minutes of ordinary meeting held at hyden on 20th march… · th march, 2019 1 minutes of ordinary...

MINUTES OF THE ORDINARY MEETING HELD 20th

MARCH, 2019

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MINUTES OF ORDINARY MEETING HELD AT HYDEN ON 20th MARCH, 2019

1. DECLARATION OF OPENING /ANNOUNCEMENT OF VISITOR

The Shire President Cr Meeking welcomed those present and declared the meeting open at 3:11pm.

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

Cr S Meeking (Shire President) Cr G Lynch (Deputy) Cr A Smoker Cr M James Cr S Jones Cr R Growden Cr R Butler Cr B Browning Cr K Mouritz Cr B Browning Cr K Mouritz Leave of Absence: Nil Apologies: Nil Staff: Ms M. Dohnt (CEO) Mr A. George (DCEO) Mr V. Bugna (MOF) Mr M. Burgess (MOW) Mrs T. Young (MPD) Mr I. Holland (ETSO)

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4. PUBLIC QUESTION TIME

Nil

5. APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6. PETITIONS/DEPUTATIONS/PRESENTATIONS

Nil

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

7.1 Minutes of Council Meeting – 13th February, 2019

RESOLUTION 3330 Moved Cr Lynch Seconded Cr Smoker That the minutes of the Council Meetings held on 13th February 2019 be confirmed.

CARRIED 9/0

8. ANNOUNCEMENTS BY PRESIDING MEMBERS WITHOUT DISCUSSION

Nil

9 REPORTS OF COMMITTEES AND OFFICERS

9.1 Finance Report 9.2 Manager of Planning & Development Report 9.3 Manager of Works Report 9.4 CEO Report 9.5 EHO Report 9.6 Kondinin Medical Centre 9.7 Building Surveyor Report 9.8 Hyden & Kondinin Swimming Pool Manager’s Reports 9.9 Building Maintenance & Ranger Report The meeting moved to item 9.2

9.1 FINANCIAL REPORT

9.1.1 Financial Reports

Name of Applicant: Manager of Finance


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Author: Manager of Finance Voting: Simple Date: 7th March, 2019 SUMMARY/COMMENT: The financial statements for the period ending 28 February 2019 are attached.

RESOLUTION 3331 Moved Cr Lynch Seconded Cr Jones That the Financial Reports for the period ended 28th February 2019 as presented be accepted.

CARRIED 9/0

9.1.2 List of Accounts

Name of Applicant: Manager of Finance Author: Manager of Finance Voting: Simple Date: 6th March 2019 SUMMARY/COMMENT: A list of accounts is attached.

RESOLUTION 3332 Moved Cr Smoker Seconded Cr Butler That Muni Cheques 18568 - 18583, Muni EFT10312 - 10422, Transport Direct Debits, Other Direct Debits, Payroll and Bank Fees (for the month of February 2019) totalling $1,158,391.87 be endorsed.

CARRIED 9/0

9.1.3 Capital Items Progress

Name of Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 1st February 2019 SUMMARY/COMMENT: Expenditure on capital items for 2018-2019

Programme Description Budget Notes

Governance 0KN Vehicle Changeover 55,000 COMPLETED

Governance KN0 Vehicle Changeover 42,000

Governance KN04 Vehicle Changeover 34,500

Health KN52 Vehicle Changeover 32,500 COMPLETED

Health Computer Upgrade – Doctors Surgery 5,000 COMPLETED

Health Yeerakine Lodge Carpark 10,000 COMPLETED

Housing Employee House, Kondinin (Bal C/F) 84,546 COMPLETED

Community Amenities KN & HY Drainage 1,700,000 COMMENCED

Recreation & Culture Hyden Hall Furniture 30,000 COMPLETED

Recreation & Culture Chair for Public Halls 5,000 COMPLETE

Recreation & Culture KCRC Kondinin Sports Club Extension 1,021,891 COMPLETED

Recreation & Culture Hyden Rec Centre Extensions 50,000

Recreation & Culture Karlgarin Club Roof Replacement 20,000 COMPLETED

Recreation & Culture Karlgarin Bowling Green Resurfacing 110,000 COMPLETED

Recreation & Culture Kondinin Netball Court Reseals 23,029 COMPLETED

Recreation & Culture Coronation Park Upgrade Hyden 50,000 COMMENCED

Recreation & Culture Trembath Park Seating & Landscaping KN 20,000 COMMENCED

Transport Mount Walker Road 67,500 COMPLETED

Transport East Hyden Bin Road 427,125 COMPLETED

Transport Kondinin Lake North Road 56,850 COMPLETED

Transport Notting Karlgarin Road (Gravel) 67,531

Transport Bendering East Road (Form & Gravel) 85,718

Transport Reseal Wave Rock Second Entrance 21,450


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Transport Hyden Norseman Road (Reseal) 95,950 COMPLETED

