 for Skymuster.

3. Receive an urgent report to next available Council meeting on the results of this review/report by NBN Co, given the NBN roll out is currently underway across the Shire.

UNANIMOUS

MINUTES


ITEM: 13.4

SUBJECT: STRONGER COUNTRY COMMUNITIES INFRASTRUCTURE PROJECTS

FILE/INDEX: STRONGER COUNTRY COMMUNITIES INFRASTRUCTURE PROJECTS

PRESENTED BY: MATT FANNING, DGM - OPERATIONS

035/18

RESOLVED (Cr King/Cr Harrison) As Approved That Council Consider the Stronger Country Community Fund round 2 priority projects as follows:

1. The Bellingen Memorial Hall Refurbishment ~ $500,000 2. Mylestom pathway, accessible platform and North Beach Surf Club Rehabilitation

project ~ $400,000 3. Dorrigo Tennis Court ~ $50,000 4. Dorrigo to Dangar Falls Shared Pathway (stage one) $500,000 5. Urunga Boardwalk Stage 1 upgrade ~ $110,000 6. Coronation Park Refurbishment project ~ $386,000 7. Urunga Inclusive Pathways project ~ $200,000

Estimated Total Project Value ~ $2,146,000

UNANIMOUS

MINUTES


ITEM: 8.2

SUBJECT: NOTICE OF MOTION - CR FENTON - SUPPORT FOR NATIONAL PARKS RESOURCES



MOVED (Cr Fenton/Cr Wright-Turner) That Council:

1. Acknowledges that there are more than forty million visits to NSW National Parks

each year with an overwhelming 94 per cent of visitors being satisfied or very

satisfied with their experience.

2. Notes that Bellingen Shire hosts park area of significance locally, nationally and

internationally, with high visitor numbers.

3. Notes that a significant number of Bellingen Shire residents visit NSW National

Parks, as we are a nature and adventure loving population.

4. Notes with concern the budget and staff cuts, and restructures currently taking

place within the NSW National Parks and Wildlife Service (NPWS) and the risk this

presents to the economy, visitor safety, public amenity and the environment.

5. Writes to the NSW Premier, The Hon. Gladys Berejiklian MP, the NSW Minister for

the Environment, The Hon. Gabrielle Upton MP, the Shadow Minister for the

Environment, Penny Sharpe MLC and the Greens NSW Environment

Spokesperson, Dr Mehreen Faruqi MLC expressing the concerns raised in this

resolution and;

6. Distribute this resolution to relevant community and environment groups and the

Public Services Union.

For: Cr King, Cr Fenton and Cr Wright-Turner. Against: Cr Carter, Cr Klipin, Cr Harrison and Cr Jenkins. MOTION LOST

MINUTES


ITEM: 8.4

SUBJECT: NOTICE OF MOTION - CR HARRISON - PLASTIC SILAGE WRAP



036/18

RESOLVED (Cr Harrison/Cr Carter)

That council receive a report within three months on the feasibility and costings for conducting a size (6) month trial for the disposal of plastic silage wrap at the Dorrigo Waste Management Centre.

UNANIMOUS

9 RESILIENT ECONOMY

ITEM: 9.1

SUBJECT: TENDER FOR THE PROVISION OF TRAFFIC CONTROL SERVICES

FILE/INDEX: T-17-12

PRESENTED BY: ALAN MEDCALF, PROCUREMENT OFFICER

037/18

RESOLVED (Cr Klipin/Cr Jenkins) That:

1. Council accept the tender offer from Altus Traffic Pty Ltd, Complete Staff Solutions, DOB Enterprises t/a Watchout Training and Traffic Control, Evolution Traffic Control Pty Ltd, Newada Pty Ltd t/a Men at Work, New Start Australia Pty Ltd and Workforce Road services Pty Ltd as panel source suppliers for provision of traffic control services for the period 1 April 2018 to 31 March 2020 at an estimated contract value of $1,467,000 exclusive of GST.

2. Provision be allowed for a twelve month extension to this contract, based on satisfactory supplier performance (as determined by Regional Procurement Initiative on behalf of Council), extending the contract terms to 31 March 2021 at an estimated value of $733,000 exclusive of GST.

3. Council authorise Strategic Services Australia (through its Regional Procurement Initiative) to execute Deeds of Agreement for standing offer contracts on behalf of Council.

