minutes of ordinary meeting - 26 october 2015 · ordinary meeting minutes 2 26 october 2015 om279...

OM279

Chairperson’s initials

MINUTES OF ORDINARY COUNCIL MEETING OF THE FRANKSTON CITY COUNCIL HELD IN THE CIVIC CENTRE, DAVEY STREET, FRANKSTON

ON 26 OCTOBER 2015 at 7.01 PM PRESENT Cr. Sandra Mayer (Mayor)

Cr. Darrel Taylor Cr. James Dooley Cr. Rebekah Spelman Cr. Glenn Aitken Cr. Suzette Tayler Cr. Brian Cunial Cr. Colin Hampton Cr. Michael O’Reilly

APOLOGIES: Nil. ABSENT: Nil. OFFICERS: Mr. Dennis Hovenden, Chief Executive Officer

Mr. Tim Frederico, Director Corporate Development Dr. Gillian Kay, Director Communities Development Mr. Vito Albicini, Director City Development Mr. Michael Papageorgiou, Manager Planning & Environment Ms. Naomi Neville, Coordinator Statutory Planning Ms. Kelly Ross, Coordinator Media & Communications Ms. Vera Roberts, Officer Council Business Support

EXTERNAL REPRESENTATIVES:

Nil

COUNCILLOR STATEMENT

Councillor O’Reilly made the following statement:

“ All members of this Council pledge to the City of Frankston community to consider every item listed on this evening’s agenda:

• Based on the individual merits of each item; • Without bias or prejudice by maintaining an open mind; and • Disregarding Councillors’ personal interests so as to avoid any conflict with our

public duty.

Any Councillor having a conflict of interest in an item will make proper, prior disclosure to the meeting and will not participate or vote on the issue.”

OM279


PRAYER

At the request of the Mayor, Councillor Spelman read the Opening Prayer.

ACKNOWLEDGEMENT OF TRADITIONAL OWNERS

Councillor Tayler acknowledged the Boonerwrung and Bunurong peoples – the traditional custodians of the land on which we stand and recognised all Aboriginal and Torres Strait Islander peoples who have given to Australia’s identity – from the past, into the present and for the future.

ORDINARY MEETING MINUTES 1 26 October 2015 OM279


1. PRESENTATION TO COMMUNITY GROUPS ................................................... 3

2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ............................... 3

Ordinary Meeting No. OM278 held on 5 October 2015. ...................................... 3

3. APOLOGIES ....................................................................................................... 3

4. DISCLOSURES OF INTEREST AND DECLARATIONS OF CONFLICT OF INTEREST .................................................................................................... 3

5. PUBLIC QUESTION TIME.................................................................................. 3

6. HEARING OF PUBLIC SUBMISSIONS ............................................................. 3

7. ITEMS BROUGHT FORWARD .......................................................................... 3

8. PRESENTATIONS / AWARDS ........................................................................... 4

9. PRESENTATION OF PETITIONS AND JOINT LETTERS ................................. 4

10. DELEGATES' REPORTS ................................................................................... 4

ITEMS BROUGHT FORWARD ................................................................................... 5

13.1 NOM 1165 - Kananook Primary School Real Schools Partnership .......... 5

13.10 NOM 1183 - Monkey Bikes Letter ............................................................. 6

11. CONSIDERATION OF TOWN PLANNING REPORTS ...................................... 7

11.1 Earthworks and the Importation of Fill - Planning Controls ....................... 7

11.2 Frankston Native Vegetation Protection Study - Request to prepare and exhibit Planning Scheme Amendment .................................. 8

11.3 Planning Scheme Amendment C109 - Report on Findings and Recommendations of Panel Report .......................................................... 9

11.4 September Town Planning Progress Report .......................................... 10

11.5 Progress Update - Frankston Planning Scheme Amendment C99 - Western Port Highway (North) Upgrade ............................................... 11

12. CONSIDERATION OF REPORTS OF OFFICERS ........................................... 12

12.1 Community Development Division - Resolution Progress Report ........... 12

12.2 Proposed Lease of Council Land - Telecommunications Facility (New) - Part of 294N Frankston-Flinders Road Frankston South (Baxter Park) .......................................................................................... 13

