minutes ordinary meeting of council · 2020. 11. 23. · ordinary meeting 18 november 2020 10...

$: Minutes Ordinary Meeting of Council · 2020. 11. 23. · ORDINARY MEETING 18 NOVEMBER 2020 10 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\11 November\Council$
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Minutes Ordinary Meeting of Council Tallangatta Council Chamber Wednesday 18 November 2020

This information is available in alternative formats on request

TOWONG SHIRE COUNCIL ORDINARY MEETING 18 NOVEMBER 2020

2 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\11 November\Council Meeting Minutes - 18 November 2020 - Tallangatta.doc

Commonly Used Acronyms:

ABBREVIATION TITLECouncil Officers CAE Civil Asset Engineer CEO Chief Executive Officer DIE Director Infrastructure and Environment DCP Director Community and Planning DRR Director Relief and Recovery DCOD Director Corporate and Organisational Development COCEO Coordinator, Office of the CEO MF Manager Finance SCSO Senior Customer Service Officer Government/Organisation ACSUM Alliance of Councils and Shires of the Upper Murray CHS Corryong Health Service (formerly Upper Murray Health

and Community Services) DJPR Department of Jobs, Precincts and Regions DOT Department of Transport DELWP Department of Environment, Land, Water and Planning GMW Goulburn Murray Water HRGLN Hume Region Local Government Network MAV Municipal Association of Victoria NECMA North East Catchment Management Authority NEW North East Water NEWRRG North East Waste and Resource Recovery Group RCV Rural Councils Victoria RDA Regional Development Australia RDV Regional Development Victoria THS Tallangatta Health Service VGC Victorian Grants Commission



TABLE OF CONTENTS 1 Opening Prayer ............................................................................................................................... 52 Oath of Office (07/05/0007-CEO) ............................................................................................ 53 Councillor and Officer Presence at the Meeting ................................................................ 84 Apologies and Granting of Leave of Absence ..................................................................... 85 Disclosure of Conflicts of Interest ............................................................................................ 96 Election of Mayor (07/05/0007-CEO) ................................................................................... 10

6.1 Term of Office of the Mayor ............................................................................................. 116.2 Election of Mayor ................................................................................................................. 116.3 Statement by Outgoing Mayor/Incoming Mayor – Cr Wortmann ..................... 13

7 Election of Deputy Mayor (07/05/0007-Mayor) ............................................................... 147.1 Office and Term of Deputy Mayor ................................................................................. 157.2 Election of the Deputy Mayor .......................................................................................... 16

8 Confirmation of Minutes ........................................................................................................... 169 Petitions and Joint Letters ........................................................................................................ 1610 Public Question Time .................................................................................................................. 1611 Informal Meetings of Councillors ........................................................................................... 1712 Appointment to Committees and Boards (07/05/0007-CEO) ..................................... 1813 Council Meeting Arrangements (07/05/0007-CEO) ........................................................ 2414 Organisational Improvement ................................................................................................... 28

14.1 Quarterly Budget Report (06/02/0021-DCOD) ...................................................... 2814.2 Office Closure 2020/2021 Christmas-New Year Period (07/05/0007-CEO) 3114.3 Action Sheet Report (06/05/0010-COCEO) ............................................................ 35

15 Bushfire Relief and Recovery ................................................................................................... 3715.1 Bushfire Relief and Recovery Update (02/02/0013-CEO) .................................. 37

16 Community Wellbeing ............................................................................................................... 3716.1 Community Services Report (04/07/0055-DCP) .................................................... 3716.2 Priority Projects for Local Economic Recovery Program (05/01/0001-DCP)

3816.3 Emergency Management Planning Committee (02/02/0001-DCP) ............... 44

17 Asset Management ..................................................................................................................... 4917.1 Asset Management Report (01/07/0004-DIE) ....................................................... 4917.2 Tallangatta Depot Mechanic’s Shed Upgrade – Tender Number 2019/20-13 (01/03/0050-DIE) ........................................................................................................................ 5017.3 The Triangles (Tallangatta) Park Upgrade – Design Approval (01/01/0453-DIE) 5517.4 Local Roads and Community Infrastructure Program (01/07/0004-DIE) ..... 60

18 Land-use Planning ....................................................................................................................... 6419 Environmental Sustainability .................................................................................................... 65

19.1 Environmental Sustainability Report (01/07/0004-DIE)...................................... 6520 Economic and Tourism Development .................................................................................. 65

20.1 Economic Development Report (05/01/0001-DCP)............................................. 65



21 Urgent Business ............................................................................................................................ 65 22 Committee Minutes .................................................................................................................... 65

22.1 Murray Darling Association (07/01/0010) ............................................................... 65 23 Occupational Health and Safety ............................................................................................. 66

23.1 OHS Committee (06/04/0212-CEO) .......................................................................... 66 24 Sealing of Documents ................................................................................................................ 66 25 Confidential .................................................................................................................................... 67



In accordance with Section 25 of the Local Government Act 2020, the meeting was chaired by the Chief Executive Officer until the election of the Mayor.

The Chief Executive Officer opened the meeting at 11.00 am.

1 Opening Prayer

“Almighty God, we ask that you be present at this meeting to assist us in our service to the Community through Local Government. We pray that our decisions will be wise and taken with goodwill and clear conscience. Amen.” 2 Oath of Office (07/05/0007-CEO) Disclosure of Interests (S.130): This report was prepared by Ms Robyn Weddall, Coordinator, Office of the Chief Executive Officer. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report:

This report is provided in order to meet the requirements of Local Government Act 2020 (Section 30) which requires that the oath or affirmation of office must be recorded in the minutes of the Council, whether or not the oath or affirmation was taken at a Council meeting.



Summary: The Local Government Act (Section 30 Oath or affirmation of office) states: (1) A person elected to be a Councillor is not capable of acting as a Councillor until

the person has taken the oath or affirmation of office in the manner prescribed in the regulations.

(2) The oath or affirmation of office must be – (a) administered by the Chief Executive Officer; and (b) dated and signed before the Chief Executive Officer; and (c) recorded in the minutes of the Council, whether or not the oath or

affirmation was taken at a Council meeting. The Oath of Office for all Councillors was administered by the Chief Executive Officer in accordance with the Act at a ceremony held on Tuesday 10 November 2020 and the signed documents are included at Appendix 1. Recommendation: That it be noted that all Councillors have taken the oath of office in accordance with the Local Government Act 2020 in the manner prescribed by the Local Government (Governance and Integrity) Regulations 2020. Attachments: Appendix 1 – Signed Oath of Office Background/History: The Victorian Electoral Commission (VEC) conducted the Local Government election on 24 October 2020. Nine nominees stood for election in the Shire and five were declared successful by the VEC on Wednesday 4 November Section 30 of Act states that all successful nominees must take an Oath or Affirmation of Office prior to acting as a Councillor, and it must be recorded in the minutes of the Council whether or not the oath or affirmation was taken at a Council meeting.



Relevant Law (s.9(2)(a)): Local Government Act 2020, Section 30 (2)(c) Options – Best Outcomes for the Community (s.9(2)(b)): Not applicable. Sustainability Implications (s.9(2)(c)): Not applicable. Community Engagement (s.9(2)(d)): Not applicable. Innovation and Continuous Improvement (s.9(2)(e)): Not applicable. Collaboration (s.9(2)(f)): Not applicable. Financial Viability/Budget Impact (s.9(2)(g)): Not applicable. Regional, State and National Plans and Policies (s.9(2)(h)): Not applicable. Council Plans and Policies: Not applicable. Transparency of Decision (s.9(2)(i)): It is the officer’s view that it is appropriate to consider this matter in an open meeting.



Risk Assessment: The recording in the minutes of this meeting that the oath of office was taken by all Councillors ensures that the legislative requirements have been met. Officer’s View: The inclusion of the signed oath of affirmation documents in the minutes for this Council meeting fulfils the requirements of the Act. Council Resolution: No resolution required. 3 Councillor and Officer Presence at the Meeting Present: Crs Wortmann, Whitehead, Dikschei, Scales and Anderson. In Attendance: Title: Ms Phelps Chief Executive Officer Ms Gadd Director Infrastructure and Environment Ms Pagan Director Community and Planning Ms Weddall Coordinator, Office of the Chief Executive Officer

4 Apologies and Granting of Leave of Absence Nil.



5 Disclosure of Conflicts of Interest Section 130 of the Act requires that a ‘Relevant person’ (which means a person who is a Councillor, a member of a delegated committee who is not a Councillor or a member of Council staff) disclose any conflict of interest in the manner required by Council’s Governance Rules and exclude themselves from the decision making process in relation to the matter including any discussion or vote on the matter at any Council meeting. Council’s Governance Rules state as follows: A2 Obligations with regards to conflict of interest Councillors, members of delegated committee, and Council staff are required to:

a. Avoid all situations which may give rise to conflicts of interest; b. Identify any conflicts of interest; and c. Disclose or declare all conflicts of interest.

