minutes meeting of the board of trustees of westside

WSUU BOARD MINUTES – JUNE 15, 2016 PAGE 1 OF 4

MINUTES

MEETING OF THE BOARD OF TRUSTEES OF

WESTSIDE UNITARIAN UNIVERSALIST CONGREGATION

JUNE 15, 2016

ATTENDING: Current Board: Tracy Burrows, Judi Finney, Michael Franzen, Sue Holly, Jill

Jackson, Allan Lang, and Jean Mendel. Previous Board: April Kristjansson, Michael Matz, Viveca

Monahan, Joe Rettenmaier, Nikki Roberg. Guests: Shannon Day, Betsy Lowry, Paula vanHaagen.

Meeting began at 6:05 p.m. with Viv Monahan lighting our chalice, and check-in of attendees.

TRANSITION HAND-OFF FROM PREVIOUS BOARD TO NEW BOARD: Conversation regarding

information the new board wants and needs to know from the previous board for effective

transition. Topics/goals discussed included:

Communication:

Consistency with getting information out and hearing feedback, and getting

important messages out via at least 3 channels (i.e., eNews, e-mail, pulpit

announcements, order of service, bulletin board) to reach people in different

ways.

Nikki let us know the website is being redesigned with a new template, and she

can give us a monthly report on progress.

Board table to continue twice a month at coffee hour, and Jean will sign up

Board members to cover.

Tap into previous board when needed for guidance.

Interim Minister Transition:

Board will get more information regarding expectations/tasks/etc. so we can be

proactive and communicate effectively and evaluate how things are going

throughout the year.

Clarify roles of transitional ministerial team.

Governance:

Overhaul bylaws and committee charters.

Income Strategy Task Force. This task force was put in place for a year to see how

things went re: fundraising. We will need to discuss whether to continue it. Allan

suggested that we consider outsourcing professionals in the future to manage.


Policy/Staff.

Need a financial policy.

Need a personnel/HR committee to assist Shannon.

RE needs support, and we need to make it known that we have a staffing deficit

in the RE program.

Strategic Plan status and updates should probably wait until we have a settled

minister so they can be a part of the process.

Pastoral Support priority.

TREASURER REPORT: Report attached.

Michael Matz did a wrap-up discussion of the financial matters as of June 2016.

Pledges are down from the previous year for the first time. Income was flat – it has

gone up every year to some extent. Understand that there are spikes in income and

expenses – some expenses are steady (like utilities, mortgage) and other expenses we

may spend more of the budgeted amount earlier in the year before we’ve received it,

which accounts for why some line items may look negative early on. He suggests that

we need to work more on stewardship than fundraising. We ended the year $1,400 less

in income versus expenses, and as a result we did not need to transfer funds from the

Building Fund to cover Operations, as originally anticipated.

Board needs to talk with John Monahan and Rose Sheppard re: the parking lot repairs.

We have an anonymous donor who has pledged to give $1,000 per month dedicated to

the Elevator Fund this year.

Fixing fund balances to show up in budget and be more transparent financially.

Michael will chair the finance committee this year.

Former Board was excused from the remainder of the meeting at 7:35 p.m.

REPORT FROM PERMANENT MINISTERIAL SEARCH TEAM:

Paula joined us as Chair of the Ministerial Search Committee and will be giving us

regular reports on their progress. The committee had their retreat, are getting along well

and have assigned roles for each member as recommended by the UUA. She shared

those roles and a brief explanation of each one:

Chair: Paula vanHaagen - plan/run the MSC meetings, keep us on track for the

Call, represent team to Board, contact with Grace Simons, care and feeding of

the team.


Arranger: Michael Germain Mothershed - contact candidates, schedule neutral

pulpits, etc.

Packet Editor: Lorelei Amato - editor of Congregational Record and

Congregational Packet, the two key documents to draw candidates.

Reference Checker: John Britt - develop questions for reference checking.

Secretary: Arline Borella - take meeting minutes, posting them on the bulletin

board, eNews, and other written outreach.

Survey Coordinator: Cecelia Hayes - develop congregational survey to gather

important input.

Treasurer: Lisa Reitzes - pay Minister Search Committee costs, chair

Negotiating Team.

They will be sending regular updates to eNews and posting on a bulletin board in the

social hall.

Tabled discussion re: the negotiating team for another board meeting.

Allan will work with the committee regarding paying for their expenses and setting up

the required bank accounts.

Tracy asked about outreach of the committee. Paula said there will be focus groups,

and Rev. Alex wants to be involved. They will work with the worship council to talk

about surveys/groups. There will also be a Beyond Categorical Thinking Workshop

regarding diversity and expanding horizons, which will be held on a Friday evening

and a full day Saturday. We are told that we will be highly regarded by ministerial

candidates if we hold this workshop. They will also be sharing a timeline calendar.

APPROVAL OF MINUTES: Jean moved to accept the minutes from the May 18 board meeting, and

Michael seconded. Unanimously approved. Jill moved to accept the minutes from the June 13

special board meeting, and Judi seconded. Unanimously approved. The minutes from the May 15

annual meeting will be approved at the next annual meeting of the congregation.

STAFF REPORTS:

RE – Betsy: The support has been incredible even in a challenging year. She is working

on transition with Cynthia. We could use more experienced staff in RE, and April

pointed out that RE is historically underfunded with not enough paid staff. New

families need more attention – no one is asking them to join/pledge. Discussed this with

Laura White (membership committee) so they can be contacted within 3 months. RE

is considering a youth pilgrimage to Transylvania, but if it is to happen in summer

2019, we would need to start thinking about it soon. We can expect a proposal and

more information at a future board meeting. Report attached.


Admin – Shannon: Report attached.

INTERIM MINISTER TRANSITION TEAM: Discussed people to consider and came up with a final list.

Board members assigned to contact those we are considering to ask if they would be interested.

[Note: Confirmed via email after the meeting that we have a complete transition team now who

will be meeting with Rev. Alex, and will be introduced to the congregation.]

GENERAL ASSEMBLY DELEGATES: Approval of Cecelia Hayes and Eli Breidford as delegates.

