minutes of the regular council meeting of brazeau … · reeve b. guyon opened the public input...

Council Minutes 2016 08 02 of 15

MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON TUESDAY, 2016 08 02

CALL TO ORDER Reeve B. Guyon called the meeting to order at 9:00 a.m. PRESENT B. Guyon, Reeve

S. Mahan, Councillor R. Moir, Councillor M. Thompson, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer C. Whalen, Administrative Assistant R. Carriere, Records Management and Legislative Services K. MacInnis, Communications Co-ordinator OTHERS M. Lulla, Western Review ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda 1094/16 Moved by S. Mahan to approve the agenda with the following additions:

7. Community Services e) ALUS Program Funding f) Brazeau Sports Park g) Brazeau Dam 9. Public Works and Infrastructure

d) Sardine Lake Road Construction Year Change e) Temporary Road Closure County Office Service Road f) Cynthia Solar Aquatics Centre

10 Planning and Development a) Park Models 11. General Matters d) Resolution for ‘value added’ e) Gravel operator discussion f) Clarification on Major Home Occupation

13. Correspondence f) Correspondence from Brazeau Seniors Foundation regarding

Wishing Well Apartments 39. In-Private v. FOIP - local public body confidence

CARRIED UNANIMOUSLY


ADOPTION OF MINUTES Adoption of Minutes 1095/16 Moved by M. Gressler to approve the minutes of the July 19, 2016 Council meeting as presented. CARRIED UNANIMOUSLY BUSINESS Business Arising ARISING None URGENT Urgent Items ITEMS None FIRE SERVICES Fire Services

No Reports

COMMUNITY SERVICES Community Services

2016 Recreation Funding Increase Lisa Rabel presented a report on an increase to the Recreation and Culture Cost-sharing Agreement for 2016. 1096/16 Moved by A. Heinrich that Council allocate an additional $11,340.72 in

the 2016 annual budget for Recreation and Culture Cost-sharing Agreement with funding coming from unrestricted surplus.

CARRIED UNANIMOUSLY Vintage Community Movie Lisa Rabel presented a report on sponsorship for the vintage community movie event.

1097/16 Moved by S. Mahan that Council donate $500 in support of the Vintage Community Movie on August 20, 2016 funding to come from Council Grants to Organizations.

CARRIED UNANIMOUSLY


Tour of Alberta, Stage 3 Finish Lisa Rabel presented a report on sponsorship for the Tour of Alberta, Stage 3 finish.

1098/16 Moved by S. Mahan that Council Sponsors $3,000 “Echelon” Level in support of the Tour of Alberta cycling race held on September 3, 2016 and that Council direct Administration to work with the Town to supply 2 CPOs for the Tour of Alberta cycling race held on September 3, 2016 and to put out an accompanying news release detailing the County’s support. K. Westerlund asked for a friendly amendment to increase the sponsorship level to $5,000. S. Mahan accepted the friendly amendment

IN FAVOUR S. Mahan K. Westerlund B. Guyon R. Moir M. Gressler OPPOSED A. Heinrich M. Thompson CARRIED

841-14 Off Highway Vehicle Bylaw and Signage on Range Road 83 Lisa Rabel presented a report on Bylaw 841-14 Off Highway Vehicles and signage on Range Road 83. 1099/16 Moved by R. Moir to receive the report on Bylaw 841-14 Off Highway

Vehicle and Signage on Range Road 83 as information. CARRIED UNANIMOUSLY

IN-PRIVATE SESSION In-Private Session

1100/16 Moved by S. Mahan to move the in-private discussion on Procedural Bylaw 837-14 to the in-private session under agenda item 39 (vi).

CARRIED UNANIMOUSLY COMMUNITY SERVICES Funding for ALUS S. Mahan spoke about additional funding for the ALUS program.

1101/16 Moved by M. Gressler to direct Administration to look at the ALUS program and funding as a line item on the budget for short term and long term funding.

CARRIED UNANIMOUSLY


Brazeau Sports Park S. Mahan spoke about future plans for the Brazeau Sports Park.

1102/16 Moved by M. Gressler to include the Brazeau Sports Park in the recreational strategy session and distribute the diagram provided by S. Mahan.

