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BUSINESS PAPER

of the Ordinary Meeting

Held 15 August 2016

Our Values: Leadership • Integrity • Progressiveness • Commitment • Accountability • Adaptability

The Prayer

We humbly beseech Thee to vouchsafe Thy blessings on this Council. Direct and prosper our deliberations to the glory and welfare

of the people of this Shire and throughout our country. Amen

The Council’s Charter

A council has the following charter:

- to provide directly or on behalf of other levels of government after due consultation, adequate, equitable and appropriate services and facilities for the community and to ensure that those services and facilities are managed efficiently and effectively

- to exercise community leadership

- to exercise its functions in a manner that is consistent with and actively promotes the principles of cultural diversity

- to promote and to provide and plan for the needs of children

- to properly manage, develop, protect, restore, enhance and conserve the environment of the area for which it is responsible, in a manner that is consistent with and promotes the principles of ecologically sustainable development

- to have regard to the long term and cumulative effects of its decisions

- to bear in mind that it is the custodian and trustee of public assets and to effectively account for and manage the assets for which it is responsible

- to facilitate the involvement of councillors, members of the public, users of facilities and services and council staff in the development, improvement and co-ordination of local government

- to raise funds for local purposes by the fair imposition of rates, charges and fees, by income earned from investments and, when appropriate, by borrowings and grants

- to keep the local community and the State government (and through it, the wider community) informed about its activities

- to ensure that, in the exercise of its regulatory functions, it acts consistently and without bias, particularly where an activity of the council is affected

- to be a responsible employer.

(Section 8(1) Local Government Act, 1993)

File Ref: RS:LA:C70-005 O:\2016-17\General Manager\C70-005 Council Committees General\Business Paper\August 2016\August 2016 Business Papers.doc

10 August 2016 The Mayor & Members Lockhart Shire Council 65 Green Street LOCKHART NSW 2656 Dear Councillors

I wish to advise that the Ordinary Monthly Meeting of Lockhart Shire Council will be held at the Council Chambers, Green Street, Lockhart on Monday, 15 August 2016 commencing at 5.00pm.

Reports are appended for your consideration.

BUSINESS: Opening with a Prayer Apologies Confirmation of Minutes of the Ordinary Meeting 18 July 2016 Leave of Absence Declarations of Pecuniary & Non-Pecuniary Interest Mayoral Minute/Report Urgent Matters Notice of Motion Committee Reports Status Report/Précis of Correspondence Issued Staff Reports

- General Manager - Director Corporate and Community Services - Director Engineering and Environmental Services

Delegates Reports Questions & Statements Consideration of Business in Closed Session Yours faithfully

Rod Shaw GENERAL MANAGER

Lockhart Shire Council Ordinary Meeting – 15 August 2016

Mayoral Minute

Nil.

Urgent Matters

Nil.

Notice of Motion

Nil.

This is page 4 of the Business Paper of the Ordinary Monthly Meeting of the Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart – 15 August 2016.

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Committee Reports 1. MINUTES OF THE TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING

(T26-005)

MINUTES OF THE TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING OF LOCKHART SHIRE COUNCIL HELD AT LOCKHART SHIRE COUNCIL OFFICE ON TUESDAY, 2 AUGUST COMMENCING AT 6.35PM. PRESENT Mrs Myra Jenkyn, Mrs Susan Creek, Councillor Derek Douglas, Mr Greg Smith, Mr Colin Wiese, Tourism/Economic Development Officer (Jennifer Connor). APOLOGIES Ms Sandra Johnstone, Councillor Gail Driscoll, Ms Justine Isherwood, Mrs Raeleen Pfeiffer. LEAVE OF ABSENCE Cr Derek Douglas advised he will be absent from the September meeting. CONFIRMATION OF MINUTES The minutes of the Meeting held Tuesday, 7 June 2016, as printed and circulated, be taken as read and confirmed on the Motion of M Jenkyn. 1. Economic Development

Council commissioned Crowe Horwath to conduct a feasibility study to explore economic opportunities to support its population growth aspirations into the future, concentrating initially on opportunities for the Industrial Park in Lockhart, and the Commercial Precinct in The Rock. The final stage of this process was the conducting of community consultations in each of those centres to gain an appreciation of the local views of residents about these issues. The study outlined two core approaches: a business as usual approach and a differentiation approach. Community feedback clearly demonstrated support for a business as usual approach at both centres. No appetite existed for either a Council or community funded differentiation approach. The study has highlighted a number of important matters that should be progressed: • The advantage of positioning Council as “open for business’ and ‘business friendly’. In order to

support these claims, Council must ensure that it works to understand business needs and tailors its offering and support to assist owners/tenants in achieving their needs,

• Positioning The Rock as a “destination” town, attracting both day-trippers and weekenders to come and sample its offerings,

• The need to develop a Strategic Marketing Plan and ensure marketing materials focus on the value proposition of the business location, community and municipality,

• The requirement to tailor incentives to meet individual business needs and ensure sufficient funding is available to support staff in negotiating such incentives,

• The creation of a town masterplan at The Rock to identify the preferred location of a commercial hub that will support availability of commercial shopfronts, and how to effectively create linkages between the Olympic Highway and this nominated commercial hub, and

• The importance of working with building owners in the existing commercial hub of Urana Street, The Rock in order to support retention of viable shopfronts.

• Ongoing and proactive focus is required in order to identify and win businesses into our shire area.


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Crowe Horwath will be facilitating a workshop to hone in on the more specific actions which Council wishes to take to promote economic development and to determine how it wishes to resource the actions to be taken. Members of the Tourism and Economic Development Committee will be invited to attend this workshop. Copies of the Feasibility Report is attached for your information. Recommendation: That the information be noted. Notes:

2. Lockhart Shire Business Excellence Awards

The TEDO has met with the President of Rotary to discuss working together to conduct the Lockhart Shire Business Excellence Awards, and to the hosting of the Awards in conjunction with a Rotary Dinner. Rotary have indicated they are interested in being part of the Awards. It is hoped that the Business Excellence Awards will not only raise the profile of local businesses, but will also raise the profile and member numbers of Rotary, who continue to work for the benefit of our community. The TEDO has requested Rotary consider the proposed dates, categories and presentations of the Awards and revert following discussions. There was a suggestion by the President of Rotary that early 2017 would be a suitable time. The TEDO will continue to liaise with Rotary. Recommendation: That the information be noted. Notes:

3. Business Survey

The Annual Business Survey has been completed. A strong response was received by those in the agricultural industry. Information will be used to assist with Council projects. The survey indicated 91.11% of businesses being optimistic or slightly optimistic about the future of their business, a significant increase from 72.55% last year. A report on the Business Survey will be submitted for the August Ordinary Meeting of Council. Recommendation: That the information be noted. Notes:

4. Shop the Spirit and Win - Lockhart

Shop The Spirit and Win is an 8 week spring shop locally campaign targeting Lockhart town centre. The campaign will run from Saturday, 8 October (Spirit of the Land Festival) to Friday, 9 December (Spirit of Christmas evening), with an aim to revitalise shopping in the town, to promote businesses to the wider community and to encourage shopping locally. 18 main street businesses have confirmed participation in the campaign, with each businesses sponsoring a $50 shopping voucher to be redeemed in their store. The campaign will be promoted through Spirit of the Land Festival, and as part of Shire print, radio and social media promotions.


