minutes for the ordinary council meeting - bellingen …...minutes ordinary council 28/08/2019 page...

Minutes for the Ordinary Council Meeting

Date: 28 August 2019

Location: Bellingen Shire Council Chambers

Time: 9.00 AM

COUNCIL ADVISES THAT ALL OR PART OF THE MEETING MAY BE AUDIO RECORDED BY COUNCIL

MINUTES

ORDINARY COUNCIL 28/08/2019

MINUTES

Ordinary Council Meeting held in the Council Chambers, Bellingen on Wednesday 28 August 2019 commencing at 9.00am.

PRESENT

Councillors Garry Carter, Dominic King (Mayor), Steve Klipin, Desmae Harrison, Steve Jenkins, Jennie Fenton and Toni Wright-Turner.

IN ATTENDANCE

Liz Jeremy (General Manager), Michelle McFadyen (Deputy General Manager Corporate & Community), Luke Perry (Group Leader Planning) and Kay Stirling (Support Officer Corporate and Community)

1 ACKNOWLEDGEMENT OF COUNTRY

2 APOLOGIES

Nil

3 DECLARATION OF PECUNIARY AND NON PECUNIARY INTEREST

Received from Cr Carter in relation to Item 10.1.

4 MINUTES 037/19

RESOLVED (Cr Wright-Turner/Cr Harrison)

That the Minutes of the Ordinary Meeting held on 24 July, 2019 be confirmed.

That the Minutes of the Extraordinary Meeting held on 14 August, 2019 be confirmed.

UNANIMOUS

5 MATTERS ARISING

Nil

6 PUBLIC ACCESS/PRESENTATIONS

Kerry Pearse will be speaking for Item 11.2 – DRAFT LOCAL HOUSING STRATEGY at 9.30am.

MINUTES


7 MAYORAL MINUTE

Nil

8 NOTICE OF MOTION

Nil

9 RESILIENT ECONOMY

Nil

10 COMMUNITY WELLBEING

Councillor Carter left the Meeting at 9.02am declaring a non-pecuniary interest in the next item.

ITEM: 10.1

SUBJECT: TENDER T-18-07 PROVISION OF SURF LIFE SAVING SERVICES

FILE/INDEX: RECREATION AND CULTURAL SERVICES

PRESENTED BY: ALISON PATTINSON, MANAGER COMMUNITY WELLBEING

038/19

RESOLVED (Cr Harrison/Cr Wright-Turner) 1. That Council: Accept the tender from Australian Lifeguard Services for the provision of

professional lifeguard services at Hungry Head Beach Urunga and North Beach Mylestom at a price for a two year period of $198,801.25 plus GST with a breakdown as follows:

• Year 1 $98,125 plus GST • Year 2 $100,676.25 plus GST

2. Enter into a contract with Australian Lifeguard Services to meet the tender specifications and for the price noted in 1. above

3. Authorise the General Manager or her delegate, to extend the contract, from the initial two year period, up to a 1+1+1 year period (5 years in total) based on satisfactory contractor performance

4. Authorise the General Manager, if required, to affix the seal of Council to execute the contract

UNANIMOUS

Councillor Carter returned to the Meeting at 9.10am.

MINUTES


11 PLACES FOR PEOPLE

ITEM: 11.1

SUBJECT: WESTPAC HELICOPTER CHARITY RIDE - 13 - 20 SEPTEMBER 2019

FILE/INDEX: CHARITY EVENTS

PRESENTED BY: JOHN STARR, DESIGN & TRAFFIC ENGINEER

039/19

RESOLVED (Cr Wright-Turner/Cr Harrison) That Council note the conduct of the Westpac Helicopter Charity bicycle ride - “Ride for the Chopper” event to be held on Council local roads within the Bellingen Shire on 14 September 2019.

UNANIMOUS

PROCEDURAL MOTION 040/19

RESOLVED (Cr Wright-Turner/Cr Carter)

That Item 11.2 be moved back to follow the public presentation at 9.30am.