CARRIED UNANIMOUSLY Brazeau Dam S. Mahan spoke about the Brazeau Dam and how to work with ESRD to accommodate

more camping and better trail marking.

1103/16 Moved by S. Mahan to direct Administration to send a letter to ESRD regarding the discussion on random camping and trail system to be utilized, marked and enhanced.

CARRIED UNANIMOUSLY CORPORATE SERVICES Corporate Services

Bank Reconciliation as of June 30, 2016 Brenda Christie presented the bank reconciliation as of June 30, 2016. 1104/16 Moved by R. Moir to receive the bank reconciliation as of June 30, 2016

for information. CARRIED UNANIMOUSLY

PUBLIC WORKS Public Works and Infrastructure

Bylaw 917-16 - To Establish Maximum Speed Limits Winston Rossouw presented Bylaw 917-16 – To Establish Maximum Speed Limits.

1105/16 Moved by A. Heinrich to give first reading to Bylaw 917-16 CARRIED UNANIMOUSLY 1106/16 Moved by R. Moir to give second reading to Bylaw 917-16 CARRIED UNANIMOUSLY 1107/16 Moved by K. Westerlund to go to third reading of Bylaw 917-16 with

unanimous consent CARRIED UNANIMOUS 1108/16 Moved by M. Thompson to give third reading to Bylaw 917-16. CARRIED UNANIMOUSLY


Drayton Valley Airport and Water Treatment Plant Cost Overruns

Winston Rossouw presented an update report on the Drayton Valley Airport and Drayton Valley Water Treatment Plant cost overruns. 1109/16 Moved by S. Mahan to receive the report on Drayton Valley Airport and

Water Treatment Plant Cost Overruns for information. CARRIED UNANIMOUSLY

Temporary Road Closure Request by Plains Midstream Canada ULC Range Road 35

Ginger Harke presented a report on a temporary road closure request on Range Road 35 from Plains Midstream Canada ULC. 1110/16 Moved by R. Moir that Council, in accordance with section 25 of the

Municipal Government Act, approve Plains Midstream Canada ULC’s request for a temporary road closure along Range Road 35 between NE 07-48-03-W5M as planned for September 19, 2016 to September 23, 2016 (inclusive) with all detours, signage and road work approved and monitored by Brazeau County’s Public Works and Infrastructure Department.

CARRIED UNANIMOUSLY Sardine Lake Road Construction Year Change Ginger Harke presented a report on the request for a year change for Sardine Lake Road construction. 1111/16 Moved by M. Gressler that Brazeau County Council accepts

Administration’s recommendations to move the 2017 overlay projects listed below, forward for completion in 2016 and postpone the construction of Sardine Lake Road (Range Road 45, Twp Rd 490 to Twp Rd 493, RPID 71) until 2017, keeping the accumulated project totals to the maximum of the current $2,650,000 allocated for Sardine Lake Road in 2016: 1) Twp Rd 494 (Range Road 72 to Hwy 22) 2) Range Road 73 (Twp Rd 494 to 200 m south of Twp Rd 500 RPID 57) 3) Twp Rd 500 (Range Road 72 to Hwy 22 RPID 58)

IN FAVOUR S. Mahan K. Westerlund B. Guyon R. Moir M. Thompson M. Gressler OPPOSED A. Heinrich


CARRIED Temporary Road Closure - County Office Service Road Winston Rossouw presented a report on the request for the temporary closure of the County Office service road. 1112/16 Moved by K. Westerlund that Council, in accordance with Section 25 of

the Municipal Government Act, approve Administration’s request for a temporary road closure of the County Office service road from the north approach into the Brazeau County Office, south to the south access into the Brazeau Sports Park and to add an additional two week’s variance for the timeline – to September 9 (inclusive) for the installation of water and wastewater services to the Brazeau County Sports Park.

CARRIED UNANIMOUSLY 1113/16 Moved by M. Gressler that while the water and sewer is being installed

that Administration also install an empty conduit to allow for the possible construction of future services. K. Westerlund put forward a friendly amendment to include “with Alberta Transportation approval.” M. Gressler accepted the friendly amendment.

