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Minutes of the Ordinary Meeting of Council

Held on the 30 April 2018
Council Chambers, Ivanhoe Service Centre
ese Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 May 2018 1

275 Upper Heidelberg Road, Ivanhoe

MINUTES ORDINARY MEETING OF COUNCIL 30 APRIL 2018

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 May 2018

PRESENT .............................................................................................................................. 4

APOLOGIES .......................................................................................................................... 4

LEAVE OF ABSENCE ........................................................................................................... 4

CONFIRMATION OF MINUTES ............................................................................................. 4

DISCLOSURE OF INTERESTS ............................................................................................. 4

1. URGENT BUSINESS ....................................................................................................... 5

1.1 Review of Bus Services in Banyule ......................................................................... 5

2. PETITIONS ...................................................................................................................... 6

2.1 Draft Ivanhoe Parking Plan - Community Request to Develop a Community Bus Scheme ........................................................................................................... 6

2.2 Draft Ivanhoe Parking Plan - Second Petition Regarding Proposed Car Parking Rates ......................................................................................................... 7

2.3 Draft Ivanhoe Parking Plan - Petition Against the Proposal to Introduce Short Stay (15-30 minute) Parking Restrictions on Upper Heidelberg Road, Ivanhoe ....... 8

3. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 9

3.1 Evaluation of Qwere Street Midsumma event in Montmorency ............................... 9

4. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 10

4.1 Banyule Environment Advisory Committee - 2018/19 Member Recruitment.......... 10

5. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT .............................. 11

5.1 Draft Ivanhoe Parking Plan - Consultation feedback ............................................. 115.2 Notice of Intention to Declare Special Charge - Lower Plenty Shopping

Centre ................................................................................................................... 125.3 Notice of Intention to Declare Special Charge - East Ivanhoe Shopping

Centre ................................................................................................................... 14

6. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 16

6.1 Ford Park - AFL Draft Infrastructure Study ............................................................ 16

7. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 17

7.1 Planning Scheme Amendment C115 for a Banyule Development Contribution Plan ...................................................................................................................... 17

7.6 Addendum to Planning Scheme Amendment C115 for a Banyule Development Contribution Plan............................................................................. 18

7.2 89 Wungan Street, Macleod (Part) - Proposed Sale of Land ................................. 187.3 Audit & Risk Advisory Committee - Independent Representative and

Chairperson .......................................................................................................... 197.4 MAVP Tender NPN04-13 for Contract No.Q709 & Q710 Supply & Delivery of

Two 11m³ Rear Loading Refuse Trucks ................................................................ 197.5 Assembly of Councillors ........................................................................................ 20

8. SEALING OF DOCUMENTS ......................................................................................... 22

8.1 Sealing of Documents Kalparrin Early Childhood Intervention Program Inc - 1 Kalparrin Avenue, Greensborough ........................................................................ 22

9. NOTICES OF MOTION .................................................................................................. 22

Nil


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 May 2018 3

10. GENERAL BUSINESS .................................................................................................. 22

.10.1 John (Jack) Charles Griffith O.A.M. ....................................................................... 2210.2 First Ivanhoe Sea Scouts ...................................................................................... 2310.3 Griffin Ward Meeting ............................................................................................. 2310.4 Acknowledgement to Banyule's Parks & Gardens Staff ........................................ 23

PUBLIC QUESTION TIME ................................................................................................... 24

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 25



The Meeting opened at 7.00pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present

Mayor Cr Mark Di Pasquale, Cr Peter Castaldo, Cr Rick Garotti, Cr Craig Langdon, Cr Tom Melican, Cr Wayne Phillips, Cr Alison Zandegu

Apologies and Leave of Absence

Nil

Confirmation of Minutes

That the following Minutes be confirmed:

Ordinary Meeting of Council held 9 April 2018

Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo CARRIED

Disclosure of Interests

Nil



1. URGENT BUSINESS

1.1 REVIEW OF BUS SERVICES IN BANYULE

Resolution (CO2018/82)

That Council consider an item of Urgent Business regarding the review of bus services in Banyule.

REASON

The matter is urgent as the new rail service for Hurstbridge is due to start in July.

Moved: Cr Tom Melican Seconded: Cr Peter Castaldo CARRIED


That Council write to the Minister for Public Transport and Local Members of Parliament seeking an urgent review to bus services in Banyule, with an objective to improve services and their connectivity to the rail stations.

