minutes of ordinary council meeting - 15 april 2019 · minutes - ordinary meeting 6 15 april 2019...

ORDINARY MEETING OF COUNCIL

MONDAY, 15 APRIL 2019

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4 BEDFORDALE VOLUNTEER BUSH FIRE BRIGADE ........................................................................... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 5 1 MR BARRY PORTER - 166 HERITAGE DRIVE, ROLEYSTONE .............................................. 5

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 5

6 PETITIONS ................................................................................................................................................ 6 NIL ............................................................................................................................................................... 6

7 CONFIRMATION OF MINUTES ........................................................................................................... 6 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 25 MARCH 2019 ................................... 6

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 6 1 CONSULTATION & COMMUNICATION .................................................................................... 6 2 MARKETING & PUBLIC RELATIONS ........................................................................................ 6 3 GOVERNANCE & ECONOMIC DEVELOPMENT ....................................................................... 7

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 7

10 REPORTS ................................................................................................................................................... 7 10.1 TECHNICAL SERVICES COMMITTEE MEETING - 8 APRIL 2019 ......................................... 7

10.1.1 PARKING RESTRICTIONS - PIPELINE BOULEVARD, PIARA WATERS (1.1) ........... 8 10.1.2 PARKING RESTRICTIONS - ASPIRI PRIMARY SCHOOL - ROSSITER AVENUE,

PIARA WATERS (1.2) ......................................................................................................... 8 10.1.3 FOOTPATH CONSTRUCTION - BROOKTON HIGHWAY, ROLEYSTONE (1.3) ........ 8 10.1.4 FAUNA RESEARCH AND MANAGEMENT - PROJECT UPDATE (2.1) ....................... 9 10.1.5 UNAUTHORISED VEHICLE ACCESS TO RESERVES (3.1) .......................................... 9 10.1.6 FRYE PARK PLAYING SURFACE RENEWAL - REALLOCATION OF CAPITAL

FUNDING (3.2) ................................................................................................................... 10 10.1.7 RESIDENTIAL PARKING (REFERRAL ITEM) (4.1) ...................................................... 10 10.1.8 DIEBACK TREATMENT REGIME (REFERRAL ITEM) (4.2) ....................................... 10

10.2 CITY STRATEGY COMMITTEE MEETING - 8 APRIL 2019 .................................................. 11

10.2.1 LIST OF ACCOUNTS PAID - MARCH 2019 (1.1) ........................................................... 11 10.2.2 STATEMENT OF FINANCIAL ACTIVITY - MARCH 2019 (1.2) .................................. 11 10.2.3 WORKFORCE PLANNING REPORT 2019 (1.3) ............................................................. 11 10.2.4 NEW POLICY - ADM 24 ELECTION SIGNS (2.1) .......................................................... 12 10.2.5 ELECTION CARETAKER POLICY (2.2) ......................................................................... 12 10.2.6 NATIONAL GENERAL ASSEMBLY - CANBERRA - JUNE 2019 (3.1) ........................ 12 10.2.7 ANNUAL LEAVE, EXECUTIVE DIRECTOR CORPORATE SERVICES (3.2) ............ 13 10.2.8 COUNCIL POLICIES (REFERRAL MATTER) (3.3) ....................................................... 13 10.2.9 NATURE - HUMAN HEART TO CITY (REFERRAL MATTER) (3.4) .......................... 13 10.2.10 COUNCILLORS’ ITEMS (4) ......................................................................................... 13

10.3 DEVELOPMENT SERVICES COMMITTEE MEETING - 9 APRIL 2019 ................................ 14 10.3.1 PETITION - PEDESTRIAN ACCESS WAY (PAW) BETWEEN LOTS 123 & 124

RIVERSIDE LANE AND LOTS 84 & 83 CANDISH GROVE, SEVILLE GROVE (2.1) 14 10.3.2 FENCING LOCAL LAW DUE FOR EIGHT YEAR REVIEW (1.1) ................................ 14 10.3.3 PROPOSED LOCAL PLANNING POLICY PLN 5.4 CASH IN LIEU FOR CAR

PARKING (3.1) .................................................................................................................. 14 10.3.4 PROPOSED AMENDMENT NO.105 TO TPS NO.4 - NORMALISATION OF

CHAMPION DRIVE PRECINCT FROM MRA TO CITY OF ARMADALE (4.1) .......... 15 10.3.5 INTERNATIONAL URBAN DESIGN CONFERENCE - 13TH TO 15TH NOVEMBER