BOARD MEETING SCHEDULE: Discussion on best day/time for meetings. Meetings will continue to

be held on the third Wednesday of the month, but will now be at 7:00 p.m. in the Admin Office.

AUGUST RETREAT: The board retreat will be held on Saturday, August 20, from 9 a.m. to 3 p.m.

Facilitator and location to be discussed.

SPECIAL CONGREGATIONAL MEETING: Meeting has been scheduled for Sunday, August 14 right

after the service for the congregation to vote to complete the slate of board officers: Tracy as

President and Jill as Vice President. Sue and Shannon will coordinate re: calendar scheduling,

announcements, posting of member list, etc.

OTHER BUSINESS: Jill will search the UUA website for the Interim Minister Handbook and forward

to us. Judi will help Shannon with OneNote for board materials. Sue will check email for anything

Jill may have missed in the time she was not on the board.

THANK YOU NOTES: Completed.

There being no further business, we adjourned at 9:05 p.m.

Next regular meeting of the Board will be on Wednesday, July 20, 2016 at 7:00 p.m. at WSUU in

the Administrative Office.

Sue Holly, Secretary

Treasurer's Report

Westside Unitarian Universalist Congregation

Overview

As of: 6/14/2016

CASH BALANCES May 2016 Prior Month Change Notes

Operations Checking 47,852.92$ 39,884.00$ 7,968.92$

Dedicated Fund Balances 23,131.89 22,192.12 939.77$ - See Fund Balances tab

Cash Available for Operations $24,721.03 17,691.88$ $7,029.15

Operations Savings 7,104.70$ $7,104.52 $0.18

Building Fund Checking $14,049.59 14,049.59$ -$

Building Fund Savings $71,966.38 71,964.55$ 1.83$

Elevator Fund Savings 23,779.88$ 23,778.67$ 1.21$

Total Building Funds $109,795.85 109,792.81$ $3.04

May 2016 YTD Annual Budget %

Pledge Income 14,321$ 244,925$ $252,840 97% - 97% is better than average

Other Income 18,745$ 171,602$ $173,141 99%

Total Income 33,065$ 416,527$ $425,981 98%

Ministry Leadership 9,917$ 93,544$ $98,505 95% - savings vs. bgt on medical, moving, prof exp

Children & Youth Ministry 9,901$ 81,916$ $82,978 99%

Music Ministry 4,784$ 55,359$ $55,484 100%

Admin & Staff Benefits 3,613$ 39,534$ $40,519 98%

Operations 2,571$ 23,369$ $23,151 101%

Committees & Programs 1,624$ 19,843$ $17,920 111% - additional Sundy Morning Giving

UU Organizations Dues -$ 20,438$ $20,438 100%

Fundraising 28$ 8,928$ $13,950 64% - no Raise The Paddle project expense

Rentals & Building 5,993$ 75,003$ $73,036 103% - additional utilities, supplies & repairs

Total Expenses 38,430$ 417,933$ $425,981 98%

Result of Operations (5,365)$ (1,406)$ % Thru Year: 100%

* Monthly and YTD Budget figures adjusted to exclude Auction-related income and expense allocated to February 2016 as well as other timing adjustments

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Treasurer's Report


Fund Balances

Fund Account Fund Description May 31, 2016 Prior Month Change Notes

3.301.100 Minister's Sabbatical FB -$ -$ -$

3.302.100 Minister's Discretion FB 404.03 704.03 (300.00) Safeway Gift Cards

3.303.100 Minister Search Fund Balance 832.55 830.00 2.55 Beatrice paid back $2.55 in moving expenses we overpaid

3.304.100 Gifts to be Designated by Board FB - - -

3.305.100 Memorial Donations FB 2,000.93 2,000.93 -

3.306.100 Building Maintenance/Janitoral FB 1,000.00 - 1,000.00 Anonymous donation

3.310.100 Conference Scholarship FB 1,245.41 1,245.41 -

3.321.100 Miscellaneous Grants 199.75 199.75 -

3.336.100 Financial Help for Members 957.04 957.04 -

3.345.100 Hymnals FB 98.71 98.71 -

3.348.100 Directories Fund Balance (178.70) (178.70) -

3.350.100 Music FB 737.47 238.46 499.01 Music Ministry Concert Collection

3.355.100 WSUU Sponsored Events Balance 305.00 - 305.00 Gift for Betsy

3.360.100 Youth Group FB 1,810.64 2,241.45 (430.81) Betsy's RE Receipts

3.370.100 OWL Fund Balance 4,965.10 5,165.99 (200.89) Betsy's RE Receipts

3.380.100 Religious Ed Misc FB 2,132.15 2,432.15 (300.00) Betsy's RE Receipts

3.381.100 DRE Search Fund Balance 1,310.00 1,310.00 -

3.385.100 RE Raise the Paddle FB 114.34 114.34 -

3.390.100 Art and Aesthetics Fund Balance 2,929.50 2,929.50 -

3.395.100 Orion Fund Balance - - -

3.400.100 Endowment FB 55.00 55.00 -

3.405.100 Little Free Library Balance 40.00 40.00 -

3.500.100 PCC Card FB 429.74 429.74 -

3.600.100 Website Development Balance 600.00 - 600.00 Txfr from unused budget line 5.100.470

3.800.100 Charitable Giving FB - - -

3.805.100 Food Bank FB - - -

3.815.100 Partner Church FB 100.00 100.00 -

3.835.100 Community Meal Trust Fund Balance 1,043.23 1,278.32 (235.09)

23,131.89$ 22,192.12$ 939.77$

Assets

Church Building & Land (book value) 1,031,624$

Cash - Operations Funds 55,158

Cash - Building Funds 109,699

Other Assets 20,927

Total Assets 1,217,408$

Liabilities

Loan - Unitarian Universalist Association 488,098$

Loan - PNW UU Growth Foundation 79,654

Other Current Liabilities 18,194

Dedicated Fund Balances 23,132

Total Liabilities 609,078$

Congregational Equity 608,329$

Beginning of FY Equity 592,102$

Change in Equity 16,228$

Total Dedicated Funds:

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Treasurer's Report


Account Detail

Westside Unitarian Universalist Congregation - Seattle WA Period YTD%: 100%

Treasurer's Report as of May 2016 for General Fund

Tuesday, June 14, 2016

Account # Account Name Period Activity Monthly Budget % of Ann. Bgt. YTD Balance Annual Budget Under Budget Over Budget

GENERAL FUND INCOME

Pledging

4.100.100 Pledges - Current Year Income 14,250.69$ 20,736.67$ 97% 241,175.32$ 248,840.00$ 7,664.68$ -$

4.100.105 Pledges - Additional One Time Gifts 70.00 - 0% 70.00 - - 70.00

4.100.110 Pledges - Prior Year Income - 333.33 92% 3,680.00 4,000.00 320.00 -

Total Pledges 14,320.69$ 21,070.00$ 97% 244,925.32$ 252,840.00$ 7,984.68$ 70.00$

Other Donations

4.100.135 Give Big (Non-pledge gifts and stretch dollars) -$ 414.17$ 118% 5,854.00$ 4,970.00$ -$ 884.00$

4.100.140 Contributions - Sunday WSUU 1,157.40 833.33 123% 12,324.83 10,000.00 - 2,324.83

4.100.150 Contributions Sunday Charities 1,254.78 833.33 125% 12,545.39 10,000.00 - 2,545.39

4.100.160 Special Gifts & Appeals 2,900.00 625.00 69% 5,144.40 7,500.00 2,355.60 -

Total Other Donations 5,312.18$ 2,705.83$ 110% $35,868.62 32,470.00$ 2,355.60$ 5,754.22$

Total Pledge and Other Donations 19,632.87$ 23,775.83$ 98% 280,793.94$ 285,310.00$ 10,340.28$ 5,824.22$

Fund Raising

4.100.245 Auction Income -$ 3,500.00$ 101% 42,412.05$ 42,000.00$ -$ 412.05$

4.100.247 Raise the Paddle Income - 416.67 260% 12,986.00 5,000.00 - 7,986.00

4.100.250 Rummage & Book Sale Income - 333.33 10% 395.75 4,000.00 3,604.25 -

4.100.257 Misc. Fundraising Income 6,403.26 187.50 415% 9,339.71 2,250.00 - 7,089.71

Total Fund Raising Income 6,403.26$ 4,437.50$ 122% $65,133.51 53,250.00$ 3,604.25$ 15,487.76$

Merchants Income

4.100.200 PCC Scrip GF Income 0 208.33 38% 948.82 2,500.00$ 1,551.18 -

4.100.210 E Scrip GF Income 3.79 33.33 36% 143.93 400.00 256.07 -

4.100.211 Amazon Rebate Income 133.38 216.67 70% 1,819.65 2,600.00 780.35 -

Total Merchants Income 137.17$ 458.33$ 53% 2,912.40$ 5,500.00$ 2,587.60$ -$

Program and Misc Income

4.100.220 Coffee Income 35.02$ 55.00$ 77% 508.08$ 660.00$ 151.92$ -$

4.100.221 Music Fund GF Income - 191.67 111% 2,545.44 2,300.00 - 245.44

4.100.240 Interest Income 0.18 0.67 177% 14.14 8.00 - 6.14

4.100.241 Board Designated Fund Transfers to GF - 974.75 100% 11,697.00 11,697.00 - -

4.100.242 Building Fund Transfer - 1,440.25 0% - 17,283.00 17,283.00 -

4.100.251 Orion Fundraising Income - - 0% - - - -

4.100.255 Common Quest Income 42.00 41.67 79% 397.25 500.00 102.75 -

4.100.259 RE Contributions/Fundraising - 166.67 92% 1,842.21 2,000.00 157.79 -

4.100.260 OWL Income - - 0% - - - -

4.100.265 Ministerial Intern Inc - - 0% - - - -

Total Program and Other Income 77.20$ 2,870.67$ 49% 17,004.12$ 34,448.00$ 17,695.46$ 251.58$

Rentals

4.100.300 Cell Tower Rental & Elec Reimb Income 1,137.78$ 1,137.75$ 104% 14,221.80$ 13,653.00$ -$ 568.80$

4.100.302 Cell Tower Electricity Reimb - - 0% - - - -

4.100.305 Rental Income - Single Events 260.00 750.00 53% 4,774.75 9,000.00 4,225.25 -

4.100.310 Leases Income- Pre School 5,212.00 1,833.33 133% 29,215.35 22,000.00 - 7,215.35

4.100.311 Donations- Service Groups Meeting at WSUU 205.00 235.00 88% 2,471.00 2,820.00 349.00 -

Total Rental Income 6,814.78$ 3,956.08$ 107% $50,682.90 47,473.00$ 4,574.25$ 7,784.15$

Total General Fund Income 33,065.28$ 35,498.42$ 98% 416,526.87$ 425,981.00$ 38,801.84$ 29,347.71$

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Treasurer's Report


Account Detail


GENERAL FUND EXPENSES (9,454.13)$

Minister Position

5.100.100 Minister Housing Allow Exp 2,500.00$ 2,367.00$ 100% 28,403.66$ 28,404.00$ 0.34$ -$

5.100.101 Minister Salary Exp 4,334.00 3,820.50 102% 46,573.00 45,846.00 - 727.00

5.100.105 Minister Medical Ins Exp - 384.00 8% 384.00 4,608.00 4,224.00 -

5.100.110 Minister Retirement Exp 1,366.00 618.75 96% 7,140.00 7,425.00 285.00 -

5.100.115 Minister-FICA Offset 522.76 504.58 95% 5,736.22 6,055.00 318.78 -

Total Minister Compensation 8,722.76$ 7,694.83$ 96% 88,236.88$ 92,338.00$ 4,828.12$ 727.00$

5.100.102 Interim Minister Moving Expenses 346.20 208.33 74% 1,846.20 2,500.00 653.80 -

5.100.120 Minister's Sabbatical Exp - - 0% - - - -

5.100.125 Minister's Professional Exp 847.58 305.58 94% 3,461.36 3,667.00 205.64 -

5.100.130 Ministerial Intern Expense - - 0% - - - -

Total Addition Minister Exp 1,193.78$ 513.92$ 86% 5,307.56$ 6,167.00$ 859.44$ -$

Total Cost of Minister Exp 9,916.54$ 8,208.75$ 95% 93,544.44$ 98,505.00$ 5,687.56$ 727.00$

