MINUTES OF THE MEETING OF THE DIOCESAN COUNCIL

HELD IN THE DIOCESAN OFFICES, PARKER AND STIBBARD ROOMS, LEVEL 3, 134 KING STREET NEWCASTLE, ON THURSDAY 23rd JUNE 2011 at 5.30PM

Item No: Subject:

2011 .054 PRAYER: The Act of Worship was led by the Reverend Canon Stephen Williams at 5.30pm.

2011.055 PRESENT

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The Right Reverend Dr Brian Farran (The Bishop); The Right Reverend Peter Stuart (The Assistant Bishop); Mr John Cleary (Diocesan Business Manager); The Honourable Mr Justice Peter Young AO (The Chancellor) [until 6.30pm]; The Venerables Arthur Copeman and Stephen Pullin; The Very Reverend Dr James Rigney; The Reverend Canons Brian Gibbs, Hugh Bright, Sonia Roulston and Stephen Williams; The Reverends David Battrick, Mandy Wheatley; Messrs WK (Keith) Alien, Alan Green, Kevin Short; Ms Beverly (Bev) Birch, Mrs Glenyce Armstrong, Mrs Sue Williams and Mrs Margaret Flannery

IN ATTENDANCE: Nil

APOLOGIES: The Reverend Canons Keith Dean-Jones and Dr Julia Perry, Mr Cec Shevels

2011.056 DECLARATIONS OF INTEREST

Canon Brian Gibbs and Mr Keith Alien - 12 A Canon Hugh Bright - 10A and 11 B Bishop Peter Stuart -10A Ms Bev Birch - 13A All Clergy - 11 D

2011.057 BISHOP'S REPORT TO COUNCIL The report of the Bishop was Received.

The Bishop spoke to the report with particular reference to: • The farewell of Bishop Michael Malone and Ordination to the

Episcopate of Father William Wright.

• The Symposium of Synodical Government on Monday 15th

August at St Andrew's, Mayfield and the workshop on Corporate sized parishes on Saturday 25th June at Raymond Terrance.

The Diocesan Council was advised that the Bishop has invited His Honour Judge Chris Armitage to be the Deputy Chancellor. Judge Armitage has accepted this invitation.

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2011.058 (AI MINUTES of Diocesan Council Meeting 26th May 2011 The following amendments were agreed: The Reverend Canon Hugh Bright and Mrs Margaret Flannery were added as present. Mr Alan Green was removed from the attendance list.

Item 2011.40 should read "Minutes of Diocesan Council meeting held 24th March 2011 "

Item 2011.44 (B) The title should read "The Morpeth - St Johns Hinton and All Saints Woodville Permanent Trust Ordinance 2011 " and Moved: Mr Keith Alien Seconded: Canon Hugh Bright That a new section be added: "2c. To come into effect from 1st July 2010. "

Item 2011.45 (D) Moved: Canon Stephen Williams Seconded: The Reverend David Battrick In point 1, third line: Delete the word "own funds" and replace with "Property Acquisition Funds".

Moved: Canon Stephen Williams ·Seconded: Mrs Sue Williams

"That the Minutes of the Diocesan Council meeting held on 26'h May 2011 as amended were confirmed as a correct record of the proceedings of that meeting and that the amended copy be distributed to members of this Diocesan Council."

(B) MINUTES Property Approvals Board

i. Record of Discussion 7th April 2011 ii. Record of Discussion 5th May 2011 iii. Mfjeting 7th June 2011

These were Received

2011.059 ASSISTANT BISHOP'S REPORT This was Received

Carried

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2011.060 MATTERS ARISING FROM THE MINUTES (A) Professional Standards Matters

2011.061

2011.062

The Chancellor informed the Diocesan Council of advice from the Insurers through the Diocesan Solicitors, that it would not be appropriate for the Diocese to engage in revisions of Professional Standards processes until the judgment in the current matter is delivered. The insurer has informed us that changes to the membership of the Professional Standards Board and the Professional Standards Committee would not be appropriate until the judgment in the current matter is delivered. The Insurer requests that we comply with their wishes.

Moved: Mr Alan Green Seconded: The Very Reverend Or James Rigney 'That the Diocesan Council, having received the advice from the Legal Team and Insurers, accepts this advice and informs our Lawyers and Insurers that we agree and will abide by it."