A3 Disclosure of a conflict of interest at a Council meeting A Councillor who has a conflict of interest in a matter being considered at a Council meeting at which he or she: A3.1 is present must disclose that conflict of interest by explaining the nature of the conflict of interest to those present at the Council meeting immediately before the matter is considered; or A3.2 intends to be present must disclose that conflict of interest by providing to the Chief Executive Officer before the Council meeting commences a written notice:

A3.2.1 advising of the conflict of interest; A3.2.2 explaining the nature of the conflict of interest; and A3.2.3 detailing, if the nature of the conflict of interest involves a Councillor’s relationship with or a gift from another person, the:

a. name of the other person; b. nature of the relationship with that other person or the date of receipt, value and type of gift received from the other person; and c. nature of that other person’s interest in the matter, and then



immediately before the matter is considered at the meeting announcing to those present that he or she has a conflict of interest and that a written notice has been given to the Chief Executive Officer under this sub-Rule.

The Councillor must, in either event, leave the Council meeting immediately after giving the explanation or making the announcement (as the case may be) and not return to the meeting until after the matter has been disposed of. There were no Disclosures of Conflicts of Interest. 6 Election of Mayor (07/05/0007-CEO) Section 25 of the Act which sets out the requirements in relation to the election of the Mayor was provided below for the information of Councillors. Election of Mayor (Section 25)

(1) At a Council meeting that is open to the public, the Councillors must elect a Councillor to be the Mayor of the Council.

(2) Subject to section 167, any Councillor is eligible for election or re-election to the office of Mayor.

(3) The election of the Mayor must—

(a) be chaired by the Chief Executive Officer; and

(b) subject to this section, be conducted in accordance with the Governance Rules.

(4) Subject to subsections (5) and (6), the Mayor must be elected by an absolute majority of the Councillors.

(5) If an absolute majority of the Councillors cannot be obtained at the meeting, the Council may resolve to conduct a new election at a later specified time and date.

(6) If only one Councillor is a candidate for Mayor, the meeting must declare that Councillor to be duly elected as Mayor.

http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#council_meeting

http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#councillor


http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#council


http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#election


http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s344.html#chief_executive_officer

http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s25.html#absolute_majority








http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#candidate




(7) In this section, "absolute majority" means the number of Councillors which is greater than half the total number of the Councillors of a Council.

Section 26 (1) of the Act requires that a Mayor is to be elected no later than one month after the date of a general election. Section 26 (3) requires a resolution of Council be made before the election of Mayor whether the Mayor is to be elected for a one or two year term.

6.1 Term of Office of the Mayor

Section 26 of the Act requires that, before the election of the Mayor, Council determine by resolution whether the Mayor is to be elected for a one (1) year or a two (2) year term. In accordance with Council’s Governance Rules, the Chief Executive Officer requested a motion on the term of the office of Mayor. CR SCALES CR DIKSCHEI THAT THE MAYORAL TERM BE ONE YEAR.

CARRIED

6.2 Election of Mayor

The role of the Mayor is defined in Section 18 of the Act and the specific powers of the Mayor are set out in Section 19 of the Act. Both sections were provided below for the information of Councillors:

Role of the Mayor (Section 18)

(1) The role of the Mayor is to—

(a) chair Council meetings; and

(b) be the principal spokesperson for the Council; and

(c) lead engagement with the municipal community on the development of the Council Plan; and


http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s332.html#which_is

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http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#municipal_community

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(d) report to the municipal community, at least once each year, on the implementation of the Council Plan; and

(e) promote behaviour among Councillors that meets the standards of conduct set out in the Councillor Code of Conduct; and

(f) assist Councillors to understand their role; and

(g) take a leadership role in ensuring the regular review of the performance of the Chief Executive Officer; and

(h) provide advice to the Chief Executive Officer when the Chief Executive Officer is setting the agenda for Council meetings; and

(i) perform civic and ceremonial duties on behalf of the Council.

(2) The Mayor is not eligible to be elected to the office of Deputy Mayor.

Specific powers of the Mayor (Section 19)

(1) The Mayor has the following specific powers—

(a) to appoint a Councillor to be the chair of a delegated committee;

(b) to direct a Councillor, subject to any procedures or limitations specified in the Governance Rules, to leave a Council meeting if the behaviour of the Councillor is preventing the Council from conducting its business;

(c) to require the Chief Executive Officer to report to the Council on the implementation of a Council decision.

(2) An appointment under subsection (1)(a) prevails over any appointment of a chair of a delegated committee by the Council.

In accordance with Council’s Governance Rules, the Chief Executive Officer invited nominations for the office of Mayor. Cr Whitehead nominated Cr Wortmann for the position of Mayor, the nomination was seconded by Cr Scales. Cr Wortmann accepted the nomination. There being no further nominations, the Chief Executive Officer declared Cr Wortmann elected to the office of Mayor.

http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#municipal_community

http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#council_plan


http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#standards_of_conduct



http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#councillor_code_of_conduct










http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s3.html#delegated_committee













6.3 Statement by Outgoing Mayor/Incoming Mayor – Cr Wortmann

In accordance with Council’s Governance Rules, the Chief Executive Officer invited Cr Wortmann to address the Council as the outgoing and incoming Mayor. Cr Wortmann’s address is provided below. It is a privilege to be re-elected to the role of Mayor again, and as I reflect on the past 12 months it really has been a very difficult year. Thank you to the outgoing Deputy Mayor, Cr Whitehead who has been a tremendous support to me, and Cr Scales who has extensive experience as a Councillor. I’d also like to thank Cr Tolsher and Cr Star who chose not to stand again, thank you for your support and endurance during the past year. Thank you to all the staff and Senior Management Team who have supported myself and the whole Council. Thank you to the Chief Executive Officer, Juliana Phelps who has worked tirelessly over the past year with the organisation restructure, the bushfire emergency and COVID-19 pandemic – I can’t thank you enough for your support, concern for our Shire and our ratepayers. Thank you also to our Directors Amanda Pagan and Rachael Gadd, we are indebted to you for your efforts over the past year. Welcome to our new Councillors Cr Anderson and Cr Dikschei, this is an exciting time and you both bring a new skillset to our Council. Having both been involved in Bushfire Recovery this will provide great insight for us. The recovery efforts which were severely hampered by COVID-19 restrictions, are now gathering momentum. We have our Community Recovery Committees in place, the new Local Government Act 2020 and the new Emergency Management Reforms. There is a lot for us to do but I have every confidence in the people at the table. Thank you.



At the conclusion of the Mayoral election the Mayor took the Chair. 7 Election of Deputy Mayor (07/05/0007-Mayor)

Section 20A of the Act states that a Council may establish an office of Deputy Mayor.

Section 21 of the Act sets out the role and powers of the Deputy Mayor and was provided below for the information of Councillors. Role and powers of the Deputy Mayor (Section 21)

The Deputy Mayor must perform the role of the Mayor and may exercise any of the powers of the Mayor if—

(a) the Mayor is unable for any reason to attend a Council meeting or part of a Council meeting; or

(b) the Mayor is incapable of performing the duties of the office of Mayor for any reason, including illness; or

(c) the office of Mayor is vacant.

If the Council does not establish an office of Deputy Mayor, Section 20B of the Act contains the following provisions in relation to the role of ‘Acting Mayor’:

Acting Mayor (Section 20B)

(1) A Council may appoint a Councillor to be the Acting Mayor when—

(a) the Mayor is unable for any reason to attend a Council meeting or part of a Council meeting; or

(b) the Mayor is incapable of performing the duties of the office of Mayor for any reason, including illness; or

(c) the office of Mayor is vacant.

(2) An appointment under subsection (1) must be for a period specified by the Council.

(3) If—

(a) an appointment has not been made under subsection (1) or has expired; and

(b) any of the circumstances specified in subsection (1)(a), (b) or (c) apply—

the Council must appoint a Councillor to be the Acting Mayor for a period specified by the Council.













(4) An Acting Mayor—

(a) must perform the role of the Mayor; and

(b) may exercise any of the powers of the Mayor—

until the circumstances specified in subsection (1) no longer apply or the period of the appointment expires, whichever first occurs.

(5) If an Acting Mayor has been appointed, unless inconsistent with the context or subject matter, a reference in this Act (except in sections 20 and 23, Division 4 of this Part and sections 61(6) and 236(4)) to the Mayor includes a reference to the Acting Mayor.

7.1 Office and Term of Deputy Mayor

In past years the office of Deputy Mayor has been established by Council. This has enabled the continuity of Council business when the Mayor has been unable to attend Council meetings or perform the duties of the office of Mayor. Whilst an Acting Mayor is an alternative option for Council should the Mayor not be available, an Acting Mayor can only be appointed by Council at a Council meeting and this may be problematic in terms of scheduling a Council meeting at short notice. In accordance with Council’s Governance Rules, Council must also decide on the term of office for the Deputy Mayor prior to the election of a Deputy Mayor. The term must be either one year or two years. Council has, historically, aligned the length of the term of the Deputy Mayor to that of the office of the Mayor. CR WHITEHEAD CR DIKSCHEI THAT THE DEPUTY MAYOR TERM BE ONE YEAR.

CARRIED

http://www5.austlii.edu.au/au/legis/vic/consol_act/lga2020182/s126.html#matter



7.2 Election of the Deputy Mayor

Under the Act section 25 applies to the election of a Deputy Mayor by the Councillors as if any reference in that section to the Mayor was a reference to the Deputy Mayor. In accordance with Council’s Governance Rules, the Mayor invited nominations for the office of Deputy Mayor. Cr Whitehead nominated Cr Dikschei for the position of Deputy Mayor, this nomination was seconded by Cr Scales. Cr Dikschei accepted the nomination. As there was only one nomination (seconded and accepted) received, a vote was not taken and Cr Dikschei was declared elected to the office of Deputy Mayor. 8 Confirmation of Minutes Ordinary Council Meeting 6 October 2020. CR WHITEHEAD CR SCALES THAT THE MINUTES OF THE ORDINARY COUNCL MEETING HELD ON 6 OCTOBER 2020 AS CIRCULATED BE CONFIRMED.