12.3 Closure of Taylors Road to Through Traffic between Thompsons Road and Wedge Road - Twelve Month Review .................................... 14

12.4 To formally name "Shute Drive" .............................................................. 15

12.5 Mechanic Institute - Frankston Symphony Orchestra ............................. 16

12.6 Draft Community Engagement Policy 2015-2017 ................................... 17



12.7 Annual Energy, Water and Greenhouse Performance Report 2014/15 .................................................................................................. 18

12.8 Financial Assistance Grants to Local Government ................................. 19

12.9 Carrum Downs Recreation Reserve New Multi-Use Pavilion - Presentation of Concept Design ............................................................. 20

12.10 Public Notice of Intention to Declare for a Special Charge Scheme for the Construction of Newton Avenue and Weeroona Road, Langwarrin ................................................................................... 25

12.11 Frankston City Council Annual Report 2014-2015 .................................. 26

12.12 Draft Economic Development Strategy 2016-2022 ................................. 27

12.13 Minutes of the Frankston Arts Board – September Meeting ................... 28

13. NOTICES OF MOTION ..................................................................................... 29

13.2 NOM 1175 – Anti-Social Behaviour ........................................................ 29

13.3 NOM 1176 - 123Read2Me Childhood Literacy ....................................... 30

13.4 NOM 1177 - Bully Zero Australia Foundation - Bully Zero Sessions for Elizabeth Murdoch Secondary College, Langwarrin and Carrum Downs Secondary College, Carrum Downs ........................ 31

13.5 NOM 1178 - Community Support Frankston ........................................... 32

13.6 NOM 1179 - First Seaford Scouts Group ................................................ 33

13.7 NOM 1180 - MoMasters Charity Day Friday 27th November 2015 ........ 34

13.8 NOM 1181 - History of Frankston Film ................................................... 35

13.9 NOM 1182 - Library Forecourt Playne Street ......................................... 36

14. LATE REPORTS .............................................................................................. 37

15. URGENT BUSINESS ........................................................................................ 37

Rate Capping .................................................................................................... 37

16. CONFIDENTIAL ITEMS ................................................................................... 38

C.1 Delegated Powers Report - Miscellaneous Grants & Arts Centre Concessions and Discounts ................................................................... 38

C.2 Award of Contract – Construction of Union Road, Langwarrin ............... 38

C.3 Board Appointments - Frankston Regional Aquatic Centre Pty Ltd (FRACPL) ............................................................................................... 38



The Mayor welcomed the 1st Seaford Scouts, former Councillor Brad Hill and acknowledged resident Hilary Poad’s birthday.

1. PRESENTATION TO COMMUNITY GROUPS Nil.

2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING Ordinary Meeting No. OM278 held on 5 October 2015. Council Decision Moved: Councillor Dooley Seconded: Councillor Aitken That the minutes of the Ordinary Meeting No. OM278 held on 5 October 2015 copies of which had previously been circulated to all Councillors, be confirmed, approved and adopted.

Carried Unanimously

3. APOLOGIES Nil.

4. DISCLOSURES OF INTEREST AND DECLARATIONS OF CONFLICT OF INTEREST Cr Aitken declared an interest in Item 12.5: Mechanic Institute – Frankston Symphony Orchestra

The Mayor, Cr Sandra Mayer declared an interest in Item 13.4: NOM 1177 – Bully Zero Australia Foundation – Bully Zero Sessions for Elizabeth Murdoch Secondary College, Langwarrin and Carrum Downs Secondary College Carrum Downs.

5. PUBLIC QUESTION TIME Two (2) persons submitted questions to Council with Notice and One (1) Question without Notice. At the request of the Mayor, the Chief Executive Officer read the questions and answers to the gallery. As one of the persons submitted more than 3 separate questions, the Chief Executive Officer informed the Gallery that the questions would be answered by a written response. The questions and answers are contained in Appendix.

6. HEARING OF PUBLIC SUBMISSIONS Ms. Jenny McCulloch made a submission to Council regarding Item 13.1: Kananook Primary School Real Schools Partnership.