CARRIED UNANIMOUSLY Cynthia Solar Aquatics S. Mahan spoke about the possibilities of creating tourism opportunities around the Cynthia Solar Aquatics facility. 1114/16 Moved by A. Heinrich that Administration conduct research and prepare

a submission to the Municipal Awards of Excellence regarding the Cynthia Solar Aquatics facility as well as exploring the creative ideas brought forward in the Council discussion to help enhance and promote the project.

S. Mahan asked if A. Heinrich would accept a friendly amendment to “explore any awards we might be capable of getting.”

A. Heinrich accepted the friendly amendment CARRIED UNANIMOUSLY

PLANNING & DEVELOPMENT Planning and Development Park Model Discussion S. Mahan discussed the absence of Park Models in the proposed LUB.


1115/16 Moved by S. Mahan to direct Administration to bring back information on putting back Park Models units to be added to the Land Use Bylaw at the September 6, 2016 meeting.

CARRIED UNANIMOUSLY GENERAL MATTERS General Matters

Motion 926/16 Anthony Heinrich spoke to motion 926/16. 1116/16 Moved by K. Westerlund that section 3.1 (f) (i) and (ii) Decks be removed

from the LUB. IN FAVOUR A. Heinrich K. Westerlund B. Guyon M. Gressler OPPOSED S. Mahan R. Moir M. Thompson CARRIED Agenda items for AGM meetings September 7 and 8, 2016 Council discussed items to be placed on the agenda for AGM meetings on September 7 and 8, 2016. 1117/16 Moved by M. Gressler to direct Administration that the following agenda

items be included for the September 7 and September 8 AGM meetings: 1) Overview of budget 2) Planned Projects completed in the past year 3) Projects planned for the future year.

CARRIED UNANIMOUSLY Reeve B. Guyon called for a break at 10:23 a.m. The meeting was called back to order at 10:29 a.m.

DELEGATIONS/ APPOINTMENTS Delegations/Appointments

Allan Taylor presented concerns/questions regarding MPC file 16S-002.

1118/16 Moved by A. Heinrich to direct Administration to waive PW-17 if the current 5.18 right-of-way has already been taken and that any costs that


may have been incurred by Mr. Taylor as a result of any additional survey related to the road widening, be refunded.

CARRIED UNANIMOUSLY GENERAL MATTERS Council discussion for preparing a resolution to allow for identifying people selling

recycling S. Mahan raised the concern over advertising for purchasing of copper within the County. M. Lulla left the meeting at 10:45 a.m. Resolution regarding ‘value added’ Reeve B. Guyon discussed the creation of a resolution regarding ‘value added’ for presentation at the next Pembina Zone Meeting. Discussion was suspended to allow for the Public Input Session.

K. MacInnis, C. Whalen and R. Carriere left the meeting at 11:04 a.m.

PUBLIC INPUT SESSION Public Input Session Reeve B. Guyon opened the Public Input Session.

Frances Ekstrom addressed Council with questions and requests regarding Twp Rd 474 and the cadastral survey being conducted by the County.

Robert ‘Drew’ House spoke regarding the east side bank retaining wall in his yard and the work he has been doing to stop the sloughing and ask for permission to move forward with getting a new wall in place as soon as possible.

Clarence Wastle addressed Council in regards to the FireSmart presentation in the Birchwood area and next steps for moving forward. He also supported Robert Drew House’s request for permission to move forward with construction of his retaining wall. Robert Brilz addressed Council about his letter included later in the agenda.

Reeve B. Guyon closed the Public Input Session. K. MacInnis, C. Whalen and R. Carriere returned to the meeting at 11:20 a.m. 1119/16 Moved by M. Thompson to add Frances Ekstrom’s 7 items from the

Public Input Session to the agenda for discussion. CARRIED UNANIMOUSLY


1120/16 Moved by K. Westerlund to add Robert ‘Drew’ House’s issue from the Public Input Session to the agenda.

