minutes of council ordinary meeting 28 …...minutes of council ordinary meeting 28 june 2016 held...

MINUTES OF COUNCIL ORDINARY MEETING

28 JUNE 2016

Held in the Council Chambers, Administration Building

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT

Councillors P Pisasale (Mayor), Morrison, Tully (Deputy Mayor), Silver, Stoneman, Wendt, Bromage, Antoniolli, C Pisasale, Ireland and Pahlke

ACKNOWLEDGEMENT OF COUNTRY

Councillor Silver

OPENING PRAYER Pastor Gary Schultz from Compassion Connection

NATIONAL ANTHEM

APOLOGIES AND LEAVE OF ABSENCE

Performed by Addison Ridley

Nil

CONDOLENCE MOTIONS

VERNON HANSEN

Moved by Councillor Paul Pisasale (Mayor): That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Vernon Hansen who passed away on 13 June 2016 Seconded by Councillor Bromage

CAROLINE LLOYD MCPHERSON

Moved by Councillor Paul Pisasale (Mayor): That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Caroline Lloyd McPherson who passed away on 19 May 2016 Seconded by Councillor Ireland

The motion was put and carried with one minutes silence observed to

mark the passing of Vernon Hansen and Caroline Lloyd-McPherson

MINUTES OF ORDINARY MEETING 28 JUNE 2016

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PETITIONS AND PRESENTATIONS

PETITION LODGED BY JULIE IVISON – LEAD PETITIONER AND USERS OF BATTYE OFFLEASH DOG PARK PETITION LODGED BY HAYLEY CLAYTON AND TIAA HEAD – PAPER AND ONLINE PARKS AND LEISURE AUSTRALIA

To Investigate the extension and partitioning of the Battye Park Dog Off Leash area to incorporate small and large dog areas. To Investigate the option for a Springfield Express Train Service and extra parking facilities for commuters 2016 Awards of Excellence High Accommodation Award to Ipswich City Council for Blackstone Hill Master Plan

PARKS AND LEISURE AUSTRALIA

2016 Awards of Excellence Leisure Facilities: to Vee Design Ipswich City Council for Orion Lagoon

AUSTRALIAN INSTITUTE OF LANDSCAPE AND ARCHITECTS

2016 Award to Vee Design and Ipswich City Council for Orion Lagoon Project

BREMER STATE HIGH SCHOOL

Certificate of Appreciation to Mayor Paul Pisasale for his valuable contribution to the 32nd Great Bremer Canoe Race 2016

ST VINCENT DE PAUL SOCIETY ATOIFI ADVENTIST HOSPITAL

Certificate of Appreciation to the Mayor Paul Pisasale for Support on the Vinnies CEO Sleepout 23 June 2016 Certificate of Appreciation to Mayor Paul Pisasale and the organisation

CONFIRMATION OF MINUTES

CONFIRMATION OF MINUTES OF ORDINARY MEETING

Moved by Councillor C Pisasale That the Minutes of the Ordinary Meeting held on 24 or May 2016 be confirmed. Seconded by Councillor Wendt The motion was put and carried.

http://www.ipswich.qld.gov.au/about_council/corporate_publications/minutes_agendas/agendas/2016/24-may-2016


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RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS

LIBRARY AND YOUTH AND SENIORS COMMITTEE CONFLICT OF INTEREST ITEM 1 COUNCILLOR P PISASALE (MAYOR)

Moved by Councillor Pahlke: That the Library and Youth and Seniors Committee Report No. 2016(03) of 20 June 2016 be received and adopted. Seconded by Councillor Antoniolli In accordance with section 173 of the Local Government Act 2009, Councillor P Pisasale (Mayor) informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Item 1. The nature of the interest is that his wife is the Mayoress Janet Pisasale Councillor P Pisasale (Mayor) came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the discussion of the matter and vote in the public interest.

Councillor P Pisasale (Mayor) and the majority of Councillors entitled to vote, voted for the recommendation The motion was put and carried.

ARTS AND SOCIAL DEVELOPMENT COMMITTEE CONFLICT OF INTEREST ITEM 1 AND 7 COUNCILLOR SILVER

Moved by Councillor C Pisasale: That the Arts and Social Development Committee Report No. 2016(03) of 20 June 2016 be received and adopted. Seconded by Councillor Ireland In accordance with section 173 of the Local Government Act 2009, Councillor Silver informed the meeting that she has, or could reasonably be taken to have, a perceived conflict of interest in Item 1 and 7. The nature of the interest is that she is a member of the Riverview Neighbourhood House Inc. Councillor Silver abstained from voting. Councillor Silver left the room while the matter was debated.

The majority of the Councillors entitled to vote, voted for the recommendation. Councillor Silver did not take part in the vote on this matter. The motion was put and carried.


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CITY INFRASTRUCTURE AND EMERGENCY MANAGEMENT COMMITTEE

Moved by Councillor Bromage: That the City Infrastructure and Emergency Management Committee Report No. 2016(03) of 20 June 2016 be received and adopted. Seconded by Councillor Wendt Councillor Bromage and the majority of Councillors entitled to vote, voted for the recommendation

The motion was put and carried.

CITY WORKS, PARKS, SPORT AND ENVIRONMENT COMMITTEE

Moved by Councillor Morrison: That the City Works, Parks, Sport and Environment Committee Report No. 2016(03) of 20 June 2016 be received and adopted.

Seconded by Councillor Antoniolli


HEALTH AND COMMUNITY SAFETY COMMITTEE

Moved by Councillor Ireland: That the Health and Community Safety Committee Report No. 2016(03) of 21 June 2016 be received and adopted. Seconded by Councillor C Pisasale


PLANNING, DEVELOPMENT AND HERITAGE COMMITTEE

Moved by Councillor Antoniolli: That the Planning, Development and Heritage Committee Report No. 2016(03) of 21 June 2016 be received and adopted. Seconded by Councillor Pahlke


ECONOMIC DEVELOPMENT, TOURISM AND DIGITAL CITY COMMITTEE

Moved by Councillor P Pisasale (Mayor): That the Economic Development, Tourism and Digital City Committee Report No. 2016(03) of 21 June 2016 be received and adopted.


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Seconded by Councillor Silver

Councillor P Pisasale (Mayor) and the majority of Councillors entitled to vote, voted for the recommendation The motion was put and carried.