7. ITEMS BROUGHT FORWARD

Council Decision Moved: Councillor Dooley Seconded: Councillor Aitken

That Item 13.1: NOM 1165 – Kananook Primary School Real Schools Partnership and Item 13:10: NOM 1183 – Monkey Bikes Letter be brought forward.

Carried Unanimously



8. PRESENTATIONS / AWARDS Frankston City Council recently won the Design and Building category at the 2015

Victorian Coastal Awards for Excellence for the new McCulloch Avenue Boardwalk.

The McCulloch Avenue beach entry services a large percentage of beachgoers and this boardwalk provides a safe and accessible path to the beach without damaging the surrounding dunes. Congratulations to everyone involved particularly the Senior Landscape Architect, Mr Andrew Stevens.

9. PRESENTATION OF PETITIONS AND JOINT LETTERS

Council Decision Moved: Councillor Hampton Seconded: Councillor Dooley

That the additional petition containing 168 signatures submitted by residents and visitors to Frankston in support of moving bus stops from Young Street to the other side of the station be received. This makes the overall petition to contain 814 signatures

Carried Unanimously

Council Decision Moved: Councillor Dooley Seconded: Councillor Hampton

That the business case/proposal from Karingal Football Netball Club outlining the proposed Upgrading & Extension of Ballam Park Pavillion be noted.

Carried Unanimously

10. DELEGATES' REPORTS Nil.



ITEMS BROUGHT FORWARD 13.1 NOM 1165 - Kananook Primary School Real Schools Partnership

(MT Chief Executive Office)

Council Decision Moved: Councillor Dooley Seconded: Councillor Aitken

That Council accepts the email from Kananook Primary School requesting financial assistance towards the Building a Restorative School Community program and that the amount of $23,918 be given to Kananook Primary School from Cr James Dooley Discretionary Fund, subject to the Chief Executive Officer approval to the requirements as outlined in the officer’s comments.

For the Motion: Crs Aitken, Cunial, Dooley, Mayer, O'Reilly, Spelman, Tayler

and Taylor Against the Motion: Cr Hampton

Carried



13.10 NOM 1183 - Monkey Bikes Letter (MT Chief Executive Office)

Recommendation That Council defers any further action being taken on implementation of NOM 1171, tabled at the 5th October 2015 Council Meeting, until a report is presented to Council advising of the costs of implementing the resolution as proposed and any alternate options which may provide a better and more cost effective solution to meet the intent of the resolution.

The report is to be presented to Council at its meeting on 16 November 2015.

Council Decision Moved: Councillor O'Reilly Seconded: Councillor Hampton

That Council amends its previous decision in adopting NOM 1171, tabled at the 5th

October 2015 Council Meeting, and instead publishes a letter, signed by all Councillors, on Page 3 of the next edition of the Frankston City News.

Cr Cunial left the Chamber at 7.52 pm

Cr Cunial returned to the Chamber at 7.53 pm

Cr Taylor left the Chamber at 7.53 pm

Cr Taylor returned to the Chamber at 7.55 pm

Suspension of Standing Orders Moved: Councillor Taylor Seconded: Councillor Cunial That standing orders be suspended.

Carried Unanimously

Resumption of Standing Orders Moved: Councillor Cunial Seconded: Councillor Taylor That standing orders be resumed.

Carried Unanimously

Motion be put Moved: Councillor Cunial Seconded: Councillor Taylor That the motion be put.

Carried Unanimously

The Motion was Put and Carried Unanimously



11. CONSIDERATION OF TOWN PLANNING REPORTS 11.1 Earthworks and the Importation of Fill - Planning Controls

(MP Community Development)

Council Decision Moved: Councillor Dooley Seconded: Councillor Tayler That Council:

1. Applies to the Minister for Planning in accordance with Section 9(3) of the Planning and Environment Act 1987 to obtain authorisation to prepare Amendment C112 which will introduce planning controls for: - Earthworks which change the rate of flow or the discharge point of water

across a property boundary; - Earthworks which increase the discharge of saline groundwater; and - Earthworks which involve the receipt, importation, stockpiling or placement of

more than 100 cubic metres of fill. 2. Authorises Council officers to prepare the amendment documents. 3. Once authorisation is received, exhibit Planning Scheme Amendment C112 in

accordance with Sections 17-19 of the Planning and Environment Act 1987, notifying all owners, occupiers and prescribed authorities.