Music Ministry

5.100.188 Music Dir Professional Exp 60.00$ 250.00$ 106% 3,175.44$ 3,000.00$ -$ 175.44$

Total Music Director Other Expenses 60.00$ 250.00$ 106% $3,175.44 3,000.00$ -$ 175.44$

5.100.181 Music Dir Retirement Exp 590.07 278.42 93% 3,095.96 3,341.00 245.04 -

5.100.185 Music Dir Sal Exp Bud 3,031.83 3,031.83 99% 35,967.80 36,382.00 414.20 -

5.100.186 Music Dir Medical Exp - - 0% - - - -

5.100.187 Music Dir FICA Exp 231.93 213.00 108% 2,751.49 2,556.00 - 195.49

Total Music Director Compensation 3,913.83$ 3,523.25$ 99% 44,990.69$ 45,279.00$ 659.24$ 195.49$

5.100.193 Chorale/Sunday Serv Pianist Exp 420.00 522.08 104% 6,515.00 6,265.00 - 250.00

5.100.195 Music Percussionist Exp 270.00 278.33 100% 3,340.00 3,340.00 - -

Total Other Music Staff 690.00$ 800.42$ 103% $9,855.00 9,605.00$ -$ 250.00$

5.100.189 Music Equipment Maint Exp 180.00 33.33 90% 360.00 400.00 40.00 -

5.100.191 Music Purchase Exp - 16.67 76% 152.81 200.00 47.19 -

Total Other Music Expenses 180.00$ 50.00$ 85% 512.81$ 600.00$ 87.19$ -$

Total Music Ministry Exp 4,783.83$ 4,623.67$ 100% 55,358.50$ 55,484.00$ 746.43$ 620.93$

Children and Youth RE Ministry

5.100.150 RE Director Salary Exp Bud 4,700.00$ 4,700.00$ 99% 56,033.33$ 56,400.00$ 366.67$ -$

5.100.155 RE Director Medical Ins Ex Bud - - 0% - - - -

5.100.158 RE Dir FICA SS Exp Bud 359.55 331.50 108% 4,286.55 3,978.00 - 308.55

5.100.160 RE Director Pension Exp Budget 866.66 433.33 100% 5,199.98 5,200.00 0.02 -

Total Cost of RE Director 5,926.21$ 5,464.83$ 100% 65,519.86$ 65,578.00$ 366.69$ 308.55$

5.100.165 RE Director Professional Exp 2,253.79 416.67 86% 4,279.77 5,000.00 720.23 -

Total Other RE Director Expenses 2,253.79$ 416.67$ 86% 4,279.77$ 5,000.00$ 720.23$ -$

5.100.166 RE Leader Train Exp Bud - - 0% - - - -

5.100.167 RE Teacher Appre Exp Bud - - 0% - - - -

Total RE Training Expense -$ -$ 0% -$ -$ -$

5.100.134 RE Operational Exp 729.34 250.00 100% 2,991.95 3,000.00 8.05 -

5.100.168 RE Teacher Support Coordinator 450.00 316.67 95% 3,600.00 3,800.00 200.00 -

5.100.169 RE Summer Coordinator - 150.00 100% 1,800.00 1,800.00 - -

5.100.170 Childcare Exp 345.00 300.00 98% 3,528.13 3,600.00 71.87 -

5.100.171 RE Program Support Exp - - 0% - - - -

5.100.172 RE Curricula Expense 196.24 16.67 98% 196.24 200.00 3.76 -

Total RE Operational 1,720.58$ 1,033.33$ 98% 12,116.32$ 12,400.00$ 283.68$ -$

Total RE Ministry Exp 9,900.58$ 6,914.83$ 99% 81,915.95$ 82,978.00$ 1,370.60$ 308.55$

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Treasurer's Report


Account Detail


Administrative Staff Support

5.100.176 Office Administrator Sal Exp Bud 2,340.00$ 2,210.00$ 97% 25,803.40$ 26,520.00$ 716.60$ -$

5.100.177 Office Administrator FICA Exp 179.01 149.17 110% 1,973.97 1,790.00 - 183.97

5.100.179 Office Administrator Retirement 442.00 221.00 100% 2,651.82 2,652.00 0.18 -

5.100.180 Bookkeeper Sal Exp Bud 507.00 507.00 92% 5,614.20 6,084.00 469.80 -

5.100.183 Bookkeeper FICA Exp 38.78 38.75 75% 349.02 465.00 115.98 -

Total Administration Staff Exp 3,506.79$ 3,125.92$ 97% 36,392.41$ 37,511.00$ 1,302.56$ 183.97$

Additional Employee Benefits

5.100.178 Labor & Industries Ins Exp -$ 175.00$ 98% 2,067.24$ 2,100.00$ 32.76$ -$

5.100.182 Employee Assistance Prog Exp - - 0% - - - -

5.100.184 Part time Empl FICA SS Exp Bud 106.16 75.67 118% 1,074.41 908.00 - 166.41

Total Additional Employee Benefits Exp 106.16$ 250.67$ 104% $3,141.65 3,008.00$ 32.76$ 166.41$