CITY MANAGEMENT, FINANCE AND COMMUNITY ENGAGEMENT COMMITTEE CONFLICT OF INTEREST ITEM 4 WITHIN ITEM 3 COUNCILLOR P PISASALE (MAYOR) COUNCILLOR TULLY (DEPUTY MAYOR), COUNCILLOR ANTONIOLLI, COUNCILLOR WENDT

Moved by Councillor Tully: That the City Management, Finance and Community Engagement Committee Report No. 2016(03) of 21 June 2016 be received and adopted as amended. Seconded by Councillor Ireland In accordance with section 173 of the Local Government Act 2009, Councillor P Pisasale (Mayor) informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Item 4 within Item 3. The nature of the interest is that he is a Director of Ipswich City Properties Pty Ltd. Councillor P Pisasale (Mayor) came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the discussion of the matter and vote in the public interest. In accordance with section 173 of the Local Government Act 2009, Councillor Tully informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Item 4 within Item 3. The nature of the interest is that he is a Director of Ipswich City Properties Pty Ltd. Councillor Tully came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the discussion of the matter and vote in the public interest. In accordance with section 173 of the Local Government Act 2009, Councillor Antoniolli informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Item 4 within Item 3. The nature of the interest is that he is a Shareholders Representative for Ipswich City Properties Pty Ltd. Councillor Antoniolli came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the


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DECLARATION FOR NOTING ITEM 4 WITHIN ITEM 3 JIM LINDSAY (CHIEF EXECUTIVE OFFICER), ANDREW ROACH (CHIEF FINANCIAL OFFICER) AND DAN BEST (GENERAL COUNSEL AND CITY SOLICITOR) CONFLICT OF INTEREST ITEM 19 WITHIN ITEM 3 COUNCILLOR ANTONIOLLI AND COUNCILLOR BROMAGE

discussion of the matter and vote in the public interest. In accordance with section 173 of the Local Government Act 2009, Councillor Wendt informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Item 4 within Item 3. The nature of the interest is that Councillor Wendt is a Shareholders Representative for Ipswich City Properties Pty Ltd. Councillor Wendt came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the discussion of the matter and vote in the public interest. Councillors P Pisasale (Mayor), Tully, Antoniolli, Wendt and the majority of the Councillors entitled to vote, voted for the recommendation Jim Lindsay, Chief Executive Officer, informed Council that in relation to Item 4 within Item 3 he is a Director of Ipswich City Properties Pty Ltd. Dan Best, General Counsel and City Solicitor, informed Council that in relation to Item 4 within Item 3 he is a Director of Ipswich City Properties Pty Ltd. Andrew Roach, Chief Financial Officer, informed Council that in relation to Item 4 within Item 3 he is a Director of Ipswich City Properties Pty Ltd The matter was declared for noting only. The motion was carried. In accordance with section 173 of the Local Government Act 2009, Councillor Antoniolli informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Item 19 within Item 3. The nature of the interest is that he received hospitality from the Ipswich Rugby League. Councillor Antoniolli came to the conclusion that because of the relatively minor nature of the perceived conflict, he can properly participate in the discussion of the matter and vote in the public interest. In accordance with section 173 of the Local Government Act 2009, Councillor Bromage informed the meeting that she has, or could reasonably be taken to have, a perceived conflict of interest in Item 19 within Item 3.


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The nature of the interest is that she received hospitality from the Ipswich Rugby League. Councillor Bromage came to the conclusion that because of the relatively minor nature of the perceived conflict, she can properly participate in the discussion of the matter and vote in the public interest. Councillors Antoniolli, Bromage and the majority of the Councillors entitled to vote, voted for the recommendation.

BUDGET 2016/2017

Budget 2016-2017

MAYOR PAUL PISASALE

The motion was put and carried. OFFICER’S REPORT Moved by Councillor Tully With reference to a report by the Chief Financial Officer dated 28 June 2016 concerning the adoption of the Budget 2016-2017 and associated matters. A. That the Chief Financial Officer’s report 28 June 2016, concerning the

2016-2017 Budget and associated matters, be received and the contents noted.

B. That the Statement of Estimated Financial Performance and the

Statement of Estimated Financial Position for the year ended 30 June 2016, as detailed in Attachment A to the report by the Chief Financial Officer dated 28 June 2016, be received and the contents noted.

C. That the Budget and Rating Resolutions set out in the Budget 2016-

2017 attached as Attachment B to the report by the Chief Financial Officer dated 28 June 2016, be adopted.

Seconded by Councillor Ireland The motion was put and carried. That the Mayor P Pisasale 2016-2017 Budget speech be noted and included in the minutes of Council

MEETING CLOSED The meeting closed at 10.05am

http://www.ipswich.qld.gov.au/about_council/corporate_publications/budget

ARTS AND SOCIAL DEVELOPMENT COMMITTEE NO. 2016(03)

20 JUNE 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Antoniolli (Deputy Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison, Silver, Stoneman (Observer), Wendt (Observer), Bromage (Observer), Ireland (Observer) and Pahlke (Observer)

COUNCILLOR’S APOLOGIES: Councillor C Pisasale (Chairperson) In accordance with section 173 of the Local Government Act 2009, Councillor Silver informed the meeting that she has, or could reasonably be taken to have, a perceived conflict of interest in Item 1. The nature of the interest is that she is a member of the Riverview Neighbourhood House Inc. Councillor Silver came to the conclusion that because of the nature of the perceived conflict, she will remain in the meeting, participate in the debate but not vote.

Councillor Silver did not take part in the vote on this matter.

The majority of councillors entitled to vote, voted for the recommendation. 1. COMMUNITY DEVELOPMENT GRANTS – MAY 2016

With reference to a report by the Community Grants Officer dated 3 June 2016 concerning the allocation of Community Development Grants Program funds.

RECOMMENDATION A. That Council provide funding in the amount of $1,250.00 (ex-GST) to HS Ipswich Inc

towards purchasing equipment.

B. That Council provide funding in the amount of $2,500.00 (ex-GST) to Riverview Neighbourhood House Inc towards the 2016 Winter Wonderland Festival.

C. That Council provide funding in the amount of $2,500.00 (ex-GST) to Community Access

and Transition Inc towards the Live Your Best Life – High Tea Fundraising Event.

D. That Council provide funding in the amount of $2,500.00 (ex-GST) to Able Australia towards the Ipswich Fresh Futures Market.

E. That Council provide funding in the amount of $2,500.00 (ex-GST) to the Leukaemia

Foundation towards the 2016 Light the Night event.

F. That Council provide funding in the amount of $2,500.00 (ex-GST) to the Greater Springfield Pipe Band towards the purchase of kilts.

2. REGIONAL ARTS DEVELOPMENT FUND (RADF) COMMITTEE APPOINTMENTS With reference to a report by the Community Grants Officer dated 2 June 2016

concerning the appointment of the Regional Arts Development Fund (RADF) Committee. RECOMMENDATION

A. That Council approve the nominations received for the new RADF Committee as detailed

in the report by the Community Grants Officer dated 2 June 2016. B. That the Community Grants Officer co-ordinate appropriate inductions and training for

all members of the RADF Committee prior to the next RADF funding round which closes in September 2016.

3. YOUNG PERFORMING ARTIST BURSARY With reference to a report by the Community Grants Officer dated 2 June 2016

concerning a request for a Young Performing Artist Bursary from Nathaniel Seip. RECOMMENDATION

That Council approve the provision of a Young Performing Artist Bursary in the amount of $500.00 (ex-GST) to Nathaniel Seip to attend a week long Musical Theatre Audition Workshop at the Queensland Conservatorium of Music from 4 to 8 July 2016.

4. THE MASTER CLASSES PROGRAM TRANSITION TO THE PERFORMING ARTS

DEVELOPMENT PROGRAM FOR YOUTH With reference to a report by the Cultural Development Officer dated 3 June 2016

concerning transitioning the Master Classes Program to the Performing Arts Development Program for Youth.