CARRIED 9 Petitions and Joint Letters Nil. 10 Public Question Time There were no submissions for Public Question Time.



11 Informal Meetings of Councillors The Meeting Record from the Assembly of Councillors held on 6 October 2020 is included at Appendix 2. There have been no Informal Meetings of Councillors for the period 24 October 2020 to 10 November 2020. CR DIKSCHEI CR ANDERSON THAT THE INFORMATION BE NOTED.

CARRIED CR SCALES CR DIKSCHEI THAT COUNCIL SUSPEND STANDING ORDERS TO DISCUSS APPOINTMENTS TO COMMITTEES AND BOARDS, THE TIME BEING 11.16 AM.

CARRIED CR DIKSCHEI CR ANDERSON THAT COUNCIL RESUME STANDING ORDERS, THE TIME BEING 11.29 AM.

CARRIED



12 Appointment to Committees and Boards (07/05/0007-

CEO) Disclosure of Interests (S.130): This report was prepared by Ms Robyn Weddall, Coordinator, Office of the Chief Executive Officer. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: The report is provided in order for Council to determine Councillor appointments to internal and external boards and committees for the next 12 months. Summary: A number of internal and external boards and committees require Councillor representation. A Council resolution is required for the appointment of Councillors. Formal endorsement by Council ensures that any expenses incurred by a Councillor in discharging their responsibilities in representing Council can be reimbursed. Recommendation: That Council appoint representatives to the boards and committees as listed. Attachments: Nil. Background/History: Council representatives are required on the following boards and committees: COMMITTEE 2020 2021 Advisory Committees Audit and Risk Committee Mayor

(Substitute Cr Scales)



COMMITTEE 2020 2021 Corryong Saleyards Cr Whitehead Community Asset Committee Riverview Walwa Community Asset Committee

Cr Star

External Committees Alliance of Councils and Shires in the Upper Murray (ACSUM) Working Party

Cr Whitehead and Cr Tolsher

Corryong Cemeteries Trust

All Councillors

Emergency Management Committee (MAV)

Cr Wortmann

Goulburn Broken Greenhouse Alliance

Cr Scales (Substitute Cr Tolsher)

Hume Region Local Government Network (HRLGN)

Mayor

Lake Hume Land and On-Water Management Community Reference Group

Cr Tolsher

Municipal Association of Victoria (MAV)

Cr Scales (Substitute Cr Star)

MAV Professional Reference Group

Cr Scales

Municipal Emergency Management Planning Committee

Mayor (Substitute Cr Tolsher)

Municipal Fire Management Plan Committee

Mayor (Substitute Cr Whitehead)

Murray Arts

Cr Star

Murray Darling Association

Cr Wortmann



COMMITTEE 2020 2021 North East Waste and Resource Recovery Group

Cr Tolsher

Rural Councils Victoria

Mayor

Roadsafe North East

Cr Scales

Towong Alliance

Mayor

Towong Shire Plantations Committee

Cr Whitehead

A list of other Committees that have requested Council representation include: COMMITTEE 2020 2021 Dartmouth Progress Association

Cr Scales

Mitta Valley Inc

Cr Scales

Upper Murray Business Inc (UMBI)

Cr Star

Upper Murray Community Connections Group

Cr Star

Upper Murray Incorporated

Cr Star

Relevant Law (s.9(2)(a)): Local Government Act 2020 Options – Best Outcomes for the Community (s.9(2)(b)): It is in the interests of Council and the communities we serve to have Councillor representations on the internal and external boards and committees as listed.



Sustainability Implications (s.9(2)(c)): Not applicable. Community Engagement (s.9(2)(d)): Not applicable. Innovation and Continuous Improvement (s.9(2)(e)): Not applicable. Collaboration (s.9(2)(f)): Not applicable. Financial Viability/Budget Impact (s.9(2)(g)): Not applicable. Regional, State and National Plans and Policies (s.9(2)(h)): Not applicable. Council Plans and Policies: Not applicable. Transparency of Decision (s.9(2)(i)) : It is the officer’s view that it is appropriate to consider this matter in an open meeting. Risk Assessment: Not applicable. Officers View: It is the officer’s recommendation that Council formally endorse Councillor appointments to the boards and committees detailed in this report.



CR ANDERSON CR WHITEHEAD THAT THE FOLLOWING COUNCILLORS BE APPOINTED AS REPRESENTATIVES TO THE FOLLOWING COMMITTEES AND BOARDS: COMMITTEE 2020 2021 Advisory Committees Audit and Risk Committee Mayor

(Substitute Cr Scales)

Cr Wortmann (Substitute Cr Dikschei)

Corryong Saleyards Cr Whitehead Cr Whitehead

Community Asset Committee Riverview Walwa Community Asset Committee

Cr Star Cr Dikschei

External Committees Alliance of Councils and Shires in the Upper Murray (ACSUM) Working Party

Cr Whitehead and Cr Tolsher

Cr Whitehead and Cr Anderson

Corryong Cemeteries Trust

All Councillors All Councillors

Emergency Management Committee (MAV)

Cr Wortmann Cr Wortmann

Goulburn Broken Greenhouse Alliance

Cr Scales (Substitute Cr Tolsher)

To be determined

Hume Region Local Government Network (HRLGN)

Mayor Mayor

Lake Hume Land and On-Water Management Community Reference Group

Cr Tolsher Cr Anderson

Municipal Association of Victoria (MAV)

Cr Scales (Substitute Cr Star)

Cr Scales (Substitute Cr Dikschei)



MAV Professional Reference Group

Cr Scales Cr Scales

Municipal Emergency Management Planning Committee

Mayor (Substitute Cr Tolsher)


Municipal Fire Management Plan Committee



Murray Arts

Cr Star Councillor representative not required (now a skills based board)

Murray Darling Association

Cr Wortmann Cr Wortmann

North East Waste and Resource Recovery Group

Cr Tolsher Cr Whitehead (Substitute Cr Scales)

Rural Councils Victoria

Mayor Mayor

Roadsafe North East

Cr Scales Cr Scales (Substitute Cr Dikschei)

Towong Alliance

Mayor Mayor

Towong Shire Plantations Committee

Cr Whitehead Cr Whitehead

COMMITTEE 2020 2021 Dartmouth Progress Association

Cr Scales Cr Scales

Mitta Valley Inc

Cr Scales Cr Scales

Upper Murray Business Inc (UMBI)

Cr Whitehead Cr Dikschei

Upper Murray Community Connections Group

Cr Star No longer in existence

Upper Murray Incorporated

Cr Star Cr Whitehead (Substitute Cr Anderson)

CARRIED



13 Council Meeting Arrangements (07/05/0007-CEO)

Disclosure of Interests (S.130): This report was prepared by Ms Robyn Weddall, Coordinator, Office of the Chief Executive Officer. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: To seek Council’s direction in relation to the 2021 Ordinary Council meeting schedule. Summary: In accordance with Council’s Governance Rules, the date, time and locations of Ordinary Council meetings is to be determined by Council. A schedule of Council meetings must be prepared and published on Council’s website at least once a year, and with such frequency as the Chief Executive Officer determines. Council needs to decide its meeting arrangements and schedule for the remainder of 2020 and for 2021. Recommendation:

That:

1. The December 2020 Ordinary Council meeting be changed to Wednesday 9 December 2020, commencing at 10.30 am in the Tallangatta Council Chamber; and

2. The Ordinary Council meetings for 2021 be scheduled as follows, with meeting

commencing at 10.30am: Date Location 27 January 2021 Corryong Council Chamber 24 February 2021 Tallangatta Council Chamber 24 March 2021 Corryong Council Chamber 28 April 2021 Tallangatta Council Chamber 26 May 2021 Corryong Council Chamber



23 June 2021 Tallangatta Council Chamber 28 July 2021 Corryong Council Chamber 25 August 2021 Tallangatta Council Chamber 22 September 2021 Corryong Council Chamber 27 October 2021 Tallangatta Council Chamber 24 November 2021 Corryong Council Chamber 15 December 2021 (3rd Wed) Tallangatta Council Chamber

Attachments: Nil. Background/History: For the past four years, Ordinary Council meetings have been held on the first Tuesday of the month, commencing at 10.00 am, with meeting venues alternating between the Corryong and Tallangatta Council offices. Relevant Law (s9(2)(a)): Not applicable. Options – Best Outcomes for the Community (s.9(2)(b)): Option 1 That Council resolve to hold the Ordinary Meeting of Council on the fourth Wednesday of each month, alternating between the Corryong and Tallangatta Council; Option 2 That Council consider holding the Ordinary Council meetings in locations other than Tallangatta and Corryong. Sustainability Implications (s.9(2)(c)): Not applicable.