UNANIMOUS

MINUTES


12 LIVING ENVIRONMENT

ITEM: 12.1

SUBJECT: WATER STATUS REPORT - JULY 2019

FILE/INDEX: OPERATIONS COUNCIL REPORTS

PRESENTED BY: CRAIG SALMON, MANAGER WATER AND WASTEWATER

041/19

RESOLVED (Cr Wright-Turner/Cr Harrison) That Council receive and note the Water Status Report for the month of July 2019.

UNANIMOUS

ITEM: 12.1

SUBJECT: QUESTION ON NOTICE

Cr Steve Klipin queried whether a table indicating the details of water restrictions could be placed in the Courier Sun.

13 CIVIC LEADERSHIP

ITEM: 13.1

SUBJECT: PLANNING - PROGRESS REPORT


PRESENTED BY: LUKE PERRY, GROUP LEADER PLANNING

042/19

RESOLVED (Cr Fenton/Cr Harrison)

That Council receive and note the Planning progress report.

UNANIMOUS

MINUTES


ITEM: 13.1


Cr Desmae Harrison queried the status of White’s Quarry.

ITEM: 13.2

SUBJECT: INDEPENDENT PRICING AND REGULATORY TRIBUNAL (IPART) - REVIEW OF THE NSW LOCAL GOVERNMENT RATING SYSTEM

FILE/INDEX: FINANCIAL MANAGEMENT

PRESENTED BY: CHRIS HODGE, CHIEF FINANCIAL OFFICER

043/19

RESOLVED (Cr Fenton/Cr Wright-Turner)

That Council 1. Receive and note the report released by the Minister for Local Government on the

Review of the Local Government Rating System. 2. Provide a submission to the NSW Government reflective of the commentary

contained within this report. 3. Through its submission to the NSW Government, advocate for a fairer rating system

that satisfactorily addresses the key taxation principles of efficiency, equity, simplicity, sustainability and competitive neutrality. Specifically, advocating for a fairer distribution of the rating burden in relation to the rating of State Forests and greater equity in the provision of the pensioner rates subsidy.

UNANIMOUS

PUBLIC ACCESS/PRESENTATIONS 9.37am: Kerry Pearse spoke for the Item 11.2 – DRAFT LOCAL HOUSING STRATEGY. PROCEDURAL MOTION 044/19

RESOLVED (Cr Fenton/Cr Wright-Turner)

That additional 5 minutes be granted for the public presentation.

UNANIMOUS

MINUTES


ITEM: 11.2

SUBJECT: DRAFT LOCAL HOUSING STRATEGY

FILE/INDEX: GROWTH MANAGEMENT STRATEGY REVIEW 2018

PRESENTED BY: LUKE PERRY, GROUP LEADER PLANNING

045/19

RESOLVED (Cr Fenton/Cr Klipin) That Council resolves to place the Draft Local Housing Strategy on public exhibition in accordance with the Engagement Strategy documented in this Report.

UNANIMOUS

Meeting adjourned at 10.06am Meeting resumed at 10.33am

ITEM: 13.3

SUBJECT: MAINTENANCE SERVICES - PROGRESS REPORT


PRESENTED BY: JOHN FYFE, MANAGER MAINTENANCE SERVICES

046/19

RESOLVED (Cr Carter/Cr Jenkins)

That Council receive and note the Maintenance Services progress report.

UNANIMOUS

MINUTES


ITEM: 13.4

SUBJECT: CONSTRUCTION SERVICES - PROGRESS REPORT


PRESENTED BY: LEON PETROHELOS, MANAGER CONSTRUCTION SERVICES

047/19

RESOLVED (Cr Wright-Turner/Cr Fenton)

That Council receive and note the Construction Services Report.

UNANIMOUS

ITEM: 13.4


Cr Jennie Fenton asked for an update on the potential art work/s in Church Street.