RECOMMENDATION A. That Council approve the development of a Performing Arts Development Program for

Youth as detailed in the report of the Cultural Development Officer dated 3 June 2016. B. That a formal name for the Master Classes Program be considered for the future. _______________________________________________________________________________

5. COMMUNITY DEVELOPMENT GRANTS PROGRAM – ACQUITTALS RECEIVED AS AT 31 MAY 2016

With reference to a report by the Community Development Project Officer dated 6 June

2016 concerning Community Development Grant Acquittals received in May 2016. RECOMMENDATION

That the report be received and the contents noted.

6. CULTURAL GRANTS MAY 2016 With reference to a report by the Community Grants Officer dated 6 June 2016

concerning the allocation of Cultural Grants Program funds. RECOMMENDATION

A. That Council provide funding in the amount of $750.00 (ex-GST) to Greater Springfield

Pipe Band towards purchasing equipment.

B. That Council provide funding in the amount of $2,000.00 (ex-GST) to Community Access and Transition Service towards the development of a school song with Claremont Special School.

C. That Council provide funding in the amount of $1,600.00 (ex-GST) to One Mob

Indigenous Corporation towards a mural community art project at Goodna State School. ________ In accordance with section 173 of the Local Government Act 2009, Councillor Silver informed the meeting that she has, or could reasonably be taken to have, a perceived conflict of interest in Item 7. The nature of the interest is that she is a member of the Riverview Neighbourhood House Inc. Councillor Silver came to the conclusion that because of the nature of the perceived conflict, she will exclude herself from the meeting while this matter is debated and the vote is taken. Councillor Silver left the meeting room (including any area set aside for the public) and stayed out of the meeting room while the item was being discussed and voted on. The majority of councillors entitled to vote, voted for the recommendation. 7. RIVERVIEW NEIGHBOURHOOD HOUSE – EX-GRATIA PAYMENT With reference to a report by the Social Development Manager dated 9 June 2016

concerning an Ex-Gratia payment request from the Riverview Neighbourhood House Inc.

RECOMMENDATION A. That Council provide a $6,000.00 (ex-GST) Ex-Gratia Payment to Riverview

Neighbourhood House Inc. towards the costs to purchase and install a server as detailed in the report by the Social Development Manager dated 9 June 2016.

B. That the Social Development Manager inform Riverview Neighbourhood House Inc. that

in accordance with the Lease Agreement only $4,000.00 and $2,000.00 Ex-Gratia payments respectively will be available for the last two (2) years of the Lease Agreement.

C. That Council play a facilitation role in the operation of the Riverview Neighbourhood

House Inc. _______________________________________________________________________________

PROCEDURAL MOTIONS AND FORMAL MATTERS The meeting commenced at 9.01 am. The meeting closed at 10.00 am.

______________________________________________________________________________

CITY INFRASTRUCTURE AND EMERGENCY MANAGEMENT COMMITTEE NO. 2016(03)

20 JUNE 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Bromage (Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison, Antoniolli, Ireland, Silver (Observer), Stoneman (Observer), Wendt (Observer) and Pahlke (Observer)

COUNCILLOR’S APOLOGIES: Nil 1. PROCUREMENT – CONCRETE WORKS PANEL CONTRACT NO. 15-16-030 With reference to a report by the Chief Operating Officer (Infrastructure Services) dated

8 June 2016 concerning the procurement of concrete works. This preferred supplier arrangement will assist the delivery of capital works by Council's Infrastructure Services (IS) Department during the 2016-2017 and 2017-2018 financial years with a possibility of extension for a further two financial year periods.

RECOMMENDATION A. That, in accordance with s233 of the Local Government Regulation 2012, Council

approve the Panel of Preferred Supplier Arrangement for the supply of concrete works.

B. That Council resolve it is satisfied that it will obtain better value for money from establishing a Panel of Preferred Supplier Arrangement for a term of two years with the option on one plus one year’s extension to minimise annual procurement activities.

C. That Council enter into a contract for the supply of concrete works with the suppliers

listed below for a period of two years with the option to extend a further two one year periods:

Primary Suppliers:

1. Creto 2. Moggill Constructions Pty Ltd

Secondary Suppliers:

1. Naturform Pty Ltd 2. Finch Installations

D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the

contract to be executed by Council and to do any other act necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

2. REVISED WORKS SCHEDULE FEDERAL ROADS TO RECOVERY PROGRAM

With reference to a report by the Infrastructure Planning Manager dated 1 June 2016 concerning a revised Works Schedule for the Federal Government’s Roads to Recovery Program 2014-2019 (R2R).

RECOMMENDATION A. That the revised Works Schedule, as outlined in Attachment A of the report by the

Infrastructure Planning Manager dated 1 June 2016, be approved and submitted to the Federal Government as part of Council’s Roads to Recovery 2014-2019 program.

B. That as part of future budget development processes, funds be allocated in the Strategic Transport Sub-program to align with the revised Works Schedule referred to in Recommendation A of the report by the Infrastructure Planning Manager dated 1 June 2016.

C. That the Chief Executive Officer, in consultation with the Chairperson of the City

Infrastructure and Emergency Management Committee, be authorised to liaise with the Federal Government on the scope and reporting requirements of the revised Works Schedule referred to in Recommendation A of the report by the Infrastructure Planning Manager dated 1 June 2016.

3. EMERGENCY VEHICLE PRIORITY AT TRAFFIC SIGNALS - CITYWIDE

With reference to a report by the Principal Engineer (Infrastructure Planning) dated 6 June 2016 concerning the Emergency Vehicle Priority (EVP) changes to traffic signals across Queensland.

RECOMMENDATION


4. SOUTH EAST QUEENSLAND PRINCIPAL CYCLE NETWORK PLAN PRIORITY ROUTE MAPS

AND ACTION PLAN CITYWIDE

With reference to a report by the Infrastructure Planning Manager dated 9 June 2016 concerning the Queensland Government’s South-East Queensland Principal Cycle Network Plan Priority Route Maps and Action Plan.

RECOMMENDATION A. That Council approve the 2015 South-East Queensland Principal Cycle Network Plan

Route Priority Maps for Ipswich as outlined in Attachment B of the report by the Infrastructure Planning Manager dated 9 June 2016.

B. That the Chief Executive Officer formally advise the Queensland Government of Council’s endorsement of the 2015 South-East Queensland Principal Cycle Network Plan Route Priority Maps for Ipswich as outlined in Recommendation A above.

C. That Council use the 2015 South-East Queensland Principal Cycle Network Plan, its

Route Priority Maps and Action Plan to inform the development of the iGO Active Transport Action Plan, future bicycle planning studies, future bicycle investment programming and selection of projects for the TMR Cycle Network Local Government Grants Program.

5. INFRASTRUCTURE DELIVERY PROGRESS – AS AT 2 JUNE 2016

With reference to a report by the Manager (Program Management and Technical Services) dated 2 June 2016 concerning the delivery of the 2015–2016 Infrastructure Services Capital Works Portfolio.

RECOMMENDATION That the report be received and the contents noted.

PROCEDURAL MOTIONS AND FORMAL MATTERS The meeting commenced at 10.10 am. The Committee resolved to close the meeting to the public at 10.21 am pursuant to Section 275 (e) and (h) of the Local Government Regulation 2012 to discuss Item 1 – Procurement – Concrete Works Panel and Brisbane Street, West Ipswich Planning Study Outcomes. The meeting re-opened to the public at 10.44 am. The meeting closed at 10.52 am.