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Recommendation: That the information be noted. Notes:

5. The Rock Shop Local Promotion

The TEDO has contacted The Rock Progress Association regarding a possible Shop Promotion for their town centre. The proposed idea is to produce a postcard featuring produce from local shops – coffee, food, giftware, combined with some of the town highlights. The postcard would include brief text promoting The Rock, and can be used by both visitors and locals. The Rock Progress have confirmed their support for the project and the TEDO will be liaising with them on the project. Recommendation: That the information be noted. Notes:

6. Lockhart Shire Photo Competition

The winners of the Love Lockhart Shire Photography Competition have been announced, with a good mix of both local and non-local winners including runner ups from Victoria and Queensland. The winning photos have been loaded on to the Lockhart Shire Facebook page and has received strong support. Judging was undertaken by Eastern Riverina Arts, and the photographs will go on display at next The Rock Museum open day on Saturday, 6 August. Details of the 2017 competition are available on the website with promotion as relevant. Recommendation: That the information be noted. Notes:

7. NSW Regional Tourism Awards (Formerly Inland Tourism Awards)

The TEDO submitted two entries in the 2016 Regional Tourism Awards. Subsequently a judge from the Tourism Award Committee conducted site visits to Lockhart in mid-June to inspect the Lockhart Sculpture and Heritage Trail (Tourist Attractions category) and the Greens Gunyah Museum (Cultural Tourism category). Despite an increase in applications from the Riverina region, there were only four finalists announced from the Riverina region, and the TEDO was absolutely delighted to learn that two of these were based in Lockhart Shire. Both Lockhart Shire’s submissions were named as finalists for the second year running. Seven representatives travelled from Lockhart Shire to the Awards Presentation Evening, being two Council representatives and five museum representatives. Council covered the cost for the seven tickets to the Awards Presentation Evening. The Lockhart Sculpture and Heritage Trail received a Highly Commended in what the judges described as a very close round, while Greens Gunyah Museum was awarded the only Encouragement Award of the evening. This is a great recognition for Lockhart Shire as these awards cover most of NSW west of the Great Dividing Range.


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Feedback received from the judges was extremely positive. “The commitment and dedication to sustainable progress and passion of the people in the Lockhart Shire is strongly embedded in the submission. There should be an award for "place making" as Lockhart Shire would be the perfect model of good practice. The passion for what you do is evident in all parts of your submission and it is great to see the leadership role you play in maintaining the momentum of continuous quality improvement in the Lockhart Sculpture and Heritage Trail to ensure a unique experience for all visitors. Congratulations on a great submission.”


8. Virtual Touring Route

The TEDO has been in touch with all relevant Council’s along the proposed Drovers Way virtual touring route, which would pass through the towns of Lockhart, Urana, Jerilderie, Conargo and Deniliquin to connect into the Long Plain tourist route at Deniliquin. The proposal has received positive feedback and the TEDO will continue to liaise with relevant Councils with an aim to develop this alternative travel route through the Riverina. Recommendation: That the information be noted. Notes:


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9. Destination Riverina Murray

On 6 July, the NSW Government announced it would invest $43 million over four years in a major overhaul in the way regional and rural areas attract visitors, including the creation of six new Destination Networks throughout NSW. These Destination Networks will replace the current Regional Tourism Organisation structure. Lockhart Shire will now form part of the Riverina Murray network, replacing the existing Regional Tourism Organisation (RTO), Riverina Regional Tourism. The TEDO will receive an update on the new Destination Networks at the Riverina Regional Tourism Board Meeting on 11 August and will work with the new network to continue to manage the Lockhart Shire region as a destination for visitors. Recommendation: That the information be noted. Notes:

10. Lockhart Shire Tourism Logo & Tag Line

Many LGA’s are beginning to use tourism logos to create a distinctive destination brand for their region. These differ from the Council logo and are used with advertising to promote the region as a friendly tourist destination as opposed to a government department. The logos can include taglines. Below are some samples tourism logos designed for use by other Councils.

The branding of Lockhart Shire Tourism with a unique logo would assist with the promotion of the Shire, and it would be worth investigating potential logo ideas. The Wimmera Mallee Tourism logo above gives a great summary of their tourist destination – blue sky, orange sun, green fields and red earth. The TEDO would like to investigate a simple Lockhart Shire tourism logo to assist with the branding of Lockhart Shire as a tourist destination, incorporating a blue sky, the Rock Hill, and colours reflecting the landscape. A tag line Visit Lockhart Shire True Country Spirit would be considered. Recommendation: That the TEDO investigate possible tourism logos to assist with the branding of Lockhart Shire as a tourist destination. Notes:


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https://www.google.com.au/imgres?imgurl=https://visitbluemountains.files.wordpress.com/2013/10/bmlot-logo.jpg?w%3D545&imgrefurl=https://visitbluemountains.wordpress.com/tag/lithgow/page/4/&docid=VBkOg4vZjxFfUM&tbnid=1agBF6yi_gGHHM:&w=231&h=173&bih=629&biw=1344&ved=0ahUKEwjqhdiah5POAhXTq5QKHWH1CvwQMwg7KBcwFw&iact=mrc&uact=8�


11. Advertising and Promotion

Extensive advertising of Lockhart Shire through print ads, media releases, brochure distribution, radio advertisements, social media and joint advertising projects with Riverina Regional Tourism and Destination NSW continue to be undertaken on a regular basis. Information and media releases on our new and existing attractions have led to visits from some of Australia’s leading caravan magazines, resulting in great promotional features on the Shire. It is fantastic to see the increased number of caravans and RVs in our towns and villages as a result. The tourism website continues to receive solid traffic however it does need refreshing and the TEDO will be working to update it and expand on listed tourism products in the coming weeks. Signage for Galore Hill is in process, two signs will be installed in each direction on the Lockhart Kywong Road in the coming weeks and the brown Tourism Attraction sign on the Sturt Highway is in process. Signage branding the Lockhart Industrial Park will also be installed in the next few weeks. Recommendation: That the information be noted. Notes:

12. Current TEDO Projects

The TEDO reported briefly on the following new and ongoing projects at the meeting.

Billboard The DA and design content are in progress. MWS Fabrication has submitted design structure to structural engineer for review.

Workshops The TEDO is working with Murray Hume Business Enterprise (RMBE) centre to bring a series of free business workshops to Lockhart Shire in September and November following funding allocation to region. The workshops will included Ecommerce (online sales and presence) and Sales.

NSW Business Chamber The TEDO has met with the NSW Business Chamber and is working on establishing a Lockhart Shire Business Chamber.

Lockhart Sculpture and Heritage Trail Brochure

The new sculpture and heritage brochure has been finalised and copies distributed to neighbouring Visitor Information Centres.

Lockhart Museum Interactive Curly Heckendorft iPad is being finalised and will included excerpts from his interview regarding his time as a prisoner of war at Changi.