2019 (5.1) ............................................................................................................................. 16 10.4 COMMUNITY SERVICES COMMITTEE MEETING - 9 APRIL 2019 ..................................... 17

10.4.1 KELMSCOTT AGRICULTURAL SOCIETY – KELMSCOTT SHOW (4.2) ................... 17 10.4.2 LIBRARY STRATEGIC PLAN 2019-2026 (4.1) ............................................................... 17 10.4.3 ACCESSIBLE PARKING BAYS (2.1) ............................................................................... 18 10.4.4 ARMADALE FITNESS AND AQUATIC CENTRE AND ARMADALE ARENA (3.1) 18 10.4.5 LOCAL LAW REVIEW - PARKING AND PARKING FACILITIES LOCAL LAW -

ADOPTION (5.1) ................................................................................................................ 18 10.4.6 LOCAL LAW REVIEW - BUSH FIRE BRIGADES LOCAL LAW - ADOPTION (5.2) . 18 10.4.7 COUNCIL POLICY REVIEW (6.1) ................................................................................... 19 10.4.8 COUNCILLORS’ ITEMS(2. ) ............................................................................................. 19

10.5 CHIEF EXECUTIVE OFFICER’S REPORT - 15 APRIL 2019 ................................................... 20 10.5.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 6/2019 (1.1) ..................... 20

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 20

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 20 NIL ............................................................................................................................................................. 20

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 20 1 EXTERNAL AUDIT CONSULTANT ........................................................................................... 20 2 INTRAMAPS UPDATES ............................................................................................................... 20 3 CRECHE FACILITY AT AFAC .................................................................................................... 20 4 INFORMATION STICKER FOR NEW RECYCLING STANDARDS ........................................ 20

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 21 NIL ............................................................................................................................................................. 21

15 CLOSURE................................................................................................................................................. 21

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 15

APRIL 2019 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr H A Zelones OAM JP River Ward

presided over

Deputy Mayor, Cr R Butterfield River Ward

Cr J A Stewart Heron Ward

Cr D M Shaw Heron Ward

Cr G Nixon Hills Ward

Cr C Frost Lake Ward

Cr M Silver Lake Ward

Cr K Busby Minnawarra Ward

Cr G J Smith Minnawarra Ward

Cr J H Munn CMC Ranford Ward

Cr M Geary Ranford Ward

Cr L Sargeson Palomino Ward

IN ATTENDANCE:

Mr R S Tame Chief Executive Officer

Mr J Lyon Executive Director Corporate Services

Mr P Sanders Executive Director Development Services

Mr K Ketterer Executive Director Technical Services

Mrs Y Loveland Executive Director Community Services

Mrs S D’Souza CEO’s Executive Assistant

Public: 2

LEAVE OF ABSENCE:

Nil

APOLOGIES:

Apologies received from Crs Wielinga and Campbell

MINUTES - ORDINARY MEETING 4 15 APRIL 2019

OF COUNCIL

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

The following questions were taken on notice at Council’s Meeting on 25

March 2019 and responses (summarized below) forwarded in a letter dated 3

April 2019.

Tony Ives, Bedfordale

Q3 The grant of $375,000 and the Brigade’s offer of a further $80000

towards the new facility for the Bedfordale Bushfire Brigade does

have a finite lifetime and will most likely be rescinded at the end of

this financial year. Given that the procrastination by the City for

almost 2 years in making a decision, is there any intention at all from

the City to make a commitment towards securing that grant and take

advantage of the Brigade’s donation within this financial year?

Response:

The City has made a formal request to DFES that the grant period be extended

and has verbal indication that this will occur, however is still awaiting

confirmation. It is more than likely that if confirmed the grant will roll into

next financial year.

Robert Bloxom, Bedfordale

Q1 Has the CoA completed the feasibility study into the premises? Will

the findings of that investigation be made available either publicly or

through us to the brigade?

Response

The Feasibility work that is being undertaken is not a complete study. The

intention is to consider aspects that the Brigade has raised (parking, traffic

safety) in addition to an inspection of the Bedfordale Volunteer Fire Brigade

Station building. The results are currently being compiled and assessed and

will be made available to the Brigade.

Q2 A building inspection of the brigade facility has been carried out and

similarly would like the outcome of that to be made available to the

Brigade.

Response

As above the building condition report for the existing facility is currently

being assessed and the findings will be discussed with Brigade. .