______________________________________________________________________________

ECONOMIC DEVELOPMENT, TOURISM AND DIGITAL CITY COMMITTEE NO. 2016(03)

21 JUNE 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Wendt (Deputy Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison, Antoniolli, Pahlke, Silver (Observer), Stoneman (Observer), Bromage (Observer), C Pisasale (Observer) and Ireland (Observer)

COUNCILLOR’S APOLOGIES: Nil 1. IPSWICH AUSTRALIAN TOURISM DATA WAREHOUSE PROJECT UPDATE With reference to a report by the Tourism Development Manager dated 13 June 2016

summarising the success of the Ipswich Australian Tourism Data Warehouse (ATDW) Project in improving the promotion of Ipswich tourism products, places, services and events.

RECOMMENDATION

That the report summarising the success of the Ipswich Australian Tourism Data Warehouse Project in improving the promotion of Ipswich tourism products, places, services and events be received and noted.

2. ARTS AND MARKETS FEASIBILITY AT THE WOOLLEN MILLS

With reference to a report by the Senior Investment Attraction Officer dated 13 June 2016 proposing to engage a multi-disciplined consultancy firm to assist Council in assessing the feasibility of a combined arts, community and market space within the Woollen Mills North Ipswich.

RECOMMENDATION

That Council engage a multi-disciplined consultancy firm to assist in assessing the feasibility of a combined arts, community and market space within the Woollen Mills North Ipswich as generally outlined in the report by the Senior Investment Attraction Officer dated 13 June 2016 and that the outcome be reported back to the Economic Development, Tourism and Digital City Committee.

_______________________________________________________________________________

3. EVENT SPONSORSHIP OF THE QUEENSLAND MODEL HOBBIES EXPO With reference to a report by the Community Grants Officer dated 13 June 2016

recommending Council allocate event sponsorship of $3,000.00 for advertising and promotional costs to Queensland Model Hobbies Expo Incorporated for the Queensland Model Hobbies Expo (QMHE) on the weekend of 20 and 21 August 2016 at the Redbank Collingwood Park Sports Complex.

RECOMMENDATION

A. That Council allocate event sponsorship of $3,000.00 for advertising and promotional

costs to Queensland Model Hobbies Expo Incorporated for the Queensland Model Hobbies Expo from the 2016-2017 Event Sponsorship Budget.

B. That the Economic Development and Marketing Department and other relevant Council

staff engage with Queensland Model Hobbies Expo Incorporated to maximise awareness of the Queensland Model Hobbies Expo.

_______________________________________________________________________________ 4. OPPORTUNITY TO SPONSOR THE 2016 CYCLE EPIC EVENT With reference to a report by the Nature-Based Recreation Officer dated 16 May 2016

concerning a proposal for Council to increase partnership involvement in the Cycle Epic event at Hidden Vale Adventure Park on 10 and 11 September 2016.

RECOMMENDATION

A. That Council sponsor the Cycle Epic event to be held at Hidden Vale Adventure Park in

September 2016, as detailed in the report by the Nature-based Recreation Officer dated 16 May 2016.

B. That the Economic Development and Marketing Department and other relevant Council

staff promote the 2016 Cycle Epic event to the community. _______________________________________________________________________________ 5. THANKS AND APPRECIATION TO TOURISM DEVELOPMENT MANAGER – JANET HEWITT The Chief Operating Officer (Economic, Development and Marketing), on behalf of the

Mayor and Councillors, expressed Council’s appreciation to Janet for her dedication to Tourism in Ipswich over the past eight years.

______________________________________________________________________________

PROCEDURAL MOTIONS AND FORMAL MATTERS In the absence of the Chairperson (Councillor P Pisasale) the Deputy Chairperson (Councillor Wendt) opened the meeting at 10.40 am. The meeting was adjourned at 10.54 am to receive a presentation on the RAAF Base Amberley by Air Commodore Winchester. The meeting reconvened at 11.26 am. The meeting closed at 11.36 am.

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CITY MANAGEMENT, FINANCE AND COMMUNITY ENGAGEMENT COMMITTEE NO. 2016(03)

21 JUNE 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Tully (Chairperson); Councillors P Pisasale (Mayor), Morrison, Silver, Stoneman, Wendt, Bromage, Antoniolli, C Pisasale, Ireland and Pahlke

COUNCILLOR’S APOLOGIES: Nil

1. REPORT – SPECIAL MEETING OF CITY MANAGEMENT, FINANCE AND COMMUNITY

ENGAGEMENT BOARD NO. 2016(03) OF 2 JUNE 2016 With reference to the report of the Special City Management, Finance and Community

Engagement Board No. 2016(03) of 2 June 2016. RECOMMENDATION

That the report of the Special City Management, Finance and Community Engagement Board No. 2016(03) of 2 June 2016 be received, the contents noted and the recommendations contained therein be adopted.

2. REPORT – POLICY AND ADMINISTRATION BOARD NO. 2016(02) OF 7 JUNE 2016 With reference to the report of the Policy and Administration Board No. 2016(02) of

7 June 2016. RECOMMENDATION

That the report of the Policy and Administration Board No. 2016(02) of 7 June 2016 be received, the contents noted and the recommendations contained therein be adopted.

In accordance with section 173 of the Local Government Act 2009, Councillors Tully, Wendt and Antoniolli informed the meeting that they have, or could reasonably be taken to have, a perceived conflict of interest in Item 4 within Item 3. The nature of Councillor Tully and Antoniolli’s interest is that they are Directors of Ipswich City Properties Pty Ltd. The nature of Councillor Wendt’s interest is that he is the Shareholder’s Representative for Ipswich City Properties Pty Ltd.

Councillors Tully, Wendt and Antoniolli came to the conclusion that because of the relatively minor nature of the perceived conflict, they can properly participate in the discussion of the matter and vote in the public interest. Councillors Tully, Wendt, Antoniolli and the majority of Councillors entitled to vote, voted for the recommendation. Councillor P Pisasale (Mayor) was not present for the discussion or vote on this matter.

_____________________________________________

Jim Lindsay informed the Council that in relation to Item 4 within Item 3 he is a Director of Ipswich City Properties Pty Ltd. The matter was declared for noting only.

_____________________________________________

Daniel Best informed the Council that in relation to Item 4 within Item 3 he is a Director of Ipswich City Properties Pty Ltd. The matter was declared for noting only. 3. REPORT – CITY MANAGEMENT, FINANCE AND COMMUNITY ENGAGEMENT BOARD

NO. 2016(04) OF 21 JUNE 2016 With reference to the report of the City Management, Finance and Community

Engagement Board No. 2016(04) of 21 June 2016. ****RECOMMENDATION That the report of the City Management, Finance and Community Engagement Board

No. 2016(04) of 21 June 2016 be received, contents noted and the recommendations contained therein be adopted.

**** ______________________________________________________________________________ 4. KERBSIDE WASTE COLLECTION RUN CHANGES With reference to a report by the Ipswich Waste Services Manager dated 13 June 2016

concerning the proposed kerbside waste collection service run changes. RECOMMENDATION That run changes for the domestic kerbside services be rolled out from 5 September

2016 to balance the collection routes. ______________________________________________________________________________ 5. COUNCIL SWIM CENTRES – FEES AND CHARGES With reference to a report by the Principal Officer (Technical Support) dated 16 May

2016 concerning a proposal to increase the admission prices to Council’s swim centres.