ITEM: 13.5

SUBJECT: REPORT ON INVESTMENTS AS AT 31 JULY 2019

FILE/INDEX: FINANCIAL MANAGEMNET INVESTMENT

PRESENTED BY: PHILLIP WEST, SENIOR ACCOUNTANT

048/19

RESOLVED (Cr Klipin/Cr Fenton)

That the report indicating Council’s investment position as at 31 July 2019 be received and noted.

UNANIMOUS

MINUTES


ITEM: 13.6

SUBJECT: CUSTOMER & BUSINESS SERVICES - 6 MONTHLY PROGRESS REPORT

FILE/INDEX: COUNCIL REPORTS

PRESENTED BY: NICOLE MERCHANT, MANAGER CUSTOMER & BUSINESS SERVICES

049/19

RESOLVED (Cr Carter/Cr Klipin)

That Council receive and note this half yearly progress report in relation to Customer and Business Services.

UNANIMOUS

ITEM: 13.7

SUBJECT: MINUTES LOCAL TRAFFIC ADVISORY COMMITTEE EMAIL MEETING HELD 12 AUGUST 2019

FILE/INDEX: LOCAL TRAFFIC ADVISORY COMMITEE

PRESENTED BY: JOHN STARR, DESIGN & TRAFFIC ENGINEER

050/19

RESOLVED (Cr Harrison/Cr Carter)

1. That Council accedes to a three year approval to conduct the 2019, 2020 and

2021 NSW Masters Road Cycling Championship in accordance with the submitted Traffic Management Plan, subject to the following: • Provision of Public Liability insurance for twenty million dollars. • Advertising of the temporary road closures at least two weeks prior to the

event. • Obtaining the necessary approvals from Roads and Maritime Services and the

NSW Police. • That should there be a change to the route or Traffic Management Plan, as

submitted, for future events then additional approvals will be required.

2. That Council accedes to the establishment of a marked accessible parking space in George Street, Mylestom, adjacent to the all-weather shed at Alma Doepel Park.

UNANIMOUS

MINUTES


ITEM: 13.7


Cr Jennie Fenton asked for more information on how the mobility park and location was determined and how this was consulted.

ITEM: 13.8

SUBJECT: BUILDING AND REGULATION PROGRESS REPORT


PRESENTED BY: GLEN PEREIRA, GROUP LEADER BUILDING AND REGULATION

051/19

RESOLVED (Cr Fenton/Cr Harrison) That Council receive and note the Building and Regulation progress report.

UNANIMOUS

MINUTES


14 CONFIDENTIAL MATTERS

Meeting moved into Confidential session at 10.54am. PROCEDURAL MOTION 053/19

RESOLVED (Cr Klipin/Cr Fenton)

That Council move out of Confidential session.

UNANIMOUS

Meeting moved out of Confidential session at 10.59am.

052/19

RESOLVED (Cr Wright-Turner/Cr Fenton)

That Council:

1. Move into Confidential Session to receive and consider the following items:

Item 14.1 UPDATE - URUNGA VISITOR CENTRE

This item is considered confidential under Sect 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

2. Exclude the press and public from the proceedings of the Council in Confidential Session pursuant to Section 10A Subsections 2 & 3 and Section 10B of the Local Government Act 1993 (as amended), on the basis that the items to be considered are of a confidential nature.

3. Make the resolution(s) made in Confidential Session public as soon as practicable.

UNANIMOUS

MINUTES


PROCEDURAL MOTION 054/19

RESOLVED (Cr Klipin/Cr Wright-Turner)

That the resolution in the Confidential report was read aloud by the Mayor.

UNANIMOUS

RESOLVED 055/19

RESOLVED (Cr Harrison/Cr Fenton)

That Council receive this update report on the Urunga Visitor Centre and note 1. the ‘Where to from here’ section of this report which provides updates on the possible

use of the building 2. that Council will continue to actively search for a tenant to occupy the building and

maintain the tourist information service.

UNANIMOUS

The meeting concluded at 11.13am Signed

Cr Dominic King, MAYOR. CHAIRPERSON

minutes for the ordinary council meeting - bellingen …...minutes ordinary council 28/08/2019 page...

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