OF COUNCIL

4 PUBLIC QUESTION TIME

1 Mr Barry Porter - 166 Heritage Drive, Roleystone

Re: Wymond Road access and impact on residents of Araluen Golf Course Estate

Q1 Council at its meeting in September 2018 considered the results of a review on access

to Wymond Road. Council’s decision was to keep Wymond Road closed and

designated it as an emergency exit. Why did the review not consider the fire risk and

safety of residents and the possibility of this road being opened up for local traffic?

The Executive Director Technical Services advised that Council was submitted with a

comprehensive report on the Wymond Road access and its unsuitability were it to be

opened to regular traffic. Other matters addressed related to the safety of residents in

the case of a fire emergency, and addressed evacuation times and travelling distances.

Q2 Who was the traffic engineer who did the time statistics?

The Executive Director confirmed it was a private consulting firm.

The Mayor advised Mr Porter that specific questions such as this could be listed and

forwarded to the City for a response.

Q3 The City’s Emergency Management Plan currently available on the website is dated

September 2011. Does this not have to be reviewed every 5 years?

The Mayor advised that the Emergency Management Plan has been reviewed and it is

awaiting final approval from the Department of Fire & Emergency Services.

Q4 A number of letters were sent to Council requesting access to Wymond Road during

the works being carried out on Croyden Road. The response from Council is that

Wymond Road does not meet traffic standards. Why is it that during events at

Araluen Botanic Park that access is then allowed on Wymond Road?

The Mayor advised that Wymond Road is not opened on an adhoc basis. Access

arrangements for Wymond Road are based on specific circumstances and Araluen

Botanic Park submit a traffic management plan for its events which is approved by

the City.

Q5 There have been 3 occasions this summer when the gate has not been opened on high

fire danger days. What has been done to rectify the problem?

The Mayor advised that on each occasion when he had been contacted he followed

through on the matter and a couple of times was advised that the duty ranger was

delayed in getting there to open the gate and only on one occasion when contact could

not be made he consented to Mr Porter opening the gate.

Question time closed at 7.14pm

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil


OF COUNCIL

6 PETITIONS

Nil

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 25 MARCH 2019.

MOVED Cr J A Stewart that the Minutes of the Ordinary Council Meeting held on 25 March

2019 be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (12/0)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1 Consultation & Communication

From 26 to 29 March 2019, along with Cr Geary, attended the National UDIA

Conference on the Gold Coast Queensland.

On Tuesday 2 April, along with the Planning Manager, met with a resident of Paterson

Rd to address concerns she raised in relation to Amendment 97.

On Friday 5 April 2019, along with our Economic Development Manager Scott Jarvis,

attended a meeting with Dr Tony Buti MP, Member for Armadale and representatives of

the Department of Training and Workforce Development (DTWD) and from the

Southeast Metropolitan TAFE to discuss the future of TAFE Services in the Strategic

Centre. Mr Jarvis provided some additional background details and possible sites for the

location of a bricks and mortar solution.

On Thursday 11 April, attended a meeting with Mathew Keogh MP, Member for Burt

and the Federal Shadow Minister for Local Government Stephen Jones, for an

announcement of a $2.5 Million funding grant for the Harrisdale Library as an election

commitment. Later that afternoon met with Mathew Keogh MP and Melissa Teede, the

candidate for Canning, to update them on our election Advocacy Strategy.

On Wednesday 10 April 2019, in my absence, Crs Campbell, Busby, Sargeson, Smith

and Munn attended the Cecil Andrews Careers Expo.

On Friday 12 April met with representative of YouthCare to discuss changes made to our

Community Grants program.

2 Marketing & Public Relations

On Saturday 30 March 2019, along with a number of Councillors, met members of the

public at our community open day at the Armadale District Hall.

On Tuesday 9 April 2019, attended the launch of the Alcohol Action Plan at Mills Park

Function room in Beckenham in partnership with the Cities of Canning and Gosnells.


OF COUNCIL

On Wednesday attended a public citizenship Ceremony at the City of Gosnells.

On Thursday 11 April 2019, Cr Busby attended the Kelmscott Primary School ANZAC

Service and Cr Butterfield attended the Kelmscott Senior High School ANZAC Service.

Crs Nixon, Smith, Busby and Munn attended the Business Armadale AGM hosted by the

City.

On Friday 12 April Cr Frost attended the Piara Waters Primary School ANZAC Service

and Cr Nixon attended the Roleystone Community College ANZAC Service.