Moved: Cr Tom Melican Seconded: Cr Craig Langdon CARRIED



2. PETITIONS

2.1 DRAFT IVANHOE PARKING PLAN - COMMUNITY REQUEST TO DEVELOP A COMMUNITY BUS SCHEME

Ms Robyn Roberts spoke to the item.

EXECUTIVE SUMMARY

As a response to the draft Ivanhoe Parking Plan consultation, a petition with 48 signatures was received on 28 February 2018 requesting Council to begin development of a community bus scheme in the Ivanhoe area. An additional 99 signatures to the petition have been submitted to 15 April 2018. The intent of the community bus scheme is to operate with the aim of supporting people to reduce their reliance on car travel and reduce the pressure on car parking spaces in Ivanhoe.

This petition can be considered as feedback to the Draft Ivanhoe Parking Plan.


That Council:

1. Receives and notes the petition.

2. Considers the petition received as feedback to the Draft Ivanhoe Parking Plan.

3. Advises the primary petitioner of this resolution.

Moved: Cr Tom Melican Seconded: Cr Peter Castaldo CARRIED



2.2 DRAFT IVANHOE PARKING PLAN - SECOND PETITION REGARDING PROPOSED CAR PARKING RATES

EXECUTIVE SUMMARY

A petition with 89 signatures was received on the 9 April 2018 requesting Council to not reduce the minimum car parking rates for new Residential and Commercial Developments in the Ivanhoe Activity Centre as a part of the Ivanhoe Parking Plan, and calling for a meeting with the Ward Councillor. This petition is the second one received on the matter of minimum car parking rates.

The document was received after the close of the consultation period for the Draft Ivanhoe Parking Plan and has not been included in the consultation summary document that has been prepared.


1. That Council receives and notes the petition.

2. Considers the petition received as feedback for the Draft Ivanhoe Parking Plan.

3. Note that (at the time of writing this report) a meeting has been organised between the Ward Councillor and the petitioners.

4. Advise the primary petitioner of this resolution.

Moved: Cr Peter Castaldo Seconded: Cr Craig Langdon CARRIED



2.3 DRAFT IVANHOE PARKING PLAN - PETITION AGAINST THE PROPOSAL TO INTRODUCE SHORT STAY (15-30 MINUTE) PARKING RESTRICTIONS ON UPPER HEIDELBERG ROAD, IVANHOE

Mr Joseph Giardina spoke to the item.

EXECUTIVE SUMMARY

As a response to the draft Ivanhoe Parking Plan consultation, a petition with 91 signatures was received on 9 March 2018 requesting Council to not introduce short stay (15-30 minute) parking restrictions on Upper Heidelberg Road, Ivanhoe. Furthermore, the petition requests that the existing parking time limits be retained on all parking spaces.

The petition was signed by 91 of 102 traders/businesses trading directly onto Upper Heidelberg Road, Ivanhoe.


That Council:

1. Receives and notes the petition.

2. Considers the petition received as feedback to the Draft Ivanhoe Parking Plan.

3. Advises the primary petitioner of this resolution.

Moved: Cr Peter Castaldo Seconded: Cr Tom Melican CARRIED



3. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

3.1 EVALUATION OF QWERE STREET MIDSUMMA EVENT IN MONTMORENCY

EXECUTIVE SUMMARY

The Summer Vibes on QWere Street event was held on Saturday 3 February 2018, as part of the MidSumma Festival.

The event was delivered in partnership with the Montmorency Traders Association with Council contributing $40,000 towards the event.

The event was highly successful with an estimated audience of approximately 5,000 people.

Staff and the Montmorency Traders Association have completed an evaluation of the event.

The purpose of this report is to provide an outline of the evaluation and its findings so they can be used for any future events.


That Council:

1. Receives the QWere Street Midsumma Event 2018 Evaluation Report and refers to its recommendations when considering any future events of this kind.

2. Writes to the Montmorency Traders Association congratulating them on the success of the QWere Street Midsumma Event 2018.

Moved: Cr Alison Zandegu Seconded: Cr Craig Langdon CARRIED



4. PLANET – ENVIRONMENTAL SUSTAINABILITY

4.1 BANYULE ENVIRONMENT ADVISORY COMMITTEE - 2018/19 MEMBER RECRUITMENT

EXECUTIVE SUMMARY

Established in 1995, the Banyule Environment Advisory Committee (BEAC) is a group primarily consisting of appointed community representatives that provide Council with input and advice on matters pertaining to the development and implementation of strategic environmental documents and programs.

Appointment to the committee is based on a two (2) year appointment cycle. Following a recent call for nominations from the local community to fill four (4) vacancies, this report discusses the need to formalise the appointment of new committee members, who will formally commence in their capacity as BEAC members from July 2018 through to June 2020.