The Rock Museum The Museum are continuing their accessioning program, and their Facebook page continues to attract strong local attention. Bookings for use of the Hall include a performance by the Wagga Rugby Choir in November. Applied for grant for sound system which will tell the story of The Rock.

The Rock The TEDO is in the process of designing a Heritage Walking Map for The Rock which will include The Avenue of Honour, town history plaques, heritage churches and the Town Hall. The Progress Association are further investigating ways to drive the Faerie Tree project.

The Rock Hill Works by NPWS are ongoing and the TEDO has regular updates from them regarding interpretative signage.

Wall of Fame TEDO still looking for potential grant funding.

Spirit of the Land Festival Marketing has commenced. The committee received interest from a number of people for next year’s Festival, which is essential for the long term survival of the event.


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The next TEDSC meeting will be held at Pleasant Hills Hall on Tuesday, 6 September 2016 at 6.30pm. Recommendation: That the report be received and the recommendations contained therein be adopted. Notes:


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Attachment 1. – Destination Networks, Driving Growth of the Visitor Economy in Regional NSW


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Status Report/Précis of Correspondence Issued

Status Report: Council Resolutions and Tasks to be finalised

Res. No:

Officer to Action Info Action Taken

Ordinary Council Meeting held 18 July 2016 193/16 GM Closed Session – Proposal to Purchase Lockhart

Building If clear validation certificates received, Council: a) Purchase property known as Billabong Motors,

Lockhart and authorise fixing of Council Seal to relevant transfer documents

b) Acknowledge fund raising efforts of Lockhart and District Historical Society and future commitments it has made towards refurbishing the building

c) Retain equity of $30,000 in Lots 8, 9 and 10 in DP4749 for its own future strategic purposes

d) Make one-off donation of $20,000 towards purchase price in recognition of fund raising efforts of the community

e) Loan Lockhart and District Historical Society balance of purchase price interest free, repayable at a minimum of $4,000 per annum.

In progress.

192/16 GM Closed Session – Recruitment of New General Manager Council to engage Blackadder Associates to recruit a new General Manager.

In progress

189/16 DEES Contaminated Land Management Policy Council place draft policy ‘2.47 Contaminated Land Management’ on public exhibition for 28 days, after which it be considered for adoption at next available Council meeting.

Policy placed on public exhibition.

185/16 DEES Sewer Financial Plan and Proposed Extension at The Rock a) Commence with design and planning of sewer

extension at The Rock in 2016/17 as per Lockhart Sewerage Business: Capital Works Plan and Financial Plan

b) Undertake construction of Stages 1-6 of proposed low pressure sewer extension at The Rock in 2017/18 as per Lockhart Sewerage Business Capital Works Plan and Financial Plan

c) Investigate feasibility of sewering Council subdivision on Milne Rd in advance of rest of works.

Will commence quotes for design works once Project Officer is engaged.

184/16 DEES Swimming Pool Upgrade – Lockhart and The Rock a) Commence detailed design/planning works for

Lockhart and The Rock pool upgrades with works funded from Council reserves

b) Form Steering Committee involving DEES, Council Project Manager and community members to assist/provide guidance to Council, especially during design phase of project

c) Commence upgrade of pools in 2016/17 and 2017/18 yrs, subject to confirmation of funding streams, being combination of grant funding, loan and Council reserves.

Will commence quotes for design works once Project Officer is engaged.


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183/16 DEES Country Passenger Transport Infrastructure Grant

Scheme (CPTIGS) 2016/17 a) Endorse proposed plan to upgrade bus shelter in

Matthew St, Lockhart b) Submit grant application under CPTIGS 2016/17.

Grant applications close 30 Sept 2016.

182/16 DEES Term Contract Project Officer Position Endorsed proposed position of ‘Term Contract Project Officer’ for fixed term of up to 3 years.

Have advertised for the position.

181/16 DEES Roads Programme 2016/17 Endorsed Roads Program for 2016/17 year.

Projects listed in works program. Complete.

176/16 GM Request for Financial Assistance – Melinda Thiele Council send letter advising that no financial assistance/donation will be provided.

Letter sent Complete

175/16 GM Rural Fire Service – New Financial Allocation Model Council to: a) Although being in favour of strategic value of

proposed changes in funding model, express strong disappointment to Minister for Emergency Services about • Lack of consultation and timing of changes,

with the effect that Council has had no opportunity to budget for them. Changes should not become operative until 2017/18 budget year

• Abolition of total reimbursement immediately, after it being a significant component of funding model over many years. If reimbursement is to be abolished, it needs to be phased in over say 3 years to enable a reasonable transition in Council’s budget

• Additional financial impost on each Council in Riverina District caused by lack of reduction in Riverina District budget as a consequence of loss of former Urana Shire area from the district.

b) Request meeting be called of the 4 remaining Councils in the Riverina District to discuss strategic action which may be warranted.

Meeting held of Riverina District Councils to discuss action. Further meetings planned with RFS in August.

174/16 GM Local Government NSW 2016 Annual Conference Council to: a) Determine attendees at the 2016 LGNSW

Conference b) Designate the Mayor as voting delegate at the

conference.

Referred to September CM

173/16 GM Local Government Amendment Bill 2016 a) Committee to be formed to comment on the Bill and

any concerns to be circulated to Councillors b) Committee members to be Crs Yates, Schirmer

and Verdon.

Response sent to Min for Local Government Complete

172/16 GM Economic Development Strategy Council to arrange a workshop to consider specific actions to take to enhance economic activity in the shire as per details contained in report.

Deferred for action by new Council


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170/16 GM Community Satisfaction Survey

a) Outcomes of survey noted and endorsed b) Survey results to be included in next Council

newsletter c) Survey outcomes to be used to inform future

strategic decision making in delivery programs and budget priorities, as well as some categories in End of Term Report for current Council.

Actions complete

169/16 GM Request for Legal Assistance No financial contribution to be made towards Bathurst City Council’s request for legal assistance from members of LGNSW.

Letter sent Complete

168/16 GM Special Rate Variation Application Council confirm its intent to apply for a special rate variation in the 2017/18 financial year to raise revenue to pay for future infrastructure.

Action to follow between now and end of year

167/16 GM Fees for Councillors and Mayor Fees for Councillors and Mayor for 2016/17 financial year remain the same as for the 2015/16 financial year.

Complete

166/16 GM General Manager Retirement GM’s retirement accepted and recruitment for a replacement to commence as soon as practicable.

Complete

163/16 GM Notice of Motion – Saggers Family Contribution Acknowledgement Council to decide in future on appropriate form of recognition for contribution the Saggers Family has made to the community

No action yet

162/16 DEES Notice of Motion – Road Classification – Krauses Ln Northern 2.5km of Krauses Ln be reclassified to Grade 2 Gravel and be funded in 2017/18 financial year.

Road hierarchy changed. Complete.

Ordinary Council Meeting held 20 June 2016 152/16 DEES Proposed Lighting to Displays at Lockhart and The

Rock Council staff to install lighting to permanent sculptures/displays in Lockhart and The Rock with costs to be funded by expected budget surplus.

Works ordered and have commenced works on site.