On Friday 12 April met with a Journalism Student from Curtin University for an

interview on the Waste Bin Audits currently being undertaken by the City which has

been subject to a number of media inquiries last week including Channel 7 and 9, the

ABC radio and 6PR.

3 Governance & Economic Development

On Thursday 28 March 2019, along with a number of Crs, Cr Butterfield conducted a

Public Citizenship Function at the Armadale District Hall.

On Monday 1 April 2019 conducted a private Citizenship function in the Council

Chambers for approximately 20 new Citizens.

On Wednesday 3 April 2019 attended a WAPC Executive Finance and Property meeting

in Perth.

On Monday 15 April 2019 attended a Mayor/Presidents Forum at the Boulevard Centre

in Floreat

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee held on Monday 8 April 2019 .

MOVED Cr G Nixon that the report be received.



OF COUNCIL

BUSINESS ARISING FROM REPORT

Recommendation T24/4/19 - Parking Restrictions - Pipeline Boulevard, Piara Waters

MOVED Cr G Nixon

That Council:

1. Approve the removal of the existing ‘No Stopping on Road or Verge’ signs on the

west side of Pipeline Boulevard to allow parking on residential verges as shown on

Drawing No. E19-06-1 (Attachment 1).

2. Request Main Roads Western Australia to approve the installation of ‘Crest’

warning signs as shown on Drawing number E19-06-1 (Attachment 1).

3. Note that a letter will be sent to the affected residents on Pipeline Boulevard

advising them of the Council recommendation and to provide information on the

restrictions and responsibilities of stopping on a verge as per the City’s Parking

and Parking Facilities Local Law.


Recommendation T25/4/19 - Parking Restrictions - Aspiri Primary School - Rossiter Avenue,

Piara Waters

MOVED Cr G Nixon

That Council:

1. Approve the installation of ‘No Stopping on Road or Verges’ signs on

Rossiter Avenue, Ritter Approach, Berkshire Approach and Albavale Road as

shown in Drawing E19-11-1 (Attachment 1).

2. Inform the school of the upcoming parking restrictions to allow information to be

distributed to parents.


Recommendation T26/4/19 - Footpath Construction - Brookton Highway, Roleystone

MOVED Cr G Nixon

That Council:

1. Write to the Minister for Transport to advocate for Main Roads

Western Australia to construct a footpath on Brookton Highway from Mount

Street to Hawkstone Road, Roleystone as a matter of urgency to address identified

pedestrian safety issues.

2. Support the submission of a 2020/21 Blackspot funding application for the

construction of a footpath on Brookton Highway from Soldiers Road to

Croyden Road, Roleystone as Stage 1.



OF COUNCIL

Recommendation T27/4/19 - Fauna Research and Management - Project Update

MOVED Cr G Nixon

That Council receive the final report with regard to the Fauna Project and refer the

following items for consideration of inclusion in the City’s 2019/20 budget and Long

Term Financial Plan considerations:

Budget Request 2019/20 2020/21 2021/22 2022/23 2023/24

Feral Animal Control $45,000 $45,000 $45,000 $45,000 $45,000

Salvage of Habitat Trees $5,000 $5,000 $5,000 $5,000 $5,000

Maintenance of Habitat boxes $5,000 $5,000 $5,000 $5,000 $5,000

Unauthorised Access Strategy and

Infrastructure $15,000 $10,000

Mapping of Habitat Trees in Bungendore

Park $10,000

Additional Dieback Allocation $10,000 $10,000

Armadale Settlers Common (ASC) – Habitat

Tree re-mapping $10,000

ASC – Reptile Fauna Survey Repeat, Small

mammal, feral animal and avian fauna $10,000 $65,000

Bungendore – Small Mammal Monitoring $75,000

Total $90,000 $65,000 $150,000 $130,000 $55,000


Recommendation T28/4/19 - Unauthorised Vehicle Access to Reserves

MOVED Cr G Nixon

That Council receive the following proposed program of works to upgrade fencing of

reserves throughout the City to restrict unauthorised vehicular access and give

consideration to funding the program during its 2019/20 Budget and Long Term

Financial Plan deliberations.

2019/20

Kootingle Reserve $60,029

2020/21/

Morgan Park $29,484

Bob Blackburn $70,980

2021/22

Toongabby Park (Wilcanna) $50,336

Westfieild Heron Reserve $50,544

2022/23

Grovelands Park $54,444

Bernice Hargrave Reserve $32,708



OF COUNCIL

Recommendation T29/4/19 - Frye Park Playing Surface Renewal - Reallocation of Capital

Funding

MOVED Cr G Nixon, SECONDED Cr R Butterfield

That Council:

1. Approve the inclusion of the Frye Park Drainage Project for inclusion in the

2018/19 Annual Budget at a value of $297,750.