Carried Unanimously



11.2 Frankston Native Vegetation Protection Study - Request to prepare and exhibit Planning Scheme Amendment (MP Community Development)

Council Decision Moved: Councillor Aitken Seconded: Councillor Dooley That Council:

1. Adopt the Frankston Native Vegetation Protection Study.

2. Applies to the Minister for Planning in accordance with Section 9 (3) of the Planning and Environment Act 1987 to obtain authorisation to prepare and exhibit a Planning Scheme Amendment to implement the recommendations of the Frankston Native Vegetation Protection Study.

3. Authorises Council Officers to prepare the amendment documentation.

4. Once authorisation is received, exhibit the Planning Scheme Amendment in accordance with Sections 17 – 19 of the Planning and Environment Act 1987, notifying all owners, occupiers and prescribed authorities.

Carried Unanimously



11.3 Planning Scheme Amendment C109 - Report on Findings and Recommendations of Panel Report (MP Community Development)

Council Decision Moved: Councillor Dooley Seconded: Councillor Tayler That Council notes the Panel Report and authorises officers to request the Minister for Planning to adopt Amendment C109 as exhibited, and replace the interim provisions with the permanent controls.

Carried Unanimously



11.4 September Town Planning Progress Report (MP Community Development)

Council Decision Moved: Councillor Tayler Seconded: Councillor Dooley That Council receives and notes the report.

Carried Unanimously



11.5 Progress Update - Frankston Planning Scheme Amendment C99 - Western Port Highway (North) Upgrade (BH City Development)

Recommendation (Director City Development) That Council:

1. Notes that VicRoads supports Planning Panels Victoria conclusions that only northerly ramps be provided for at Ballarto Road and that provision be made for a northern half diamond interchange at Wedge Road;

2. Notes that VicRoads recommends that the Minister for Planning approves inclusion of Planning Scheme Public Acquisition Overlays (PAOs) for these options in relevant planning schemes; and

3. Notes that the Minister for Planning is expected to announce his decision on the plan changes in November.

4. Officers are directed to provide background information and the results achieved through Council’s lobbying through submissions to the community.

Council Decision Moved: Councillor Hampton Seconded: Councillor Taylor That Council:

1. Notes that VicRoads supports Planning Panels Victoria conclusions that only northerly ramps be provided for at Ballarto Road and that provision be made for a northern half diamond interchange at Wedge Road;

2. Notes that VicRoads recommends that the Minister for Planning approves inclusion of Planning Scheme Public Acquisition Overlays (PAOs) for these options in relevant planning schemes; and

3. Notes that the Minister for Planning is expected to announce his decision on the plan changes in November.

4. Officers are directed to provide background information and the results achieved through Council’s lobbying through submissions to the community.

5. Writes to the Minister reminding him of his commitment prior to the 2014 election campaign with respect to Ballarto Road and includes an invoice for the costs associated with Council putting forward its case to the panel hearing.

For the Motion: Crs Cunial, Dooley, Hampton, Mayer, O'Reilly, Spelman, Tayler

and Taylor Against the Motion: Cr Aitken

Carried



12. CONSIDERATION OF REPORTS OF OFFICERS 12.1 Community Development Division - Resolution Progress Report

(LD Community Development)

Council Decision Moved: Councillor Dooley Seconded: Councillor Spelman That Council receives the report.

Carried Unanimously



12.2 Proposed Lease of Council Land - Telecommunications Facility (New) - Part of 294N Frankston-Flinders Road Frankston South (Baxter Park) (GV Corporate Development)

Council Decision Moved: Councillor Taylor Seconded: Councillor Dooley That:

1. Visionstream on behalf of Optus, be advised that Council, acting in its capacity as the Public Land Manager, agrees in principle to the leasing of part of the Crown Land at 294N Frankston-Flinders Road Frankston South, being Crown Allotment 8F in the Parish of Frankston, temporarily reserved for a Racecourse and Public Recreation, for a term of ten (10) years, plus two (2) further options of five (5) years each, for the sum of $20,000 plus GST per annum, for the purposes of the construction and use of a Telecommunications facility, subject to:

(i) the satisfactory completion of statutory procedures for the leasing of

Council land pursuant to s.190 Local Government Act 1989, and, (ii) the granting by Council, acting in its capacity as the Responsible Authority

for administering the Frankston Planning Scheme, of a Town Planning Permit for the construction and use of the land for a Telecommunications facility.