Transport Hyden Norseman Road (Gravel) 89,861 COMPLETED

Transport Aggiss Road (Form & Gravel) 48,999

Transport Karlgarin Hills North Road (Form & Gravel) 83,690

Transport Worland Road (Form & Gravel) 107,363

Transport Chalk Hill West Road (Form, Gravel & Seal) 80,961 COMPLETED

Transport Sharpe Road (Blue Metal Spread) 24,129

Transport King Rocks West (Gravel) 52,284

Transport Footpath Construction (3 Towns) 50,000

Transport KN55 Vehicle Changeover 27,500 COMPLETED

Transport KN61 Vehicle Changeover 27,500 COMPLETED

Transport Lawnmower C/F 25,000 COMPLETED

Transport Grader 350,000 COMPLETED

Economic Services Wave Rock Tourist Precinct Improvement 50,000 COMMENCED

Economic Services Entry Statements 10,000 COMMENCED

Economic Services Karlgarin Centenary Project 20,000 COMMENCED

Economic Services Hyden Main Street Beautification 100,000 COMMENCED

Economic Services The Humps Project C/F 11,264 COMPLETED

Other Prop & Services KN49 Vehicle Changeover 55,000 COMPLETED

Other Prop & Services KN54 Vehicle Changeover 32,500 COMMENCED

TOTAL $ 5,361,641

FOR INFORMATION

Mr Bugna (MOF) left the meeting at 4:10pm

9.1.4 Quotations for Supply and Lay of Asphalt Kondinin Streets

Name of Applicant: Shire of Kondinin Author: MOW Budget: 2018/2019 Date: 11th March 2019 SUMMARY/COMMENT: Quotations were called for the Supply and Lay of Asphalt in Kondinin and Hyden with a deadline of the 10th March 2019. Four WALGA preferred suppliers were contacted and showed interest with two quotes being received. 30mm Kondinin Streets for 15500m^2 40mm Kondinin Streets for 500m^2 (areas we have worked with Main Roads WA) 300mm Hyden Streets for 10000m^2 Please see quotations attached with options. STATUTORY ENVIRONMENT Local Government Act 1995 FINANCIAL IMPLICATIONS Provision to fund these works are included under the Kondinin and Hyden Townsite Drainage Project. POLICY IMPLICATION In accordance with Council Purchasing Policy 1.1.19 and the Local Government (Functions and General) Regulations 1996 Division 3, Pre-Qualified Suppliers are an exemption to tender. Quotations were sought from WALGA Preferred Supplier under Road Building Contractors, Materials & Related Services – Supply of Asphalt Contract C017_18 Expires 01st December 2020 STRATEGIC IMPLICATIONS Nil VOTING REQUIREMENT Simple Majority


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RESOLUTION 3333 Moved Cr James Seconded Cr Browning That Council accepts the quotation from Roads 2000 for the supply of 26,000m^2 of Asphalt as per quote 8209 with batching plant.

CARRIED 9/0

RESOLUTION 3334 Moved Cr Browning Seconded Cr Mouritz That Council authorise Shire Administration to write to Main Roads Western Australia to express their disappointment with the asphalt works recently undertaken on Graham Street, Kondinin

CARRIED 9/0

The meeting moved to Item 9.3

9.1.5 Garden Funding Kondinin Country Club

Name of Applicant: Shire of Kondinin Author: MOW/MPD Budget: 2018/2019 Date: 11th March 2019 SUMMARY/COMMENT: The Shire has been approached by the Kondinin Community Recreation Council to help them finish the garden works and lawn around the new country club extension so that the whole project can neatly wrap up this financial year. KCRC are still able to provide some funding but the difference would require $6000 to be moved from an under expended account to the Kondinin Country Club Garden Works account that has $4000 remaining this financial year. Costings have been completed and the $10,000 should be sufficient to complete this part of the project. Due to the new solar panels the Kondinin Aquatic Centre will probably be under expended this financial year, so it is proposed the $6000 be moved from pool operating expenses account 1112110 to the Kondinin Country Club Garden Account for the purpose of reinstating the garden and lawn. The operating expenses for the pool were budgeted at $80,000 and with 3/4 of the year completed and less than 1 month away from season closure there is 50% remaining. STATUTORY ENVIRONMENT Local Government Act 1995 FINANCIAL IMPLICATIONS 2018/19 Budget POLICY IMPLICATION Nil STRATEGIC IMPLICATIONS Nil VOTING REQUIREMENT Absolute Majority

RESOLUTION 3335 Moved Cr Browning Seconded Cr Jones That Council resolves to reallocate $6000 in the 2018/19 budget from account 1112110 Kondinin Pool Operating Expenses to account 1113200 Kondinin Sporting precinct for use in Kondinin Country Club Garden Works (PG004) for the purpose of reinstating the gardens.