That:

1. Michelle Giovas, Emmy Hickman, Samantha Jenkins and Alan Leenaerts be appointed as new members to the Banyule Environment Advisory Committee for a period of two-years, commencing at the July 2018.

2. The four existing Banyule Environment Advisory Committee members (Greta Gillies, Hosein Gharavi, Katalin Foran, and Penny Grose) terms be continued for one year to June 2019, to fulfil their two year term.

3. Council thanks retiring Banyule Environment Advisory Committee members Chris Pittock, Julie Fechner, Jane Oldfield and Katherine Shields for the highly valued expert advice they have provided over the course of their term.

Moved: Cr Peter Castaldo Seconded: Cr Mark Di Pasquale CARRIED



5. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

5.1 DRAFT IVANHOE PARKING PLAN - CONSULTATION FEEDBACK

Mr Stavros Zikon, Ms Robyn Roberts, Mr Goran Babusku spoke to the item

EXECUTIVE SUMMARY

The draft Ivanhoe Parking Plan (IPP) has been developed with the aim of ensuring that the current and future parking demands of the Ivanhoe Activity Centre and surrounds are optimally managed. It was publically exhibited from 22 January 2018 to 5 March 2018. Submissions were accepted up until 23 March 2018.

Around 1,290 responses were received. These included 149 written submissions, three petitions from community groups and residents and a multi-signatory letter from traders.

The feedback consistently reflected concerns with the draft IPP’s recommendations to reduce the allowable parking times in Council controlled on and off street parking in the central precincts of the Ivanhoe Activity Centre.

Residents and traders also showed a reluctance to accept a reduction of car parking provision in new developments. Other issues were also raised including the desire for a community bus service, increased provision of disabled parking, and concern with parking demand in residential streets.

It is considered appropriate to revise the IPP recommendations in the final version to reflect community concerns.


That Council:

1. Note the community feedback obtained during consultation on the draft Ivanhoe Parking Plan.

2. Prepare the final Ivanhoe Parking Plan including revising the recommendations with consideration to the community feedback, including:

a) Changing the recommendations in relation to timed parking restrictions in both on and off street parking to remove reference to reducing parking times, and require further monitoring of the parking supply and demands along with further consultation with community and traders.

b) Changing the recommendations in relation to car parking rates in new developments to advise:

i. 0.8 spaces to each 1 and 2 bedroom dwelling; ii. 1 space to each 5 dwellings for visitors.

c) Developers to demonstrate that advised reduced car parking rates (as per Item 2.b) work well in the development.

d) Maintaining the existing car parking rates in the Banyule Planning Scheme.

e) Introducing a new recommendation to provide electric charging points in Council controlled car parks.



f) Introducing a new recommendation to consider the development of Construction Management Plans to minimise the parking impact during construction of new developments.

g) New residential developments which apply a reduced residential car parking rate (as outlined in 2(b)) are not to rely on existing public and on street car parking capacity in the Activity Centre to justify the reduced rate.

3. Consider a report for the adoption of a final Ivanhoe Parking Plan at a further meeting of Council.

4. Notes that a resolution has been made at Councils meeting of 9 April 2018 to ‘receive a report on the City of Port Phillip bus service and the opportunity of a community bus service for Banyule’.

Moved: Cr Peter Castaldo Seconded: Cr Craig Langdon CARRIED

5.2 NOTICE OF INTENTION TO DECLARE SPECIAL CHARGE - LOWER PLENTY SHOPPING CENTRE

EXECUTIVE SUMMARY

Lower Plenty Shopping Centre is one of eleven retail precincts located in the City of Banyule that benefits from a special rate or charge program, which enables traditional shopping strips and the trader associations and businesses located within them to strategically plan, market and manage as a collective group.

Operating since 2003, the current five year program for Lower Plenty Shopping Centre is set to expire on 30 June 2018. Accordingly, Council has received formal correspondence from the Lower Plenty Traders’ Association requesting that Council declare, by way of renewal, a new Special Charge Scheme for a period of seven years, raising $18,750 annually.

The Lower Plenty Traders’ Association further requests Council’s continued support by way of a Council contribution amount of $17,160 per annum to supplement the amount raised by the proposed Scheme.

