Minutes of Annual Parochial Church Meeting Sunday 15 March 2015 at 11.30 am

Attending: Fr Keith Richards, Jane Winter, Hilary Firth, Paule Harper, Dave McPherson, Viv McPherson, Peter McCallum, Anne Moran, Rod Winter, Helen White, Linda Pudney, Peter Rowe, Sue Rowe, Ray Skelton, Carol Maloney, Michael Maloney, Alan Merritt, Jenny Merritt, Norman Horsley, Jackie Horsley, Jane Scott, Winston Scott, Margaret Watkis, Clive Watkis, Eunice Smith, Peter Von Bergen. Election of Churchwardens: Peter McCallum, proposed by Anne Moran, seconded by Yvonne Austin, all accepted. Dave McPherson, proposed by Jane Winter, seconded by Jenny Merritt, all accepted. Apologies: Yvonne Austin, Michael Winter, Alan Kingsbury and Jill Kingsbury. Minutes of last APCM: Norman Horsley proposed to accept and seconded by Rod Winter, all accepted. Matters Arising: None Annual Report: Has been revamped to meet the requirements of SORP 2015 as required by the Charities Commission and Diocese. Financial Statements for 2014: Jane Winter explained accounts. Paule Harper talked about Planned Giving Scheme – monthly contributions (Direct Debits) plus Gift Aid – claimed £2,500.00. There has been a poor response, please think about signing up and see Paule Harper if you want to do this. Paule Harper expressed thanks to Jane Winter for all her work concerning the accounts. Acceptance of accounts proposed by Hilary Firth and seconded by Paule Harper, all accepted. Reports: PCC: Upkeep of Hall, Church and Vicarage. Fr Ben Eadon to go into Vicarage, which has been left in good order. Fr Keith Richards gave vote of thanks to Diocese. Fr Keith Richards discussed signage required on Church Hall to say the Church is here. Three main sub groups, Mission Renewal, Social and Fundraising and Buildings and Finance. Anyone can join these groups with any skills – see a PCC Member for details. No questions for PCC who have worked hard. Deanery Synod: No comments from report.

Mission and Renewal: Report on website and hard copy in Church

Buildings and Finance: Report on website and hard copy in Church

Social and Fundraising: Report on website and hard copy in Church Quiz Night 18th April 2015

Hoping for licence to drink wine in Church (Fr Keith Richards is a licensee).

Children’s Work: Messy Church for children in Church – watch this space.

Election of Members to the PCC: Peter Rowe, proposed by Norman Horsley, seconded by Paule Harper Sue Rowe, proposed by Norman Horsley, seconded by Paule Harper Jane Winter, proposed by Peter McCallum, seconded by Paule Harper Clive Watkis, proposed by Jane Winter, seconded by Norman Horsley Norman Horsley, proposed by Anne Moran, seconded by Jane Winter Jane Scott, proposed by Jane Winter, seconded by Norman Horsley Winston Scott, proposed by Jane Winter, seconded by Norman Horsley.

Election of Electoral Roll Officer: Hilary Firth, proposed by Norman Horsley, seconded by Peter Rowe, all accepted.

Election of Ministers of Welcome: All existing members (Sybil, Keith M Sue B, Carol, Margaret, Paule, Peter v B Vera, Viv Peter M, Annete, Rod and Cherry) Jean Allen– offered to go on the list. All these names were proposed from Chair, all accepted.

Election of Independent Examiner: Andrew Carter, proposed by Paule Harper, seconded by Helen White, all accepted.

Churchwarden’s comments: Peter McCallum expressed thanks to Jane Winter for all her hard work as Churchwarden. Jane Winter expressed her thanks for all the support for the last eight years.