UU Organizations Dues Expense

5.100.300 Partner Church Dues Exp Bud -$ 12.50$ 100% 150.00$ 150.00$ -$ -$

5.100.310 UUSC Dues Exp Bud - 20.83 100% 250.00 250.00 - -

5.100.320 UUA Dues Exp Bud - 1,165.00 100% 13,980.00 13,980.00 - -

5.100.330 PNWD Dues Exp Bud - 504.83 100% 6,058.00 6,058.00 - -

Total UU Organizations Dues Exp -$ 1,703.17$ 100% 20,438.00$ 20,438.00$ -$ -$

Operational Expenses

5.100.450 Telephone/Cable/Internet 209.65$ 187.08$ 109% 2,457.97$ 2,245.00$ -$ 212.97$

5.100.460 Web Hosting Exp - 17.17 122% 250.78 206.00 - 44.78

5.100.470 Web Maintenence Exp Bud 600.00 50.00 100% 600.00 600.00 - -

5.100.475 Technology Management - 83.33 109% 1,093.94 1,000.00 - 93.94

5.100.480 Office Expenses 47.68 125.00 77% 1,152.82 1,500.00 347.18 -

5.100.481 Postage Exp Bud - 41.67 97% 483.63 500.00 16.37 -

5.100.482 Printing / Copying 961.83 333.33 120% 4,818.56 4,000.00 - 818.56

5.100.483 Constant Contact Email Service - 50.00 54% 322.20 600.00 277.80 -

5.100.484 Marketing and Advertising 506.55 41.67 101% 506.55 500.00 - 6.55

5.100.520 Banking & Credit Card Fees e.g.Vanco 245.68 333.33 122% 4,883.13 4,000.00 - 883.13

5.100.550 Liability Insurance Exp Bud - 666.67 85% 6,799.00 8,000.00 1,201.00 -

5.100.742 Memorial Expenses - - 0% - - - -

5.100.900 Transfers to Operations Cash Reserve Fund - - 0% - - - -

Total Operational Exp 2,571.39$ 1,929.25$ 101% $23,368.58 23,151.00$ 1,842.35$ 2,059.93$

Committees Expenses

5.100.222 Coffee and Other Kitchen Exp -$ 83.33$ 104% 1,044.72$ 1,000.00$ -$ 44.72$

5.100.710 Membership Exp Bud - 16.67 0% - 200.00 200.00 -

5.100.725 Worship Council Expense Budget 200.00 216.67 99% 2,578.26 2,600.00 21.74 -

5.100.726 AV Tech Expense 400.00 293.33 135% 4,735.54 3,520.00 - 1,215.54

5.100.755 Orion Expense - - 0% - - - -

5.100.756 Social Action Expense - 16.67 0% - 200.00 200.00 -

5.100.757 Sunday Morning Contributions Given to Charity 924.42 833.33 113% 11,284.51 10,000.00 - 1,284.51

5.100.800 All Congr Social Events 100.00 25.00 67% 200.00 300.00 100.00 -

5.100.829 Common Quest Exp - 8.33 0% - 100.00 100.00 -

Total Committees Exp 1,624.42$ 1,493.33$ 111% $19,843.03 17,920.00$ 621.74$ 2,544.77$

Fundraising Expenses

5.100.196 Music Council Fundraising Exps -$ -$ 0% 82.76$ -$ -$ 82.76$

5.100.819 Raise the Paddle Purchase Exp-GF - 416.67 0% - 5,000.00 5,000.00 -

5.100.820 Auction Expense - 708.33 101% 8,577.48 8,500.00 - 77.48

5.100.821 Rummage Sale Expense - 8.33 0% - 100.00 100.00 -

5.100.822 Canvass Expense - 8.33 11% 10.95 100.00 89.05 -

5.100.823 Misc. Fundraising Exp Bud 27.86 20.33 256.87 250.00 - 6.87

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Treasurer's Report


Account Detail


Total Fundraising Exp 27.86$ 1,162.00$ 64% 8,928.06$ 13,950.00$ 5,189.05$ 167.11$

Rentals Expenses

5.100.305 Facilities Rental Exp - single events -$ 58.33$ 68% 472.50$ 700.00$ 227.50$ -$

Total Rentals Exp -$ 58.33$ 68% 472.50$ 700.00$ 227.50$ -$

Facility Expenses

5.100.452 -$ 35.00$ 110% 461.95$ 420.00$ -$ 41.95$

5.100.453 Electricity - SCL - 508.33 104% 6,368.29 6,100.00 - 268.29

5.100.454 Water/Sewer - SPU - 208.33 95% 2,387.38 2,500.00 112.62 -

5.100.455 Waste/Recycling/Green 265.95 129.67 140% 2,171.17 1,556.00 - 615.17

5.100.456 Gas - PSE 328.52 375.00 107% 4,819.91 4,500.00 - 319.91

Total Utility Expenses 594.47$ 1,256.33$ 108% $16,208.70 15,076.00$ 112.62$ 1,245.32$

5.100.650 Loan Debt Service - UUA 3,387.44 3,387.50 100% 40,649.28 40,650.00 0.72 -

5.100.655 Loan Debt Service - PNW Growth Foundation Exp 1,319.92 659.17 100% 7,919.52 7,910.00 - 9.52

Total Loan Expenses 4,707.36$ 4,046.67$ 100% $48,568.80 48,560.00$ 0.72$ 9.52$

5.100.457 Annual City/County/State Fees 47.00 166.67 112% 2,238.35 2,000.00 0.00 238.35

Total City/County Fees 47.00$ 166.67$ 112% $2,238.35 2,000.00$ -$ 238.35$

5.100.216 Janitorial/Sun Coord/Wages Exp 292.50 233.33 97% 2,722.50 2,800.00 77.50 -

5.100.451 Janitorial Supplies 232.02 108.33 169% 2,192.25 1,300.00 - 892.25

5.100.458 Landscaping Exp - 8.33 100% 100.00 100.00 - -

5.100.459 Building Maintenance Supplies & Small Labor Vendor 119.34 208.33 100% 2,499.46 2,500.00 0.54 -

5.100.461 Building Capital Reserve Exp-GF - - 0% - - - -

Total Repair and Maintenance 643.86$ 558.33$ 112% $7,514.21 6,700.00$ 78.04$ 892.25$

Total Facility Exp 5,992.69$ 6,028.00$ 103% $74,530.06 72,336.00$ 191.38$ 2,385.44$

Total General Fund Expenses 38,430.26$ 35,498.42$ 98% 417,933.18$ 425,981.00$ 17,211.93$ 9,164.11$

Difference (5,364.98)$ -$ (1,406.31)$ -$ (8,047.82)$

Page 6

Treasurer's Report


Building Fund Activity

Account Name Account # Purpose Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16

Bldg Fund Checking #2052 1.200.103 EOM Balance 57,709.10 57,407.10 57,407.10 57,407.10 57,407.10 53,308.63 39,616.08 38,487.86 12,222.56 14,049.59 14,049.59 13,952.59