148/16 DCCS Request for Assistance – Yerong Creek Tennis Club Council to waive the DA fees for new lights at Yerong Creek Tennis Courts and refund $455.70 to Yerong Creek Tennis Club.

Complete

144/16 DCCS Draft Delivery Program 2013-17 and Operational Plan Budget 2016-17, Delivery Program Budget 2018-20 and Fees and Charges 2016-17 Council to adopt recommendations 1. To 9. As detailed in the report.

Complete

141/16 GM Joint Organisation Framework a) Council’s response to the Joint Organisation

Framework from the State Government be the responsibility of the Mayor, Deputy Mayor and General Manager, and

b) Emails to be sent to all Lockhart Shire Councillors for comment if any issues arise.

REROC response sent which included Lockhart’s issues Complete

139/16 GM Police and Community Consultation Committee Council endorse proposed changes to operation of the Police and Community Consultation Committee (new name – Police and Community Consultation Group).

Letters sent. Next meeting due end of August. Complete


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136/16 GM Binding of Council Minute Books

Further information to be sought re. Council’s obligation under the State Records Act.

Work in progress.

131/16 Mayor Status Report/Precis of Correspondence Issued Councillors to bring forward their items in the status report to be discussed, instead of going through the report page by page during the meeting.

Ongoing Complete

Ordinary Council Meeting held 16 May 2016 109/16 DCCS Old Lockhart Railway Station Building

Council to: a) Seek to find a suitable use/tenant for the building b) Begin negotiations with JHR to hand building back,

if suitable use/tenant not found within next 6 months.

Ongoing.

102/16 DCCS Draft Delivery Program 2013-17 & Operational Plan 2015-16 and Budget Council contribute $10,000 and provide up to $10,000 as an interest-free loan repayable over 5 years to the Lockhart Recreation Ground Committee for replacement sprinkler system.

Incorporated into 2016-17 Operational Plan Budget. Payment still to be processed.

92/16 TEDO Minutes of the Tourism/Economic Development Steering Committee – Virtual Touring Route TEDO investigate the potential to develop Drovers Way as a virtual touring route through the region.

In progress

86/16 DCCS Notice of Motion – The Rock Out of School Hours Care (ROCKOOSH) A report be supplied to Council each three months with the Qrtly Budget Review with regards patronage and the financial position of the ROCKOOSH (The Rock Out of School Hours Care) programme.

Will form part of each Quarterly Budget Review Statement. Complete

Ordinary Council Meeting held 18 April 2016 62/16 TEDO Lockhart Shire Business Awards

Business Awards for the existing Lockhart Shire to be conducted at an agreed date in November.

In Progress.

Ordinary Council Meeting held 21 March 2016 50/16 DW Public Toilets – Walter Day Park

Council to allocate a further $50,000 from Council Reserves and construct the new toilet block in Walter Day Park, Lockhart in 2015/16 Financial Year.

Specification completed. Currently calling for quotes. Contractor appointed. Works to commence on site mid May 2016. Works have commenced on site.

37/16 RS Fit for the Future Update Council to formally invite the Hon. Mike Baird MP, Premier of NSW to open the Greens Gunyah Museum redevelopment, before the end of June 2016, if possible.

Invitation sent.


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Ordinary Council Meeting held 20 July 2015

171/15 DW Fixing Country Roads Funding Council to: 1. Participate and submit an EOI for funding for Fixing

Country Roads 2. Submit applications for:

a. Grubben Rd Upgrade/Sealing b. Replacement/Upgrade of Causeways and

Bridge over Brookong Crk, Urana Lockhart Rd at Brookong

c. Seek further funding for either of these two projects in other programmes such as Heavy Vehicle Safety or Bridges Renewal if they meet the respective criteria.

Waiting advice from NSW Government to when applications open. Applications now open, close 11 December 2015. Applications being submitted as per Council Resolution 171/15. Due to find out if make second stage of submissions early Feb 2016. Council successful in stage 1 with applications, being shortlisted to go to stage 2 submissions which closed 2 May 2016. Council advised successful with Fixing Country Roads portion of project. Waiting to hear on HVSPP grant (Federal).

Ordinary Council Meeting held 22 June 2015 145/15 DW Closed Session – Milne Road, The Rock Subdivision

Decision deferred pending further investigation regarding sewering the lots.

Registration of lots occurring, which will include an easement for sewer. Next meeting of Focus group occurred. Public consultation to now occur. Electrical works contracted with works commencing on site. Lots surveyed and pegged and Registration being arranged. Electrical works complete. Road part sealed. Linen plan completed, lots in process of being registered. Entry road has been re-aligned. Expect registration completed by end of July 2016.

Ordinary Council Meeting held 16 February 2015 13/15 RS Correspondence Sent to Councillors

a) Correspondence received from the Minister for Industry regarding Potential Diesel and Petrol Shortage (Resolution No. 309/14 – 17 Nov 14 Ordinary Council Meeting) be forwarded to Senator Bill Heffernan expressing Council’s disappointment with the Minister’s reply

b) Further letter be forwarded to GrainCorp requesting further clarification regarding The Rock to Boree Creek Rail Line.

(a) Complete. (b) Work in progress.

Letter sent. No word from Graincorp but $9M upgrade of line in progress – new sleepers and ballast being laid. John Holland requested to apply for grant in Fixing Country Rail Program.


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Ordinary Council Meeting held 17 November 2014

328/14 CF Request for Financial Assistance – The Rock Men’s Shed a) Council pay $900.58 (Rates and interest balance

due as at 17 Nov 2014) b) Council request a pro-rata contribution from the

previous owner c) Suitable lease conditions be negotiated between

Council and The Rock Men’s Shed.

Rates paid – other items continuing.

321/14 RS/CF Section 355 Committee Merger Council endorsed the merger of The Rock Hall Section 355 Committee with The Rock Historical Society to create The Rock Hall and Museum Section 355 Committee.

In progress.

Ordinary Council Meeting held 14 October 2014 294/14 CF Report of Section 355 Committees - Finances

Council to endeavour to meet with all 355 Committees & Pleasant Hills Community Hotel to work with them to understand their costs and future projects

Plan being developed with correspondence to be sent. Workshop material in planning & being developed.

Ordinary Council Meeting held 15 September 2014 252/14 RS Community Strategic Plan/Delivery Program

Outcomes Proposed measures of Community Strategic Plan Outcomes endorsed - means of measurement of each outcome and establishment of baseline data for each outcome to be done as soon as practicable.

Work in progress. Complete

Ordinary Council Meeting held 21 July 2014 172/14 RS The Rock to Boree Creek Rail Line

Council to investigate all avenues to have The Rock to Boree Creek Rail Line upgraded to Heavy Weight Rail so grain wagons can be loaded to maximum axle weight.

Letters sent – work in progress. 1st priority in our EOI for State Government $20B Infrastructure Fund.

Ordinary Council Meeting held 17 March 2014 49/14 TEDO Minutes of Tourism/Economic Development Steering

Committee Meeting - Heritage Standards within Lockhart Shire Assessment on the heritage area in Green St to be reviewed by the TEDSC following completion.

In progress.