Directly and indirectly, it is considered that the viability of the Lower Plenty Shopping Centre as a commercial and retail precinct will be further enhanced through increased economic activity facilitated by a renewed Special Charge Scheme that will enable:

1. Continued collective marketing and promotion of the Shopping Centre as a whole, which will assist to create a greater awareness and profile of the area, including what it has to offer to the community and its customers;

2. All businesses to benefit from the continuation of a resourced and supported Traders’ Association that coordinates the daily management of activities and drives the overall strategic direction of the Shopping Centre with the support of Council; and

3. Enhanced property values and improved use, enjoyment and occupation of properties and overall business goodwill within the Shopping Centre.



This report presents the first statutory requirement in facilitating a renewed Scheme and details the official notice of intention to declare, background and consultative engagement that forms part of the robust assessment process before Council decides whether or not to support the continuation of the Scheme in August 2018.


That:

1. Council notes the letter received from the Lower Plenty Traders Association requesting the reintroduction of a Special Charge for the Lower Plenty Shopping Centre and the initial letter sent by Council to the owners and occupiers of the properties included in the Shopping Centre proposing the reintroduction of a Charge (being Attachments 1 and 4 respectively).

2. Council commences the statutory process under the Local Government Act 1989 (Act) to reintroduce a Special Charge to and for the properties within the defined Shopping Centre, this Charge to raise an amount of $18,750 per annum for a period of seven years, commencing on 1 July 2018 and ending on 30 June 2025.

3. Public notice be given in “The Weekly Review” newspaper of the intention of Council to declare a Special Charge at its ordinary meeting to be held on 27 August, 2018 in accordance with the Proposed Declaration of Special Charge (being Attachment 2).

4. Separate letters enclosing a copy of the public notice be sent to the owners and the occupiers referred to and set out in the listing of rateable properties in Schedule 2 to the Proposed Declaration of Special Rate and Charge advising:

a) of the intention of Council to declare the Special Charge at its ordinary meeting to be held on 6 August, 2018;

b) the amount for which the property owner or the occupier (being a person who as a condition of a lease under which the person who occupies the property is required to pay the Special Charge) will be liable; and

c) the basis of the calculation and distribution of the Special Charge and notifying such persons that submissions and/or objections in writing in relation to the Proposed Declaration of Special Charge will be considered and/or taken into account by Council in accordance with the Act.

5. Council advises the Traders Association of the matters specified in paragraphs 1, 2 and 3 of this resolution.

6. Council notes the funding implications of the Charge and further, that these will be considered as a part of Council’s 2018 to 2025 budgeting process.

7. Council authorises the appropriate members of Council’s staff:

a) to carry out any and all other administrative procedures necessary to enable Council to carry out its functions under the Act; and

b) to prepare a funding agreement between Council and the Traders Association to formalise the administrative operations of the Special Charge.



8. The agreement specified in paragraph 6(b) of this resolution be subsequently submitted to Council for approval and sealing before the proceeds of the Special Charge, or any part of them, are paid to the Traders Association for the purposes for which the Special Charge has been made.

Moved: Cr Alison Zandegu Seconded: Cr Rick Garotti CARRIED

Councillor Castaldo left the Chamber at 7.49pm.

5.3 NOTICE OF INTENTION TO DECLARE SPECIAL CHARGE - EAST IVANHOE SHOPPING CENTRE

EXECUTIVE SUMMARY

East Ivanhoe Village is one of eleven retail precincts located in the City of Banyule that benefits from a special rate or charge program, which enables traditional shopping strips and the trader associations and businesses located within them to strategically plan, market and manage as a collective group.

Operating since 2003, the current five year program for East Ivanhoe Village is set to expire on 30 June 2018. Accordingly, Council has received formal correspondence from the East Ivanhoe Business Association requesting that Council declare, by way of renewal, a new Special Charge Scheme for a period of five years, raising $39,375 annually.

The East Ivanhoe Business Association further requests Council’s continued support by way of a Council contribution amount of $37,000 per annum to supplement the amount raised by the proposed Scheme.

Directly and indirectly, it is considered that the viability of the East Ivanhoe Village as a commercial and retail precinct will be further enhanced through increased economic activity facilitated by a renewed Special Charge Scheme that will enable:

1. Continued collective marketing and promotion of the Shopping Centre as a whole, which will assist to create a greater awareness and profile of the area, including what it has to offer to the community and its customers;

2. All businesses to benefit from the continuation of a resourced and supported Business Association that coordinates the daily management of activities and drives the overall strategic direction of the Shopping Centre with the support of Council; and

3. Enhanced property values and improved use, enjoyment and occupation of properties and overall business goodwill within the Shopping Centre.