2. Pursuant to Section 6.8 of the Local Government Act 1995 amend* the 2018/19

Annual Budget to reflect the following expenditure:

Expenditure

Increase

Frye Park Sub-soil Drainage Project $297,750

Decrease:

John Dunn Reserve Flora Renewal $297,750

MOTION DECLARED CARRIED BY AN ABSOLUTE

MAJORITY RESOLUTION OF COUNCIL (12/0)

Recommendation T30/4/19 - Residential Parking (Referral Item)

MOVED Cr G Nixon

That a report be provided at a future Technical Services Committee meeting.


Recommendation T31/4/19 - Dieback Treatment Regime (Referral Item)

MOVED Cr G Nixon

That Council request officers to investigate extension of the dieback treatment program

similar to the program recommended for Armadale Settler’s Common.

1. GPS mapping of susceptible large and/or habitat trees within dieback infected

areas in the City of Armadale.

2. Regular dieback treatment of mapped trees.



OF COUNCIL

10.2 CITY STRATEGY COMMITTEE MEETING

Report of the City Strategy Committee held on Monday 8 April 2019 .

MOVED Cr M Geary that the report be received.



Recommendation CS26/4/19 - List of Accounts Paid - March 2019

Cr Smith declared a Financial Interest in the List of Accounts Paid, namely payment No.

2316.1404 relating to catering services provided by his company to the City. Cr Smith left the

meeting at 7.23pm.

MOVED Cr M Geary

That Council note the List of Accounts paid as presented in the attachment to this

report and summarised as follows:

Municipal Fund

Accounts paid totalling $28,797,711.31 on Vouchers 31140–31238, Batch 2315-2322, 2324-2326,

Direct Debits and PY01.17-PY01.18

Trust Fund

Accounts paid totalling $242,571.54 on Vouchers 7504-7555, Batch 2323 and Direct Debits.


Cr Smith returned to the meeting at 7.24pm

Recommendation CS27/4/19 - Statement of Financial Activity - March 2019

MOVED Cr M Geary

That Council:

(i) pursuant to Regulation 34 of the Local Government (Financial Management)

Regulations 1996 (Financial Activity Statement Report) accepts the Statement of

Financial Activity for the nine (9) month period ended 31 March 2019; and

(ii) notes there are no reportable actual to budget material variances for the period.


Recommendation CS28/4/19 - Workforce Planning Report 2019

MOVED Cr M Geary

That Council receive the Chief Executive Officer's Workforce Planning Report 2019,

with the addition of 16.90 FTEs in 2019/20, subject to funding in the forthcoming

2019/20 Budget and Corporate Business Plan, bringing the City's estimated FTE count

at September 2019 to 444.90.



OF COUNCIL

Recommendation CS29/4/19 - New Policy - ADM 24 Election Signs

MOVED Cr Frost that:

Policy ADM-24 Election Signs be amended by adding the following wording shown in red.

The City will implement the controls and standards set out in the Management Practice to

exercise the extent of the City's legitimate ability to control electoral material and signs on

private property.

The City will not permit signage (including election signs) on any facilities or land owned,

managed or controlled by the City which detract from the amenity and/or pose a risk to

and/or public safety

AMENDMENT not opposed, DECLARED CARRIED (12/0)

MOVED Cr C Frost that Recommendation CS29/4/19, as amended, be adopted.

That Council:

1. Pursuant to section 2.7(2) of the Local Government Act 1995 adopts the draft

Policy ADM 24 Election Signs as amended and attached; and

2. Review the Activities and Trading in Thoroughfares and Public Places Local Law.


Recommendation CS30/4/19 - Election Caretaker Policy

MOVED Cr C Frost

That Council does not support the introduction of an Election Caretaker Period Policy.


Recommendation CS31/4/19 - National General Assembly - Canberra - June 2019

MOVED Cr M Geary

That Council nominate Cr Butterfield, Cr Campbell and the Chief Executive Officer to

attend as Council delegates at the 2019 National General Assembly of Local

Government to be held in Canberra from 16 to 19 June 2019 with costs to be charged to

the relevant Conference accounts.