Ordinary Council Meeting Held 18 July 2016 – Councillor Questions & Statements

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GM Cr Morgan – Caravans Visiting The Rock Hill Reserve – Enquired as to whether a turnaround for caravans at The Rock Hill Reserve could be constructed following observation of a caravan getting stuck in the carpark.

GM advised he will write to National Parks and Wildlife Service outlining issues. Letter sent Complete

DEES Cr Douglas – Slys Lane – Requested DEES have a look at Slys Lane as he believes it requires a maintenance grade.

DEES advised he will investigate and take appropriate action. Lane has been inspected and road found to be in good condition. No action for Council at this stage. Complete.


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Ordinary Council Meeting Held 20 June 2016 – Councillor Questions & Statements

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DEES Cr Day – Flood Mitigation of the Lockhart Golf Club - Enquired as to status?

DEES advised Lockhart Golf Club will be listed in the SES’s flood plan for protection as required. To be included in SES sub-plan. Complete.

DEES Cr Day – Lockhart Airstrip - Enquired if a pad could be built at the Lockhart Airstrip to allow trucks to load planes?

DEES advised that the group of farmers enquiring should make contact with him, however it would be a question of who pays for the works. No approach from farmers made to-date. No further action for Council. Complete.

DCCS Cr McDonnell – Council Newsletter part of Rand Mail Run? – Enquired if the Council Newsletter is included in the Rand mail run?

DCCS will investigate and advise.

DEES Cr Yates – Yerong Street, The Rock – requested that as this street is not a B-Double route due to insufficient staking distance for trucks at the Olympic Hwy intersection, could Council lobby State Government for turning/slip lanes to be installed to allow B-Doubles to use this route instead of the main street of The Rock?

DEES advised he will make some enquiries, as well as make contact with RMS and advise. DEES is in discussions with GHSC on best way to handle this matter. Ongoing.

Ordinary Council Meeting Held 16 May 2016 – Councillor Questions & Statements

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DEES Cr Verdon – Installation of Heritage Plaque in front of Old Hospital in King St, The Rock – Enquired if a heritage plaque could be installed in front of the old hospital in King St, The Rock (which is now a private residence).

DEES advised that pending agreement from current owner, approach could be made to Council by the interested group. The site would not have fallen under the recent heritage grant that was for the main street in the heritage area of town. No approach made to Council. Complete.

DEES Cr Schirmer - Dragon Sculpture, Lockhart – enquired if the Spirit of the Land Committee could install a plaque/information sign outlining details of the Spirit of the Land event at the location of the dragon sculpture?

DEES advised this would not be a problem, but the SOL Committee make contact with Council re. details. No approach made to Council. Complete.

Ordinary Council Meeting Held 21 March 2016 – Councillor Questions & Statements

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Advised oval-shaped town entrance signs to Lockhart are showing signs of fading. Cr Day has investigated refurbishment with a quote of approx. $2,000. Lockhart Progress Association would be prepared to contribute half the total costs.

To be discussed at a later date.

RS Cr Verdon – The Rock Public Hall Request Council assist/investigate a complaint regarding use/access of The Rock Public Hall.

GM will investigate and advise. No further advice or action Complete


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Ordinary Council Meeting Held 16 November 2015 – Councillor Questions & Statements

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DW Cr Morgan – Funding Application for Brookdale Hill Blackspot Enquired if Council has received any news on this funding application?

DEES advised that no news has been received to date. Application has been unsuccessful at Federal level, currently being assessed at State level. Council currently undertaking design works for the intersections.

Ordinary Council Meeting Held 19 October 2015 – Councillor Questions & Statements

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CF/DW Cr Douglas – Request for Installation of Community Noticeboard at Milbrulong Advised that Bruce White of Milbrulong is requesting a Community Noticeboard be installed near the water tower at Milbrulong.

DEES aware of request – will be discussed at MANEX shortly.

Ordinary Council Meeting Held 21 September 2015 – Councillor Questions & Statements

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DW Cr Verdon – Street Light in front of Police Station, The Rock Advised that street light is out.

DW to obtain pole number and report to Essential Energy.

Cr Schirmer

Cr McDonnell – Refuelling of RFS Vehicles Enquired as to process and where to refuel RFS vehicles?

Complete.

Ordinary Council Meeting Held 17 August 2015 – Councillor Questions & Statements

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DW Cr Verdon – Solar Power Concerned about high cost of electricity at public recreation grounds and pools within Shire and enquired if Council has considered solar power, especially for The Rock Recreation Ground?

DW has spent considerable time/gone to seminars investigating this issue and will be putting a report to Council shortly. DW will also investigate if s355 Committees could come under Council’s power supply contract to obtain a saving. DEES has investigated and grouping all electrical accounts into Council account is possible. Staff currently investigation total number of accounts that could be rolled over.

Ordinary Council Meeting Held 22 June 2015 – Councillor Questions & Statements

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Cr Day Cr Day - Milbrulong Silos Cr Day will talk to Graincorp about Milbrulong silos and possibility of obtaining more land for bunkers – maybe eastern end of Lockhart Industrial Park?

RS Cr Yates - The Rock RFS Wish to Purchase Old Brigade Pumper Advised The Rock RFS wish to purchase an old brigade pumper for $3,000 and have requested sponsorship from Council.

Will provide a report to future CM. No further response from RFS Complete


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15 August 2016 Council Meeting - Correspondence Sent to Councillors Date to Councillors

From Subject File Ref

15/7/16 (e-mailed)

ALGA News Editor ALGA News – 15 July 2016 A75-005

18/7/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #28 – 15 July 2016 S20-007

18/7/16 (e-mailed)

Cr Keith Rhoades, LGNSW President of LGNSW Weekly Update S20-007

22/7/16 (e-mailed)

Rod Shaw, General Manager, LSC

Final Analysis - 2016 Community Satisfaction Survey Results 2016

22/7/16 (e-mailed)


25/7/16 (e-mailed)


1/8/16 (e-mailed)


1/8/16 (e-mailed)

Cr Keith Rhoades, LGNSW President of LGNSW Weekly Update S20-007

1/8/16 (e-mailed)


9/8/16 (e-mailed)

ALGA News Editor ALGA News – 5 August 2016 A75-005

9/8/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #31 – 5 August 2016 S20-007

Recommendation: That the information be noted.

Notes:


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Staff Reports General Manager 1. LOCKHART SHIRE 2016 BUSINESS SURVEY (GM/T26-020)

Executive Summary A summary of responses for the Lockhart Shire 2016 Business Survey is shown below, with the full results attached. Report The survey was a prime opportunity for businesses to provide Council with areas they identify as problematic and to have input about future allocation of resources. Council’s goals from the survey were to: • obtain the views of business to influence, shape and inform the development and delivery of

current and future plans and strategies • to assist promotion of our area • to use the data in admissions for funding and advocacy. A total of 45 responses to the Business Survey were received from 428 businesses. The results from the survey were quite positive. Analysis of the survey reveals: • 93% businesses have been in operation for 10 years or more • 68.89 of responses were from Agriculture based industries, an increase of 3.51% on last year • 71.43% of businesses were home based, compared to 56.86% of responses last year • Annual turnover ranges significantly - most ranged from $50K to 3 Million, as per last year • 91.11% of businesses were optimistic or slightly optimistic about the future of their business

compared to 72.55% last year. • 56% of businesses were more successful during 2015-2016 compared to 32% the previous

year; 27.27% were neutral compared to 34% last year; 15.91% were worse compared to 20% the previous year.