Community Engagement (s.9(2)(d)): No community engagement has been undertaken recently to gauge the views of the community in relation to where and when Council meetings are held. Innovation and Continuous Improvement (s.9(2)(e)): Council has recently secured funding to enable the procurement of equipment for streaming of Council meetings from the Tallangatta and Corryong offices. This will enable community members and other interested stakeholders to view the Council meetings (in real time or as a recording) thereby enabling greater access for a greater proportion of the population. Collaboration (s.9(2)(f)): Not applicable. Financial Viability/Budget Impact (s.9(2)(g)): There additional costs involved in holding Council meetings in locations other than Tallangatta and Corryong. The Chief Executive Officer will elaborate at the meeting as required. Regional, State and National Plans and Policies (s.9(2)(h)): Not applicable. Council Plans and Policies: Not applicable. Transparency of Decision (s.9(2)(i)): It is the officer’s view that it is appropriate to consider this matter in an open meeting. Risk Assessment: Not applicable.



Officer’s View: It is the officer’s view that Council should resolve to hold all Ordinary Council meetings at the Corryong or Tallangatta Council offices, as set out in the table included in this report, to maintain consistency and professionalism. CR DIKSCHEI CR WHITEHEAD THAT:

1. THE DECEMBER 2020 ORDINARY COUNCIL MEETING BE CHANGED TO WEDNESDAY 9 DECEMBER 2020, COMMENCING AT 10.30 AM IN THE TALLANGATTA COUNCIL CHAMBER; AND

2. THE ORDINARY COUNCIL MEETINGS FOR 2021 BE SCHEDULED AS

FOLLOWS, WITH MEETING COMMENCING AT 10.30AM: DATE LOCATION 27 JANUARY 2021 CORRYONG COUNCIL CHAMBER 24 FEBRUARY 2021 TALLANGATTA COUNCIL CHAMBER 24 MARCH 2021 CORRYONG COUNCIL CHAMBER 28 APRIL 2021 TALLANGATTA COUNCIL CHAMBER 26 MAY 2021 CORRYONG COUNCIL CHAMBER 23 JUNE 2021 TALLANGATTA COUNCIL CHAMBER 28 JULY 2021 CORRYONG COUNCIL CHAMBER 25 AUGUST 2021 TALLANGATTA COUNCIL CHAMBER 22 SEPTEMBER 2021 CORRYONG COUNCIL CHAMBER 27 OCTOBER 2021 TALLANGATTA COUNCIL CHAMBER 24 NOVEMBER 2021 CORRYONG COUNCIL CHAMBER 15 DECEMBER 2021 (3RD WED) TALLANGATTA COUNCIL CHAMBER

CARRIED

The Director Infrastructure and Environment left the Chamber at 11.35am. The Director Infrastructure and Environment returned to the Chamber at 11.36am.



14 Organisational Improvement 14.1 Quarterly Budget Report (06/02/0021-DCOD)

Disclosure of Interests (S.126-S.131): This report was prepared by Mr Blair Phillips, Manager Finance. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: To provide Council with the Quarterly Budget Report in accordance with the requirements of the Local Government Act 2020. Summary: Section 97 of the Act requires the following: (1) As soon as practicable after the end of each quarter of the financial year, the

Chief Executive Officer must ensure that a quarterly budget report is presented to the Council as a Council meeting which is open to the public.

(2) A quarterly budget report must include –

(a) a comparison of the actual and budgeted results to date: and (b) an explanation of any material variations; and (c) any other matters prescribed by the regulations.

This report meets the requirements of the Act. Recommendation: That the report be noted. Attachments: Appendix 3 – Quarterly Budget Report as at 30 September 2020



Background/History: This report is provides a quarterly update to Council on the performance of its business operations. Relevant Law (s.9(2)(a)): Local Government Act (Section 97) Options – Best Outcomes for the Community (s.9(2)(b)): Not applicable. Sustainability Implications (s.9(2)(c)): Not applicable. Community Engagement (s.9(2)(d)): No consultation has been undertaken in relation to Council’s finances, although projects identified within the report may have their own level of consultation on a case by case basis. Innovation and Continuous Improvement (s.9(2)(e)): Not applicable. Collaboration (s.9(2)(f)): Not applicable. Financial Viability/Budget Impact (s.9(2)(g)): This is contained in the attached report. Regional, State and National Plans and Policies (s.9(2)(h)): Not applicable. Council Plans and Policies:



Not applicable. Transparency of Decision (s.9(2)(i)) : It is the officer’s view that it is appropriate to consider this matter in an open meeting. Risk Assessment: Not applicable. Officers view: Not applicable CR SCALES CR WHITEHEAD THAT THE REPORT BE NOTED.

CARRIED



14.2 Office Closure 2020/2021 Christmas-New Year Period (07/05/0007-CEO)

Disclosure of Interests (section 130): This report was prepared by Ms Robyn Weddall, Coordinator, Office of the Chief Executive Officer. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: To obtain approval from Council for the Christmas – New Year period closure. Summary: With the summer holiday season approaching it is necessary to consider staffing arrangements and office closures for the Christmas/New Year period. Recommendation: That: 1. The Council offices, libraries and depots close from 5.00pm on Wednesday 23

December 2020, and re-open at 8.30am on Monday 4 January 2021; and 2. The Corryong Landfill and Tallangatta Transfer Station hours of operation for

the period 24 December 2020 to 31 December 2020 be noted.

3. Arrangements be put in place by the Chief Executive Officer for staff to return to their duties during the closure period should there be an organisational requirement to do so (eg. an emergency event).

Attachments: Nil. Background/History: In previous years the Council offices in Corryong and Tallangatta have closed on 23 December and re-opened on the first business day after New Year’s Day to allow



staff to enjoy the holiday season with their family and friends. Promoting and encouraging a work/life balance. It is therefore proposed this year that the offices, libraries and depots close at 5.00pm on Wednesday 23 December 2020 and re-open at 8.30am on Monday 4 January 2021. It is also recommended that during this time the Corryong Landfill and Tallangatta Transfer Station remain open for normal operating hours on Thursday 24 December 2020, Sunday 27 December 2020, Thursday 31 December 2020 and Sunday 3 January 2021. Kerb-side waste collection services will continue as scheduled. The Public Holidays for the Christmas/New Year period are:

• Friday 25 December 2020 – Christmas Day; • Saturday 26 December 2020 – Boxing Day; • Monday 28 December 2020 – additional Public Holiday as Boxing Day falls on

a Saturday; and • Friday 1 January 2021 – New Year’s Day.

All staff are required to take annual leave or flexi days to cover the remaining days of leave while the offices, libraries and depots are closed. Council’s “After Hours” emergency provider will take emergency calls from 5.00pm on Wednesday 23 December and refer them accordingly until the re-opening of the offices on 4 January 2021. Relevant Law (s.9(2)(a)): Not applicable. Options – Best Outcomes for the Community (s.9(2)(b)): Option 1 Council approve the holiday closure for the period outlined in the recommendation above, noting that all essential services and an After Hours emergency service will be in operation, together with arrangements for staff to return to work should the need arise (eg. an emergency event).



Option 2 Council do not approve the holiday closure. Sustainability Implications (s.9(2)(c)): Not applicable. Community Engagement (s.9(2)(d): There has been no community engagement in relation to this matter. Innovation and Continuous Improvement (s.9(2(e)): Not applicable. Collaboration (s.9(2)(f)): Not applicable. Financial Viability/Budget Impact (s.9(2)(g)): Not applicable. Regional, State and National Plans and Policies (s.9(2)h)): Not applicable. Council Plans and Policies: Not applicable. Transparency of Decision: It is the officer’s view that it is appropriate to consider this matter in an open meeting. Risk Assessment: The provision of ‘After Hours’ service will ensure that any urgent matters are attended to together with the arrangements for staff to return to work should the need arise (eg. an emergency event).



From a staff wellbeing perspective, it has been an incredibly difficult year and a small break over the festive period will be welcomed by many. Officer’s View: Many Government organisations and businesses close during the Christmas/New Year holiday period, providing limited scope for Council to conduct business as usual. Additionally, a large proportion of staff request leave at this time of the year to spend time with their family and friends. As 2020 has been such a challenging year for everyone due to bushfires and COVID-19, the proposed closure is recommended to Council. CR DIKSCHEI CR WHITEHEAD THAT: 1. THE COUNCIL OFFICES, LIBRARIES AND DEPOTS CLOSE FROM 5.00PM ON

WEDNESDAY 23 DECEMBER 2020, AND RE-OPEN AT 8.30AM ON MONDAY 4 JANUARY 2021;

2. THE CORRYONG LANDFILL AND TALLANGATTA TRANSFER STATION

HOURS OF OPERATION FOR THE PERIOD 24 DECEMBER 2020 TO 31 DECEMBER 2020 BE NOTED; AND

3. ARRANGEMENTS BE PUT IN PLACE BY THE CHIEF EXECUTIVE OFFICER FOR

STAFF TO RETURN TO THEIR DUTIES DURING THE CLOSURE PERIOD SHOULD THERE BE AN ORGANISATIONAL REQUIREMENT TO DO SO (EG. AN EMERGENCY EVENT).

CARRIED



14.3 Action Sheet Report (06/05/0010-COCEO)

Disclosure of Interests: This report was prepared by Ms Robyn Weddall, Coordinator, Office of the Chief Executive Officer. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: This is a standing report, the purpose of which is to provide an update to Councillors on the progress of the action items from the previous Council meeting. Summary: At the Council meeting held on 6 October 2020 one resolution was passed requiring action. This report is provided to Council as an update on the progress of this action. Recommendation: That the report be noted. Attachments: Appendix 4 - CARS Actions Report for the period 6 October 2020 to 31 October 2020. Background/History: Not applicable. Relevant Law (s.9(2)(a)): Not applicable. Options – Best Outcomes for the Community (s.9(2)(b)): Not applicable.