Bldg Fund Savings #2078 1.200.104 EOM Balance 55,339.26 55,340.67 55,342.08 55,343.45 55,344.86 71,955.56 71,957.39 71,959.23 71,960.94 71,962.78 71,964.55 71,966.38

Elevator Fund Savings #5261 1.200.105 EOM Balance 4,740.18 4,740.42 4,740.66 4,740.90 4,741.14 23,772.73 23,773.94 23,775.15 23,776.28 23,777.49 23,778.67 23,779.88

Total Building Fund Balances 117,788.54$ 117,488.19$ 117,489.84$ 117,491.45$ 117,493.10$ 149,036.92$ 135,347.41$ 134,222.24$ 107,959.78$ 109,789.86$ 109,792.81$ 109,698.85$

Income

Bldg Fund Checking #2052 Insurance Reimbursement 2,813.43

Bldg Fund Savings #2078 4.200.100 Insurance Reimbursement 35,640.27

4.200.102 Interest 1.36 1.41 1.41 1.37 1.41 0.94 1.83 1.84 1.71 1.84 1.77 1.83

Elevator Fund Savings #5261 4.200.102 Interest 0.18 0.24 0.24 0.24 0.24 1.08 1.21 1.21 1.13 1.21 1.18 1.21

Total Building Fund Income 1.54$ 1.65$ 1.65$ 1.61$ 1.65$ 35,642.29$ 3.04$ 3.05$ 2.84$ 2,816.48$ 2.95$ 3.04$

Expenses

Bldg Fund Checking #2052

Geo Group Northwest 5.200.100 Parking Lot - Est. of Work 302.00

McBride Construction 5.200.100 Roof Leak - Ins. Deductable - 2,500.00

Viv Monahan 5.200.100 Safety - Re-Keying Expenses 362.39

Froula Alarm Systems 5.200.100 Safety - Alarm Panel 1,236.08

ServPro 5.200.100 Roof Leak - Recovery 12,905.89

McBride Construction 5.200.100 Roof Leak - Carpet Down Pmt 717.50

Rose Sheppard 5.200.100 Safety - Door Repairs 69.16

Viv Monahan 5.200.100 Safety - Door & Other Repairs 569.05

Cardmember Services 5.200.100 Maint - Plumbing Repairs 559.17

McBride Construction 5.200.100 Roof Leak - Repairs 26,265.30

Steadfast Construction 5.200.100 Maint - Window Reseal 986.40

Locksmith 5.200.100 Safety - Re-Keying Expenses 97.00

Total Building Fund Expenses -$ 302.00$ -$ -$ -$ 4,098.47$ 13,692.55$ 1,128.22$ 26,265.30$ 986.40$ -$ 97.00$

Page 7

$175,521 $203,344

$215,931

$251,888 $253,804 $252,840 $244,925

$16,845

$13,712

$17,435

$16,158 $23,797 $32,470

$35,869

$26,684

$41,945

$43,858

$46,393

$59,721 $53,250 $65,134

$1,777

$2,226

$3,096

$2,760

$4,644 $5,500 $2,912

$2,588

$10,984

$7,773

$12,640

$26,513 $5,468 $5,307

$19,137

$32,604

$38,891

$51,636

$45,111

$47,473 $50,683

$64,802

$25,000

$22,746

$28,980 $11,697

$-

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

FY2010-11 FY2011-12 FY2012-13 FY2013-14 FY2014-15 FY15-16 BGT FY15-16 ACT

Year Over Year Income

Fund Transfers

Facilities

Cong. Programs

Affinity Programs

Fundraising

Donations & Gifts

Pledges

$349,730

$413,915

$381,476

$425,981

$307,354

$329,816

BUDGET

$416,527

ACTUAL

57%62% 62%

66%61% 59% 59%

5%

4% 5%

4%

6% 8% 9%

9%

13% 13%12%

14% 13%16%6%

10% 11%

14% 11%

11%12%

21%

8% 7% 7%3%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Year Over Year Income Mix

Fund Transfers

Facilities

Cong. Programs

Affinity Programs

Fundraising

Donations & Gifts

Pledges

BUDGET ACTUAL

$90,905 $93,195 $91,782 $94,963 $95,127 $98,505 $93,544

$49,954 $57,177 $60,783

$80,042 $82,550 $82,978 $81,916

$16,567

$34,641 $52,049

$51,902 $53,340 $55,484 $55,359

$3,732

$8,468

$8,361

$14,856 $8,610 $13,950

$8,928

$67,653

$75,544

$73,925

$75,210 $72,436 $72,336

$74,530

$40,063

$40,290

$39,821

$49,579 $53,180

$63,670 $62,903

$12,003

$9,341

$10,087

$16,709 $28,213

$18,620 $20,316

$14,989

$14,413

$17,046

$18,490$20,188

$20,438$20,438

$-

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000


Year Over Year Expenses

Dues

Programs

Overhead

Facilities

Fundraising

Music Ministry

RE Ministry

Position of Minister

$411,798$401,749

$353,854

$425,981

$295,866

$333,069

BUDGET

$417,933

ACTUAL

31% 28% 26% 24% 23% 23% 22%

17%17%

17% 20% 20% 19% 20%

6% 10% 15% 13% 13% 13% 13%

23%

23% 21% 19%18% 17% 18%

14%12% 11%

12%13%

15% 15%

4% 3% 3% 4%7% 4% 5%

5% 4% 5% 5% 5% 5% 5%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%


Year Over Year Expense Mix

Dues

Programs

Overhead

Facilities

Fundraising

Music Ministry

RE Ministry

Position of Minister

BUDGET ACTUAL

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY

WSUU Trends - Pledges

ACT_FY15-16_Pledges ACT_FY14-15_Pledges ACT_FY13-14_Pledges ACT_FY12-13_Pledges

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000


WSUU Trends - Total Income

ACT_FY15-16_INCOME_Total ACT_FY14-15_INCOME_Total ACT_FY13-14_INCOME_Total ACT_FY12-13_INCOME_Total

$35,619

($6,396)