RECOMMENDATION That Council adopt the proposed fees and charges for the 2016 – 2017 financial year as outlined in the report by the Principal Officer (Technical Support) dated 16 May 2016.

______________________________________________________________________________

6. JULY 2016 RATES INSERTS – BPAYVIEW COMPETITION

With reference to a joint report by the Marketing and Communications Team Leader and Strategic Client Office Manager dated 13 June 2016, concerning the insertion of the BpayView Competition Promotional Flyer in the July 2016 Council rates release.

RECOMMENDATION

That the BpayView Competition Promotional Flyer be inserted in the July 2016 quarterly rates mail out.

______________________________________________________________________________ PROCEDURAL MOTIONS AND FORMAL MATTERS The meeting commenced at 11.37 am. The meeting adjourned at 11.37 am. The meeting recommenced at 11.47 am. The meeting adjourned at 11.47 am. The meeting recommenced at 12.43 pm. The meeting closed at 12.54 pm.

______________________________________________________________________________

**** Refer to Council Ordinary Meeting Minutes of 28 June for amendment****

PLANNING, DEVELOPMENT AND HERITAGE COMMITTEE NO. 2016(03)

21 JUNE 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Antoniolli (Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Morrison, Stoneman, Bromage, Silver (Observer), Wendt (Observer), C Pisasale (Observer), Ireland (Observer) and Pahlke (Observer)

COUNCILLOR’S APOLOGIES: Nil 1. PROPOSED IPSWICH ADOPTED INFRASTRUCTURE CHARGES RESOLUTION (NO. 1) 2016 With reference to a report by the Strategic Planning Manager dated 8 June 2016

concerning the adoption of the proposed Ipswich Adopted Infrastructure Charges Resolution (No.1) 2016 to replace the Ipswich Adopted Infrastructure Charges Resolution (No.2) 2015.

RECOMMENDATION

A. That Council resolve to adopt the Adopted Infrastructure Charges Resolution as detailed

in Attachment B – Proposed Adopted Infrastructure Charges Resolution of the report by the Strategic Planning Manager dated 8 June 2016 pursuant to s630 of the Sustainable Planning Act 2009 as the Ipswich Adopted Infrastructure Charges Resolution (No.1) 2016.

B. That the Strategic Planning Manager be requested to attend to all relevant matters

associated with giving effect to the Ipswich Adopted Infrastructure Charges Resolution (No.1) 2016, including publishing the Resolution on the Council website on 1 July 2016.

________ 2. DISCUSSION PAPER – WORKING TOGETHER FOR BETTER HOUSING AND SUSTAINABLE

COMMUNITIES With reference to a report by the Strategic Planning Manager dated 9 June 2016

concerning the opportunity to provide feedback on the Working Together for Better Housing and Sustainable Communities discussion paper prepared by the State Government’s Department of Housing and Public Works.

RECOMMENDATION

That the matters outlined in the report by the Strategic Planning Manager dated 9 June 2016, relating to the Working Together for Better Housing and Sustainable Communities discussion paper, be noted and that Attachment B form Council’s submission to the Department of Housing and Public Works.

3. PLANNING SCHEME AND PLANNING SCHEME POLICY MAJOR AMENDMENT PACKAGE 04/2015

With reference to a report by the Acting Strategic Planning Manager dated 15 June 2016

concerning the final adoption of Planning Scheme and Planning Scheme Policy Major Amendment Package 04/2015.

RECOMMENDATION A. That Council resolve to adopt Planning Scheme and Planning Scheme Policy Major

Amendment Package 04/2015 as detailed in the report by the Acting Strategic Planning Manager dated 15 June 2016.

B. That Council resolve that the commencement date for the proposed Major Planning

Scheme and Planning Scheme Policy amendments be Monday, 25 July 2016 and the amendments to the Ipswich Planning Scheme be noted accordingly.

C. That the Strategic Planning Manager be requested to attend to the relevant matters

associated with the implementation of the amendments to the Ipswich Planning Scheme, including:

1. amending the relevant documents and Council databases; 2. placement of public notices of the adoption of the amendments; and 3. forwarding notification of the adoption to the Chief Executive of the Department of

Infrastructure, Local Government and Planning, pursuant to the provisions of the Sustainable Planning Act 2009 and Statutory Guideline 04/14: Making and amending local planning instruments.

_______________________________________________________________________________ 4. PLANNING SCHEME MAJOR AMENDMENT PACKAGE 02/2016 With reference to a report by the Acting Strategic Planning Manager dated 14 June 2016

concerning proposed major amendments to the Ipswich Planning Scheme. RECOMMENDATION A. That Council resolve to amend the Ipswich Planning Scheme by adopting the proposed

planning scheme major amendments as detailed in Attachment A – Proposed Major Planning Scheme Amendments Summary Table of the report by the Acting Strategic Planning Manager dated 14 June 2016.

B. That the proposed planning scheme major amendments be forwarded to the Minister for Infrastructure, Local Government and Planning for consideration of State Interests in accordance with the provisions of the Sustainable Planning Act 2009 (SPA).

C. That the Strategic Planning Manager be requested to attend to all relevant matters associated with the proposed planning scheme major amendments including:

• giving public notice of the proposals; • advising affected landowners; and • advising relevant government agencies.

_______________________________________________________________________________ 5. COURT ACTION STATUS REPORT With reference to a report by the Development Planning Manager dated 13 June 2016

concerning the status of outstanding court action. RECOMMENDATION


PROCEDURAL MOTIONS AND FORMAL MATTERS The meeting commenced at 9.11 am. The committee resolved to close the meeting to the public at 9.39 am pursuant to sections 275(1)(h)(g) and (f) of the Local Government Regulation 2012 to discuss a proposed park naming, a Material Change of Use for extension of trading hours, a planning scheme review matter and Item 5 – Court Action Status. The meeting reopened to the public at 10.27 am. The meeting closed at 10.32 am.

______________________________________________________________________________

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H:\Corporate Finance\Management-Accounting\2016-2017 Budget\CMB Meetings\Meeting 4 - 28 June 2016\Budget 16-17 Adoption Report 28 June 2016.doc

28 June 2016

M E M O R A N D U M TO: CHIEF EXECUTIVE OFFICER FROM: CHIEF FINANCIAL OFFICER RE: ADOPTION OF THE BUDGET 2016-2017 AND ASSOCIATED MATTERS

INTRODUCTION: This is a report by the Chief Financial Officer dated 28 June 2016 concerning the adoption of the Budget 2016-2017 and associated matters.

BACKGROUND: Financial Information for the Budget Meeting

Section 205 of the Local Government Regulation 2012 requires a document about the estimated financial operations and financial position of Council for the previous financial year to be presented to the budget meeting. Accordingly, attached is a report dated 23 June 2016 from the Business Accounting Manager (Attachment A). Budget 2016-2017 The attached Budget 2016-2017 (Attachment B) contains the 2016-2017 Budget and Rating Resolutions including utilities and special charges, discounts, remissions and interest, 2016-2017 Revenue Statement, 2016-2017 Debt, Investment, Financial Management, Procurement and Revenue Policies and Council’s 2016-2017 Budget.