• 97.78% of businesses sourced goods and services from other local businesses, similar to 96.15% last year.

• 36.11% of businesses source staff from within 10kms of their business, down on 40.48% last year, while the number of staff sourced from within Lockhart Shire rose from 35.71% to 50%.

• 63.41% of businesses were confident in their ability to attract and retain staff compared to 38.28% last year.

• 11 employees were apprentices, trainees, work experience students and studying a higher educating qualification compared to 4 last year.

• 38.71% of businesses felt their staff did not require further training, down from 52.94% last year, whilst 41.94% sourced training from providers outside the region, up from 38.24%.

• 41.94% of businesses require annual certificates and licences, down from 46.67% from last year, while 29.03% undertook certificate courses, down from 33% last year. In addition, 48.39% of businesses conducted their own relevant research, down from 56.67% last year, whilst 22.58% accessed one-to-one professional development, up from 13.33% last year.

• 58.82% felt training in Agriculture would be useful to their business/staff, up slightly from 55.88%; 32.35% felt general computer, email and online training would be useful, down slightly from 35.29%; and, 35.29% felt registered training to attain certificate level qualifications would be useful compared to 32.35% last year.

• 48.78% of staff travel outside the region to complete courses, up slightly from 42.86% last year. • 38.24% of businesses do not advertise, a significant drop from 51.11% last year. 29.41% of

businesses have their own website, up from 22.22% last year, while 26.47% of businesses advertise in business and community directories, up from 24.44%; 35.29% of businesses promote on social media, up from 15.6% last year. Advertising in local newspapers rose to 26.47% compared to 13.33% last year.

• 95.12% of businesses used the internet for correspondence (email), up from 91.84% last year; 80.49% used it for banking, up from 71.43% last year; 34.15% used it for electronic tax lodgement, up from 18.37%.


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• 34.88% of businesses considered it extremely important to have high speed broadband, up

from 33.33%; 30.23% felt it was very important up from 19.61%. • 51.22% felt rising costs were a barrier to business growth in Lockhart Shire, down from 61.22%;

34.15% felt regulatory environment was a barrier, similar to last year’s 34.69%; 31.71% felt lack of people in the region was a barrier, down on 34.69% last year; 26.83% felt lack of customers / sales was a barrier, up on 22.45% last year; 19.51% felt competition was a barrier, up on 12.24% last year.

• 32.43% of businesses felt Council could assist with more people in the region, down from 42.55% last year; 37.84% felt Council could improve transport access to freight terminals, down from 38.30% last year; 24.32% felt improved marketing of regional businesses, up from 17.02% last year; 21.62% felt and increase in small business support, up from 17.02% last year; 21.62% felt better understanding of government regulations, up from 14.895 last year.

• 64% of businesses utilised Council’s website, up from 54.55% last year; 64% contacted Council about applications and permits, up from 48.48%; 44% accessed conferences or workshops provided or promoted by Council, up from 30.30%; 16% applied for available grants, down from 24.24% last year.

• 33.33% of businesses are members of a local organisation that assists with business, up from 27.66% last year.

Item Future Action Training • Look at additional training opportunities for Agricultural industry - liaise

with Lockhart Ag Bureau and others • Run another general computer/email/online training day • Encourage membership of relevant organisations that provide training

opportunities Internet • Skymuster for businesses outside the NBN fixed and wireless network

area Regulatory Environment

• City versus Country rules; what flexibility

Population • Raising profile of Shire to attract more businesses and residents • Promotion of residential and industrial land • Rental properties

Regional Promotion

• Continue to promote Lockhart Shire as open for business; to continue the Go Local Shopping Campaigns

Transport Access

• David Webb is a member of the Riverina Joint Organisation Transport Planning Group - working collaboratively with state agencies to develop effective and efficient freight transport in the region

Integrated Planning and Reporting Reference B3.1.1.a – Maintain and provide an up-to-date database of local businesses in the Lockhart Shire. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Nil. Attachment 1. 2016 Business Survey Results.


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Recommendation: That: a) The outcomes of the business survey be noted and endorsed b) The survey results be posted online and a summary featured in the newsletter c) The survey outcomes be used to inform future strategic decision making in Delivery Programs

and budget priorities. Notes:


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Attachment 1. – 2016 Business Survey Results


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2. REQUEST FOR LEGAL ASSISTANCE (GM/D30-005)

Executive Summary LGNSW request for legal assistance from members Report Cowra Shire Council has requested legal assistance from members of LGNSW as per LGNSW policy for costs associated with a court case which it believes has relevance for local government throughout the State. The case related to the interpretation of Council’s powers under the LG Act and Council’s ability to rely on the Act to issue notices and orders where animal welfare issues are not covered by other laws, and the Courts have agreed that such occurrences are covered by section 124 of the Act. Our environmental staff are familiar with the case but don’t believe it has sufficient relevance to us to warrant contributing to the costs. Integrated Planning and Reporting Reference E6.1.1 – Meet all governance and regulatory requirements in the conduct of Council’s operations. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Cost of $258.02. Attachment 1. Letter from LGNSW. Recommendation: That Council not offer a financial contribution towards Cowra Shire Council’s request for legal assistance from members of LGNSW. Notes:


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Attachment 1. – Letter from LGNSW


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3. REQUEST TO WAIVE HALL HIRE AND PRINTING FEES (GM/D30-005)

Executive Summary Request to waive Memorial Hall hire fee and poster printing fee for event. Report A request has been received from the hirers of the Lockhart Memorial Hall for a live theatre performance that addresses mental health in rural communities. The production is titled Carpe Diem and aims to increase the awareness of mental ill-health and reduce the stigma associated with it by exploring sensitive issues with compassion and humour. The event is being offered free of charge to our community in order to reach the widest possible audience. The event is being funded by donations from local and state governments as well as non-government organisations. It is also supported by Murrumbidgee Local Health District. The Riverina Bluebells, a charity supporting mental health issues is active in the Lockhart community, and also has its support behind this project. With past events ever present in our minds, this represents a great opportunity to heighten awareness of these issues, and a donation of the hall hire and printing fee would be a small contribution from Council and well received by our community. Integrated Planning and Reporting Reference E5.1 – Improve access to quality health, medical and life-stage relevant services. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Donation of hall hire fee of $200.00 and donation of poster printing fee of $311.50 (printing to be done at Council) – total of $511.50. Attachment 1. Letter from Centre Stage Scripts. Recommendation: That Council donate the hall hire fee of $200.00, provided the hall is cleaned and left in a neat and tidy condition, and printing fee of $311.50 (total of $511.50) for the free performance of Carpe Diem. Notes:


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Attachment 1. – Letter from Centre Stage Scripts


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Director Corporate and Community Services 4. STATEMENT OF FUNDS FOR JULY 2016 (DCCS/F10-010)


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Recommendation: That the Statement of Funds for July 2016 be received. Notes:

5. FINANCIAL STATEMENTS – 2015-16 AUDIT (DCCS/F10-010)

Executive Summary Council’s Draft Financial Statements for the 2015/2016 Financial Year are being completed. Section 413(1) of the Local Government Act requires a resolution of the Council that Council must prepare financial reports for each year, and that the Financial Statements be referred for audit. Report 413 Preparation of Financial Reports (1) A council must prepare financial reports for each year, and must refer them for audit as soon as

practicable (having regard to the requirements of section 416 (1)) after the end of that year. Note. Under section 416 (1), a council’s financial reports for a year must be prepared and audited within 4 months after the end of the year concerned, and under section 428 (2) (a) the audited financial reports must be included in the council’s annual report. It is anticipated that these reports will be tabled at the December 2016 Meeting of Council where Council’s Auditors, Crowe Horwath Auswild, will be in attendance. Integrated Planning and Reporting Reference Section 404 of the Act requires Council to prepare an Annual Report. The Annual Report must contain the Council’s Audited Financial Statements and notes. Legislative Policy & Planning Implications Under section 416 (1), a council’s financial reports for a year must be prepared and audited within 4 months after the end of the year concerned, and under section 428 (2) (a) the audited financial reports must be included in the council’s annual report. Budget & Financial Aspects Budget allocated is $16,000. Attachment Nil. Recommendation: That: a) That the Draft 2015/2016 Financial Statements be referred to Council’s Auditor, Crowe

Horwarth Auswild for audit; and b) That Council delegate authority to the General Manager to authorise the accounts for issue to

the Office of Local Government on the date of receipt of the audit report. Notes:


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Director of Engineering and Environmental Services 6. ENGINEERING REPORT (DEES/T10-005)

Executive Summary Monthly report on engineering matters. Background Information (a) Works Report: Construction projects have been suspended for the winter months, and will be

recommenced in mid/late spring. All three grader crews are undertaking re-sheets and maintenance grading in accordance with program. Updated 12-month programme will be presented at the meeting. Concrete crew is currently undertaking miscellaneous culvert and footpath works around the Shire, as well as sign and flood markers maintenance.

(b) Flood Mitigation: Council has submitted grant applications for Stage 4 construction of flood

mitigation structures in both Lockhart and The Rock for 2016/17 & 2017/18 years, and it is hoped we will be advised on applications later this month. Voluntary Purchase of flood affected properties is continuing in both Lockhart and The Rock, with first settlements completed and second round of property purchases currently being negotiated.

(c) Road Safety Officer: GHSC is currently advertising for a replacement Road Safety Officer. (d) Traffic Committee: Nil to report.

(e) Lockhart Local Emergency Management Committee: Council is currently working with SES in

completing Local Flood Plan. This will include using data from our recently complete early warning stations on both Brookong & Burkes Creeks.

(f) Fleet: Quotes and tendering for plant replacement programme for 2016/17 year has

commenced in accordance with adopted Operational Plan. Legislative Policy and Planning Implications Nil. Integrated Planning and Reporting Reference D3.1 – Develop infrastructure for our community. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment 1. Updated 12 Months Works Programme (handed out separately at meeting). Recommendation: That the information be noted. Notes:


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7. NOXIOUS WEEDS (DEES/N10-025)

Executive Summary Monthly report on Noxious Weeds. Report Property Inspections Inspections occurred on both residual and rural properties, with the majority of inspections occurring on residual properties. The majority of properties inspected were targeted as a consequence of change of ownership. The weeds most commonly found were Bridal Creeper (Asparagus asparagoides), Horehound (Marrumbium vulgare), and Privet (Ligustrum sp.). Other weeds found in lower frequency were Sweet Briar (Rosa rubiginosa), Lippia (Phyla canescens), Prickly Pear (Opuntia sp.), and African Boxthorn (Lycium ferocissimum).

No. 1st Inspections

No. Re-inspections

required

No.2nd Inspections

No. Sect 18A’s issued

No.3rd Inspections

No. Section 18’s issued

16 7 1 1 1 1 Two fourth inspections also occurred. It is encouraging to see that more than half of the properties receiving a first inspection, do not require reinspection, and were noxious weed free. Correspondence that occurred with John Holland in June in regards to the control of privets on railway land at Yerong Creek and The Rock, received rapid response. Within days of notification, Council’s noxious weeds inspector was contacted by weed controllers for locality details, and the noxious weeds have since been controlled. Spray Program Priority for spraying has been given to the control of Bridal Creeper (Asparagus asparagoides) and Horehound (Marrumbium vulgare) on Shire roads. Regional Weed Risk Assessments Public Consultation Supporting information was supplied to the Regional Weeds Coordinator to emphasize the important of particular local noxious weeds for the inclusion within the regional priority noxious weeds list. This list will be developed by the Riverina Regional Weed Committee. Inclusion of these species is important to ensure collaborated obligation to control continues, validating previously spent expenditure, and reducing the potential of reinfestation on high risk pathways. Weeds Action Program (WAP) The end of year reporting for the Weeds Action Program (WAP) for 2015-2020 was completed in July. All allocated funds were expended and all targets were achieved. Integrated Planning and Reporting Reference C1.4 – Decreased occurrence, spread and impact of weeds and pests throughout the Shire. Legislative Policy and Planning Implications Inspections and associated activities carried out in accordance with the Noxious Weeds Act 1993. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil.


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8. PARKS AND GARDENS REPORT (DEES/P10-005)

Executive Summary Monthly report on Parks and Gardens. Report Playgrounds A new spring rocker and new powder coated platforms to replace the split and weathered plastic coated platforms on the existing equipment have installed at Stan Galvin Park; completing the upgrade of the playground which also included a new double swing set and Cellula Rope Unit. New platforms and a four way spring rocker have been installed at Lockhart Recreation Ground; the culmination of the refurbishment that started last financial year. New spring rockers been installed Yerong Creek Recreation Ground. Sculpture Trail and Urana St Lighting Solar powered spotlights have been installed to light up ‘Eagle’ and ‘Rain Dragon’ in Lockhart and the Gallipoli panels at The Rock. The APC has also had lighting installed using mains power available. Galore Hill Nature Reserve The grant funded project that includes removal of dead shrubs and trees in the old plantation sights to clear the ground for direct seeding of indigenous species has continued. The plant markers for these specimens are also being removed along with some old fencing. Street Cleaning Attention is being focused on urban guttering that the streetsweeper cannot access. Priority will be given to streets that are not tarred to the gutter as they tend to get a build-up of grass that then catches debris and blocks water flow. Parks and Gardens Rose pruning has been completed along with mulching and fertilizing. Routine garden maintenance is being conducted including regular weeding, spraying, pruning, redefining garden edges and some replacement planting and transplanting. Trees The annual pruning of street trees and urban lanes will continue throughout winter. Mowing and Slashing Pleasant Hills, Munderwaddery Cemetery and Osborne Recreation Ground have been mowed this month. The scheduled winter mowing has been disrupted by the rain, areas will be accessed as weather permits. Mowing and edging of most irrigated areas is being conducted as required. Weed Control Regular weed control has been hindered by persistent wet weather.