2. The Chief Executive Officer be authorised to commence the statutory procedures

for the leasing of land including public notice.

Carried Unanimously



12.3 Closure of Taylors Road to Through Traffic between Thompsons Road and Wedge Road - Twelve Month Review (BH City Development)

Council Decision Moved: Councillor Hampton Seconded: Councillor Taylor That Council approves retaining the gate closing off Taylors Road to through traffic between Wedge Road and Thompsons Road.

Carried Unanimously



12.4 To formally name "Shute Drive" (KK Corporate Development)

Council Decision Moved: Councillor Hampton Seconded: Councillor Aitken That Council, having complied with the principles of the Guidelines for Geographic Names 2010 and that in accordance with the Local Government Act 1989 (the Act), resolves to lodge an application with the Registrar to formally name the “unnamed” road off Cranbourne Road, Langwarrin servicing the Lloyd Park Reserve as “Shute Drive”.

Carried Unanimously



12.5 Mechanic Institute - Frankston Symphony Orchestra (AM Community Development)

Cr Aitken declared an interest. Cr Aitken advised that his brother and sister-in-law are involved in the Frankston Symphony Orchestra.

.

Council Decision Moved: Councillor Aitken Seconded: Councillor Mayer That Council:

1. Notes the current Mechanics Institute hiring policy enabling the Frankston Symphony Orchestra to have an ongoing booking to rehearse in the hall once per week and also notes this would require some storage.

2. Supports the use of an existing shed in Victoria Park as storage for the Frankston Symphony Orchestra’s two trailers including the installation of a roller door and access to it from Nolan Street.

3. Endorses that a minimum of two concerts per year be provided by the Frankston Symphony Orchestra to raise the funds to cover the cost of the Mechanics Institute Hall hire fees.

Carried Unanimously



12.6 Draft Community Engagement Policy 2015-2017 (LD Community Development)

Council Decision Moved: Councillor Hampton Seconded: Councillor Tayler That:

1. Council re-endorses the Draft Community Engagement Policy 2015-2017. 2. Council notes that changes to the policy (as per the attachment showing

amendments) are minimal and as such the amended policy does not trigger a public exhibition process.

Carried Unanimously



12.7 Annual Energy, Water and Greenhouse Performance Report 2014/15 (CD City Development)

Council Decision Moved: Councillor Dooley Seconded: Councillor Taylor That Council:

1. Notes the results for the organisation’s energy, water and greenhouse performance of Council’s facilities and sites (where Council pays the utility bills and has full operational control) for 2014/15.

2. Writes to:

a. the Essential Services Commission to advocate for more affordable retail energy and water prices and;

b. the Federal Minister for Environment and the Victorian Minister of Environment and Climate Change to advocate for grant schemes related to energy and water efficiency to be available for local government to combat rising energy and water costs for Council’s facilities.

Carried Unanimously



12.8 Financial Assistance Grants to Local Government (KJ Corporate Development)

Council Decision Moved: Councillor Aitken Seconded: Councillor Dooley That Council:

1. Acknowledges the importance federal funding through the Financial Assistance Grants program (FAG’s) for the continued delivery of council services and infrastructure;

2. Notes that the freezing of indexation of Federal funding for FAG’s will result in a significant impact on the finances and council’s ability to undertake projects – particularly in real terms over the next three year period and a reduced base grant forever thereafter. In addition, the introduction of rate capping further exacerbates the acute financial position as lost grant income cannot be offset by increasing rate income;

3. Acknowledges that Frankston City Council will receive $8.534 million in grants; 4. Will ensure that this federal funding, and other funding provided by the Federal

Government under relevant grant programs, is appropriately identified as Commonwealth grant funding in council publications, including annual reports; and

5. Writes to the Prime Minister, the Treasurer and The Australian newspaper raising the importance of financial sustainability in Local Government for our communities and the importance of financial assistance grants to Council’s budget.