CARRIED 9/0

The Meeting moved to item 9.1.1 and Mrs Young (MPD) left the meeting at 3:58pm


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9.2 Manager of Planning and Development Report

9.2.1 MPD – Grants, Events and Projects Update

Grants Summary 2018 – 2019

Project Source of Funding Grant Amount

Shire Contribution

Status / Comment

Extension to Kondinin

Community Recreation

Centre

Department of Sport and

Recreation (Community Sporting and Recreation

Facilities Fund) & Wheatbelt

Development Commission

(Regional Grants Round)

$100,000 (DSR)

$185,000

(WDC)

$775,000

Approved Both Grant Applications submitted to the Northam Offices of the DSR and the WDC respectively on Friday 16th September 2016.

KCRC has confirmed $150,000 towards the project ($150,000 received)

DSR have confirmed $100,000 towards the project ($75,000 received to date)

WDC have confirmed $185,000 towards the project ($175,000 received to date)

Total project cost is $1,172,764. Progress Reports are being submitted to State funding authorities and monies have been received in accordance with milestones in the respective Funding Agreements. Project remains within budget and consistent with agreed schedule with grant authorities Final reports and acquittals to be submitted by May 2019 after all works are completed.

Revegetation of Kondinin

Sports Ground Surrounds and

Kondinin Community

Garden

NRM Community Stewardship Grant

$2,320 $1,000 plus in-

kind

Approved A grant application was submitted on 4th August 2018 to plant 1050 trees in 5 sites around the Kondinin Sports Ground and 50 edible bush tucker plants in the Kondinin Community Garden. The revegetation around the sports ground will provide a much needed wind break and wildlife corridor and will be planted with seedlings propagated from seeds collected by local Kondinin resident. Bush tucker plants to be purchased from a local nursery and where required from Perth. All plants have been selected by local seed collector. Planting will be done by the Kondinin Community Recreation Council, Kondinin Primary School, Kondinin Community Garden Working Group and the broader community. Grant money has been


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approved. MPD working with MOW to prepare areas before planting to be undertaken in June 2019. Plants and reticulation ordered for bush tucker at Community Garden.

Upgrades to Coronation

Park Lotterywest $61,311 $69,800

Approved Grant application submitted on 28 August 2018 for upgrades to Coronation Park, Hyden. Grant based on detailed plan prepared by Reality Landscapes which sets out project in 6

stages: Stage 1 (Contours & Drainage); Stage 2 (Bike Paths and Gravel Paths); Stage 3 (Updated Facilities); Stage 4 (Planting & Mulching); Stage 5 (Community Garden); and Stage 6 (Playground Shelter). Grant money received is largely for Stage 3 of the project relating to

new outdoor furniture and equipment, together with concrete works for junior bike path and bollards around perimeter of park. Local contractor has been engaged to concrete the junior bike path. MPD, the Shire President and landscape architect, Sue McDougall met on site on 13th March 2019 to confirm location and style of outdoor furniture to be installed. Quote has been received from local contractor to construct a skillion shelter to align with the roof form of the existing sheds adjacent to the park. Quotes currently being obtained

for concrete pads, seating and BBQ and quote has also been obtained for exercise equipment and accredited soft fall pine mulch. Orders to be confirmed by end of March

2019 with view to install and complete upgrades to the park by June 2019.

Hyden Shared Bike Paths

Department of Infrastructure (WA

Bike Network Grant)

$50,000 $50,000

Approved An Expression of Interest with indicative plans and costings was submitted seeking grant

money to go towards a shared bike path from the corner of Marshall and McPherson Street to the Hyden Travel Stop to connect to the existing bike path to Wave Rock. The Shire was

shortlisted to submit a full grant application which was completed on the 17th October 2018 and has since been notified that successful with receiving the $50,000. Grant Agreement to

be sent and signed in April 2019 and project to be progressed in the 2019/2020 financial year. Council to contribute $50,000 towards the project as part of agreement.

Kitchen & Bar Fit Out at Kondinin

Community Recreation

Centre

Stronger Communities

Grant $13,300

$13,300* (To be paid by

the KCRC)

Approved An Expression of Interest was submitted and approved by Rick Wilson’s Office for the Stronger Communities Grant for the fit out of the kitchen and bar area at the Kondinin Community Recreation Centre. The Shire in partnership with the Kondinin Community Recreation Council submitted a full grant application and have been awarded $13,300

towards the fit out of the kitchen area and bar. This has been completed and grant report to be submitted by the end of March 2019.

Kondinin Community

Garden

Department of Communities –

Community $4,900

$3100 plus local in-kind assistance

Approved Grant Application submitted on the 28thSeptember 2018 seeking funding towards the

Gourmet in the Garden event scheduled to be held on Friday the 22nd March 2019. It is


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Gardens Grant Program

anticipated that by developing this as an annual event will serve to raise the profile and interest in the community garden and also promote local fresh produce. Grant was

approved in January 2019 and grant money has been received.