This report presents the first statutory requirement in facilitating a renewed Scheme and details the official notice of intention to declare, background and consultative engagement that forms part of the robust assessment process before Council decides whether or not to support the continuation of the Scheme in August 2018.




That:

1. Council notes the letter received from the East Ivanhoe Business Association requesting the reintroduction of a Special Charge for the East Ivanhoe Village and the initial letter sent by Council to the owners and occupiers of the properties included in the Shopping Centre proposing the reintroduction of a Charge (being Attachments 1 and 4 respectively).

2. Council commences the statutory process under the Local Government Act 1989 (Act) to reintroduce a Special Charge to and for the properties within the defined Shopping Centre, this Charge to raise an amount of $39,375 per annum for a period of five years, commencing on 1 July 2018 and ending on 30 June 2023.

3. Public notice be given in “The Weekly Review” newspaper of the intention of Council to declare a Special Charge at its ordinary meeting to be held on 27 August 2018 in accordance with the Proposed Declaration of Special Charge (being Attachment 2).

4. Separate letters enclosing a copy of the public notice be sent to the owners and the occupiers referred to and set out in the listing of rateable properties in Schedule 2 to the Proposed Declaration of Special Charge advising:

a) of the intention of Council to declare the Special Charge at its ordinary meeting to be held on 27 August, 2018;

b) the amount for which the property owner or the occupier (being a person who as a condition of a lease under which the person who occupies the property is required to pay the Special Charge) will be liable; and

c) the basis of the calculation and distribution of the Special Charge and notifying such persons that submissions and/or objections in writing in relation to the Proposed Declaration of Special Charge will be considered and/or taken into account by Council in accordance with the Act.

5. Council advises the Business Association of the matters specified in paragraphs 1, 2 and 3 of this resolution.

6. Council notes the funding implications of the Charge and further, that these will be considered as a part of Council’s 2018 to 2023 budgeting process.

7. Council authorises the appropriate members of Council’s staff:

a) to carry out any and all other administrative procedures necessary to enable Council to carry out its functions under the Act; and

b) to prepare a funding agreement between Council and the Business Association to formalise the administrative operations of the Special Charge.

8. The agreement specified in paragraph 6(b) of this resolution be subsequently submitted to Council for approval and sealing before the proceeds of the Special Charge, or any part of them, are paid to the Business Association for the purposes for which the Special Charge has been made.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon CARRIED



6. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

6.1 FORD PARK - AFL DRAFT INFRASTRUCTURE STUDY

Mr Brian Grace and Mr Kevin Biaggini spoke to the item.

EXECUTIVE SUMMARY

In March 2018, Council appointed Inside Edge Sport and Leisure Planning to develop the “Ford Park AFL Infrastructure Study”

The objective of the project was to prepare a study in line with the current Masterplan adopted by Council in 2016 to look at capacity building of the two current ovals and to explore the opportunity to Council to establish a regional level venue that caters for its growing population and capitalised on the full breadth of football and cricket programs that actively supports diversity in the municipally.

Consultation has been undertaken with key internal and external stakeholders to gather information, identify the needs of key users and determine future improvements and development opportunities at Ford Park.

The draft plans are now ready for the final community consultation phase. This report recommends that Council adopt the draft Infrastructure Study for the purpose of public consultation between 1 May 2018 and 22 May 2018, and invite written submissions during this period via Council’s website.

Councillor Castaldo returned to the Chamber at 8.00pm.


That Council:

1. Adopt the Ford Park Draft Infrastructure Study for the purpose of community consultation between 7 May 2018 and 7 June 2018.

2. Invite community members to submit written submissions in relation to the draft plan via communication in the Leader Newspaper (Banyule in Brief), Council’s website, Council’s Facebook page, direct email to the user groups at Ford Park and primary and secondary stakeholders.

3. Receive a further report following the community consultation period.

Moved: Cr Craig Langdon Seconded: Cr Rick Garotti CARRIED

Councillor Garotti left the Chamber at 8.02pm.



AMEND ORDER OF BUSINESS


That the Order of Business be amended so that item 7.1 and 7.6 be considered together.


7. PERFORMANCE - USE OUR RESOURCES WISELY

7.1 PLANNING SCHEME AMENDMENT C115 FOR A BANYULE DEVELOPMENT CONTRIBUTION PLAN

Mr Kevin Biaggini spoke to the item.

EXECUTIVE SUMMARY

Planning Scheme Amendment C115 for a Banyule Development Contribution Plan (Banyule DCP) has been publically exhibited. 19 submissions were received and 15 are unresolved. Council can now request that the Minister for Planning appoint a Planning Panel to consider submissions. Receipt of a subsequent Panel Report would inform Council’s future decision on C115.