Carried Unanimously



12.9 Carrum Downs Recreation Reserve New Multi-Use Pavilion - Presentation of Concept Design (PS City Development)

Council Decision Moved: Councillor Hampton Seconded: Councillor Mayer That Council:

1. Approves the concept design as attached for Carrum Downs Recreation Reserve (CDRR) new multi-use pavilion;

2. Approves the estimated project cost of $3,852,295 to complete the project as scoped;

3. Notes the proposed funding breakdown as shown in officer’s assessment: table 1 and 2.

4. Approves to the project program showing completion of Design Development phase by end of 2015/16 financial year, construction to commence in the 2016/17 financial year and completion of construction by September 2017;

5. Approves the amendment of the 2015/16 Capital Works program at the Mid-Year budget review to reflect expected expenditure to completion of design development phase of $242,400 by June 2016; and

6. Writes to the Member of Carrum for the commitment of $1,050,000 towards the project.

7. Commences the process to seek a financial contribution from identified future users of the facility towards the construction costs.

Cr Cunial left the Chamber at 8.42 pm

Cr Taylor left the Chamber at 8.43 pm

Cr Taylor returned to the Chamber at 8.45 pm

Carried Unanimously



TABLE 1:- CURRENT FUNDING ALLOCATIONS

FUNDING SOURCE FUNDS (EXCL. GST) NOTES

RATES $252,400 2014/15 carry forward and 2015/16 Capital Works Program allocations

SALE OF LAND TO CFA $750,000

Refer to OM269 – 23 March 2015 – Contractual Matters – Carrum Downs Recreation Reserve

TOTAL $1,002,400

TABLE 2:- FURTHER POTENTIAL FUNDING SOURCES

FUNDING SOURCE FUNDS (EXCL. GST) NOTES

STATE GOVERNMENT CONTRIBUTION $1,050,000

Commitment by Member for Carrum who will be submitting a funding request for these funds in 2016/17 financial year

SALE OF CARRUM DOWNS MEMORIAL HALL

$650,000 to $750,000

TBC – A portion of sale is proposed to contribute to project as community social space been included in concept design

SALE OF LAND TO VICROADS

$200,000 to $283,000

TBC - Currently in negotiation with VicRoads

TENANT CONTRIBUTION TBC

Contributions from clubs to be confirmed prior to tendering of construction works

CAPITAL WORKS FORWARD PROGRAM (1 - 5 - 20) $3,455,524

Allocation in forward capital works program for Carrum Downs Recreation reserve Master plan implementation works (refer to attachment B)

It is proposed to bring forward future allocation if required for Master Plan items that are delivered as part of the pavilion project including: new public toilet, provision of internal access to pavilion and solar PV installation to pavilion.

Funding allocation to be adjusted based on proposed financial delivery model spanning 2015/16, 2016/17 & 2017/18 financial years

TOTAL $5,355,524



12.10 Public Notice of Intention to Declare for a Special Charge Scheme for the Construction of Newton Avenue and Weeroona Road, Langwarrin (BH City Development)

Council Decision Moved: Councillor Dooley Seconded: Councillor Hampton That:

1. Council commences the statutory process under section 163 of the Local Government Act 1989 (Act) to declare a Special Charge Scheme (Special Charge) for the construction of Newton Avenue and Weeroona Road, Langwarrin (Roads);

2. In accordance with sections 163(1A) and 163B(3) of the Act, Council directs that public notice be given in the Frankston Standard Leader on Monday, 2 November 2015 and on Council's website of the intention of Council to declare at its ordinary meeting to be held in February 2016 the Special Charge in accordance with the proposed declaration of Special Charge in the form of the attachment to this resolution (Proposed Declaration of Special Charge), such Special Charge to be for the purposes of constructing the Roads;

3. In accordance with section 223(1)(b)(i) of the Act, Council will hear any persons who in their written submissions under section 223 of the Act have requested that they be heard in support of their submissions. Such meeting of the Council to be held on Monday, 7 December 2015, as to which submitters will be advised of the time and place of the Council meeting; and

4. The property owners defined in the attachment to this report, who will be liable to pay the Special Charge be advised accordingly.