Priest in Charge’s Comments: Fr Keith Richard expressed his thanks to everyone for all their work during the last eight months as we are now all pulling in the right direction. He also expressed his thanks to Jane Winter, Peter McCallum and the PCC for their support when he arrived. Fr Ben Eadon Associate Vicar designate has received a warm welcome from all. Fr Keith Richards to work more closely with St Andrews Church and St Richards Church. Norman Horsley thanked Fr Keith Richards for all his work since he has been here. Meeting Closed at 12.15pm

Treasurer’s Report

2015 was a tough year for the finances. For the first time that I can remember we had to apply to the Archdeacon to defer our Parish Contribution payments. This however was paid before the end of the year—but it should be noted that we pay only 53% of our full ministry costs. On the next page you will find a short resumé of the accounts. The expenditure for the church exceeded the income but this was balanced out by the profit from the church hall. This has enabled the income from Vancouver Close to be put aside for reserves. Our charitable fundraising and giving for 2015 was: In addition, there is the following restricted funds in our accounts:

Grants were received from the Big Lottery Fund [£10,000], Allchurches Trust [£1,000] - both these were for the church hall windows, Green Hills Trust [£750] for Messy Church and Listed Places of Worship Grant Scheme [£272] for Church works. In October we undertook a TRIO stewardship campaign. This resulted in a 27% increase in pledges. There was also an increase in the take up of the Parish Giving Scheme which has helped our cashflow. If you haven’t signed up to the Parish Giving Scheme and are a regular giver to the church, or would like to become a regular giver to the church, please see Paule Harper, the Stewardship Secretary, for more detail; forms can be found at the back of church. For 2016, the PCC has agreed to pay £42,000 for the Parish Contribution. This is an increase of 15% and is 60% of our total Parish Ministry costs. The Budgets are also attached which you will notice is a budget deficit which will be cancelled out by Vancouver Close if necessary. We continue to look at reducing costs by using Parish Buying system as much as possible. The bottom line is— our finance are still tight.

Charity

Amount

Brought

Forward

Amount

In

Amount

Out Balance

Imara Uganda Education Trust 1775 1906 1775 1906

Children’s Trust 67 0 67 0

St Barnabas Hospice 272 211 272 211

Children’s Society 91 176 116 151

Worthing Churches Homeless 165 0 165 0

Diocesan Harvest Appeal 0 244 0 244

Red Nose 0 23 23

Macmillan Charity 0 159 0 159

Air Ambulance 0 98 98 0

Bishop’s Discretionary Fund 0 145 145 0

Needy Families 329

Roof Appeal 749

Church hall windows 16,595

Pram and Toddler 668

Messy Church and Craft Mornings 1,262

Sharp Income 19,194

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Unrestricted Restricted Endowed Total Funds

Funds Fund/s Fund/s 2016

£ £ £ £

2 Analysis of income and endowments:

Planned giving (excl. tax refunds) 26,000 26,000

Planned giving (no tax refunds) -

Loose cash collections 5,000 5,000

Special appeals 3,000 3,000

Gift Aid recovered 7,000 7,000

Legacies -

Grants -

10,000 10,000

Donations and legacies £38,000 £13,000 - £51,000

Sales of the parish magazine 200 200

Rent from letting of Parish Premises 16,000 12,300 28,300

Coffee Shop, P&T BISCUITS, Bookclub, You 6,000 6,000

Magazine advertisment fees 500 500

Bookstall sales 200 200

Fundraising 5,750 3,500 9,250

Other trading activities £28,650 £15,800 - £44,450

Bank & CBF deposit interest -

CBF investment fund dividend & grant 20,000 20,000

Investments - £20,000 - £20,000

Fees for weddings & funerals 4,000 -

-

4,000

Other receipts 200 -

-

200

Total received on all funds £70,850 £48,800 - £119,650

2016 Budget—Income

Unrestricted Restricted Endowed Total Funds

Funds Fund/s Fund/s 2016

£ £ £ £

3 Analysis of expenditure on:

Stewardship costs (e.g. printing envelopes) 45 45

-

Fete bookstall other fund raising 1,500 1,500

Raising funds £1,545 - - £1,545

Missionary and charitable giving 4,175 3,000 7,175

Ministry:

diocesan parish contribution 41,682 41,682

other clergy costs 3,556 3,556

Staff 8,000 8,000

Upkeep of services 2,000 2,000

Church running 6,000 6,000

Outreach and Mission 1,000 1,000

Church maintenance and repair 20,000 20,000

-

Financing -

Bank charges -

Depreciation -

Governance -

Charitable activities £66,413 £23,000 - £89,413

Church hall running costs 5,000 10,000 15,000

Parish magazine costs 129 129

Coffee Shop Admin, Vancouver Close, P&T, BIS-CUITS Bookclub You Group

8,000 8,000

Other trading activities £13,129 £10,000 - £23,129

Total expended on all funds £81,087 £33,000 - £114,087

2016 Budget—Expenditure

Parochial Church Council and Standing Committee Updates

The PCC met five times with four extra-ordinary meetings. Updates from the Deanery Synod and the

sub-committees of the PCC at each meeting. The PCC is grateful for the work of the committee

members.