OF COUNCIL

Recommendation CS32/4/19 - Annual Leave, Executive Director Corporate Services

MOVED Cr M Geary

That Council:

1. Note that the Executive Director Corporate Services (Jason Lyon) will take

Annual Leave from Monday 6 January to Friday 31 January 2020 inclusive and

during this time it is proposed that the Executive Manager Corporate Services

(Felicity Baxter) be appointed Acting Executive Director Corporate Services; and

2. Pursuant to Management Practice ADM 12 and on the recommendation of the

Chief Executive Officer, appoint the Executive Manager Corporate Services

(Felicity Baxter) for the period 6 January to Friday 31 January 2020 inclusive as

Acting Executive Director Corporate Services.


Recommendation CS33/4/19 - Council Policies (Referral Matter)

MOVED Cr H A Zelones

That Council note the officer’s comment relating to the City’s approach to reviewing

policies.


Recommendation CS34/4/19 - Nature - Human Heart to City (Referral Matter)

MOVED Cr M Geary

That Council note the presentation on the importance of trees and parks within the City

of Armadale and note the officers comments in this regard.


Recommendation CS35/4/19 – Councillors’ Items

MOVED Cr M Geary

That Council refers the following Councillor Items:

Stony Brook Lane Court Case

Creyk Park Pavilion Redevelopment

Advancement Master Plans Implementation

Effectiveness of Automatic Mail Response

to the relevant Directorate for action and/or Report to the appropriate Committee



OF COUNCIL

10.3 DEVELOPMENT SERVICES COMMITTEE MEETING

Report of the Development Services Committee held on 9 April 2019 .

MOVED Cr D M Shaw that the report be received.



Recommendation D23/4/19 - Petition - Pedestrian Access Way (PAW) Between Lots 123 &

124 Riverside Lane and Lots 84 & 83 Candish Grove, Seville Grove

MOVED Cr D M Shaw

That Council:

1. Request the installation of fencing at either end of the Pedestrian Access Way to

implement a temporary closure.

2. Advertise the proposed permanent closure of the PAW for public comment to

gauge the level of support for the permanent PAW closure.

3. Advise the organiser of the petition of Council’s decision.

4. Note that a report will be prepared for Council’s consideration following the close

of the advertising period on the permanent PAW closure.


Recommendation D24/4/19 - Fencing Local Law due for Eight Year Review

MOVED Cr D M Shaw

That Council:

Pursuant to Section 3.16(2) of the Local Government Act 1995 – Periodic review of

local laws, give state wide public notice of its intent to review the City of Armadale

Fencing Local Law.


Recommendation D25/4/19 - Proposed Local Planning Policy PLN 5.4 Cash in lieu for Car

Parking

MOVED Cr D M Shaw, SECONDED Cr K Busby

OPPOSED Cr M Geary

That Council:

1. Advertise the draft Cash in Lieu for Car Parking Local Planning Policy PLN 5.4 for

a period not less than 21 days in accordance with Schedule 2, Part 2 of the Planning

and Development (Local Planning Schemes) Regulations 2015.


OF COUNCIL

2. Refer the draft Cash in Lieu for Car Parking Local Planning Policy to the Western

Australian Planning Commission for comment.

MOTION DECLARED CARRIED (10/2)

Recommendation D26/4/19 - Proposed Amendment No.105 To TPS No.4 - Normalisation of

Champion Drive Precinct from MRA to City of Armadale

MOVED Cr D M Shaw

That Council:

1. Pursuant to Part 5 of the Planning and Development Act 2005, initiate Amendment

No.105 to Town Planning Scheme No.4 to:

a. Include the Champion Drive Precinct as designated on the Scheme

Amendment Map into the Scheme boundary;

b. Rezone the Champion Drive Precinct as depicted on the Scheme Amendment

Map from unzoned to:

i) ‘Urban Development Zone’;

ii) ‘Residential’;

iii) ‘Parks and Recreation’ local reserve; and

iv) Code subdivided Residential land ‘R17.5’, ‘R20’, ‘R25’, ‘R35’ and

‘R40’.

c. Include the following additional Clause under Part 4.5 of the Scheme:

“Local Development Plans approved under a repealed redevelopment

scheme are to operate as if they were approved under the Scheme, with any

provisions which refer to repealed redevelopment area requirements being

applied at the local government’s discretion.”

d. Amend Special Control Area Maps 1-3 to remove the Armadale

Redevelopment Area Boundary and text stating “See Armadale

Redevelopment Scheme” from the Champion Drive Precinct.

e. Designate Development Area No.50 over the southern portion of the

Champion Drive Precinct as depicted on the Special Control Area Map 3;

f. Amend Schedule 8 – Development (Structure Planning) Areas to include the

following additional provisions relating to Development Area 50:

Description of Land

Additional provisions applicable to

subdivision and development

50 Champion Drive

Precinct – Residential

development area

bound by Westfield

Road, Kalanchoe

Approach, Blaxland

Elbow, Seville Drive,

50.1 Comprehensive planning for the area

shall be undertaken by preparation of a

Structure Plan to guide subdivision and

development.