Carried Unanimously



12.11 Frankston City Council Annual Report 2014-2015 (SJ Corporate Development)

Council Decision Moved: Councillor Hampton Seconded: Councillor Tayler That Council:

1. Endorses the Annual Report 2014-2015.

2. Advises the Minister for Local Government of its endorsement of the Annual Report 2014-2015.


Carried Unanimously



12.12 Draft Economic Development Strategy 2016-2022 (SJ Corporate Development)

Council Decision Moved: Councillor Taylor Seconded: Councillor Dooley That:

1. Council endorses the Draft Frankston City Economic Development Strategy 2016-2022 to be placed on public exhibition for a minimum period of four weeks.

2. Following the period of public exhibition, a further report be presented to Council responding to any feedback, with a view to adopting the Draft Economic Development Strategy 2016-2022.

Carried Unanimously



12.13 Minutes of the Frankston Arts Board – September Meeting (AM Community Development)

Council Decision Moved: Councillor Aitken Seconded: Councillor Taylor That Council receives the Minutes.

Carried Unanimously



13. NOTICES OF MOTION 13.2 NOM 1175 – Anti-Social Behaviour

(CM Chief Executive Office)

Council Decision Moved: Councillor Aitken Seconded: Councillor Cunial That a package of zero tolerance actions be developed to effectively deal with aggressive and anti-social behaviour in Frankston Town Centre.

Extension of Time Moved: Councillor Cunial Seconded: Councillor Hampton That Cr Aitken be granted an extension of time.

Carried Unanimously

Cr Hampton left the Chamber at 9.05 pm

Cr Hampton returned to the Chamber at 9.07 pm

Motion be put Moved: Councillor Hampton Seconded: Councillor Dooley That the motion be put.

For the Motion: Crs Dooley and Hampton Against the Motion: Crs Aitken, Cunial, Mayer, O'Reilly, Spelman, Tayler and Taylor

Lost Cr Cunial left the Chamber at 9.16 pm


The motion was Put and Carried Unanimously



13.3 NOM 1176 - 123Read2Me Childhood Literacy (MT Chief Executive Office)

That:

1. Council prepare a letter of endorsement of the proposal that Monash University and Melinda Shelley are making regarding the 123Read2Me Childhood Literacy program.

2. At the Frankston North Community Centre, in Mahogany Street, that Council make an available opportunity for child literacy services to be held at that location.

Deferral Motion to another Council Meeting Moved: Councillor Aitken Seconded: Councillor Hampton That the matter be deferred to the 16 November 2015.

Carried Unanimously



13.4 NOM 1177 - Bully Zero Australia Foundation - Bully Zero Sessions for Elizabeth Murdoch Secondary College, Langwarrin and Carrum Downs Secondary College, Carrum Downs (AC Chief Executive Office)

The Mayor, Cr Mayer declared an interest. The Mayor advised that she is an ambassador at Bully Zero Australia.

Council Decision Moved: Councillor Aitken Seconded: Councillor Tayler That Council accepts the email from Bully Zero Australia Foundation highlighting costs associated with running two sessions at Elizabeth Murdoch Secondary College, Langwarrin and Carrum Downs Secondary College, Carrum Downs. The amount of $2,000 be contributed to Bully Zero Australia Foundation to run these sessions from Councillor Sandra Mayer’s Discretionary Fund.

The Mayor, Councillor Sandra Mayer is an Ambassador for Bully Zero Australia Foundation.

Carried Unanimously



13.5 NOM 1178 - Community Support Frankston (CM Chief Executive Office)

Council Decision Moved: Councillor Spelman Seconded: Councillor Aitken

That Council accepts the email from Community Support Frankston requesting financial assistance for the purchase of computers, Christmas hampers and supplies for the needy and that the amount of $10,000 be taken from Cr Spelman’s Discretionary Fund.

Carried Unanimously



13.6 NOM 1179 - First Seaford Scouts Group (CM Chief Executive Office)

Council Decision Moved: Councillor Spelman Seconded: Councillor Tayler That Council accepts the letter and invoice from the First Seaford Scouts Group requesting financial assistance for the purchase of renovations and that the amount of $1,975 be given to the First Seaford Scouts Group from Cr Spelman’s Discretionary Fund.