Sustainability Implications (s.9(2)(c)): Not applicable. Community Engagement (s.9(2)(d)): Not applicable. Innovation and Continuous Improvement (s.9(2)(e)): Not applicable. Collaboration (s.9(2)(f)): Not applicable. Financial Viability/Budget Impact (s.9(2)(g)): Not applicable. Regional, State and National Plans and Policies (s.9(2)(h)): Not applicable. Council Plans and Policies/Related Council Decisions: Not applicable. Transparency of Decision (s.9(2)(i)): It is the officer’s view that it is appropriate to consider this matter in an open meeting. Risk Assessment: Not applicable. Officers View: Not applicable.



CR SCALES CR DIKSCHEI THAT THE REPORT BE NOTED.

CARRIED 15 Bushfire Relief and Recovery

15.1 Bushfire Relief and Recovery Update (02/02/0013-CEO)

A Bushfire Relief and Recovery Update will be provided to Council at the January 2021 Council meeting.

16 Community Wellbeing 16.1 Community Services Report (04/07/0055-DCP)

The Community Services Report is presented quarterly. The next report will be provided to Council in December 2020.



16.2 Priority Projects for Local Economic Recovery Program (05/01/0001-DCP)

Disclosure of Interests: This report was prepared by Ms Laura Carman, Coordinator Economic Development. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: The purpose of this report is to seek Council approval to submit two applications to the Local Economic Recovery Program. Summary: Bushfire Recovery Victoria and Regional Development Victoria have released the Local Economic Recovery (LER) Program for local and regional projects in fire affected communities. The grants are split into two key streams: local and regional. Officers have identified two key priority projects and in accordance with Council’s External Grants Policy are seeking Council approval to submit the applications. The projects are: • Expanding Great River Road Experience Project ($4.95m) and • High Country Rail Trail Project ($3.4m). Recommendation: That Council approves the following applications to the Local Economic Recovery Program: • Expanding Great River Road Experience Project ($4.95m); and • High Country Rail Trail Project ($3.4m). Attachments: Nil.



Background/History: Bushfire Recovery Victoria and Regional Development Victoria have released the Local Economic Recovery Program for local and regional projects in fire affected communities. The grants are split into two key streams: local and regional. These grants have been established to support local community recovery by funding projects that are important to achieving the aspirations and priorities of local communities. Objectives include: • increase economic and social benefits through enabling infrastructure; • increase employment opportunities and decrease skills shortages; • increase the capacity of the business community by enhancing employment,

business and economic opportunities with a focus on tourism and primary industries, including small businesses;

• increase and restore visitor confidence in the region; • improve community wellbeing; • restore or improve the natural environment; and • promote Aboriginal participation and ownership; protect and enhance

Aboriginal culture. The local fund has three rounds of $5.6m, $14.6m and $5.3m. The first round closes on 30 November 2020 and has a maximum of $2m for any one project. The regional fund totals $34m and has one round closing on 10 December 2020 (maximum of $5m for any one project). Given the quantum of money available in the regional round, the intention is to submit two key projects of strategic importance for the region. The projects are targeted at increasing tourism within the region by providing experiences along two of the key tourist routes in the Shire. Expanding the Great River Road Experience Project The Expanding the Great River Road Experience Project builds on the previous work undertaken to make the Great River Road a premier tourist attraction. The Great River Road was completed in 2019 with five sculptures placed at wayside stops. Council staff have been seeking funding for the Marketing and Promotion of the Great River Road as a touring route. In addition to this, two additional wayside stops with sculptures are required at the western end, at Pine Mountain and near Bringenbrong Bridge.



The Pine Mountain stop will be a large format wayside stop. It will include an interpretive Centre that would showcase information about the history (colonial and indigenous), the native flora and fauna, and highlight the importance of the area and the monolith. To ensure the Great River Road Experience appeals to a broad group of tourists, the project also includes the provision of three rail/walking/cycling tracks located in Towong, Tintaldra and Walwa/Jingellic. Town trails were identified as a priority in the Upper Murray 2030 Vision and are also listed as priority projects by the Community Recovery Committees in these three communities. In summary, the project includes the following: • Marketing and Promotion - $750,000 • Wayside Stop 1 – Bringenbrong Silver Brumby - $450,000 • Wayside Stop 2 – Pine Mountain Interpretive Centre - $500,000 • Walwa/Jingellic Walking Track - $2m • Walwa Caravan Park Track and Lighting - $300,000 • Tintaldra Walking Track - $250,000 • Corryong Walking Track with Interpretive Signage - $150,000 • Towong Walking Track - $400,000 • Four Sculptures - $200,000 High Country Rail Trail The High Country Rail Trail (HCRT) project will focus on the development of a shared use trail for the final undeveloped 31.5 km section between Shelley and Cudgewa. The completion of this project will result in a total of 128 km of High Country Rail Trail utilizing the disused rail corridor and connecting off-road trails between Wodonga and Corryong. A masterplan for the HCRT is under development and is expected for completion in February 2021. The HCRT will offer a complete cycling, walking and horse riding product from Wodonga to Corryong. Relevant Law (s.9(2)(a)): Not applicable.



Options – Best Outcomes for the Community (s.9(2)(b)): The proposed projects were considered to provide the best outcomes for the community because of the potential economic contribution to the region. Given the quantum of both projects, Officers felt that utilising council resources to apply for the maximum quantum of funds was more efficient for the community and increased there likelihood of being fully funded. Officers have also purposefully focussed only on the regional grant round rather than the local round, to provide an opportunity, and not compete with, local Community Recovery Committees who may be interested in applying. Sustainability Implications (s.9(2)(c)): Both projects will have ongoing costs that Council will need to accommodate in future budgets. The Expanding the Great River Road Experience project will increase the maintenance costs to Council relating to the wayside stops and town trails. Council officers will work with local community groups to assist with maintenance of the town trails. The HCRT project will be delivered in partnership with Parklands Albury Wodonga, who currently provide a significant amount of support to maintain the trail, using a volunteer workforce. Both projects should deliver significant boosts to tourism within the Shire and the region more broadly. Specific benefits include: • Increased visitation by existing and new tourism segments (cycling and walking

specifically); • Job creation to support expanded tourism opportunities; and • Tourists remaining in the region for longer and increasing their spend on

accommodation, food, wine and other services. Community Engagement (s.9(2)(d)): Both projects are the result of extensive community consultation which occurred as part of the Upper Murray 2030 Vision Plan project. The submission of both projects will be tabled at the next Upper Murray Community Recovery Committee meeting for endorsement.



Innovation and Continuous Improvement (s.9(2)(e)): Both projects are expanding on the existing tourism offerings in the region to improve the economic outlook for businesses in the region. The expansion is likely to also increase the tourism product offering, particularly auxiliary offerings, such as food and wine that will further benefit the region. Collaboration (s.9(2)(f)): Both projects are delivered as a collaboration between Council and the community. Financial Viability/Budget Impact (s.9(2)(g)): The projects are grant funded and do not have a direct budgetary impact for this financial year. There will be costs to accommodate in future budgets in relation to maintenance and replacement. These costs have not be quantified. Regional, State and National Plans and Policies (s.9(2)(h)): Both projects align to the Victorian State Government Recovery Plan. Council Plans and Policies: Consistent with Council’s External Grant Policy, officers are required to ensure Council have formally approved any project or proposal if it is over the total value of $150,000 or where a Council contribution of more than $50,000 is required and has not been approved in the annual budget. Transparency of Decision (s.9(2)(i)) : It is the officer’s view that it is appropriate to consider this matter in an open meeting. Risk Assessment: Not applicable.



Officers View: It is the officer’s recommendation that Council supports making application to the Local Economic Recovery Program for the two projects detailed above. CR SCALES CR WHITEHEAD THAT COUNCIL APPROVE THE “EXPANDING THE GREAT RIVER ROAD PROJECT” APPLICATION TO THE LOCAL ECONOMIC RECOVERY PROGRAM FOR $4.95M WITH THE $750,000 OF MARKETING PROMOTION INCLUDED AS AN OPTIONAL ELEMENT.

CARRIED



16.3 Emergency Management Planning Committee (02/02/0001-DCP)

Disclosure of Interests: This report was prepared by Mr Kenneth Ross, Strategic Emergency Management Coordinator. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: To provide Council with an update in relation to the requirements of the new Emergency Management legislation and to seek Council’s authorisation of the actions that are required as a result of the new legislation. Summary: On 1 December 2020, the Emergency Management Amendment Act 2018 (EMLA Act) will come into force, requiring the establishment of a new Municipal Emergency Management Planning Committee (MEMPC) and the disestablishment of the existing MEMPC. The legislation transfers responsibility for municipal emergency management planning from Council to the reformed, multi-agency MEMPC – the peak emergency management planning body in the Shire. The transfer of responsibility highlights the intent of the reform which supports emergency management planning as an integrated, multi-agency and collaborative effort. Recommendation: That Council: 1. Authorise the disestablishment of the existing Municipal Emergency

Management Planning Committee (MEMPC) established under S.21(3)-(5) of the Emergency Management Act 1986, in recognition that on 1 December 2020, these provisions are repealed by s82(2) of the Emergency Management Legislation Amendment Act 2018 and replaced by the provisions of s68 of the Emergency Management Legislation Amendment Act 2018;



2. Authorise the Chief Executive Officer to facilitate the establishment of the Municipal Emergency Management Planning Committee in accordance with the provisions of s68 of the Emergency Management Legislation Amendment Act 2018 (which inserts a new ‘Part 6 – Municipal Emergency Management Planning Committees’ into the Emergency Management Act 2013 on 1 December 2020); and

3. Notes that, under the MEMPC Terms of Reference provided and the Emergency

Management Legislation Amendment Act 2018 (which inserts s59 and 59F into the Emergency Management Act 2013 on 1 December 2020), Council’s role is to establish the committee. Once established, the committee exists separately to Council and is not a committee of Council.