Anzac Day 2019

RSL WA $900 $1000

Approved Grant submitted on the 15 August 2018, with notification of approval received on 2 January 2019. Funding to go towards catering for the Kondinin Service and advertising and printing

of programs for both Kondinin and Hyden Services.

TOTAL $ 417,731 $ 913,200

Events Summary

FEBRUARY 2019

16th February 20109

Kondinin Triathlon Event was well supported across the district, particularly by junior competitors which was great to see. A huge thank you to all the volunteers who helped on the day and to Pool Manager Shaun Franich for opening the pool early for the event.

Children and Adults

MARCH 2019

22nd March 2019 Gourmet in the Garden To be held at the Kondinin Community Garden. Long Table dinner cooked by chef Sophie Budd with local produce. Event is fully booked at 100 guests.

Adults

APRIL 2019

25th April 2019 Anzac Day Dawn Service Dawn Service to be held at Yeerakine Rock, Kondinin with march and gun fire breakfast to be held at the Kondinin Memorial Garden and Town Hall. Hyden to hold Dawn Service at Hyden Memorial.

All Community Members

Community Development Project Summary

Project Status

Kondinin Community Garden

ON GOING - Busy Bees being held on a regular basis and garden monitored through the 2 week watering roster. A huge thank you to all the volunteers in the community who continue spend time watering the garden. Gourmet in the Garden Event booked out for Friday 22nd March with chef, Sophie Budd. Planting and Reticulation to the western boundary will commence in April as part of the NRM Community Stewardship Grant.

Wave Rock Improvements

IN PROGRESS –At its Ordinary Meeting on the 20th June 2018 the Council adopted the amended Wave Rock Improvement Plan 2018 – 2021 subject to budget funding. A site meeting was held on the 16th August 2018 with Wayfound Consultants attended by Shire Councillors, Shire Administration and Wave Rock Management Pty Ltd. The consultants submitted a scoping report including a list of


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recommendations to improve and streamline the signage design and location at Wave Rock. New directional and information signs have been installed and amended ticket price sliders ordered. Bush Tucker Garden to be incorporated as part of improvements to Wave Rock.

Wave Rock Bush Tucker Garden

IN PROGRESS – Meeting was held on the 21st February 2019 to discuss the project with local Noongars and local seed collector, Jean Sloan and Shire President, Sue Meeking, Shire CEO, Mia Dohnt and Shire MPD, Tory Young. Following this meeting Landscape Architect, Sue McDougall has been engaged to prepare quote to develop a concept plan for the bush tucker garden in liaison with local seed collector, Jean Sloan and the Shire. The Shire President, MPD and Jean Sloan had a productive meeting with Sue McDougall on site on the 13th March 2019 to go through the scope of the project. Sue is now preparing a quote for the concept plan. It is envisaged that the preparation of the concept plan can be covered in the Wave Rock Improvement 2018/2019 budget allocation and will involve a level of consultation with relevant stakeholders prior to completion and endorsement by Council. The preparation of this concept plan is important if the Shire is to be successful in receiving grant funding to progress the project. On completion of concept plan MPD will investigate suitable grant funding avenues.

Hyden Streetscape Project for 2022 Centenary

IN PROGRESS – Concept Plan adopted by Council at its Ordinary Meeting on the 20th December 2017. At its Ordinary Meeting on the 20th June 2018 Council approved for Coronation Park to be the priority project for 2018/2019 as part of the Hyden Streetscape Project. Application to Lotterywest was submitted to cover approximately half the costs of works to Coronation Park in which the Shire was successful in receiving funding. The Shire engaged Reality Landscapes to undertake landscaping works to Coronation Park in liaison with the Shire of Kondinin and volunteer assistance where available during the 2018/2019 financial year. This stage 1 of the works to Coronation Park were completed in November 2018. As part of the Hyden Streetscape Project work is also being undertaken on the design of the Hyden Swimming Pool Car Park; a grant for a continuous shared pathway along Marshall Street; upgrades to the parking and access to the shops along McPherson Street and associated drainage works in the Hyden Town Site all in line with the recommendation of the Hyden Town Revitalization Plan 2017. A meeting with McPherson Street businesses and land owners was held on Tuesday 18th December 2018 to discuss development of McPherson Street, following which surveys to attendees were distributed to be submitted by 4th February 2019, with 8 surveys being received. Surveys were tabled at the February 2019 which highlighted a mix of responses. Further investigation and discussion with land owners will need to be undertaken prior to progressing with this aspect of the project. The main focus implementing the Hyden Town Site Revitalisation Plan in 2018/2019 is completing the upgrades to Coronation Park as supported by Council in June 2018.