Ipswich City Council Page 2

ATTACHMENTS:

Name of Attachment Attachment

Attachment A Statement of estimated financial operations and financial position for previous financial year.

Attachment A

Attachment B Budget 2016-2017

RECOMMENDATION: A. That the Chief Financial Officer’s report of 28 June 2016, concerning the

2016-2017 Budget and associated matters, be received and the contents noted.

B. That the Statement of Estimated Financial Performance and the Statement of

Estimated Financial Position for the year ended 30 June 2016, as detailed in Attachment A to the report by the Chief Financial Officer dated 28 June 2016, be received and the contents noted.

C. That the Budget and Rating Resolutions set out in the Budget 2016-2017 attached as

Attachment B to the report by the Chief Financial Officer dated 28 June 2016, be adopted.

Andrew Roach CHIEF FINANCIAL OFFICER

http://www.ipswich.qld.gov.au/about_council/corporate_publications/budget

H:\Corporate Finance\Management-Accounting\2016-2017 Budget\CMB Meetings\Meeting 4 - 28 June 2016\Budget 2015-2016 Report.doc

23 June 2016

M E M O R A N D U M TO: CHIEF FINANCIAL OFFICER FROM: BUSINESS ACCOUNTING MANAGER RE: BUDGET 2015-2016

INTRODUCTION: This is a report by the Business Accounting Manager dated 23 June 2016 concerning the Council's estimated financial operations for the 2015-2016 year and the estimated financial position at year end 30 June 2016, and is submitted in accordance with Section 205 of the Local Government Regulation 2012. BACKGROUND:

Section 205 of the Local Government Regulation 2012 requires the Chief Executive Officer to present the local government’s annual budget meeting with a statement of the estimated financial position.

The statement of estimated financial position is a document stating the financial operations, and financial position, of the local government for the previous financial year. This statement is included as Attachment A. ATTACHMENTS

Name of Attachment Attachment

Attachment A – Estimated Statement of Income and Expenditure and Financial Position

RECOMMENDATION: That the report be received and the contents noted. Lavina Britton BUSINESS ACCOUNTING MANAGER I concur with the recommendations contained in this report. Andrew Roach CHIEF FINANCIAL OFFICER

ATTACHMENT A

Adopted Budget

2015-2016

Current Budget

2015-2016

Estimated Financial

Position as

30 June 2016

$'000 $'000 $'000

Revenue and other income

Differential general rates 145,128 145,128 147,397

Utility and other charges 26,897 26,897 26,897

Less: Discounts and remission (9,826) (9,826) (9,826)

Net rates and utilities charges 162,199 162,199 164,468

Fees and charges 22,670 22,670 27,670

Sales contracts and recoverable works 3,573 3,835 5,335

Government grants and subsidies 22,034 25,436 18,436

Donated assets 37,559 37,559 37,559

Cash contributions 11,026 11,026 16,026

Headworks credits 2,467 2,467 2,467

Interest revenue 7,767 7,767 7,767

Other revenue 32,885 28,876 32,376

Gain on disposal of capital assets 2,700 2,700 2,700

Total Income 304,880 304,535 314,804

Expenses

Employee expenses 77,990 78,875 78,876

Materials and services 75,719 79,426 74,427

Depreciation 55,634 55,634 55,634

Finance costs 14,845 14,845 14,845

Other expenses 10,463 9,469 9,468

Total Expenses 234,651 238,249 233,250

Net operating surplus 70,229 66,286 81,554

Estimated Statement of Income and Expenditure

for the 2015-2016 Financial Year

ATTACHMENT A

Adopted Budget

2015-2016

Current Budget

2015-2016

Estimated Financial

Position as

30 June 2016

$'000 $'000 $'000

Current Assets

Cash and cash equivalents 80,274 106,005 129,560

Receivables 12,577 18,150 19,209

Inventories 799 823 823

Other Financial Assets 1,624 4,036 3,016

95,274 129,014 152,608

Non-Current Assets

Other Financial Assets 71,321 71,447 71,447

Investments 370,765 378,738 378,793

Property Plant and Equipment 2,284,241 2,260,218 2,236,619

Capital Work In Progress 89,030 70,054 69,350

Intangibles 18,292 22,930 22,273

2,833,649 2,803,387 2,778,482

Total Assets 2,928,923 2,932,401 2,931,090

Current Liabilities

Payables 19,332 20,092 27,364

Interest Bearing Liabilities 18,509 18,189 17,902

Other Current Liabilities 4,615 11,367 3,515

42,456 49,648 48,781

Non-Current Liabilities

Payables 16,378 15,946 16,132

Interest Bearing Liabilities 245,518 241,888 242,175

Other Non-Current Liabilities 105,864 77,203 75,828

367,760 335,037 334,135

Total Liabilities 410,216 384,685 382,916

Net Community Assets 2,518,707 2,547,716 2,548,174

Community Equity

Asset Revaluation Reserve 651,121 641,282 641,282

Accumulated Surplus 1,867,586 1,906,434 1,906,892

Total Community Equity 2,518,707 2,547,716 2,548,174

Estimated Statement Of Financial Position

As at 30 June 2016

CITY WORKS PARKS, SPORT AND ENVIRONMENT COMMITTEE NO. 2016(03)

20 JUNE 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Morrison (Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Bromage, Silver, Wendt, Stoneman (Observer), Antoniolli (Observer), Ireland (Observer) and Pahlke (Observer)

COUNCILLOR’S APOLOGIES: Nil

1. IPSWICH SCHOOLS CYCLE SAFETY FUND PROJECT REVIEW With reference to a report by the Active Transport Officer dated 30 May 2016

concerning the review of the Ipswich Schools Cycle Safety Fund project. RECOMMENDATION

That the Ipswich Schools Cycle Safety Fund project be transitioned to a model whereby schools are supported to create and deliver their own bicycle education programs, as detailed in the report by the Active Transport Officer dated 30 May 2016.

____________________________________ 2. FLOODPLAIN MANAGEMENT STRATEGY (FMS) With reference to a report by the Engineer (Floodplain Management) dated 6 April 2016

concerning the Floodplain Management Strategy (FMS) for Ipswich. RECOMMENDATION

That the Floodplain Management Strategy, as detailed in Attachment A, as amended, of the report by the Engineer (Floodplain Management) dated 6 April 2016 be approved.

3. COUNCIL OF MAYORS RESILIENT RIVERS INITIATIVE AND THE-MID BRISBANE

CATCHMENT ACTION PLAN With reference to a report by the Waterways Health Officer dated 23 May 2016

concerning the progress of the Council of Mayors Resilient Rivers Initiative and the resulting Mid-Brisbane Catchment Action Plan.

RECOMMENDATION A. That Council note the Mid-Brisbane Catchment Action Plan as detailed in Attachment B

of the report by the Waterways Health Officer dated 23 May 2016.

B. That Council agree to the public release of the Mid-Brisbane Catchment Action Plan report.

_______________________________________________________________________________ 4. IPSWICH CITY COUNCIL RESPONSE TO FLOOD RESILIENCE OF RIVER CATCHMENTS AUDIT

REPORT With reference to a report by the Engineer (Floodplain Management) dated 6 June 2016

concerning the proposed Ipswich City Council response to the recent audit report released by the Queensland Audit Office detailing the flood resilience of river catchments.