Attachments: Appendix 5 - Emergency Management Planning Reform. Transition guide for reforming municipal emergency management planning arrangements. Background/History: On 1 December 2020, the Emergency Management Legislation Amendment Act 2018 (the EMLA Act) introduces changes to functional roles previously established under the Emergency Management Act 1986, Emergency Management Manual Victoria (EMMV), Country Fire Authority Act 1958 and Fire Rescue Victoria Act 1958. The Municipal Emergency Response Officer (MERO) is superseded by the Municipal Emergency Management Officer (MEMO). The role of the MERO ceases to have legislative backing from 1 December 2020, when section 21 of the Emergency Management Act 1986 is repealed. Instead, the role of the MERO is replaced by the Municipal Emergency Management Officer (MEMO). The MEMOs responsibilities are to: • Liaise with agencies in relation to emergency management activities for the

municipal district; and • Assist in the coordination of emergency management activities for the

municipal Council. The MEMO role is outlined in the State Emergency Management Plan (page 64). On 1 December 2020, the EMLA Act inserts the relevant s59G into the Emergency Management Act 2013.



The Municipal Recovery Manager (MRM) is formalised. A MRM has been required under Part 6 of the Emergency Management Manual Victoria (EMMV) with responsibility for coordinating recovery activities at the municipal level. The role of the MRM is now formalised in legislation. The EMLA Act defines the responsibilities of the MRM as: • Coordinating, in consultation with agencies, the resources of the municipal

Council and the community for the purposes of recovery; and • Liaising with any municipal emergency management officer appointed for the

municipal district in relation to the use of the municipal council's resources for the purposes of recovery; and

• Assisting any municipal emergency management officer appointed for the municipal district with planning and preparing for recovery.

The MRM role is outlined in the State Emergency Management Plan (page 67). On 1 December 2020, the EMLA Act inserts the relevant s59H into the Emergency Management Act 2013. The Municipal Fire Prevention Officer’s (MFPO) planning function is discontinued The Country Fire Authority Act 1958 and the Fire Rescue Victoria Act 1958 require each municipal council to appoint an MFPO and any number of assistant fire prevention officers. The MFPO provides its municipal council with expertise in relation to fire prevention and provides a connection to local fire services. The role of the MFPO will continue after 1 December 2020 but will no longer include a legislated planning function. Instead, fire planning will fall under the new integrated planning arrangements. Relevant Law (s.9(2)(a)): Emergency Management Legislation Amendment Act 2018 Required by the 30 April 2021 that the Towong Shire Council is compliant with the reformed emergency management legislation and its intent by providing the Hume Region Emergency Management Planning Committee Chair with an update of our progress through the steps outlined in Appendix 5.



Options – Best Outcomes for the Community (s.9(2)(b)): The new legislation has been slowly developed following the Black Saturday Royal Commission. The new MEMPC will contain two community members as well as decision making personnel. The MEMPC will provide a community orientated platform allowing a transparent view into the mitigation, response and recovery of emergencies impacting on the Shire. Sustainability Implications (s.9(2)(c)):

There will be no extra sustainability implications due to these changes. Community Engagement (s.9(2)(d)): There will be future community engagement outlining the new structure of the MEMPC.

Innovation and Continuous Improvement (s.9(2)(e)): The new legislation is in response to the improvements that were identified as being required following the Black Saturday Royal Commission.

Collaboration (s.9(2)(f)): Collaboration has and will take place with Emergency Management Victoria and all relevant emergency services. Financial Viability/Budget Impact (s.9(2)(g)): Not applicable.

Regional, State and National Plans and Policies (s.9(2)(h)): Not applicable. Council Plans and Policies:

Not applicable

Transparency of Decision (s.9(2)(i)): It is the officer’s view that it is appropriate to consider this matter in an open meeting.



Risk Assessment:

Council is required to adhere to the requirements of the Emergency Management Legislation Amendment Act 2018. A resolution in accordance with the officer’s recommendation is required to avoid non-adherence to the legislation applicable to Council.

Officers View:

That the resolution be passed by Council prior to 1 December 2020. CR SCALES CR DIKSCHEI THAT COUNCIL: 1. DEFERS THE DECISION TO AUTHORISE THE DISESTABLISHMENT OF THE

EXISTING MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE (MEMPC) ESTABLISHED UNDER S.21(3)-(5) OF THE EMERGENCY MANAGEMENT ACT 1986 UNTIL FEBRUARY 2021;

2. DEFERS THE DECISION TO AUTHORISE THE CHIEF EXECUTIVE OFFICER TO

FACILITATE THE ESTABLISHMENT OF THE MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE IN ACCORDANCE WITH THE PROVISIONS OF S68 OF THE EMERGENCY MANAGEMENT LEGISLATION AMENDMENT ACT 2018 (WHICH INSERTS A NEW ‘PART 6 – MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEES’ INTO THE EMERGENCY MANAGEMENT ACT 2013 ON 1 DECEMBER 2020) UNTIL FEBRUARY 2021;

3. DEFERS THE DECISION TO AUTHORISE THE CHIEF EXECUTIVE OFFICER TO

FACILITATE THE ESTABLISHMENT OF THE MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE IN ACCORDANCE WITH THE PROVISIONS OF S68 OF THE EMERGENCY MANAGEMENT LEGISLATION AMENDMENT ACT 2018 (WHICH INSERTS A NEW ‘PART 6 – MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEES’ INTO THE EMERGENCY MANAGEMENT ACT 2013 ON 1 DECEMBER 2020) UNTIL FEBRUARY 2021; AND



4. REQUESTS OFFICERS TO FURTHER INVESTIGATE THE IMPLICATIONS FOR

COUNCIL OF THE EMERGENCY MANAGEMENT LEGISLATION AMENDMENT ACT 2018 PARTICULARLY IN RELATION TO: RESOURCING OF THE EMERGENCY MANAGEMENT FUNCTIONS OF COUNCIL; POSSIBLE ADVERSE FINANCIAL IMPACTS ON COUNCIL OF REGIONAL DECISION MAKING; AND PLANNING TO MITIGATE EMERGENCY MANAGEMENT RISK IN TOWONG SHIRE, PRIOR TO TRANSITION TO THE NEW MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE.

CARRIED S

17 Asset Management 17.1 Asset Management Report (01/07/0004-DIE)

The Asset Management Report is presented bi-monthly. The next report will be provided to Council in December 2020. CR WHITEHEAD CR ANDERSON THAT COUNCIL DEFER DISCUSSION OF ITEM 17.2, THE TIME BEING 12.19 PM.

CARRIED

Council moved to Item 17.3 – The Triangles (Tallangatta) Park Upgrade – Design Approval and then considered the remaining agenda items. Council returned to Item 17.2 following Item 25 – Confidential Business and the recess which ended at 11.45am.



17.2 Tallangatta Depot Mechanic’s Shed Upgrade – Tender Number 2019/20-13 (01/03/0050-DIE)

Disclosure of Interests (section 130): This report was prepared by Mr Chrishan Dharmabandu, Project Manager, AK Project Solutions on behalf of Ms Rachael Gadd, Director Infrastructure and Environment. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: To seek approval to appoint a building contractor to undertake the construction works for the new Tallangatta Depot mechanic’s shed. Summary: The Tallangatta Depot mechanic’s shed is in poor condition and requires demolition. An existing shed at the depot is to be upgraded as a replacement workshop space. A scope of works for the upgrade was created with the relevant stakeholders and a tender was submitted to the open market. The recommendation in this report is the result of the subsequent tender evaluation. Recommendation: That Council award the Tallangatta Depot mechanic’s shed upgrades and construction works to Barton Street Developments Pty Ltd. Attachments: A tender summary has been provided to Councillors prior to the meeting. Background/History: This report provides information in relation to the assessment of the tender for the Tallangatta Depot mechanic’s shed upgrades. As per Council’s Procurement Policy a tender was advertised on www.tenders.net and Council’s website. The tender closed on 31 July 2020 at 5pm with one conforming submission and one non-conforming submission received by the closing date.



Relevant Law (s.9(2)(a)): Part 5, Division 2, Section 108 – Procurement, of the Victorian Local Government Act 2020 states that until a new Procurement Policy has been adopted under the above Act any existing Procurement Policy adopted under s186A of the Local Government Act 1989 will apply. The procurement process followed for this tender, including the subsequent assessment and recommendation, have been undertaken in line with Council’s existing Procurement Policy which was adopted on 3 March 2020. Options – Best Outcomes for the Community (s.9(2)(b)): Option 1 Approve the recommendation for the upgrade of part of the existing machinery shed at the Tallangatta Depot to become a new mechanic’s shed and resolve existing Occupational Health and Safety issues at the site. Option 2 Continue to explore other options for the provision of a suitable mechanic’s shed at the Tallangatta Depot. Sustainability Implications (s.9(2)(c)): Economic The retrofit of an existing building is the most economical solution for the replacement of the mechanic’s shed at the Tallangatta Depot. Options were explored at the inception of the project to ensure best value for Council. Social This contract will see workplace Occupational Health and Safety concerns resolved for the mechanics work area and improve general working conditions at the site. It will also provide employment for local contractors.