The major topics covered included:

Revision of the Mission Action Plan (MAP)

All the committees were asked to contribute to the revision of the Mission Action Plan which will

in future be reviewed annually and revised every five years. The focus from the MAP are:

a five year plan has been put into place to modernise and upgrade the community café to

enable greater outreach into the community and help some of the most needy in our parish.

the improvement of hall facilities to meet the Disability Discrimination Act as well as

improving the comfort of those using the Parish Centre.

The MAP highlights the amount of work that is taking place, quite a lot of which is unknown to the

majority of people who attend the church.

The Diocesan Strategy—by December 2015 the PCC had to decide the focus for the parish’s action

for 2016. It was to focus on increasing the young families who are engaged in church life,

specifically encouraging more families to attend the Sunday Mass. A Sunday Children’s Work

consultation was set up and in 2016 a working group will be formed to take this forward.

Alcohol Licence—a premises alcohol licence was obtained for the church and Parish Centre in

2015. Fr Keith Richards holds the personal alcohol licence at present, Fr Ben and Dave McPherson

are to apply for their personal licences in 2016.

Draft plans for the north end of the Parish Centre have been drawn up—these have been put on

hold due to lack of finances.

In June the decision had to be taken to defer the payment of the Parish Ministry Cost to the

Diocese. A decision was taken that ALL future spending must be authorised by Fr Keith or Fr Ben.

The café has been given is weekly allowance of £15 after which authorisation must again be

sought.

The lighting in the church and the state of the church roof have come into concern during the

year. Grants are being sought for the Nave roof, and the vestry roof has been upgraded with

improved insulation. The PCC has authorised work to be undertaken to first improve the lighting

in the Nave of the church and then replace the lighting in the Lady Chapel and Chancel.

Deanery Synod Report for the APCM

Your deanery synod representatives are Paule Harper and Yvonne Austin.

During the year, 3 meetings were held. At each meeting we had a speaker.

‘Redeeming our Communities’ is a project where Sussex Police are pioneering partnerships in the

voluntary sector to increase social action and enable churches in Sussex to increase community

safety and cohesion. Support is given to a cross section of ages. Some of the voluntary groups

involved are Cinnamon Network, Ascension Trust & Street Pastors and Angels. In Chichester and

Worthing there are Redeeming our Communities(ROC) Buses.

Chichester Diocesan Family Support Work: we were told the history of FSW and of some of the

current projects. People can become involved through Prayer; donating food, toys, money; and by

becoming a volunteer.

The speaker from ‘Safer in Sussex’, previously known as Worthing Women’s Aid, defined abuse

and we were told about the refuges and the support they give to clients and their children and

also about the programmes that are held for clients which give peer support and more knowledge

in understanding domestic abuse.

The June meeting was all about Education. It began with tours of St Andrew’s school to see the

new building works. Ann Holt, the Diocesan Director of Education gave a lively presentation about

education in our 158 church schools. Who else has that kind of reach with future generations

instilling knowledge and a caring view of the world?

If you would like to know more detail from the talks please ask Yvonne.

Following the consultations last year, the diocesan strategy was launched at Pentecost.

Looking ahead: Deanery Synod is to be much more active so many of the meetings will be in a

forum style rather than having speakers each meeting. This should result in parishes helping

each other and items may be referred up to Diocesan Synod. The first topic will be about the

diocesan strategy.