$14,056

($17,593)

$11,136

($9,376)

($13,456)

$34,794

($14,963)

($9,775)

($5,365)

($1,406)

-$20,000

-$10,000

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000


WSUU FY 2015-2016: Income vs. Expense & Cash Flow

INCOME EXPENSES INCOME_v_EXPENSE CASH_FLOW Linear (CASH_FLOW)

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

FY2010-11 FY2011-12 FY12-13 FY13-14 FY14-15 FY15-16

Pledges - Budget v. Actual

Pledge Budget Pledge Actuals

93% 93% 91% 97%

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

FY2010-11 FY2011-12 FY12-13 FY13-14 FY14-15 FY15-16

Total Income - Budget v Actual

Total Income - Budget Total Income - Actual

97% 95% 96% 98%

Betsy Lowry, DRE 1

WSUU RE Report to the Board June 2016

Welcome to the new Board! And many thanks to the 2015-16 Board for their incredible support of our RE ministry, and the support I experienced in the DRE role. As I prepare for my departure, it is especially good to feel the strength of our new DRE, Cynthia Westby, and our incoming interim minister. This transition is bittersweet. I am thrilled for upcoming adventures, but will deeply miss the connection to this community, which I love dearly. I continue to look forward to the possibility of returning next year as a regular church lady volunteer!

Highlights

RE Volunteers: This year we had 70 teachers, advisors and other volunteers engaged in our RE ministry, teaching classes on Sunday morning, teaching the Our Whole Lives Sexuality Education curriculum, teaching Coming of Age to our teens, advising and mentoring in our Youth Groups, delivering our children’s worship and multigenerational services, and sharing the Time for All Ages each week. They are dedicated, creative, and loving people. Each week they make time to plan, prepare, and teach lessons with our children and youth of all ages. Often, the preparation starts with their own spiritual practice and reflection, and it includes thinking about the children and youth who will be in their classes or in their care – their gifts, personalities, interests, and learning needs.

RE Enrollment: Our enrollment this year is approximately 137, down from 163 in 2014-15. We lost several families, and we also cleaned up the registration data at the start of the year. We are in need of another thorough clean-up again for a more accurate report of the children and youth participating in our programs for the coming year, as we have had new families attending sporadically through this year and not all have registered their children.

Attendance: Our average Sunday program attendance for 2015-16 was 52, up from 39 last year. We saw a significant decrease in attendance on the Sundays when our programming shifted from regular RE classes to either multigenerational services, or Chalice Chapels (children’s worship). These Sundays are designed in part to create a balance in the RE teacher commitment, and in part to give parents and families an obvious break, so it’s not surprising to see the decrease. Average attendance on those Sundays was 35. Average attendance on the Sundays with regular RE classes was 57. I have noticed that there is a trend of lower attendance across the congregation on the multigen/Chalice Chapel Sundays.

Budget: I have closed out all 2015-16 RE expenses. Cynthia has purchased her computer and related technology items. We used the remaining funds in the RE Misc. Fund to cover these expenses, so she can apply her professional funds to training since they were significantly reduced in our budget this year (from $5,000 last year to $3,500 this year).

Betsy Lowry, DRE 2

Looking Ahead

Safety Policy: I have reviewed the Safety Policy with Cynthia, and we made changes together that reflect her thinking and what she believes she can uphold. Cynthia will bring the revised policy to the new Board this summer for review and adoption so it can be implemented in the fall.

Youth Advising Team: We have a lead volunteer youth advisor – Simon Knaphus. Amy Hance-Brancati is going to co-chair our Youth Adult Committee with Gracie Bucklew, to provide support for our youth ministry through this transition. We are still looking for three more youth advisors to fill out the team. A paid youth advisor continues to be a high priority need for our RE program.

Membership and Stewardship Needs for Westside Families: The families on my list who have been active but are not members are receiving attention, including connection from our new Membership Committee. Shannon and I met with Laura White (Membership Chair), and discussed this area of need. I believe a coordinated effort between Membership, Stewardship, and our DRE is necessary as an ongoing practice, to ensure that we engage our new families early in their Westside experience.

Partner Church Youth Pilgrimage in 2019: The Partner Church Committee is proposing a youth pilgrimage trip to Romania in the summer of 2019, for high schoolers. I have worked closely with them to build a proposal that considers the focus and mission of the trip; logistics; fundraising efforts; and preparation. This proposal has been presented in draft form to the Youth Adult Committee, the RE Council, and the full Partner Church Committee (including East Shore members). All members have given support, contingent on the support of the Board, our new DRE, and the interim minister. If the Board gives approval, the next step is for Jennifer Slatkin, chair of the Partner Church Committee, to present the full proposal to the Board with the new DRE this summer.

2015-2016

Class 9/20 9/27 10/4 10/11 10/18 10/25 11/1 11/8 11/15 11/21 11/29 12/6 12/13 12/20 12/27 1/3 1/10 1/17 1/24 1/31 2/7 2/14 2/21 2/28 3/6 3/13 3/20 3/27 4/3 4/10 4/17 4/24 5/1 5/8 5/15 5/22

Nursery 3 4 0 1 2 1 4 2 1 1 3 2 4 1 1 1 3 0 4 4 4 4 3 5 1 4 3 1 3 3 2 2 2 0 2 2

Story Time 8 5 8 4 5 2 5 6 3 1 7 3 6 4 0 1 3 1 5 7 5 5 4 5 5 3 4 5 5 5 4 6 7 3 5 3

Spirit Play 1 3 2 2 2 2 4 0 1 1 2 2 0 4 0 2 4 6 4 1 4 6 6 7 7 3 1 3 3 3 4 5 3 2 3 2

K-1 6 6 8 4 10 4 6 5 7 7 9 7 6 7 1 4 6 5 4 6 7 7 5 5 6 8 6 11 6 6 4 6 7 1 6 7

2-3 grade 11 8 7 6 8 5 8 5 9 8 8 7 6 7 2 5 5 5 3 6 5 5 8 7 6 6 7 6 3 2 5 3 4 5 6 6