UNANIMOUS

MINUTES


10 COMMUNITY WELLBEING

ITEM: 10.1

SUBJECT: BELLINGEN SHIRE YOUTH CENTRE (THE YOUTH HUB)

FILE/INDEX: BELLINGEN SHIRE YOUTH CENTRE

PRESENTED BY: DEAN BESLEY, YOUTH CENTRE COORDINATOR

038/18

RESOLVED (Cr Klipin/Cr Fenton) That Council receive and note the Operational Report including the Half Yearly Financial Summary for the Bellingen Youth Centre (the Youth HUB) operations for July 2017 to January 2018.

UNANIMOUS

ITEM: 10.2

SUBJECT: PROFESSIONAL LIFEGUARD SERVICES SUMMER 2017-18

FILE/INDEX: SERVICE PROVISON/RECREATION AND CULTURAL SERVICES/BEACH PATROLS/RECREATION

PRESENTED BY: ALISON PATTINSON, MANAGER COMMUNITY WELLBEING

039/18

RESOLVED (Cr Fenton/Cr Harrison)

That Council receive and note the report on the Professional Lifeguard Services delivered by the Australian Lifeguard Service during the 2017/18 Summer school holidays

UNANIMOUS

MINUTES


ITEM: 10.3

SUBJECT: MINUTES CLARENCE REGIONAL LIBRARY COMMITTEE OF 15 FEBRUARY 2018

FILE/INDEX: CORPORATE MANAGEMENT MEETINGS CLARENCE REGIONAL LIBRARY

PRESENTED BY: ALISON PATTINSON, MANAGER COMMUNITY WELLBEING

040/18

RESOLVED (Cr Wright-Turner/Cr Harrison)

That Council receive and note the attached minutes of the Clarence Regional Library Committee of 15 February 2018.

UNANIMOUS

ITEM: 10.4

SUBJECT: SUMMERVILLES ROAD, THORA

FILE/INDEX: DESIGN AND CONSTRUCTION (ROADS)

PRESENTED BY: DAVID MAUNDER, ASSET MANAGEMENT ENGINEER

041/18

RESOLVED (Cr Klipin/Cr Jenkins) That Council: 1. Note for information that the proposed sealing of the 600m section of the Summersville

Road as part of the 2017/18 road upgrade program be used as a trial in the construction of an Otta seal.

2. Receive a report at the completion of this trial detailing the final costs and product outcomes followed by an inspection to consider whether this treatment should be adopted as a cost effective solution for Councils unsealed roads in minimising maintenance, dust, and improving road safety and customers’ level of service.

UNANIMOUS

Meeting adjourned at 8.02pm Meeting reconvened at 8.08pm

MINUTES


PROCEDURAL MOTION Motion 042/18

RESOLVED (Cr King/Cr Fenton)

That Council adopt the recommendations in items 12.1, 12.2, 13.1, 13.3, 13.5, 13.6 and 13.8.

UNANIMOUS

11 PLACES FOR PEOPLE

12 LIVING ENVIRONMENT

ITEM: 12.1

SUBJECT: WATER STATUS REPORT

FILE/INDEX: OPERATIONS COUNCIL REPORTS

PRESENTED BY: CRAIG SALMON, MANAGER WATER AND WASTEWATER

043/18 RESOLVED Motion 0442/18 That Council receive and note the Water Status Report for the month of February 2018.

UNANIMOUS

MINUTES


ITEM: 12.2

SUBJECT: CITIES POWER PARTNERSHIP - FIVE ACTION PLEDGES

FILE/INDEX: ENVIRONMENTAL MANAGEMENT : PLANNING GA39 / SUSTAINABILITY

PRESENTED BY: CARMEN MULDOON, ACTING MANAGER SUSTAINABLE ENVIRONMENT AND WASTE

045/18 RESOLVED Motion042/18 That Council adopt the five action pledges listed below for implementation as Council’s participation in the Cities Power Partnership:

1. Use strategic and statutory planning processes to promote renewable energy - both at the residential, commercial and larger scale.

2. Install renewable energy (solar PV and battery storage) on council buildings for example childcare facilities, libraries, street lighting, recreation centres, sporting grounds, and council offices.

3. Adopt best practice energy efficiency measures across all council buildings, and support community facilities to adopt these measures.

4. Provide for adequate cycle lanes (both space and connectivity) in road design and support cyclists through providing parking, and end-of-ride facilities (covered, secure bike storage, showers, bicycle maintenance and incentives).