MISSION & RENEWAL GROUP

During the year the group met 7 times. In 2015 the Lent Lunches proved very successful. These being held on the Fridays of Lent following The Stations of the Cross and Mass. Money raised from these lunches was given to The Pines Day Centre, a local group. In July there was a successful Pilgrimage to Southwark Cathedral. In August a group of friends came on a visit from Münchberg, many of whom were first time visitors. Much discussion took place on the proposed Welcome Pack and Welcome Leaflet, and in October, Fr. Ben showed us a mock-up for the leaflet (based on the format of the National Trust). The proposal for a singing group for Sunday mornings. This to be for a trial period of two months. Stephen approached re leading this. The diary for 2016 was looked at with Fr Ben and several events proposed among them: Lent Lunches – this year giving support to the Worthing Hospital Chaplaincy Team. Fr Ben has invited Dcn Rachel to join us at one of these lunches and she hopes to be with us on 19

th February.

Bible Study groups are continuing and are being held at 4pm Tuesdays and 7.30pm Wednesdays. Retreat/Quiet Day arranged for 30

th April when Bishop Philip North, Bishop of Burnley will join us. Theme of day - St

Vincent de Paul. Fr Ben is arranging a Pilgrimage to Winchester on 16

th July

There will be a Quiet Day in August in Fr Keith Smith’s garden. Münchberg fundraising events, Burns Night 23

rd January and Trafalgar Night 22

nd October.

Regular updates are placed in the Parish Magazine with reports to PCC.

Mission Statistics—as submitted to the Church of England

*Worshipping Community includes all activities that take place at least once a month and include worship .

Our Priests have regular contact with The Laurels Primary School. Durrington Primary School and The Laurels Primary School have visited the Church during 2015.

2015 2014

O-10years 11-17 years 18-69 years Over 70 years Total Total

Electoral Roll 88 80

Usual Attendance on Sundays 4 56 60 63

Easter Services Communicants 98

Easter Service Attendance 106 116

Special Advent Service Attendance 254

Christmas Services Communicants 102

Christmas Services Attendance 126 104

People in the Worshipping Community* 40 7 69 37 153 100

Joiners to the Worshipping Community 23 20 43

Leavers from the Worshipping Community 3 18 21

Baptisms 9 1 10 17

Weddings and Wedding Blessings 5 8

Buildings and Finance Report for 2015

Buildings

During the year the buildings and finance committee has reviewed and amended the health and safety policy for the Church and Parish Centre , the Health and Hygiene Policy and Personal Safety Policy. This has led to the introduction of the following reports:

Hazardous Substance report—all chemicals e.g. cleaning materials, flower feeding chemicals, maintenance substance must be listed in a manual with details of precautions and actions that must be taken in case of accidents. To reduce the work for this, the PCC decided that all standard cleaning products are, where possible, to be purchased from the Pro Clean Company who produce the required manual. This does mean that people can no longer just buy cleaning products to be stored on church premises.

Accident and witness Report Form

Risk Assessment form—during 2015 the Church and Parish Centre were licensed for the sale of alcohol. The Premises License requires a risk assessment to be readily available for all events. The insurance also requires that events have had the necessary risk assessments undertaken.

Personal Safety Plan

Plant and Machinery Record—all ladders and machinery needs to be listed in this report.

A Fire Risk Assessment was undertaken in the summer. This raised such issues as the need to remove the refuse collection area away from the building itself. The need for more record keeping of regular checks and routine maintenance was highlighted. To this end a maintenance log is being produced.

Projects undertaken this year include:

Upgrading and replacing the boundaries on the west and south sides of the churchyard.

New High Altar for the Church. This was given to us by the Bishop of Chichester from All Souls, Hastings.

Installation of a kitchenette in the Church

Re-lamping the Nave.

Replacement of the church hall windows—funded by a £10,000 grant from the Big Lottery fund, £1,000 grant from Allchurches Trust and fundraising efforts from the congregation. This project will be completed in 2016.

New Signage around the Parish Centre

Removal of the Strawberry Tree which collapsed in the Churchyard. This highlighted the fact that the Churchyard is in a conservation area and certain trees have Tree Preservation Orders on them. The Council have informed us that all work carried out on the trees in the Churchyard requires permission before being carried out. Faculty jurisdiction also applies in the Church and Churchyard.

Looking forward to 2016 the focus will be

For the Parish Centre—upgrading the north end of the Parish Centre, in particular replacing the ramp into the Atkinson Room and the toilets facilities at this end of the hall.

For the Church—the Second Phase of the Roof Project, the lighting in the Lady Chapel and Chancel.