Karlgarin Streetscape Project for 2020 Centenary

IN PROGRESS – Sub-Committee met on 27th September 2018. Key items discussed were; proposed granite and concrete commemorative wall; proposed granite and timber seats with interpretation; proposed map in the gazebo; research and mapping work being undertaken and change of date to early October 2020 to avoid conflict with Wave Rock Weekender. Minutes circulated following September meeting with list of actions and corresponding responsibility to be progressed before next meeting proposed for March 2019. Additional meeting held on the 7th November 2018 to finalise logo, discuss budget matters and meet with builder to discuss concrete wall. Quotes now being obtained for the concrete wall, the interpretive signage and the granite seating. Manager Planning and Development has prepared a draft budget worksheet that has been circulated to Working Group and currently working on the text for maps and historical interpretive signage in liaison with the working group and the preparation of a grant application to be submitted to Lotterywest by early 2019. MPD attended a special meeting of the Karlgarin Progress Association on 12th March 2019 in which a community survey was distributed and


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the event was discussed. MPD to work with the Karlgarin Centenary Committee to progress this project once the results of the community surveys have been submitted and collated.

Roe Tourism ON GOING – New website http://www.roetourism.com.au/ is now live to promote Roe Tourism. During 2019 the committee is looking progress the preparation of a Roe Tourism Strategic Plan to provide a stronger framework to direct Roe Tourism into the future, in which a workshop was undertaken at the March Meeting in Lake Grace to get feedback from the member shires to include in the Strategic Plan. The proposed advertising of the waste bins was supported by the group at the March 2019 meeting and MPD to follow up the implementation with the member shires.

New Entrance Signage at Shire Boundaries

FIRST STAGE COMPLETED – Project has been split in two. Priority to be the major boundary signs for 2018/2019. Draft designs were compiled by Connelly Imagery and tabled at the Ordinary Meeting on 15th August 2018 for discussion and were circulated to Councillors for feedback. Council supported Option C with some minor amendments at the Ordinary Meeting of Council held on the 19th September 2018. Matter reported to November 2018 Ordinary Meeting of Council in which approval was granted to the Shire Administration to proceed with ordering of nine (9) new entry signs. The nine (9) new signs have now been installed. Smaller signs at minor boundaries to be considered in the 2019/2020 year.

Upgrades to Trembath Park

IN PROGRESS – Old tyres and pine logs, lawn and old shelter removed. New shelter and table setting ordered and arrived. Reality Landscape have installed new lawn, fixed reticulation, installed some lime stone bricks between the lawn and the playground and the existing garden beds. Kondinin Building Service have laid the concrete pad for the shelter and in the coming weeks plan on erecting the new shelter and table and chair setting.

Town Planning Projects and Matters Update

Project Status

Nil this month. N/A

RESOLUTION 3336 Moved Cr Growden Seconded Cr Butler That Council Receive the Manager Planning and Development’s update on Grants, Events and Projects;

CARRIED 9/0

RESOLUTION 3337 Moved Cr James Seconded Cr Growden That Council: 1) Authorise additional asphalting works along McPherson Street 2) Authorise all additional works expenditure to be undertaken from the Hyden Kondinin Townsite Drainage Project and Hyden Streetscape Funds.

CARRIED 9/0

http://www.roetourism.com.au/


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9.3 MANAGER OF WORKS

9.3.1 GENERAL

Construction Kondinin town drainage is now complete as well as the construction of the streets. Kerbing will start on the 13th of March and should be completed by the 20th March. Asphalt will then soon follow. We have started the drainage in Hyden with things are progressing quite well there, we hope to also have kerb and asphalt laid by the end of the month. Plant Repairs KN66 – Blown Hydraulic Hose KN77 – Fixed Electrical Light Fault KN68 – Replace Hydraulic Hose Graders - 2 New Tyres KN68 – Hydraulic Hose KN2418 – Tyre replacements KN123 – Throttle Cable and Tighten Manifold Bolts KN56 – 30,000km Service KN58 – Burst Hydraulic Hose KN66 – Fan pump Maintenance Grading Now that all the staff are back we are going around and patch grading some of the worst areas and bus routes with school starting. General Bins in the carpark beside the swimming pool have been relocated next to the information bay. Signs have been ordered and will be erected as soon as they arrive and adverts have been placed for our next publication date. Parks and Gardens Council will seriously need to look at a new retic system on the oval at Kondinin. We have had a series of serious burst’s this year simply because the pipe is old and worn out and can’t hold any pressure. It will also we be a great time to lessen the sprinkler distances, so we do not get the dry spots in the oval. Staff The staff have been involved one way or another in assisting with the town drainage and I will say they have stepped up to the plate and have shown an interest and skills in ensuring things keep running smoothly. I would like to make a special thanks to Bob Lockyer and Gary Valenta in the professionalism they have shown in this process.