CARRIED UNANIMOUSLY 1121/16 Moved by A. Heinrich to add Clarence Wastle’s items from the Public

Input Session to the agenda. CARRIED UNANIMOUSLY Twp Rd 474 Council discussed the issues brought up by Frances Ekstrom during the Public Input Session regarding Twp Road 474 and received information from Administration. 1122/16 Moved by A. Heinrich that the funding for the cadastral survey come

from unrestricted surplus if there is not enough existing funding in the Public Works budget

IN FAVOUR A. Heinrich K. Westerlund B. Guyon R. Moir M. Thompson OPPOSED M. Gressler S. Mahan CARRIED Sloughing on Birchwood Property Council discussed the issue raised by Robert ‘Drew’ House during the Public Input Session. 1123/16 Moved by A. Heinrich to direct Administration to proceed, if possible, to

allow Mr. Drew House to start with construction of his retaining wall subject to meeting the requirements of our Land Use Bylaw.

IN FAVOUR A. Heinrich K. Westerlund B. Guyon R. Moir M. Thompson M. Gressler OPPOSED S. Mahan


CARRIED Birchwood Area FireSmart Council discussed the issue of FireSmart next steps for Birchwood-area residents, as raised by Clarence Wassel during the Public Input Session. Reeve B. Guyon called for a break at 11:48 a.m. Reeve B. Guyon called the meeting back to order at 11:53 a.m.

GENERAL MATTERS Resolution Regarding ‘Value Added’ Discussion on the preparation of a resolution to deal with ‘value added’ resumed.

1124/16 Moved by A. Heinrich to direct Administration to prepare a draft resolution for the fall convention requesting the AAMDC to lobby the Province of Alberta to create a stakeholder group looking into developing a greater value added in the development of our oil and gas industry.

CARRIED UNANIMOUSLY

Gravel Operator Discussion K. Westerlund brought up the issue of gravel operation and haul routes and concerns that have been raised around the issue by gravel operators. 1125/16 Moved by K. Westerlund to direct Administration to bring some

background information back to council regarding the changes in the haul route agreements and how it relates to the County pits, for the September 6, 2016 Council meeting

CARRIED UNANIMOUSLY Clarification on Major Home Occupation K. Westerlund requested clarification regarding Major Home Occupation in the proposed Land Use Bylaw. 1126/16 Moved by K. Westerlund to direct Administration to bring back for

September 6 the clarification around the Major Home Occupation for the number of vehicles to mean ‘on-site’.

CARRIED UNANIMOUSLY 1127/16 Moved by R. Moir to bring forward 13. b) Correspondence from Robert

Brilz regarding file 16-D-003. CARRIED UNANIMOUSLY Correspondence from Robert Brilz regarding file 16D-003


1128/16 Moved by R. Moir to bring the issue forward on September 6, 2016 and to direct Administration to bring forward any necessary clarification on the requests in the letter and options for Council to consider.

CARRIED UNANIMOUSLY

RECESS FOR LUNCH

1129/16 Moved by R. Moir that the regular Council meeting of August 2, 2016 recess for lunch at 12:11 p.m. for 45 minutes.

CARRIED UNANIMOUSLY CALL TO ORDER Reeve B. Guyon called the meeting to order at 1:01 p.m. PRESENT B. Guyon, Reeve

S. Mahan, Councillor R. Moir, Councillor M. Thompson, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer C. Whalen, Administrative Assistant R. Carriere, Records Management and Legislative Services K. MacInnis, Communications Co-ordinator OTHERS QUESTIONS FROM THE MEDIA Questions from the Media

None CORRESPONDENCE ITEMS Correspondence/Items for Information

Correspondence from Alberta Agriculture and Forestry regarding ASB grant allocation

1130/16 Moved by K. Westerlund to receive the correspondence from Alberta Agriculture and Forestry regarding the ASB grant allocation for information.


CARRIED UNANIMOUSLY

Drayton Valley Health Services Foundation Annual Report

1131/16 Moved by S. Mahan to receive the Drayton Valley Health Services Foundation Annual Report for information.