Carried

The Diocesan Council noted that the Synod will be informed of this legal advice. The Chancellor advised that this advice would need to be brief.

The Chancellor will research matters related to composition of the Board and Committee in relation to the Synod election year and report to the August meeting.

REPORTS:

Bishop's Official Acts and Records

Moved: The Reverend David 8attrick Seconded: Mrs Margaret Flannery "That the report of the Bishop 's Official Acts and Records be received. "

Carried ORDINANCES The Bishop declared that this Diocesan Council is now acting under Delegated Authority to discuss the draft ordinances detailed on the agenda. The Diocesan Council is exercising the power of Synod delegated under the Anglican Church of Australia (Bodies Corporate) Constitution and Administration Ordinance.

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(A) Lakes Grammar - An Anglican School and Lakes Anglican Grammar School: An Ordinance to Clarify Governance Arrangements.

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Bishop Peter Stuart sought and was granted leave to move the Bill in an amended form.

Moved: Bishop Peter Stuart Seconded: Archdeacon Arthur Copeman "That the Bill as amended be approved in principle

Bishop Peter Stuart spoke to the Bill and answered questions.

No one requested that the Bill be considered in Committee.

Moved: Bishop Peter Stuart Seconded: Archdeacon Arthur Copeman "That the Bill as amended do now pass '

The Bishop gave his assent.

Carried

(B) A Bill for Lakes Grammar - An Anglican School Ordinance 2011

Bishop Peter Stuart sought and was granted leave to move in bill in an amended form.

Moved: Bishop Peter Stuart Seconded: Archdeacon Arthur Copeman 'That the Bill as amended be approved in principle"

Bishop Peter Stuart spoke to the Bill and answered questions

No one requested that the Bill be considered in committee

Moved: Bishop Peter Stuart Seconded: Archdeacon Arthur Copeman "That the Bill as amended do now pass '

The Bishop gave his assent

Moved: Bishop Peter Stuart Seconded: Mrs Sue Williams

Carried

"That the Assistant Bishop be requested to raise with the NASC the matters relating to the Schools Ordinances raised in the discussions on the Lakes Grammar - An Anglican School Ordinance 2011. »

Carried

(C) Muswellbrook - 49 WoolybuH Way - Land Sale Ordinance

Moved: Archdeacon Arthur Copeman Seconded: Archdeacon Stephen Pullin "That the Bill be approved in principle. n

Archdeacon Arthur Copeman spoke to the Bill and answered questions.

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The Bishop declared that the Diocesan Council was in Committee.

Moved: Mr Keith Alien Seconded: Mrs Sue Williams "That the approval of the Bill be deferred until the next meeting to consider the Ministry Development Contribution issue in detail. n

Carried The Bishop declared that the Diocesan Council was no longer in Committee.

2011.063 FINANCIAL MATTERS (A) Financial Statements: YTD as at 31st May 2011

Moved: Mr John Cleary Seconded: Ms Bev Birch "That the financial statements be received. n

(B) Parish Debtors as at 31 st May 2011 This was received.

(C) Special Purposes Trust Balance as at 31 st May 2011 This was received.

(D) Clergy Emoluments Advisory Board - Recommendation Regarding 2012 Rates

Moved: Mr John Cleary Seconded: Ms Bev Birch

Carried

"That this Diocesan Council approves the Clergy Emolument Advisory Board recommendation for clergy stipend rates for adoption in 2012. n

Moved: Mr John Cleary Seconded: Mr Alan Green

Carried

'That this Diocesan Council approve the Clergy Emolument Advisory Board recommendation for Sunday relief rates in 2012. n

Carried

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Moved: Mr John Cleary Seconded: Mrs Sue Williams

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"That this Diocesan Council approves the Clergy Emolument Advisory Board recommendation to revise the interregnum rate for locums in 2012 to $177 per day which includes 75 km of travel, and further, that no clergy (including Ordained Local Ministers "OLMs") be out of pocket for travel expenses incurred as a result of their parish ministry. "

Moved: Mr John Cleary Seconded: Mr Alan Green

Carried

'That this Diocesan Council approves the Clergy Emolument Advisory Board recommendation that the payments for travel for locums be unchanged in 2012. n

(E) Mission Giving Statement as at 31"1 May 2011

Moved: Mr John Cleary Seconded: Mrs Margaret Flannery "That the Mission Giving statements be received"

(F) Episcopal Certificates Schedule as at 30th April 2011 This was received.