9.3.2 PLANT REPORT

Begin Finish

Rego Make User Year Hrs/Km Hrs/Km Comments

0 KN Toyota - Prado CEO 2018 11193 19950

KN 0 Holden Trailblaizer DCEO 2018 20956 22703

KN 04 Toyota RAV 4 MOF 2018 25929 29054

KN 49 Toyota - Prado MOW 2018 10803 16520

KN 52 Subaru Forester Doctor 2016

KN 54 Subaru Forester OFFICE 2018 22114

KN 51 Toyota Hilux Mick Pratzky 2017 23160 33667

KN 55 Toyota Hilux Brian Lucas 2018 6120

KN 56 Toyota Hilux P&G Kondinin 2017 28865 31544

KN 58 Prime Mover Paul Chambers 2016 121844

KN 62 Prime Mover Bob Lockyer 2016 93858 95506


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KN 77 Prime Mover Eric Krakouer 2016 102973 105656

KN 61 Toyota Hilux Dave Halliday 2018 5618 6960

KN 57 Isuzu - Tray Top - Mtce Truck 2015 95394 97349

KN 60 Isuzu - Tray Top - Dual Cab 2016 98582

KN 89 Isuzu - Tray Top - Dual Cab 2016 63744 64213

KN 63 Isuzu - Tray Top David Symcox 2017 15633 17760

KN 73 Isuzu - Tray Top Kondinin 2011 168300

KN 64 John Deere 670G - Grader Gary Valenta 2016 3156 3257

KN 65 John Deere 670G - Grader Brian Lucas 2011 8358 8448

KN 66 John Deere 670G - Grader Dave Halliday 2013 8259 8331

KN 81 Caterpillar 12m - Grader Warren Sarginson 2018 417 523

KN 67 Volvo L90F - Loader 2012 6219 6291

KN 68 Volvo - Loader 1998 11812 11876

KN 69 Massey Ferguson-Tractor David Symcox 1999 3748

KN 70 Case - Tractor Kondinin 2003 1945 1946

KN 71 John Deere - Backhoe 1992

KN3031 Toro - Ride on Mower Reel Mower 2015 451 451

KN72 Bomag - Road Roller Construction 2015 1788 1864

KN78 Dynapac - Vibe Road Roller 2017 6430

KN 115 Toro - Reel Mower Hyden 2009 2999 3005

KN 215 Toro - Ride on Mower Hyden 2018 33 45

KN123 JCB Backhoe Kondinin 2014 1682 1729

KN 112 John Deere - Ride on Mower Kondinin 2006 1212 1213

KN 79 Toyota - Community Bus 2008 142187 143483

KN 59 Water Truck Joe Eades 2016 38495 48945

2017HY Toyota – Community Bus Hyden 2017 12754

RESOLUTION 3338 Moved Cr Growden Seconded Cr Mouritz That the Works Manager’s Report be received.

CARRIED 9/0

9.4 CHIEF EXECUTIVE OFFICER’S REPORT

9.4.1 WA Rail Access Review

Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 12th March 2019 Disclosure of Interest: Nil SUMMARY: In July 2017 an Issues Paper was released by Department of Treasury to assist discussion regarding potential improvement in the Western Australian Rail Access Regime which was established under the Railways (Access) Act 1998 and the Railways (Access) Code 2000. COMMENT: A submission has been prepared to provide the Shire’s contribution to the advocacy to retain grain freight on rail. Local Governments in Western Australia are neither an access seeker nor provider of railway facilities. However, the sector continues to be active in seeking to ensure the on-going provision of efficient and sustainable freight rail in Western Australia, due to:

the adverse impacts on Local Governments, communities and industry of increased reliance on road freight, where rail freight is either not competitive or not available; and

the adverse impact on regional economic development, where freight intensive, export oriented industries are denied efficient, globally competitive supply chains.


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STATUTORY ENVIRONMENT Railways (Access) Act 1998 & Railways (Access) Code 2000 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS 2.2.1 Support and maintain safe, connected, critical transport infrastructure including rail, roads and public transport

RESOLUTION 3339 Moved Cr Browning Second Cr Smoker That council endorse the submission that has been prepared and submitted to Department of Treasury, as presented.

CARRIED 9/0

4.28pm MOW left the meeting

9.4.2 Financial Audits of Local Government Entities Report

Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 12th March 2019 Disclosure of Interest: Nil SUMMARY: The Audit Results Report – Annual 2017-18 Financial Audits of Local Government Entities report as prepared by the Auditor General’s Office for Council’s information and note. COMMENT: The report summarises the results of 42 local government entities annual financial report audits completed by the Auditor General’s Office for the year ended 30 June 2018, following the proclamation of the Local Government Amendment (Audit) Act 2017. This was the first of a 4 year transition period for the Auditor General’s Office to undertake the local government financial auditing. STATUTORY ENVIRONMENT Local Government Act 1995 & Local Government Amendment (Audit) Act 2017 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Cost of annual financial auditing is included in budgetary constraints STRATEGIC IMPLICATIONS Nil

RESOLUTION 3340 Moved Cr Growden Second Cr Lynch That Council note the Audit Results Report – Annual 2017-18 Financial Audits of Local Government Entities report prepared by the Auditor General’s Office as included in the attachments.