RECOMMENDATION A. That Council support the overarching recommendations of the Queensland Audit Office

report on Flood Resilience of River Catchments regarding increased support and co-ordination from the Department of Infrastructure, Local Government and Planning to drive the enhancement of flood resilience under the State Disaster Management Plan.

B. That Council note the detailed assessment of the Queensland Audit Office report on Flood Resilience of River Catchments as detailed in Attachment B of the report by the Engineer (Floodplain Management) dated 6 June 2016.

C. That the Chief Executive Officer respond formally to the Queensland Audit Office on the

Flood Resilience of River Catchments audit report in respect of Recommendations A and B above.

_______________________________________________________________________________ 5. HEALTHY WATERWAYS THREE YEAR FUNDING DEED OF AGREEMENT 2016-2019 AND

NOTICE OF SPECIAL GENERAL MEETING With reference to a report by the Principal Officer (Natural Resources) dated 3 June

2016 concerning the Healthy Waterways draft Three Year Funding Deed of Agreement 2016-2019 and the Notice of Special General Meeting to change the constitution.

RECOMMENDATION A. That the Corporate Network Representation, being the Principal Officer (Natural

Resources), cast a vote at the Healthy Waterways Special General Meeting on Tuesday 28 June 2016 in favour of the Constitution amendments.

B. That the Chief Operating Officer (Works, Parks and Recreation) sign the Deed of Agreement to enter into a three year funding agreement with Healthy Waterways with a provision for Council to review the agreement annually and to be able to opt out of the agreement based on budget allocations.

_______________________________________________________________________________

6. REVIEW OF THE NATURAL AREA ESTATES AND RESERVES FIRE MANAGEMENT PLANS AND ASSOCIATED PROGRAMS

With reference to a report by the Coordinator (Environment & Sustainability) dated

30 May 2016 concerning a review of the Natural Area Estates and Reserves fire management plans, programs and associated documents including monitoring methods.

RECOMMENDATION A. That the six key recommendations from the Natural Area Estates and Reserves Fire

Management Review be implemented in 2016-2017 as outlined in the report by the Coordinator (Environment and Sustainability) dated 30 May 2016, being: a. Develop an overarching Strategic Plan for Nature Area Fire Management b. Modify the fuel load monitoring method to current best practice c. Review and update the fuel load monitoring program d. Establish a Nature Area Fire Management Reference Group e. Review existing policies and procedures relating to natural area fire

management f. Use spatial modelling tools to assess bushfire risk along the urban interface of

conservation estates.

B. That a report on the implementation of the updated natural areas fire management program be presented to Council in 12 months.

_______________________________________________________________________________ 7. NORTH IPSWICH RUGBY LEAGUE FOOTBALL GROUND (NORTH IPSWICH RESERVE)

LOCATED AT 43 THE TERRACE, NORTH IPSWICH - TRANSFER OF DEED OF GRANT - DIVISION 5

With reference to a report by the Senior Property Officer dated 9 June 2016 concerning

the process to transfer the deed of grant for the North Ipswich Rugby League Football Ground (North Ipswich Reserve) (Ground) to Council.

RECOMMENDATION A. That Council take the necessary steps to have the Department of Natural Resources and

Mines remove the seven (7) current trustees of the North Ipswich Rugby League Football Ground (North Ipswich Reserve) located at 43 The Terrace, North Ipswich (including the trustees for whom Council does not have a written resignation).

B. That Council take the necessary steps to have the Department of Natural Resources and

Mines appoint Council as the new trustee of the North Ipswich Rugby League Football Ground (North Ipswich Reserve) located at 43 The Terrace, North Ipswich.

8. STATUS UPDATE ON THE RSL PROPOSAL TO RELOCATE A COMMEMORATIVE GUN TO MEMORIAL GARDENS, IPSWICH CENTRAL – DIVISION 7

With reference to a report by the Principal Officer (Open Space Land and Facilities

Operations) dated 10 May 2016 providing a status update on the RSL’s proposal to relocate a commemorative gun to Memorial Gardens, Ipswich Central.

RECOMMENDATION

A. That Council allocate $65,000.00 in the 2016-2017 budget to fund capital works

associated with the relocation of the commemorative gun, in front of the RSL Memorial Hall, Nicholas Street, Ipswich as detailed in the report by the Principal Officer (Open Space Land and Facilities Operations) dated 10 May 2016.

B. That the proposed capital works associated with the relocation of the commemorative

gun, in front of the RSL Memorial Hall, Nicholas Street, Ipswich, as detailed in the report by the Principal Officer (Open Space Land and Facilities Operations) dated 10 May 2016, be delivered by Council prior to ANZAC Day, 25 April 2017.

__ ________ 9. RECOMMENCEMENT OF INDIGENOUS LAND USE CONSULTATIVE COMMITTEE With reference to a report by the Executive Assistant dated 9 May 2016 concerning

proposed recommencement of the Indigenous Land Use Consultative Committee. RECOMMENDATION A. That the Indigenous Land Use Consultative Committee be re-commenced. B. That the Councillor representation on the Indigenous Land Use Consultative Committee

be Councillors Tully (Chairperson), Morrison (Deputy Chairperson), Antoniolli (Representative) and Silver (Representative).

C. That the Indigenous Land Use Partnership Coordinator be included on the membership

for the Indigenous Advisory Group.

D. That the Indigenous Advisory Group and the Indigenous Land Use Consultative Committee be reviewed by the end of June 2017.

10. ACTIVE PARKS MONTH With reference to a report by the Sport and Recreation Officer (Physical Activity) dated

17 May 2016 concerning the delivery of an ‘Active Parks Month’ program of free physical activity sessions within Ipswich City Council parks during the month of September 2016.

RECOMMENDATION That the Active Parks Month project, as outlined in the report by the Sport and Recreation Officer (Physical Activity) dated 17 May 2016, be implemented.

______ 11. 2015-2016 SPORTING EVENT SPONSORSHIP APPLICANTS MAY 2016 With reference to a report by the Sport and Recreation Officer dated 31 May 2016

concerning applicants for the Sporting Event Sponsorship. RECOMMENDATION

A. That Council provide sponsorship to Brassall Squash Club Inc in the amount of $600.00

(including GST) for the 2016 Queensland Masters Squash Tournament and that this amount be funded from the Sporting Event Sponsorship budget.

B. That Council provide sponsorship to The Salvation Army (Qld Property Trust) in the amount of $1,100.00 (including GST) for the Multicultural Youth Basketball Clinic and that this amount be funded from the Sporting Event Sponsorship budget.

___ ________ 12. REVIEW OF THE MONTHLY IPSWICH SPORTS AWARDS PROGRAM With reference to a report by the Sport and Recreation Officer (Physical Activity) dated

16 May 2016 concerning the annual review of the Monthly Ipswich Sports Awards program.

RECOMMENDATION

That the Monthly Sports Awards be transitioned to a model whereby the Annual Junior and Senior Sports Person of the Year Award are an open merit process, as outlined in the report by the Sport and Recreation Officer (Physical Activity) dated 16 May 2016.