Carried

Carried

(G) Diocesan Audit Committee - Recommendation regarding appointment of External Auditor

Moved: Mr John Cleary Seconded: Mr Alan Green "(a) Cutcher & Neale's tender of May 2011 to be the Diocesan Auditors for all Diocesan entities be accepted with an initial Engagement Fee for Year 1 of audit fees and travel fees (excluding GST) of $231,625 (with estimated total audit hours of 1450 in Year 1) and thereafter with CPI adjustments annually but (subject otherwise to the terms of the final tender). (b) Cutcher & Neale accordingly be engaged as Diocesan Auditors for all Diocesan entities for a three-year term from 1 October 2011 to 30 September 2014 being in respect of the audits for the calendar years ending 31 December 2011, 2012 and 2013 and the financial years ending the 30 June 2012, 2013 and 2014 (whichever be appropriate for each entity) with an option for the Diocese to extend this period for a further period no longer than three years subject to ratification by Diocesan Council, Anglican Care, and Samaritans. (c) The Chair of the Diocesan Audit Committee and the Diocesan Business Manager be authorised to sign a letter of engagement."

(d) This resolution is subject to the approval of the Finance Committees of Anglican Care and Samaritans Foundation being received within one month from the date of this resolution.

Moved: Bishop Peter Stuart Seconded: Canon Hugh bright "That in clause (b) the words "Anglican Care and Samaritans" be deleted and that all of (d) be deleted. "

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Carried

Moved: Bishop Peter Stuart Seconded: Mrs Sue Williams "That in clause (c) the words "Chair of the Diocesan audit Committee and the" be deleted. "

Carried

The Bishop put the motion In the amended form to read: "(a) Cutcher & Neale's tender of May 2011 to be the Diocesan

Auditors for all Diocesan entities be accepted with an initial Engagement Fee for Year 1 of audit fees and travel fees (excluding GST) of $231,625 (with estimated total audit hours of 1450 in Year 1) and thereafter with CPI adjustments annually but (subject otherwise to the terms of the final tender). (b) Cutcher & Neale accordingly be engaged as Diocesan Auditors for al/ Diocesan entities for a three-year term from 1 October 2011 to 30 September 2014 being in respect of the audits for the calendar years ending 31 December 2011, 2012 and 2013 and the financial years ending the 30 June 2012,2013 and 2014 (whichever be appropriate for each entity) with an option for the Diocese to extend this period for a further period no longer than three years subject to ratification by Diocesan Council.

(c) The Diocesan Business Manager be authorised to sign a letter of engagement. "

Carried

(H) Diocesan Audits· Pooling Travel Costs It was noted that the Diocesan Business Manager would develop an equitable scheme for sharing the auditor's travel expenses between Diocesan entities for the next meeting of the Diocesan Council.

2011.064 PARISH AND CLERGY MATTERS (A) Terrigal - Parish Contribution

Moved: Mr John Cleary Seconded: Canon Sonia Roulston

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"That the contents of this letter be noted and, further, that the Diocesan Council confirms the need to use 2009 accounts for the purpose of the 2011 parish assessments. n

Carried

2011.065 SCHOOLS

(A) Bishop Tyrrell Anglican College - Board Composition (running minute) There was no report.

(B) The appointments of Chaplains and paid SRE teachers in State Schools

Moved: Bishop Peter Stuart Seconded: Mr Alan Green "That the Diocesan Council delegate to the Assistant Bishop and the Diocesan Business Manager the authority to negotiate an arrangement to join with another agency or agencies to enable the application for funding from the National Schools Chaplaincy Program provided that the proposed arrangements a. Has the approval of the Bishop, b. Has the support of the CEY Board, and c. Does not impose any financial liability on the Diocese."

Carried

2011 .066 OTHER MATTERS

(A) National Aboriginal and Torres Strait Island Anglican Council (NATSIAC) Renewal of financial contribution

Moved: Bishop Peter Stuart Seconded: Mrs Sue Williams "That this Diocesan Council approves a grant of $1,0'00 from the Special Services Trust for the financial support of NATSIAC in 2011."

Carried