Carried Unanimously



13.7 NOM 1180 - MoMasters Charity Day Friday 27th November 2015 (MT Chief Executive Office)

Council Decision Moved: Councillor Hampton Seconded: Councillor Tayler That Council accepts the email from Centenary Park Golf Club requesting financial assistance for the MoMasters Charity Day to be held on Friday 27th November 2015 at Centenary Park Golf Club and that the amount of $2,000 be given to them from Cr Colin Hampton’s discretionary fund.

Carried Unanimously



13.8 NOM 1181 - History of Frankston Film (CM Chief Executive Office)

That $5000 be given from Councillor Brian Cunial’s Discretionary Fund towards the completion of the History of Frankston film production and the holding of another history day event in 2016.

Council Decision Moved: Councillor Cunial Seconded: Councillor Aitken

That $5000 be given from Councillor Brian Cunial’s Discretionary Fund towards the completion of the History of Frankston film production. Any remaining funds after completion of the film be put towards holding another history day event in 2016.

Carried Unanimously



13.9 NOM 1182 - Library Forecourt Playne Street (MT Chief Executive Office)

Council Decision Moved: Councillor Taylor Seconded: Councillor Aitken

That the grassed areas between the seating in the library forecourt Playne Street, be properly prepared and replanted and that the grass area has a regular regime of planting, watering and is mowed, not whipper snipped, to ensure that a lush layer of grass is maintained at all times.

Carried Unanimously



14. LATE REPORTS Nil.

15. URGENT BUSINESS

Rate Capping

Council Decision Moved: Councillor Hampton Seconded: Councillor Aitken

That the matter of Rate Capping be accepted as urgent business.

Carried Unanimously

Council Decision Moved: Councillor Hampton Seconded: Councillor Aitken

That Council sends a copy of this report to the Premier of Victoria, Mr Daniel Andrews and the Minister for Local Government, Ms Natalie Hutchins as further evidence of the disastrous long term implications that rate capping will bring to Victorian local government. Rationale I draw to this Council's attention the final report of the New South Wales Independent Pricing and Regulatory Tribunal on the strength and effectiveness of New South Wales local government. The report clearly identifies that that a majority of Councils are "not fit" for the future. A key reason for this is the parlous financial state of the Councils, no doubt brought on by over two decades of rate capping.

Carried Unanimously

Confidential Items 38 26 October 2015 OM279


16. CONFIDENTIAL ITEMS

Council Decision Moved: Councillor Taylor Seconded: Councillor Tayler

That the Ordinary Council Meeting be closed to the public to consider the following items which are of a confidential nature, pursuant to section 89(2) of the Local Government Act (LGA) 1989 for the reasons indicated:

C.1 Delegated Powers Report - Miscellaneous Grants & Arts Centre Concessions and Discounts

Agenda Item C.1 Delegated Powers Report - Miscellaneous Grants & Arts Centre Concessions and Discounts is designated confidential as it relates to Any other matter which the Council or special committee considers would prejudice the Council or any person (s89 2h)

C.2 Award of Contract – Construction of Union Road, Langwarrin Agenda Item C.2 Award of Contract – Construction of Union Road, Langwarrin is designated confidential as it relates to contractual matters (s89 2d)

C.3 Board Appointments - Frankston Regional Aquatic Centre Pty Ltd (FRACPL)

Agenda Item C.3 Board Appointments - Frankston Regional Aquatic Centre Pty Ltd (FRACPL) is designated confidential as it relates to contractual matters (s89 2d)

Carried Unanimously

Confidential Items 39 26 October 2015 OM279

The meeting closed to the public at 9.56 p.m. CONFIRMED THIS DAY OF 2015 ……………………………………………..

CHAIRPERSON

AUTHORITY TO STAMP INITIALS ON MINUTES I, Cr. Sandra Mayer, Chairperson – Council Meeting hereby authorise the use of an electronic signature stamp of my initials to initial each page of these Minutes of the Council Meeting held on 26 October 2015, confirmed on 16 November 2015. …………………………………………………………… (Cr. Sandra Mayer, Chairperson – Council Meeting) Dated this day of 2015

minutes of ordinary meeting - 26 october 2015 · ordinary meeting minutes 2 26 october 2015 om279...

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