CARRIED UNANIMOUSLY

Correspondence from the Town of Drayton Valley regarding capital planning activities 1132/16 Moved by M. Thompson to receive the correspondence from the Town of

Drayton Valley regarding capital planning activities for information. CARRIED UNANIMOUSLY Correspondence from Alberta Bottle Depot Association recognizing the Breton Bottle Depot 1133/16 Moved by K. Westerlund that any who wish to attend, may attend the

event. CARRIED UNANIMOUSLY Correspondence from the Brazeau Seniors Foundation 1134 /16 Moved by S. Mahan to receive the letter for information. CARRIED UNANIMOUSLY

COUNCILLOR REPORTS Councillor Reports

Reeve B. Guyon report unavailable

Councillor M. Thompson reported that she attended: FCM Conference Council Meeting x 2 MPC x 2 Photo with new Division 6 business (no charge) Round Table Meeting with Mark Smith (no charge) BCCFC Meeting and Dance (no charge) Rural Planning Course Breton Library Meeting Quarterly Report Joint Meeting with Village of Breton Council Speaking engagement at Breton Graduation

Councillor A. Heinrich reported that he attended:


MGA Meeting in Byemoor LUB Meeting at Carnwood (no charge) Birchwood Condo Meeting (no charge) MGA Meeting in Rocky Mountain House Council Meeting x 2 MPC x 2 Woodlot Meeting at Moosehill EPBRP Meeting ASB PAS Meeting x 2 Quarterly Report Joint Meeting with Village of Breton Council

Councillor K. Westerlund reported that she attended: Council Meeting x 2 Rural Planning and Design Course Brazeau Library Board Meeting Quarterly Report Meeting Joint Council with Village of Breton Aquatics Facility Fund Development Strategy Meeting EPAC AGM and Meeting Drayton Valley Library Board Meeting

Councillor S. Mahan reported that she attended: FCM Conference Council Meeting AWES AGM Moosehill Hall YRL Board Meeting EPBR AGM ASB Regular Meeting BCLB Quarterly Report Joint Council Meeting with Breton

Councillor M. Gressler reported that he attended: Council Meeting x 2 MPC x 2 NSWA AGM LUB Course Quarterly Report Meeting Joint Council Meeting Aquatic Fund Committee NWSA Headwaters TAC


Councillor R. Moir reported that she attended: MGA meeting in Byemoor AAMDC information session Lodgepole Community hall meeting and AGM FCSS Regional Meeting Council Meeting Quarterly Report Joint Council Meeting with Village of Breton Council Meeting

1135/16 Moved by A. Heinrich to receive the Councillor Reports as

presented. CARRIED UNANIMOUSLY MEETING DATES Meeting Dates

First Responder Suicide Awareness Conference September 13, 2016

1136/16 Moved by R. Moir to table the item to allow staff the time to print off the

corresponding e-mail. CARRIED UNANIMOUSLY

IN-PRIVATE SESSION In-Private Session

1137/16 Moved by S. Mahan that the regular Council Meeting of August 2, 2016 proceed into ‘in private’ at 1:10 p.m. for the purpose of discussing:

i. Norwen Aggregate Services Ltd. Gravel Pit Purchase

ii. Eastview Heights Phase 1: Surface Storm-Water Management iii. 690 Appeal iv. Labour v. FOIP - local public body confidence

vi. Procedural Bylaw 837-14

CARRIED UNANIMOUSLY

1138/16 Moved by K. Westerlund that the regular Council Meeting of August 2, 2016 come out of ‘in private’ at 3:22 p.m.

CARRIED UNANIMOUSLY

1139/16 Moved by M. Gressler to direct Administration to postpone further investigation in to the potential purchase of the Norwen Aggregate Services Ltd., Obst property and their gravel pit resources.


CARRIED UNANIMOUSLY 1140/16 Moved by K. Westerlund to direct Administration to gain a list of legal

and engineering options for storm water management in the Eastview Heights area and bring the information back for Council consideration on September 20, 2016.

CARRIED UNANIMOUSLY 1141/16 Moved by R. Moir to direct Administration to prepare a draft Procedural

Bylaw, with amendments, for Council consideration on September 20, 2016.

CARRIED UNANIMOUSLY 1142/16 Moved by M. Thompson to authorize any member of Council who wishes

to attend the First Responders Suicide Awareness Conference on September 13, 2016.

CARRIED UNANIMOUSLY ADJOURNMENT

1143/16 Moved by M. Thompson that the regular Council meeting of August 2, 2016 adjourn at 3:32 p.m.

CARRIED UNANIMOUSLY _______________________ Reeve ________________________ Chief Administrative Officer

minutes of the regular council meeting of brazeau … · reeve b. guyon opened the public input...

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