5. Implement an education and behaviour change program to influence the behaviour of council officers, local residents and businesses within the shire to drive the shift to renewable energy, energy efficiency and sustainable transport. This fifth pledge is a regional target to be implemented through the Our Living Coast alliance.

UNANIMOUS

MINUTES


13 CIVIC LEADERSHIP

ITEM: 13.1

SUBJECT: DEPUTY GENERAL MANAGER OPERATIONS PROGRESS REPORT

FILE/INDEX: OPERATIONS COUNCIL REPORTS

PRESENTED BY: MATT FANNING, DGM - OPERATIONS

046/18 RESOLVED Motion042/18

That Council receive and note the Deputy General Manager’s Progress Report.

UNANIMOUS


RESOLVED (Cr Fenton/Cr Wright-Turner)

That item 13.2 Council Noticeboards be deferred to April 2018 ordinary meeting of Council.

UNANIMOUS

ITEM: 13.3

SUBJECT: REPORT ON INVESTMENTS AS AT 28 FEBRUARY 2018

FILE/INDEX: FINANCIAL MANAGEMENT INVESTMENT

PRESENTED BY: CHRIS HODGE, CHIEF FINANCIAL OFFICER


That the report indicating Council’s investment position as at 28 February 2018 be received and noted.

UNANIMOUS

MINUTES


ITEM: 13.5

SUBJECT: BI ANNUAL REPORT (Q1 AND Q2) AGAINST 2017/18 OPERATIONAL PLAN

FILE/INDEX: CORPORATE MANAGEMENT: PLANNING GA 39/ IP&R OPERATIONAL PLAN

PRESENTED BY: ANTON JUODVALKIS, MANAGER, GOVERNANCE & ENGAGEMENT

049/18 RESOLVED Motion042/18 That Council note the report on the results for the first half of 2017/2018 against the Bellingen Shire Council 2017/2012 Delivery Plan and 2017/2018 Operational Plan.

UNANIMOUS

ITEM: 13.6

SUBJECT: DRAFT MODEL CODE OF MEETING PRACTICE SUBMISSION TO OFFICE OF LOCAL GOVERNMENT

FILE/INDEX: GOVERNANCE/CODE OF MEETING PRACTICE



That Council ratify the submission provided to the Office of Local Government in relation to the Draft Model Code of Meeting Practice.

UNANIMOUS

MINUTES


ITEM: 13.7

SUBJECT: DRAFT REGULATIONS JOINT ORGANISATIONS SUBMISSION

FILE/INDEX: GOVERNANCE/JOINT ORGANISATIONS


051/18

RESOLVED (Cr King/Cr Fenton) That Council ratify the submission provided to the Office of Local Government in relation to the Draft Local Government (General) Amendment (Regional Joint Organisations) Regulation 2018.

UNANIMOUS

ITEM: 13.8

SUBJECT: DRAFT COUNCILLOR INDUCTION AND PROFESSIONAL DEVELOPMENT GUIDELINES SUBMISSION

FILE/INDEX: GOVERNANCE/COUNCILLORS/

PRESENTED BY: MELANIE LUCOCK, ACTING EXECUTIVE MANAGER STRATEGY AND ORGANISATIONAL DEVELOPMENT


That Council ratify the submission provided to the Office of Local Government in relation to the Draft Councillor Induction and Professional Development Guidelines.

UNANIMOUS

MINUTES


14 CONFIDENTIAL MATTERS


RESOLVED (Cr Klipin/Cr Harrison)

That Council move out of confidential session.

UNANIMOUS

PROCEDURAL MOTION Motion055/18

RESOLVED (Cr Klipin/Cr Fenton)

That item 14.1 be deferred to the May 2018 Ordinary Meeting of Council.

UNANIMOUS

053/18

RESOLVED (Cr Fenton/Cr King)

That Council:

1. Move into Confidential Session to receive and consider the following items:

Item 14.1 PROPERTY ASSET DISPOSAL

This item is considered confidential under Sect 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

2. Exclude the press and public from the proceedings of the Council in Confidential Session pursuant to Section 10A Subsections 2 & 3 and Section 10B of the Local Government Act 1993 (as amended), on the basis that the items to be considered are of a confidential nature.

3. Make the resolution(s) made in Confidential Session public as soon as practicable.

UNANIMOUS

MINUTES


Meeting concluded at 8:35pm.

Signed

Cr Dominic King, MAYOR CHAIRPERSON

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