Future operation of a Banyule DCP will require updated corporate processes and systems for income collection, debt recovery, allocation of funds to projects and government reporting. Pre-appointment of a DCP officer will enable Council to be well placed to operate the DCP when it goes live.


That Council:

1. Write to the Minister for Planning to request appointment of a Planning Panel for Amendment C115.

2. Approve the updated DCP Incorporated Document and DCPO1 Schedule that accompany the report, for the purpose of sharing with submitters, Planning Panels Victoria and referencing in Council’s submission to the Panel.

3. Support on-going discussion with submitters, to help inform Council’s submission and the Expert Witness’s submission to the Planning Panel.

Moved: Cr Peter Castaldo Seconded: Cr Wayne Phillips CARRIED



7.6 ADDENDUM TO PLANNING SCHEME AMENDMENT C115 FOR A BANYULE DEVELOPMENT CONTRIBUTION PLAN

EXECUTIVE SUMMARY

Arising from ongoing work since the writing of the Council report on this matter for the 30 April 2018 Council meeting, discussions with submitters has resulted in two submissions being withdrawn. There are now 17 Submissions and 13 unresolved submissions.

This addendum report gives an update on the issues that have been resolved. This ensures Council is informed of an updated list of unresolved issues and submissions that may be referred to a Planning Panel.


That Council note that ongoing discussions have led to two submissions being withdrawn for Amendment C115.

Moved: Cr Peter Castaldo Seconded: Cr Wayne Phillips CARRIED

Councillor Garotti returned to the Chamber at 8.09pm

7.2 89 WUNGAN STREET, MACLEOD (PART) - PROPOSED SALE OF LAND

EXECUTIVE SUMMARY

Council has received a request to purchase part of the Council owned land at 89 Wungan Street, Macleod (the Land).

The Land is designated on title as a Subway Reserve and serves as pedestrian access to a subway underpass, below the railway line.

This report discusses the proposal to remove the reservation status from a 186m2 section of the land and sell to the abutting owner at 87 Wungan Street (the Applicant).


That:

1. Council does not consider the land 89 Wungan Street, Macleod surplus to its needs and does not support a sale of any or part of this land.

2. Council informs the applicant of this decision.

Moved: Cr Wayne Phillips Seconded: Cr Alison Zandegu CARRIED



7.3 AUDIT & RISK ADVISORY COMMITTEE - INDEPENDENT REPRESENTATIVE AND CHAIRPERSON

EXECUTIVE SUMMARY

With retirement of Hugh Parkes as an independent Audit & Risk committee member and chairperson for 20 years, Council were required to replace the retiring member. Council subsequently advertised for a suitable replacement independent member.

Following an extensive recruitment process, the selection panel decided to recommend two candidates. The panel recommended to Council the appointment of Dr Irene Irvine as the new Independent Audit and Risk Committee member from 1 February 2018 and Dr Stuart Kells from 1 October 2018.

The Audit and Risk Committee’s first task was to nominate an interim chairperson and to recommend that Council appoint a chairperson for the preceding 12 months.

The Chairperson plays a pivotal role in the overall effectiveness of the Audit and Risk Committee and must have significant business experience and leadership skills in order to build sound relationships and strong communication channels.

The Chairperson of the Audit and Risk Committee must be appointed by Council and must be an Independent Representative.

Audit & Risk Advisory Committee nominated John Purcell as the interim Chairperson and recommend his appointment.


That Council appoint John Purcell to the role of Chairperson on Council’s Audit & Risk Advisory Committee for a period of seven months effective from 16 March 2018 and concluding in 30 September 2018.


7.4 MAVP TENDER NPN04-13 FOR CONTRACT NO.Q709 & Q710 SUPPLY & DELIVERY OF TWO 11M³ REAR LOADING REFUSE TRUCKS

EXECUTIVE SUMMARY

This report is to consider the awarding of Contract No.Q709 & Q710 for the Supply & Delivery of Two 11m³ Rear Loading Refuse Trucks.

Council previously approved the use of Municipal Association of Victoria (MAV) Procurement and National Procurement (NPN) contracts. These contracts provide benefits of collective purchasing and improve efficiency in the procurement process of Council’s fleet.

Three submissions were received from 3 suppliers which claimed to meet Council’s specific requirements for a cab chassis fitted with a rear loading body. The Tender Evaluation Panel (TEP) evaluated each submission using a weighted matrix based on financial, technical, commercial and other criteria. The Panel has recommended awarding the contract to CMI Hino in accordance with the tender and conditions as determined by Council.