CARRIED 9/0

Cr Butler left the meeting at 4.29pm.

9.4.3 CEO Professional Development

Applicant: Shire of Kondinin Author: CEO – Mia Dohnt Date: 12th March 2019 Disclosure of Interest: Nil SUMMARY: For Council to approve the CEO’s application for professional development. COMMENT: Approval is being sought for the CEO to attend the Local Government Professionals Australia Annual Congress and Business Expo, The future Local Government Leader, in Darwin Northern Territory from 31st July 2019 to 3rd August 2019. Clause 6.3 (2) under the clause 6.3 Professional Development of the CEO’s employment reads as follows; (2)The Local Government –


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(a) Supports, as part of Your performance of the Functions, the membership of professional bodies and the attendance at conferences; and

(b) Must pay the costs associated with You membership of professional bodies and attendance at conferences, relevant to Your performance of the Functions, up to the maximum amounts prescribes in Item 9 and Item 12 of Schedule 2 respectively.

Item 9 Remuneration Package of schedule 2 reads (with reference to the professional development clause); Association membership fees (up to, in accordance with clause 6.3) $1,200 each year Item 11 Professional development reads; Payment of costs associated with professional development up to $3,000 each year in accordance with clause 6.3(2). It must be noted that there is a referencing error as Clause 6.3 references Item 12 which is incorrect. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Employment costs and associated benefits are included in the annual budget. STRATEGIC IMPLICATIONS Nil

RESOLUTION 3341 Moved Cr Jones Second Cr James That Council authorise the CEO to attend the Local Government Professionals Australia Annual Congress and Business Expo, The future Local Government Leader, in Darwin Northern Territory from 31st July 2019 to 3rd August 2019.

CARRIED 7/1

Cr Butler returned to the meeting at 4.32pm.

9.4.4 Dick Law Annual Rose Bowl Event

Applicant: Shire of Kondinin Author: DCEO Date: 13 March 2019 Disclosure of Interest: Nil SUMMARY / COMMENT: The Dick Law Annual Rose Bowl event this year is being hosted by Kondinin on Friday 5th April at the Kondinin Community Recreation Centre. The Shire of Kondinin will be hosting representatives from the Shires of Corrigin, Bruce Rock, Narembeen and Merredin. Each Shire provides 2 teams of 4 and there are 2 games of 10 each to decide the winner. As Kondinin won the event last year and we are hosting it this year it is important that we are able to come up with a reasonable representation from Councillors. The day will consist of a guided tour in and around the town of Kondinin and surrounds highlighting changes and accomplishments since we last hosted in 2013. Would Councillors advise if they are able to play by Friday 29 March please? STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil

FOR INFORMATION


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9.4.5 CEO’s General and Project Status Report

Project Synopsis Recent

Kondinin Community Sports

and Recreation Club Extension

Project

ACORP Construction was appointed as builders for the extension project at the Kondinin Country Club. This project commenced in April 2018

February 2019 – ACorp have completed their contract works. KCRC has now commenced their planned works for the fitout of the kitchen, bar, grano works and garden entry statement. March 2019 – Grano verandahs and path has been laid. Now requires cleaning and sealing. Bar has been installed as has kitchen cupboards. Kitchen requires painting and oven to be installed by KCRC

Proposed Visitor Centre – Hyden

Establish a MOU between Shire and Hyden Progress Association (HPA) regarding land on McPherson St and Marshall Street Hyden. Establish a working group as the conduit for community consultation and input. Prepare scope of works for concept plan to source funding

February 2019 – Meetings prior to February 2019 have been undertaken with no real outcomes. The working group are scheduled to meet in February to start discussions on the terms of the MOU to be legally drafted and subsequently approved by the Shire and HPA.

Proposed Bush Tucker Garden

Walk

There has been discussion on creating a bush tucker garden walk from the gazebo are at Wave Rock and into what is now as the old car park area.

February 2019 – A meeting has been scheduled for late February to commence discussions on the bush tucker garden idea to allow for concept plans to be drawn up for future consideration.

RESOLUTION 3342 Moved Cr Butler Seconded Cr Jones THAT the CEO’s General and Project Status Report be received.

CARRIED 9/0


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9.5 ENVIRONMENTAL HEALTH OFFICER – FEBRUARY 2019

Comprehensive report provided last month.