Environmental Construction will include a triple interceptor pit to ensure that effluent discharges from the shed are managed to the appropriate standards. Climate Change This project will contribute to an increase in Council’s carbon emissions due to the production of construction materials. Community Engagement (s.9(2)(d)): The relevant Council Depot staff have been engaged as part of the scoping of this project. Innovation and Continuous Improvement (s.9(2)(e)): The retrofit will improve efficiency and practical operations for the Tallangatta Depot vehicle and plant servicing through improved layout, water management and chemical storage. Collaboration (s.9(2)(f)): Not applicable. Financial Viability/Budget Impact (s.9(2)(g)): A total of thirteen contractors downloaded the tender documentation from www.tenders.net. One conforming and one non-conforming tender submission were received through the portal. The non-conforming submission was disqualified as the bid was only for a single trade (electrical) and was unable to service the principal contractor requirements to complete the scope of works. Regional, State and National Plans and Policies (s.9(2)(h)): Not applicable. Council Plans and Policies: The tender process and evaluation were undertaken in accordance with Council’s Procurement Policy requirements.



Transparency of Decision (s.9(2)(i)): It is the officer’s view that it is appropriate to consider this matter in an open meeting. Risk Assessment: Budget The building has been documented in the design stage with minor service elements remaining for the builder to design and construct. Tender costings have been provided through the full document sets to reduce the risk of unforeseen scope. Scope variations present as the construction progresses. There are no additional provisional sums which can be allocated to contingency due to budgeting restrictions. Occupational Health and Safety The contractor will provide all required safety management documentation before works commence. The site contains an open frame shed which has no identifiable sources which could require a HAZMAT report. No hazardous material risks identified in worksite area. The contractor will supply and enact their COVID-19 Safety Plan during the works and there will be no unnecessary contact between Council staff and contractor staff during the duration of the construction. Interruption to the Depot Operations The worksite is well isolated from the rest of the depot operations. Staff will be advised of any active construction. All potential sources of interruption will be communicated by the contractor well ahead of time and the project team will be closely monitoring the program for these types of operational interruptions. Officers View: This evaluation was undertaken by a panel of experienced Council staff. The results of this report conclude that Barton Street Developments Pty Ltd is recommended for the construction works for the Tallangatta Depot mechanic’s shed upgrade project. They have undertaken similar works for Council and have demonstrated their reliability, Occupational Health and Safety compliance and quality of work over this time.



CR WHITEHEAD CR DIKSCHEI THAT: 1. COUNCIL AWARD THE TALLANGATTA DEPOT MECHANIC’S SHED

UPGRADES AND CONSTRUCTION WORKS TO BARTON STREET DEVELOPMENTS PTY LTD; AND

2. THE BUDGET BE INCREASED BY $13,000 TO ACCOMMODATE ITEMS

PREVIOUSLY REMOVED FROM THE PROJECT. CARRIED



17.3 The Triangles (Tallangatta) Park Upgrade – Design Approval (01/01/0453-DIE)

Disclosure of Interests (S.130): This report was prepared by Ms Rachael Gadd, Director Infrastructure and Environment. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: To present the final design for The Triangles Park Tallangatta upgrade for approval by Council. Summary: Following extensive community consultation and co-design in late 2019 the final plan for the revitalisation of The Triangles Park in Tallangatta has now been completed. This plan has undergone several iterations in response to community feedback, and forms the final stage of the ‘Destination Tallangatta’ project. Approval of the plan is sought, subject to community feedback, in order for the works to be undertaken. Stage one of construction is funded through the Federal National Stronger Regions funding and must be completed by 30 December 2020 to satisfy the final funding milestone requirements. Recommendation: That Council approve The Triangles Park Plan as presented. Attachments: Appendix 6 – Final design of The Triangles park Background/History: Council officers were successful in securing funding under the Federal Government’s National Stronger Regions Fund to deliver the ‘Destination Tallangatta’ project. The project was based around key elements of the Tallangatta Tomorrow Master Plan and has seen the upgrade of the Tallangatta foreshore, Tallangatta central business area streetscape, Lakelands Caravan Park and raw water supply to The Triangles over the



past three years. In late 2019 extensive community consultation was undertaken to enable the development of a plan for the upgrade of The Triangles park as the final component of this project. Relevant Law (s.9(2)(a)): Not applicable. Options – Best Outcomes for the Community (s.9(2)(b)): The consultation undertaken during 2019 indicates general community support for the proposed changes as set out in the plan. Sustainability Implications (s.9(2)(c)): Economic

Works will be funded through existing capital budgets and funding. These works will provide local economic stimulus through the employment of local contractors. Social The upgrade works will improve the safety of the playground, providing a barrier between the play area and the road. It will also improve disabled access to the toilets and playground area. Climate change/Environmental Proximity of contractors to the project site will be prioritised throughout the project to reduce carbon emission through vehicle travel to site. The use of locally sourced and recycled materials will be supported during the procurement processes for this project. This project will contribute to an increase in Council’s carbon emissions due to the production of construction materials. Community Engagement (s.9(2)(d)): Community input into this plan has been received from more than 170 community members since November 2019, enabling insight into the community vision for The Triangles.



Consultation has occurred in a number of ways including a: • Public survey with 124 responses; • Youth art competition with three entries; • Focus group with 13 participants from Bolga Court; • Focus group with five participants from community groups and schools; • Focus group with seven participants from Tallangatta Early Years; • Community workshop with 15 participants; • Council staff workshop with 10 participants; and • Four customer requests recorded in the past 12 months.

The key message from the community was to retain and protect the open, green and natural feel of The Triangles while making the area more functional for generations to come. Community members said they wanted to see improved seating, improved safety of the playground, more pathways for greater accessibility, shade and shelter and more toilets including a female accessible toilet facing the playground. It was also clear that a place for the Sandy the War Horse statue was needed.

Innovation and Continuous Improvement (s.9(2)(e)): Not applicable. Collaboration (s.9(2)(f)): The Triangles plan has been developed in collaboration with the Tallangatta community, Council staff and Councillors. Financial Viability/Budget Impact (s.9(2)(g)): This project is funded through carry forward funding of $298,567 from the Destination Tallangatta budget, which includes a $10,000 contribution from the Tallangatta Seniors for a bus shelter, $65,000 from the 2020/21 capital works budget for The Triangles Toilet Block upgrade and $60,000 (pending Council approval) from the Federal Governments Local Roads and Community Infrastructure Program Extension. Regional, State and National Plans and Policies (s.9(2)(h)): Not applicable.



Council Plans and Policies: The upgrade of The Triangles was a priority identified in the Tallangatta Tomorrow Masterplan. It is also delivering on the Council Plan 2017-2021 priority number 3.5 Deliver the Destination Tallangatta project: foreshore upgrade, path links, playground, road improvements, retail precinct upgrade. Transparency of Decision (s.9(2)(i)): It is the officer’s view that it is appropriate to consider this matter in an open meeting. Risk Assessment: Delays have been experienced in the planning of this project due to bushfires and COVID-19 and the Election Period for the 2020 Council elections, which has left a short timeframe for construction to be completed in order to meet the funding requirements. This project has been made a priority for completion in the capital works program. Officers View: Following extensive community consultation with a wide variety of community representatives it is the officer’s view that the plan presented represents the diverse views and inputs received from the community. The plan reflects the community’s desire to retain open green spaces and balances this with the need to provide more accessibility within the park. Stage one is funded by previously committed funds. This stage is proposed for construction prior to the end of December 2020 and will provide: • Improved lighting with several of the park trees illuminated at night; • Access to more power supply points enabling events in the open green area at

the eastern end; • A barrier between the playground and the road; • Space for the preferred location of the Sandy the Warhorse statue; • Additional trees; • A bus shelter on the northern side; • Upgraded shade pavilions; • Reversing the direction of the historic water trough; • New seating to align with the design of the central business area streetscape;



• New recycling and waste bins with the bin surrounds enabling displays of artwork and photos;

• Relocation of the cycling sculpture and the walk of fame handprints; and • Extension and upgrade of the toilet block and Visitor Information Centre

including gender neutral toilet access on the playground side for children using the amenities whilst parents are at the playground (early 2021 completion date expected).

Stage two is currently unfunded and proposes: • A footpath connection from the library pedestrian crossing to the toilet block

enabling disabled access to events; and • The relocation of the cenotaph to the eastern side of the plane tree and the

establishment of a memorial precinct. CR SCALES CR WHITEHEAD THAT COUNCIL APPROVE THE TRIANGLES PARK PLAN AS PRESENTED.