_______________________________________________________________________________

PROCEDURAL MOTIONS AND FORMAL MATTERS The meeting commenced at 11.02 am. The meeting closed at 12.11 pm.

______________________________________________________________________________

LIBRARY AND YOUTH AND SENIORS COMMITTEE NO. 2016(03)

20 JUNE 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Pahlke (Chairperson); Councillors P Pisasale (Mayor), Tully (Deputy Mayor), Stoneman, Ireland, Morrison (Observer), Silver (Observer), Wendt (Observer), Bromage (Observer) and Antoniolli (Observer)

COUNCILLOR’S APOLOGIES: Councillor C Pisasale In accordance with section 173 of the Local Government Act 2009, Councillor P Pisasale (Mayor), informed the meeting that he has, or could reasonably be taken to have, a perceived conflict of interest in Item 1. The nature of the interest is that the Ambassador/Patron mentioned in the report is his wife. Councillor P Pisasale (Mayor) came to the conclusion that because of the nature of the perceived conflict, he will remain in the meeting while the matter is debated but will not participate in the debate or vote.

Councillor P Pisasale (Mayor) did not take part in the vote on this matter. The majority of Councillors entitled to vote, voted for the recommendation. 1. AUTHOR VISIT – COCKTAIL HOUR PROGRAMMING INITIATIVE With reference to a report by the Library Services Manager dated 6 June 2016

concerning an additional Author Visit format, “Cocktail Hour”, featuring a high profile author as a keynote speaker at an evening event to be held on a quarterly basis.

RECOMMENDATION A. That the Library Services Manager, in consultation with the Chairperson of the Library

and Youth and Seniors Committee, be authorised to continue to develop and promote the Ipswich Libraries’ Cocktail Hour as a regular programming event which occurs four times per year.

B. That Mayoress Janet Pisasale be appointed as the Ambassador/Patron for the Library

“Cocktail Hour” program. ________ 2. VISION 2017 CODING AND ROBOTICS GRANT 2016 With reference to a report by the Library Services Manager dated 7 June 2016

concerning Ipswich Libraries’ successful application for a State Library of Queensland Vision 2017 Coding and Robotics Grant 2016.

RECOMMENDATION That the Library Services Manager be authorised to continue to explore, implement and promote projects and grants that align with, and contribute to, core library goals and programs across the Ipswich region.

3. DRAFT TERMS OF REFERENCE – LIBRARY REVIEW WORKING GROUP With reference to a report by the Library Services Manager dated 7 June 2016

concerning the Draft Terms of Reference for the Library Review Working Group. RECOMMENDATION

That Council approve the Draft Terms of Reference for the Library Review Working Group as outlined in Attachment A, as amended, of the report by the Library Services Manager dated 7 June 2016.

_______________________________________________________________________________ 4. JUNE/JULY 2016 SCHOOL HOLIDAY FUNDING With reference to a report by the Acting Executive Support and Research Officer dated

13 June 2016 concerning Council’s coordination and contribution to activities during the June/July 2016 school holidays across Ipswich.

RECOMMENDATION

A. That funding of $640.00 (ex-GST) be allocated to deliver the School Holiday Program in

partnership with Leichhardt One Mile Community Centre (LOMCC) during the June/July 2016 School Holidays.

B. That funding of $500.00 (ex-GST) be allocated to the Base Youth Agency to deliver

Skateboard and Basketball workshops during the June/July 2016 School Holidays. C. That the Social Development Manager, in consultation with the Mayor, the Chairperson

of the Library and Youth and Seniors Committee and Divisional Councillors, promote the June/July 2016 School Holiday program to the Ipswich community.

________ 5. JUNE/JULY SCHOOL HOLIDAY ACTIVITY 2016 With reference to a report by the Children and Youth Development Officer dated 2 June

2016 concerning Goodna Youth Service’s request for financial assistance from Council to assist delivery of the Rosewood BMX and Scooter Competition during the June/July School Holidays.

RECOMMENDATION

A. That Council approve the financial support of $500.00 (ex-GST) from the Social

Development School Holiday Program Budget to support the delivery of the Rosewood BMX and Scooter Competition.

B. That Council provide in-kind support of 2 (two) portable toilets to Goodna Youth Service for the event operations through the Community Service Obligation program.

_

PROCEDURAL MOTIONS AND FORMAL MATTERS The meeting commenced at 8.30 am. The meeting closed at 8.51 am.

______________________________________________________________________________

HEALTH AND COMMUNITY SAFETY COMMITTEE NO. 2016(03)

21 JUNE 2016

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Ireland (Chairperson); Councillors P Pisasale

(Mayor), Tully (Deputy Mayor), Pahlke, Wendt, C Pisasale, Morrison (Observer), Silver (Observer), Stoneman (Observer), Bromage (Observer) and Antoniolli (Observer)

COUNCILLOR’S APOLOGIES: Nil 1. BIOSECURITY ACT 2014 DELEGATION With reference to a report by the Coordinator (Animal Management) concerning the

delegation of Council’s powers under the Biosecurity Act 2014 (the Act) to the Chief Executive Officer (CEO) pursuant to section 257(1) of the Local Government Act 2009.

RECOMMENDATION That pursuant to section 257(1) of the Local Government Act 2009, Council delegate to

the Chief Executive Officer, Council's powers in its capacity as a local government under the Biosecurity Act 2014 and any subordinate legislation under that Act.

Conditions:

This delegation is subject to the following conditions:

Whenever this power is exercised, a record of the exercise of the power shall be made

in writing at the time of exercising such power, and a copy thereof shall be kept in such format as determined from time to time by the Chief Executive Officer.

2. CONSERVATION PARKS COMPLIANCE PROGRAM With reference to a report by the Principal Officer dated 1 June 2016 concerning an

adopted program to improve compliance services within Ipswich City Council Conservation Estates.

RECOMMENDATION


3. LAW REFORM COMMISSION: NEIGHBOURHOOD DISPUTES (DIVIDING FENCES AND TREES) ACT 2011 REVIEW REPORT

With reference to a report by the Strategic Policy and Systems Manager dated 6 June

2016 concerning Report 72 by the Law Reform Commission on the review of the Neighbourhood Disputes (Dividing Fences and Trees) Act 2011.

RECOMMENDATION A. That Council write to The Honourable Yvette D’Ath MP Attorney-General and Minister

for Justice and Minister for Training and Skills objecting to the proposed continuing exclusion of retaining walls as outlined in the Queensland Law Reform Commission Report 72.

B. That Council write to the Local Government Association of Queensland outlining its

concerns and advising of the action taken in relation to Recommendation A above. 4. HEALTH, SECURITY AND REGULATORY SERVICES MONTHLY ACTIVITY REPORT –

MAY 2016 With reference to a report by the Strategic Policy and Systems Manager and Business

Manager dated 13 June 2016 concerning a report that provides a monthly update on the activities of the Health, Security and Regulatory Services (HSRS) Department.

RECOMMENDATION


PROCEDURAL MOTIONS AND FORMAL MATTERS The meeting commenced at 8.30 am. The committee resolved to close the meeting to the public at 8.50 am pursuant to section 275(1)(h) of the Local Government Regulation 2012 to discuss odour issues. The meeting reopened to the public at 9.00 am. The meeting closed at 9.01 am.

______________________________________________________________________________

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