9.6 KONDININ MEDICAL CENTRE – FEBRUARY 2019

Comprehensive report provided last month.

9.7 BUILDING SURVEYOR’S REPORT – FEBRUARY 2019

There were no Building Permits issued in February.

9.8 SWIMMING POOL

Hyden February Attendance: 680 Water Sample all tested OK Equipment issues: Nil Property Issues: Fence north side of cricket pitch patched up and looking at replacing the fence after the pool season. Activities at the Pool: School swim training for carnival, swim club, water polo, fitness swimming for football players, water fitness for netball players and RLSS Audit. Activities Next Month: school swimming carnival, fitness swimming for netball and football players Hyden Swimming Pool achieved 98.6% from the recent RLSS audit Kondinin February Attendance: 982 Water Sample all tested OK Water Meter Movie night was held on 22nd February in the Bill Smoker Room pulling in around 35-40 people. The good people from the Lions put on a great BBQ with the proceeds going to community projects. We will be looking to invite the Lions back next year for some of our events to help support this worthwhile organisation. The Triathlon held at the centre on the 16th February was excellent!!! With well over 60 people attending the event!!! A big thanks to Tory and all the volunteers hard work, the competitors and spectators who all made the day possible. Looking forward to next years event!!! Attendance for January was again excellent. The Bill Smoker Room has been put to good use with Kondinin's sporting clubs making use of the room while the Country Club is being finished off. Swim Club has seen great attendance and we've all seen a marked improvement in all who have been attending the sessions. Great to see some of the kids competing in the surrounding towns open day events and even taking medals. School In-term swimming has been making good use of the centre, coming in Thursday afternoons for sport. The centre had it's mandatory Safety Audit conducted by Royal Life Saving Society on the 25th February. The centre scored well, receiving 97.56% overall which I would expect to be up within the top percentile within the State. There are some minor things that need some attention such as signage and some administration improvements to bring the centre in line with best practice techniques. The plant continues to run well. I had to replace the timing tracks on the Dolphin cleaner as they were worn down and beginning to slip off the machine. Upcoming events The Centre will be holding a Movie Night on 23rd March in conjunction with the Kondinin Burnouts, the idea of giving spouses and the kids somewhere to go and relax while the burnouts are in swing and help promote the centre. Early morning breakfast windup will be held on March 15th.Swim Club Windup will be on March 27th where some awards will be handed out. To help promote the club and the centre, I had offered to personally pay for up to 9 medals for 3 divisions to be awarded to the children on the standard


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points based system adopted by the majority of all racing clubs for the Sunday swim meets which we have held throughout the season, unfortunately the swim club has rejected my offer. The pool season closing date is scheduled to be 6.00pm March 31st.

9.9 RANGER ACTIVITY AND BUILDING MAINTENANCE REPORT – FEBRUARY 2019

Ranger

2 x Camping receipts

Litter Infringement

Respond to found dog Kondinin attend collect dog locate owner (Kondinin Cottage)

Respond to report of snake in females toilets Wave Rock reported by Adams Coach

Report of nuisance dog Kondinin attend issue 2 x Warning Notices

Attended reports Dogs on top of Wave Rock not on leash

Liaise with Kondinin Residents regarding stray/feral cats Jones Street/ Graham Street

Callout at night re Dogs on a property without consent. Locate dogs and owner and issue 4 x Warning Notices

Ongoing reports of dogs wandering Karlgarin

27 No Ticket Displayed at Wave Rock Building Maintenance

Kondinin Town Hall extensive cleaning due to roadwork dust

Karlgarin public toilets replace toilet roll dispensers

Kondinin Chalets oil seal/stain verandas

Wave Rock public toilet blocks replace slow release pressure taps

Breakers carpark public toilet block, replace and repair to pressure taps

Hyden day care centre liaise with DCEO regarding panic bars on rear door

28 Repacholi Parade Kondinin follow up general maintenance works with DCEO/GROH Representative

Water leaks Allen Rocks standpipes

Water meter and repeater site checks and panel cleans

Kondinin Public toilet block (caravan park site) painting, locks,

Hyden public toilets unblock toilets and urinal

Kondinin public toilets pressure cleaning

Wave rock pressure clean and prep concrete floor then seal with concrete seal new toilet block

Wave Rock old toilet block repairs to gutter, replacement of seals and flush cones

143 Radbourne drive Hyden follow up air conditioner issues

Kondinin Caravan Park – replace shower heads

Check and/or replace smoke detectors Caravan Park Chalets

FOR INFORMATION ONLY

10. BUSINESS OF AN URGENT NATURE

Nil

11. CLOSURE

Being no further business the Shire President thanked Councillors and Staff for their attendance and declared the meeting closed at 4.47pm.

minutes of ordinary meeting held at hyden on 20th march… · th march, 2019 1 minutes of ordinary...

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