That:

1. Contract No. `Q709 & Q710' for Supply & Delivery of two Hino 500 FE 1426 Medium cab chassis with the 11m³ Bucher rear loading refuse bodies and the option of hydraulic cab tilt be awarded to CMI Hino at a total cost of $515,228 (excl. GST, registration & stamp duty).

2. Council officers be authorised to sign a contract agreement with CMI Hino.

3. The Common Seal of the Banyule City Council be affixed to the contract agreement.

Moved: Cr Craig Langdon Seconded: Cr Peter Castaldo CARRIED

7.5 ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as:

A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES

1 Date of Assembly: 9 April 2018

Type of Meeting: Councillor Briefing

Matters Considered:Items on the Council Agenda for the Ordinary Meeting of 9 April 2018 (excluding confidential items) as listed below:

2.1 Petition to save the Heidelberg Artists' Trail 2.2 Bendoran Crescent, Bundoora - Petition to install a

parking pick up and drop off zone within Bundoora Primary School

3.1 Metro Access 3.2 Ivanhoe Tennis Club - John Street Court

Lighting - Emergency Works 4.1 Recycling Services in Victoria 4.2 Options for an Environmental Showcase 5.1 Additional Paid Parking Locations 5.2 112 Waterdale Road, Ivanhoe- Amendments to



approved apartment building (P1343/2014) 6.1 MAV State Motions 7.1 Preparation of Council Plan 2017-2021 (Year 2) 7.2 Preparation of Budget for Period 1 July 2018 to 30

June 2019 7.3 Tennis Clubs - Notice of intention to lease -

Hearing of Submissions 7.4 9 Pedersen Way, Montmorency - Part Sale

of Land 7.5 Economic Development Action Plan: Year 1 - 2

Review and New Year 3 - 5 Action Plan 7.6 Draft Lease and Licence Framework 7.7 Audit & Risk Advisory Committee 7.8 Access to MAV Contract Ms4333-2017 Provision

of Victorian Local Government Microsoft Licensing Solution Partner Pane

7.9 Award of Contract No 0936-2018 - Construction of Streetscape Renewal Works - Burgundy Street, Heidelberg Central Precinct

7.10 Award of Contract No 0946-2018 - Construction of Old Eltham Road Stage 2 and Reconstruction of Malahang Parade, Heidelberg West

7.11 Contract No 0928-2018 Graphic Design and Production Services

7.12 Contract for the Supply, Installation and Maintenance of New and Existing Ticket Machines

7.13 Assembly of Councillors 8.1 Sealing of Documents - Banyule City Council and

Telstra Corporation Limited - Deed of Renewal of Lease - 50 Chapman Street, Macleod

Councillors Present: Peter Castaldo Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips Alison Zandegu

Staff Present: Simon McMillan – Chief Executive Officer Darren Bennett – Acting Manager Leisure, Recreation & Culture Services Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Gina Burden – Manager Governance & Communication Kellie O’Shea – Senior Governance Officer Ellen Kavanagh – Governance Officer Shawn Neilsen – Communications Coordinator Ana Caidedo – Engineering Services Coordinator Joseph Tabacco – Manager Property & Economic Development Joel Elbourne – Manager, Urban Planning & Building James Stirton – Manager Major Properties

Others Present: Nil



Conflict of Interest: Nil


That the Assembly of Councillors report be received.

Moved: Cr Craig Langdon Seconded: Cr Tom Melican CARRIED

8. SEALING OF DOCUMENTS

8.1 SEALING OF DOCUMENTS KALPARRIN EARLY CHILDHOOD INTERVENTION PROGRAM INC - 1 KALPARRIN AVENUE, GREENSBOROUGH


That the Common Seal of the Banyule City Council be affixed to the Deed of Renewal of Lease between Banyule City Council and Kalparrin Early Childhood Intervention Program Inc.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale CARRIED

9. NOTICES OF MOTION

Nil

10. GENERAL BUSINESS

10.1 JOHN (JACK) CHARLES GRIFFITH O.A.M.

Councillor Craig Langdon advised of the recent passing of John (Jack) Charles Griffith O.A.M.

Jack was born on in 1927 in Queanbeyan and at the age of 18 joined the defence forces. Although not on active service during WWII he did counter intelligence service in Japan for 18 months as part of the Commonwealth contingent. Jack was one of approximately 17,000 who served in Japan following the war. After the defence service he joined ASIO and rose to the position of Deputy Director. After time overseas he and his wife (Joan) settled in Canberra then Perth before settling in Greensborough.