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General Maintenance Regular duties include inspections of parks and public facilities to remove litter, clean BBQ’s, check for damage or vandalism, clear footpaths and empty public and roadside bins. Most areas undergo inspections twice per week, including Galore Hill, where crews also clean and check the toilet facilities. Contract cleaners attend to the public toilet facilities in Lockhart, The Rock and Yerong Creek. Playgrounds in the shire are being inspected regularly as per Australian Standards, with any maintenance being noted and completed as necessary. Integrated Planning and Reporting Reference D1 – Infrastructure that facilitates an active community. Legislative Policy and Planning Implications Nil. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil. Recommendation: That the information be noted. Notes:

9. SUMMARY OF CUSTOMER REQUESTS REPORT (DEES/C98-005)

Executive Summary Summary of customer requests received by Council. Report Council receives customer requests for numerous reasons such as road repairs, stormwater issues, trees, noisy dogs, new garbage bins and burials. Council has a system to collect and monitor where any request may be up to at any time, assess for trends, as well as look at response times. Customer requests are monitored weekly with most requests dealt with in a timely manner. Request numbers for the quarter are tracking slightly lower than previous year, despite the wet winter and recent storms. Integrated Planning and Reporting Reference E2 – Accessible and responsive service delivery. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Included in annual operational budget. Attachment 1. Summary of Customer Requests Report as at 30 June 2016.


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Recommendation: For Council’s information. Notes:


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Attachment 1. – Summary of Customer Requests Report as at 30 June 2016


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10. DEVELOPMENT APPLICATIONS (MES/P25-010)

The following development applications were approved, with conditions, from 1 July 2016 to 31 July 2016. DA No Development Applicant/Owner Site of Development 55/16 New Light Towers Yerong Creek Tennis

Club Cole St, Recreation Ground, Yerong Creek

57/16 New Dwelling N & R Thomas 27 Prichard Place, Lockhart 58/16 New Colorbond Shed B Pearce 29 Norman St, The Rock

Integrated Planning & Reporting Reference D3.2 – Land use that supports the development of our community. Legislative Policy and Planning Implications Applications processed in accordance with the Environmental Planning & Assessment Act 1979. Budget and Financial Aspects Nil. Attachment Nil. Recommendation: That the information be noted.

Notes:

11. VARIATION TO COUNCIL POLICY 2.37 – SHEDS TO RESIDENTIAL PROPERTIES (MES/C70-025)

Executive Summary Delta Ag Yerong Creek have lodged a development application for the construction of a fertilizer storage shed at their Plunkett street depot, to the western end of the village (Lot 10 DP864460). The shed as shown on the submitted plans do not comply with Council’s Policy 2.37 – Sheds to Residential Properties, and the owners are seeking approval from Council for a variation. Report The applicant for DA 1/17 is seeking Council a variation to Policy 2.37 to erect a fertilizer storage shed on their block, which is zoned RU5 Village in accordance with the Lockhart LEP. The property itself is relatively undeveloped, with some storage silos and smaller bulk storage sheds. It is located on the edge of the village zone, backing on to primary production land zoned RU1. Established trees form three of four of the property boundaries, and there is no residential development immediately adjoining the Lot. Access is from Plunkett Street. The proposed shed is adequately set back from the property boundaries, however at 7.5 metres high to the pitch, it measures 3 metres higher than the policy restriction. There is no restriction on building floor area.


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In determining this request Council should give consideration to the following matters: • Streetscape and visual amenity - The proposed site of development is already in use as a

depot to an existing Agribusiness, which has been operating in the town for many years and provides essential services, such as post, to the community. The site is maintained and relatively tidy, and surrounded by established trees for screening. There are existing storage buildings and bunkers on the site, and they are clearly visible from the Street. A residential building is located across the road and faces directly into the site. There are some trees along the nature strip to disguise the site, however its presence in the street (even in its current form) is obvious. The proposed shed will be clad in colorbond.

• Precedents - Particularly on the northern side of Plunkett Street, there are a number of sheds

that do not comply with Policy 2.37. Two most significant buildings include the (former) GrainCorp grain storage sheds – one of which is located on the adjoining block. These buildings certainly pre-date the Policy.

Integrated Planning and Reporting Reference D3.2 – Land use that supports the development of our community. Legislative Policy & Planning Implications The proposed building height requires a variation to Council’s Policy 2.37 Erection of Sheds (Residential Areas). Permissibility for development consent will be assessed in accordance with s79C of the Environmental Planning & Assessment Act 1979. Budget & Financial Aspects Nil. Attachments 1. Site Plan. 2. Photographs of proposed site. Recommendation: That That Council consider the report requesting a variation to Council policy for shed height on Lot 10 DP864460, Plunkett Street, Yerong Creek, and grant approval on the condition the proposed development be assessed under 79C of the EP & A Act 1979. Notes:


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Attachment 1. – Site Plan


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Attachment 2. – Photograph of proposed site


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12. LOCAL HERITAGE GRANTS 2016-17 (MILBRULONG) (MES/H15-030)

Executive Summary The 2016-17 local heritage grant program has been targeted at Milbrulong, and Council’s Heritage Advisor has prepared a draft proposal for Council’s consideration. Report Council’s Local Heritage Grant program is an event that aims to preserve, protect and/or identify areas or buildings of local heritage significance. NSW Office of Environment & Heritage (OEH) support the program by providing funding to support Council’s commitment at $1:$2 (OEH:LSC). This year, $15,000 has been made available. For the last four financial years, Council have focused the local heritage grants on specific townships, with last year’s very successful program at Yerong Creek. This year, Council’s Heritage Advisor and Manager Environmental Services have been working with Milbrulong residents, with the objective of enhancing the main drive-through appeal of the village – specifically Station Street. After consultation with Milbrulong residents about various opportunities for restoration works, it was agreed that the Milbrulong Public Hall & Rec Ground Committee will administer the grant, and work with Council and associated village residents to ensure its success. The attached document summarises the proposed projects, as approved by the Heritage Advisor. Pending Council’s resolution, funding will be offered as set out in Table 1. Should any applicant not accept a grant offer or complete work by the date stipulated in the grant offer (14 April 2017), then grant funding is to be offered to one or more of the above applicants. Integrated Planning and Reporting Reference D4.2 – Protection of our historic buildings and landmarks. Legislative Policy & Planning Implications The proposed grants are administered in accordance with the Office of Environment & Heritage Funding Guidelines. Budget & Financial Aspects Council has allocated $5,000 to support the program in the 2016-17 management plan, with another $5,000 to be received as a reimbursement from Office of Environment & Heritage. As the funding ratio for this year is $1:$2, Council will be required to commit a further $5,000, which will be requested in the next quarterly budget review. Attachment 1. Heritage Advisers Executive Letter and Project Summaries. Recommendation: That Council review and adopt the proposed local heritage grant projects for Milbrulong in the 2016-17 financial year. Notes:


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Attachment 1. – Heritage Advisors Executive Letter and Project Summaries


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Delegates’ Reports Nil.

Questions and Statements

Nil.

Closed Session Agenda

The following item/s are listed for consideration by Council on 15 August 2016: 1. RECRUITMENT OF NEW GENERAL MANAGER (GM/S30-005)


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