CARRIED



17.4 Local Roads and Community Infrastructure Program (01/07/0004-DIE)

Disclosure of Interests (section 130): This report was prepared by Ms Rachael Gadd, Director Infrastructure and Environment. At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates. Purpose of Report: This report provides recommendations for projects to be delivered under the second round of the Federal Government’s Local Roads and Community Infrastructure Funding for Council’s consideration and approval. Summary: The Federal Government’s Local Roads and Community Infrastructure Program has been extended and an amount of $936,261 has been granted to Council. This is a non-competitive grant allocated to all Councils following the COVID-19 pandemic. Recommendation: That Council approve the allocation of fund from the Federal Government’s Local Roads and Community Infrastructure Program as presented. Attachments: Nil. Background/History: The Federal Government’s Local Roads and Community Infrastructure Program extension aims to assist economic recovery from COVID-19 by supporting local jobs, firms, and procurement for eligible projects. Projects have been nominated based on their eligibility under the funding guidelines, which includes being shovel ready and able to be completed within twelve months.



All recommended projects have been identified through community requests, consultation, Occupational Health and Safety reports or Council Plan 2017-2021 priorities. Below are the nominated projects and the recommended level of funding allocation to enable their completion. Project Name Funding Allocation Bellbridge Walking Track Upgrade and Exercise Equipment $85,000 Shade Sail for the Fish Sculpture on Bellbridge Foreshore $30,000 Shade Sail for the Pelican Sculpture on Tallangatta Foreshore $30,000 Tallangatta Swimming Pool Upgrades $200,000 Towong Street East Stage 2 – Akuna Avenue to Water Place $391,261 The Triangles Park and Toilet Block Upgrades $60,000 Eskdale Walking Track – Seal Path and Fence through Recreation Reserve $60,000 Cudgewa Toilet Block (additional funds for replacement) $30,000 Walwa Toilet Block $30,000 Old Tallangatta History Signage $20,000 Relevant Law (s.9(2)(a)): Not applicable. Options – Best Outcomes for the Community (s.9(2)(b)): The projects nominated have been identified for their alignment to the funding application criteria. The following options are available for Council’s consideration. Option 1 Approve the projects as nominated to proceed. Option 2 Suggest alternative projects for assessment and consideration.



Sustainability Implications (s.9(2)(c)): Economic These projects will support the local economy using local contractors, trades people and sourcing of materials. Delivering new and upgrade infrastructure projects in the Shire will increase Council’s asset renewal gap in the future. Social Projects proposed for funding applications have been developed through community requests and will improve public amenity and stimulate the local economy. Environmental/ Climate Change The use of recycled materials will be encouraged in all procurement for the nominated projects. Community Engagement (s.9(2)(d)): These projects have been identified from a variety of sources including community consultation sessions, master planning activities and the current Council Plan and Occupational Health and Safety reports. Innovation and Continuous Improvement (s.9(2)(e)): Not applicable. Collaboration (s.9(2)(f)): Not applicable. Financial Viability/Budget Impact (s.9(2)(g)): The proposed projects are fully funded under the Federal Government Local Roads and Community Infrastructure Program extension. These projects are not expected to require any further contribution from Council. The total amount of funding provided under this program is $936,261.



Regional, State and National Plans and Policies (s.9(2)(h)): Not applicable. Council Plans and Policies: The following Council Plan 2017-2021 priorities are relevant to the nominated projects: 2.14 - Seek funding for recreation facility upgrades/renewals (e.g. netball courts and shade sails); 2.17 - Seek funding to renew/upgrade playgrounds; 3.11 - Seek funding and deliver the strategic path links program; and 3.5 - Deliver the Destination Tallangatta project: foreshore upgrade, path links, playground, road improvements, retail precinct upgrade.

Council’s External Grant Application Policy states that the objectives of the policy will be achieved by: • Assessing new grant/program opportunities to ensure their outcomes are

consistent with Council’s objectives and priorities; • Referring to Council for approval any proposed project/grant application (which is

not already included in Council’s Budget) that has a total value exceeding $150,000; and

• Referring to Council any grant application (regardless of the project cost) which requires a Council contribution of more than $50,000.

Transparency of Decision (s.9(2)(i)): It is the officer’s view that it is appropriate to consider this matter in an open meeting. Risk Assessment: Not applicable. Officers View: It is the officer’s view that the nominated projects are well aligned to both the funding criteria and are supported by the community. The Tallangatta Swimming Pool upgrade was unsuccessful in obtaining funding in 2019. The pool is ageing and



requires renewal and upgrade to remove safety risks and ensure it is fit for purpose in the future. The stainless-steel fish and pelican sculptures get very hot in the summer presenting a burn risk to users. Providing shade sails will improve the user experience and reduce this risk. The Bellbridge and Eskdale walking tracks have granitic sand surfaces which require a high level of surface maintenance to ensure the safety of users. Both tracks are maintained by community groups with limited capacity. Sealing would remove most of the maintenance and provide a more stable surface. Stage 2 of Towong Street East will complete the Tallangatta streetscape upgrades leading to improved amenity, pedestrian and cyclist access to the Hospital and foreshore areas. The upgrade to the Tallangatta Triangles Park and toilet block is a budgeted capital works project requiring additional funding to facilitate the delivery of the full masterplan. This will see the completion of the Destination Tallangatta Project and delivery of all community priorities. CR DIKSCHEI CR WHITEHEAD THAT COUNCIL APPROVE THE ALLOCATION OF FUNDS FROM THE FEDERAL GOVERNMENT’S LOCAL ROADS AND COMMUNITY INFRASTRUCTURE PROGRAM AS PRESENTED.

CARRIED

18 Land-use Planning

No Land-use Planning Reports this month.



19 Environmental Sustainability 19.1 Environmental Sustainability Report (01/07/0004-DIE)

The Environmental sustainability report is presented quarterly. The next report is due in December 2020.

20 Economic and Tourism Development 20.1 Economic Development Report (05/01/0001-DCP)

The Economic Development Report is presented quarterly. The next report is due in December 2020.

21 Urgent Business

Nil.

22 Committee Minutes 22.1 Murray Darling Association (07/01/0010)

The Murray Darling Association Delegate’s Report from the 76th National Conference and Annual General Meeting held on 14 and 15 September 2020 is attached at Appendix 7. CR WHITEHEAD CR DIKSCHEI THAT THE REPORT BE NOTED.

CARRIED



23 Occupational Health and Safety 23.1 OHS Committee (06/04/0212-CEO)

The unconfirmed minutes of the meeting held on Thursday 22 October 2020 have been circulated to Councillors prior to the meeting. CR SCALES CR DIKSCHEI THAT THE UNCONFIRMED OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MINUTES BE NOTED.

CARRIED

24 Sealing of Documents

There are no documents for sealing this month.



25 Confidential

Section 66 of the Local Government Act 2020 declares that meetings are to be open to the public unless the following specified circumstances apply: (1) A Council or delegated committee must keep a meeting open to the public

unless the Council or delegated committee considers it necessary to close the meeting to the public because a circumstance specified in subsection (2) applies.

(2) The circumstances are –

(a) the meeting is to consider confidential information; or (b) security reasons; or (c) it is necessary to do so to enable the meeting to proceed in an orderly

manner. (3) If the circumstance specified in subsection (2)(b) or (2)(c) applies, the meeting

can only be closed to the public if the Council or delegated committee has made arrangements to enable the proceedings of the meeting to be viewed by members of the public as the meeting is being held.

(4) For the purposes of subsection (3), the arrangements may include provision to

view the proceedings on the Internet or on closed circuit television.

(5) If a Council or delegated committee determines that a meeting is to be closed to the public to consider confidential information, the Council or delegated committee must record in the minutes of the meeting that are available for public inspection – (a) the ground or grounds for determining to close the meeting to the public

by reference to the grounds specified in the definition of confidential information in section 3(1); and

(b) an explanation of why the specified ground or grounds applied. As defined in section 3(1) of the Local Government Act 2020 “confidential information” means the following information – (a) Council business information, being information that would prejudice the

Council’s position in commercial negotiations if prematurely released; (b) Security information, being information that if released is likely to endanger the

security of Council property or the safety of any person; (c) Land use planning information, being information that if prematurely released

is likely to encourage speculation in land values;



(d) Law enforcement information, being information which if released would be reasonably likely to prejudice the investigation in an alleged breach of the law or the fair trial or hearing of any person;

(e) Legal privileged information, being information to which legal professional privilege or client legal privilege applies;

(f) Personal information, being information which if released would result in the unreasonable disclosure of information about any person or their personal affairs;

(g) Private commercial information, being information provided by a business, commercial or financial undertaking that – (i) relates to trade secrets; or (ii) if released, would unreasonably expose the business, commercial or

financial undertaking to disadvantage; (h) Confidential meeting information, being the records of meetings closed to the

public under section 66(2)(a); (i) Internal arbitration information, being information specified in section 145; (j) Councillor Conduct Panel confidential information, being information specified

in section 169; (k) Information prescribed by the regulations to be confidential information for the

purposes of this definition; and (l) Information that was confidential information for the purposes of section 77 of

the Local Government Act 1989. No confidential items. CR DIKSCHEI CR WHITEHEAD THAT COUNCIL TAKE A RECESS UNTIL 12.40PM, THE TIME BEING 12.31PM.

CARRIED The Mayor declared the recess ended and resumed the meeting at Item 17.2 – Tallangatta Depot Mechanic’s Shed Upgrade – Tender Number 2019/20-13, the time being 12.40 pm.



Following the consideration of Item 17.2, there being no further business, the Mayor declared the meeting closed, the time being 12.46 pm.

Minutes confirmed this …………………… of December 2020.

_______________________________________ Mayor

Appendix 2