Jack served many more years in the Scouts and received the Order of Australia on 26th January 1996 for this work.

On behalf of Council, Cr Langdon acknowledged Jack’s service not only to his family but to his Country and Community and paid condolences to his wife and family.



10.2 FIRST IVANHOE SEA SCOUTS

Councillor Langdon noted that the First Ivanhoe Sea Scouts, being the oldest continually operating Scout Group in Australia, celebrated its 110th anniversary in April 2018.

The Ivanhoe Sea Scouts was established in 1908 just one year after the first trial Scout Camp at Brownsea Island with Lord Baden Powell in England. Throughout its 110 years it has provided a valuable community service. On behalf of Council, Cr Langdon congratulated the Scouts for their continual service to the public and for educating and training young people.

10.3 GRIFFIN WARD MEETING

Councillor Peter Castaldo thanked everyone who participated and organised the Griffin Ward meeting. He also thanked Cr Langdon (Olympia Ward) and Mr Scott Walker, Director City Development for attending.

Residents, Council staff and Councillors had an informal discussion focussing on the Ivanhoe Parking Plan and other issues that the residents were keen to discuss. The ward meeting was set up as a trial, but as a result of positive feedback from those that participated Cr Castaldo hopes to hold future ward meetings.

10.4 ACKNOWLEDGEMENT TO BANYULE'S PARKS & GARDENS STAFF

Councillor Langdon acknowledged the Parks & Gardens staff for the maintenance of Cenotaphs that looked great for the Anzac Day memorials.

ADJOURNMENT OF MEETING


That the Meeting be adjourned for Public Question Time.


The Meeting adjourned for the Public Question Time at 8.25pm.



PUBLIC QUESTION TIME

Name & Suburb Question ResponseRoger Fyfe - Ivanhoe Council has approved amended

plans for the development at 112 Waterdale Road, Ivanhoe. During construction, the Waterdale Rd footpath north of the Baptist Church will be closed. As a result of Council’s parking restrictions in Lowe Street and Ailsa Grove, families of Ivanhoe Primary students are encouraged to use the R.O.W. at the rear of the development. Will Council ensure that the full 3m width of the R.O.W. is retained?

Scott Walker, Director City Development:

The property developer has initiated preliminary discussions with officers, however a formal Construction Management Plan application is yet to be received.

Acknowledging the location of the development site and its proximity to Ivanhoe Primary School, Council will work with the developer to ensure that the Construction Management Plan, when submitted, addresses appropriate community needs.

Sonja Terpstra - Heidelberg

Can Council please provide the amount of revenue received from parking meters for the 2016/2017 and 2017/2018 financial years to date? Can you also include in your answer how much it has cost to install the meters.

Scott Walker, Director City Development:

Revenue received from parking meters across Banyule:

2016/17 $1,363,106.54

2017/18 (to date) $1,224,436.14

Cost to install meters

No expenditure has occurred during the 2016/17 and 2017/18 for the installation of parking meters. However $29,413.44 was spent on maintenance and upgrade costs in 2016/17 and a further $404.04 in 2017/18.

Brian Grace - Greensborough

In light of the adjustment to the Council budgeted surplus, does Council believe that rate capping has or is still having an effect on the profitability of Council? Also in light of the surplus, does Council believe that Council services will be ceased in certain areas because of rate capping?

Marc Giglio – Director Corporate Development:

Yes, rate capping is and will continue to have an effect on Council’s financial sustainability.

Council has worked smart to be in a sound financial position and deal with many major challenges that are impacting public infrastructure (skyrocketing construction costs) and community services (such as



Recycling shocks experienced by all Councils).

Population is growing, people are living longer and the type of services people need is changing. Meanwhile the cost of living climbs for local governments which is challenging in a rate capped environment.

As a result, we are dedicated to keeping costs down by finding efficiencies and savings. The Budget reflects our commitment to spending responsibly while balancing the need to maintain the amenity that the community is used to and keep delivering services people need.

No, there is no change to service delivery in the Proposed 2018/19 Budget.

The Public Question Time concluded at 8.30pm.

Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential item 11.1.

Moved: Cr Craig Langdon Seconded: Cr Wayne Phillips CARRIED

The Meeting was adjourned at 8.30pm.

The Meeting was closed to the public at 8.35pm.

DATED: ........................... DAY OF ........................... 2018

............................................. MAYOR

The next Ordinary Meeting of Council will be held on Monday, 21 May 2018.