50.2 Public Open Space is to be designated in

the Structure Plan to protect the marri

woodland vegetation on Lot 13 Seville


OF COUNCIL

Heathcote Road,

Sullivan Road and

Champion Drive. Also

includes Lot 30

Champion Drive, Lot

801 Gillam Drive, and

Lots 9502 and 9503 on

Deposited Plan

401884.

Drive in the south-western corner of the

Development Area.

50.3 Should an application for subdivision be

received for balance Lots 9502 or 9503

on Deposited Plan 401884, or Lot 30

Champion Drive that is generally

consistent with the previous Champion

Drive Structure Plan dated 27/05/2008, a

new Structure Plan is not required to

guide subdivision of these three lots.

50.4 Radley Street is to be extended at least

to the north-eastern boundary of Lot

9503 on Deposited Plan 401884.

g. Amend the Scheme Map accordingly.

2. Refers the above Amendment to Town Planning Scheme No.4 to the Environmental

Protection Authority (EPA) pursuant to section 81 of the Planning and Development

Act 2005. Should the EPA advise that the amendment does not require assessment,

advertise the amendment for a period of 42 days.

3. Authorise the Mayor and the Chief Executive Officer to execute the Amendment

documents.

4. Forward a copy of the amendment to the Western Australian Planning Commission

for information.


Recommendation D27/4/19 - International Urban Design Conference - 13th to 15th

November 2019

MOVED Cr D M Shaw

That Council:

Make no nomination for an Elected Member to attend the International Urban

Design Conference to be held at Hotel Grand Chancellor, Hobart from 13th

to 15th

November 2019.



OF COUNCIL

10.4 COMMUNITY SERVICES COMMITTEE MEETING

Report of the Community Services Committee held on 9 April 2019 .

CORRECTION:

Page 352 - In the Committee Discussion the reference to “recommendation 1.5” to be

changed to read “recommendation 1.6”

MOVED Cr C Frost that the report be received.



Recommendation C6/4/19 – Kelmscott Agricultural Society – Kelmscott Show

Councillor Smith disclosed a financial interest as he provides catering services to the Kelmscott

Agricultural Society. Cr Smith left the meeting, the time being 7.44pm

Councillors Butterfield, Silver and Zelones declared a non- financial interest in Recommendation

C6/4/19 as they are Members of the Kelmscott Agricultural Society. As a consequence, they advised

that there may be a perception on the basis of their non-financial interests that their impartiality on

the matter may be affected, but declared that they would set aside this association, consider the

matter on its merits and vote accordingly.

MOVED Cr C Frost

That Council endorse the City entering into a new Memorandum of Understanding with

Kelmscott Agricultural Society for the Kelmscott Show on similar terms as the previous

Memorandum of Understanding.


Cr Smith returned to the meeting at 7.45pm

Recommendation C7/4/19 - Library Strategic Plan 2019-2026

MOVED Cr C Frost

That Council:

1. Endorse the Library Strategic Plan 2019-2026 as amended.

2. Endorse a level of service for the City’s library service equivalent to 1.4 items per

capita by 2026/27 with future stock levels to be reviewed in line with the opening

of Hilbert Library.

3. Consider the inclusion of additional funds in the City’s Long Term Financial Plan

to achieve and maintain a level of service as outlined in the following table:



OF COUNCIL

Recommendation C8/4/19 - Accessible Parking Bays

MOVED Cr C Frost

That Council:

Recommit the Report to a future Community Services Committee Meeting.


Recommendation C9/4/19 - Armadale Fitness and Aquatic Centre and Armadale Arena

MOVED Cr C Frost

That Council:

1. Note that

a. the City has responded to feedback on the Arena Group Fitness classes and

is continuing with the most popular classes at the Armadale Arena subject to

ongoing assessment.

b. the City has used a Human Resources Staff Transition and Recruitment

process to fulfill the operational requirements of both facilities and that all

staff have retained employment and been offered additional training where

required.