4-5 grade 5 9 9 9 8 8 10 6 9 10 7 8 8 7 0 6 12 9 7 6 8 3 6 7 9 8 7 9 7 4 3 5 0 3 5 5

6-8 grade 2 1 3 3 2 0 4 2 4 5 4 4 3 3 0 1 1 2 3 3 3 1 2 5 1 1 3 4 2 2 0 3 1 1 1 1

7-8 OWL 6 1 17 5 15 13 16 4 17 17 12 11 14 6 0 17 0 14 16 10 13 3 12 14 13 3 11 5 12 0 10 12 6 2 12 12

Coming of Age 4 7 6 7 6 7 6 0 0 0 6 6 2 6 5 4 7 7

High School 6 12 9 6 11 1 5 6 4 8 7 6 8 7 2 6 7 10 5 7 8 8 9 4 4 9 1 4 8 3 7 10 12 8 7 11

4-5 OWL 12 11 10 10 8 10 11 11 10 7

K-1 OWL 5 5 5 5

Total 48 45 67 40 70 36 68 36 62 58 65 57 61 46 6 43 47 64 68 60 69 42 63 80 73 65 65 62 49 28 39 52 42 25 47 49

2014-2015

Class 9/14 9/21 9/28 10/5 10/12 10/19 10/26 11/2 11/9 11/16 11/23 11/30 12/7 12/14 12/21 12/28 1/4 1/11 1/18 1/25 2/1 2/8 2/15 2/22 3/1 3/8 3/15 3/22 3/29 4/5 4/12 4/19 4/26 5/3 5/10 5/17

Nursery 2 1 2 2 2 6 2 1 2 3 1 1 2 4 1 0 2 2 5 3 5 3 3 5 5 4 5 4 1 4 4 2 4 2 3 1

Story Time 5 8 3 3 3 5 1 6 4 4 4 4 6 2 3 3 3 4 2 4 5 1 3 3 4 3 3 3 3 6 4 0 0 3 4 4

Spirit Play 3 1 6 0 3 5 2 3 3 2 4 1 3 4 2 0 3 2 5 5 4 x 3 3 6 6 5 2 2 7 3 1 2 2 2 3

K-1 0 9 11 7 6 15 5 11 9 10 8 10 11 9 8 0 4 10 5 11 10 x 2 11 8 8 8 5 7 12 5 8 6 7 10 9

2-3 grade 8 12 11 0 9 13 6 9 7 6 10 6 7 5 8 0 5 7 5 8 9 x 5 9 10 6 6 3 3 11 2 2 7 9 6 8

4-5 grade 8 5 6 0 8 8 3 9 3 6 4 5 12 4 6 0 4 5 5 6 3 x 2 6 0 2 7 4 6 7 2 1 3 5 6 4

6-8 grade 10 8 1 0 8 9 5 10 9 7 5 6 5 3 8 0 5 5 6 7 9 x 7 9 1 5 5 5 7 7 6 8 5 7 5 13

High School 0 0 6 0 0 6 0 7 7 10 5 4 5 5 8 0 0 3 9 5 5 9 4 6 9 12 12 10 6 3 5 5 7 0 5 4

Total 36 44 46 12 39 67 24 56 44 48 41 37 51 36 44 3 26 38 42 49 50 13 29 52 43 46 51 36 35 57 31 27 34 35 41 46

201/20165 Total 48 45 67 40 70 36 68 36 62 58 65 57 61 46 6 43 47 64 68 60 69 42 63 80 73 65 65 62 49 28 39 52 42 25 47 49

2014/2015 Total 36 44 46 12 39 67 24 56 44 48 41 37 51 36 44 3 26 38 42 49 50 13 29 52 43 46 51 36 35 57 31 27 34 35 41 46

RE Class Data

updated 6/5/16

Administrator Report to Board June 2016

Welcome new board of Trustees! The past month has gone by in a blur. I am definitely feeling the lack

of a forth staff person this month. My inbox is keeping me very busy and I’m having trouble getting to

my core duties – thus my very last minute and brief report this month - apologies.

1. GiveBig 2016 – Just a quick update here. The income from the event will be in the UUA bank

account by this week and we should get checks soon. The Seattle Foundation announced that

the stretch percentage for this year is 6.3%. That is down from 8.6% last year. More participants

means lower percentage of the pool. On the bright side – because Kimbia made such a

disastrous mess of the day with tech failures they are reducing the fees from 4.9% to 3.9%. I’ll

share income actuals next month.

2. Custodial/Maintenance Positions- After discussions with Cliff and Marie and Dejon the

following plan is in place for the additional janitorial monies in the budget this year. Cliff will

continue to volunteer doing maintenance – mostly emergency plumbing and keeping on top of

light bulb outages. This is absolutely fine with him. Marie will clean an additional 2 hours each

week and Dejon will come in for 30 minutes each Tuesday to assess supply needs and distribute

supplies. These additions will make a big difference by relieving volunteers and preventing the

lack of supplies we have been experiencing.

3. Rentals – Exciting news on this front. I have booked an ongoing rental of the Fireside Room on

Saturday afternoons (a very underutilized day of the week here) to a woman who runs childbirth

ed classes. The non-profit is called Birthways. This will mean another $1500 in rental income

annually. Woot!

4. Membership - One new member – Elena O’Neill. One member changed status to friend – Bill

Grimsman. Current membership is 212.

5. Website – Another exciting area. I’m working with Rob Fenwick and Nikki Roberg on our new

website. We are currently evaluating themes and have just about settled on one that we all like.

Nikki is very skilled in the area of user experience. We are using data from Google analytics of

our current site, results of the communication survey that Nikki did and the Theme that the UUA

has created to refine the site navigation. Hopefully we will make some good progress over

summer and be ready to launch at some point in the fall.

6. Sweetpea Preschool – it is time to renew our lease with Sweetpea. We have a verbal

agreement from Carmel Baird, Head of School that they will renew and would like a two year

contract this time. I’m trying to set up a meeting for this month to start that ball rolling. New

Site Coordinator, Nan Tate is AWESOME to work with. Cooperative and responsive and

responsible. Our sharing of space is very smooth so far.

In Community,

Shannon

minutes meeting of the board of trustees of westside

Documents