Finance

During 2015 the finances of the church have been very tight. In June the decision was made to defer the payment to the Diocese and all expenditure needing to be authorised in advance by Fr Keith Richards or Fr Ben. (Our Parish Ministry Costs have since been brought up to date). The use of the Parish Buying Scheme has reduced costs for our gas and electricity as well as the purchase of many items for services.

In October the TRIO stewardship Campaign was launched. This increased the financial pledges to the church by 27%, just falling short of the target set. This campaign did increase the awareness of using the Parish Giving Scheme which has improved the cash flow for the Parish and reduced the work for the Stewardship Secretary.

For 2016 the PCC decided to offer 60% of the full Parish Ministry Costs; £42,000 or £3,500 per month.

To help with increasing revenue, the committee will look at our legacy policy and relaunching the Support St Symphorian’s Appeal.

Social and Fundraising Report

The social and fundraising committee organised 3 jumble sales, 2 quiz nights , Macmillan

Coffee morning, a range of parish lunches, a summer fair, Christmas Fayre and Heritage

weekend. A big thank you to all the coordinators who actually made these things happen.

Publicity through the year has improved with

regular adverts in the papers

numerous external websites being updated

Reports and posters in our magazine and on our website

Posters being displayed in numerous public places

Thank you to everyone who has got involved with this.

The café has gone from strength to strength during the year. Groups like Pram and Toddler

and Country Market still provide the majority of our customers and we must look at

reaching out further into the community. It is always a pleasure to see pupils and teachers

from Oak Grove School visit our Café.

The Bookclub, Knit and Chat and You Group continue to meet, some thriving more than

others. These provide great social groups for our community.

Thank you to Margot and anyone else who has made homemade preserves to sell in the

Atkinson Room and Church. These have proved very popular.

Thank you also to the Gruffs Male Voice Choir and Playback for their concerts during the

year.

The banners on New Road have proved successful in publicising events near to the time.

Due to poor quality and printing restrictions, we are no longer producing in-house printed

cards.

Looking forward to 2016, plans are underfoot for more concerts, parish meals, quiz nights,

jumbles and a host of entertainment for all. Mary Newnham and Sarah Steel will be

coordinating the social and fundraising committee for 2016.

Children’s Work

2015 saw the introduction of Messy Church in May which has been an immediate success attracting

approximately 15—30 families from the local community. Messy Church has received a grant of £750

from Greenhills Trust to purchase plastic plates and bowls for their meals times. These will also be useful

at other children’s events during the year.

Craft Mornings have also thrived during 2015 with the attendance rising to 50 people. During 2015 the

craft morning were Winter, Mothering Sunday, Good Friday, Summer, Halloween and Christmas. For

2016 there will be 4 craft mornings due to the introduction of Messy Church. A big thank you to all the

helpers who come along to Craft Mornings and Messy Church—it wouldn’t happen without you.

Pram and Toddler, Messy Church and Craft Mornings are viewed as outreach activities providing non-

Eucharistic family orientated worship. These are the first stepping stones for ‘new’ people to meet God

and the worshipping community in an informal, active way.

In September Sunday Morning Children’s Work Consultations were undertaken to look at the next

stepping stone—introducing new families into the Eucharistic life of the Church. In 2015 the Teddy Bears’

Service was a hit with the few ‘new’ families that attended the service. Ways are now being looked into

to help families into the Sunday Mass. In 2016 a working group will be set up to take this further.

During 2015 The Laurels and Durrington Primary Schools both made visits to the Church as part of the

National Curriculum. The Laurels re-enacted the plundering of the monasteries by the Vikings—killing our

Priest at prayer! Fr Ben has also been invited into the Laurels School for assemblies.

For 2016 the PCC has decided to look at ways of encouraging new families into the Church as its Diocesan

Strategy.

Agenda for APCM 1. Election of Churchwarden

2. Apologies

3. Minutes of the meeting

4. Matters Arising

5. Annual Report

6. Financial Report and Treasurer’s Report

7. Reports from Sub-committees

8. Election of PCC members

9. Election of Electoral Officer

10. Election of Ministers of Welcome

11. Election of Independent Examiner

12. Comments from Priest in Charge