2. Advise the submitter of the petition accordingly.


Recommendation C10/4/19 - Local Law Review - Parking and Parking Facilities Local Law -

Adoption

MOVED Cr C Frost, SECONDED Cr J H Munn

That Council in accordance with the provisions of Section 3.12(4) of the Local

Government Act 1995 makes the Parking and Parking Facilities Amendment Local Law

2019 as attached to this agenda.



Recommendation C11/4/19 - Local Law Review - Bush Fire Brigades Local Law - Adoption

MOVED Cr C Frost, SECONDED Cr R Butterfield.

That Council in accordance with the provisions of Section 3.12(4) of the Local

Government Act 1995 makes the Bush Fire Brigades Local Law 2019 as attached to this

agenda.




OF COUNCIL

Recommendation C12/4/19 - Council Policy Review

MOVED Cr C Frost

That Council:

1. Pursuant to section 2.7(2)(b) of the Local Government Act 1995 reaffirm the continued

application and operation of each of the following current Council Policies without

amendment as attached to this report for a further three (3) years or such earlier date

as Council may determine from time to time.

COMD 4 – Art Collection Policy

COMD 6 – Assistance in relation to a natural or other disaster

COMD 8 – Public Art

COMD 9 – Community Garden

LIB 3 – Public Internet Use

RECN 5 – Provision of Goal Posts and Structures

2. Pursuant to section 2.7(2)(b) of the Local Government Act 1995 reaffirm the

continued application and operation of each of the following current Council

Policies with amendment as attached to this report for a further three (3) years or

such earlier date as Council may determine from time to time.

RECN 1 – Lighting on Sporting Reserves

3. Note that the following policies will be reviewed on a separate occasion and

presented at a future Committee Meeting.

RECN 6 – Community Facilities and Reserves Fees and Charges

4. Pursuant to section 2.7(2)(b) of the Local Government Act 1995, delete Policy FIRE

4 – Health Declaration on the basis that its intended purpose is redundant in lieu

of other City documents and processes.

5. Notes the attached associated Management Practices.


Recommendation C13/4/19 – Councillors’ Items

MOVED Cr C Frost

That Council refers the following Councillor Items:

Pig Trapping in the Hills

Display of the City’s Art Collection

to the relevant Directorate for action and/or Report to the appropriate Committee.



OF COUNCIL

10.5 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .

MOVED Cr G Nixon that the report be received.



Recommendation - Councillors Information Bulletin - Issue No 6/2019

MOVED Cr G Nixon

That Council acknowledge receipt of Issue 6/2019 of the Information Bulletin


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 External Audit Consultant (Cr Jeff Munn)

That the matter of including in this year’s budget the cost of employing an External Audit

Consultant to review all the internal and external operations of the City of Armadale in 2019

be referred to the City Strategy Committee.

2 Intramaps Updates (Cr Jeff Munn)

That the matter of more regular updates of the City’s Intra Maps be referred to the

Development Services Committee.

3 Creche Facility at AFAC (Cr Jeff Munn)

That the matter of the height of the safety net in the Creche Facility at the Fitness & Aquatic

Centre be referred to the Community Services Committee.

4Information Sticker for new recycling standards (Cr Ruth Butterfield)

That the matter of information stickers being placed on the inside of bin lids indicating the

new recycling standards for the City be referred to the Technical Services Committee.


OF COUNCIL

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor, Cr Zelones, declared the meeting closed at 7.55pm

MINUTES CONFIRMED THIS 13 MAY 2019

MAYOR


OF COUNCIL

POLICY – ADM 24 – Election Signs

Related Management Practice

Yes

Relevant Delegation

N/A

Rationale

The objective of this policy is to establish a framework for the controls and standards for

electoral material and signs displayed during Federal, State and local government elections.

Policy

The City recognises that decisions of the High Court of Australia and the Supreme Court of

Western Australia protect the display of electoral material or signs on private property that

are an implied constitutional freedom of political communication.

The City will implement the controls and standards set out in the Management Practice to

exercise the extent of the City's legitimate ability to control electoral material and signs on

private property.

The City will not permit signage (including election signs) on any facilities or land owned,

managed or controlled by the City which detract from the amenity and/or pose a risk to

and/or public safety

Related Local Law Activities and Trading in Thoroughfares and Public Places Local Law

Property Local Law

Related Policies N/A

Related Budget

Schedule

Last Reviewed

Next Review Date

Authority

Council Meeting of:

minutes of ordinary council meeting - 15 april 2019 · minutes - ordinary meeting 6 15 april 2019...

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