MNRFMNRF

Management and milestone Management and milestone achievementsachievements

Chris EvansChris Evans

AAOAAO

MNRF GrantMNRF Grant

AAO Gemini Instrumentation– Back Office Support– Pre-concept study for WFMOS (KAOS)– Ukidna concept study (WFMOS

prototype)– WFMOS Proposal – WFMOS Feasibility Study– Instrument technology studies

Scope of presentationScope of presentation

AAO program

Current position

Management arrangements

AAO programAAO program

The AAO program has a number of components:– Gemini support– VLT nights– KAOS concept study– UKiDNA concept study– WFMOS– Instrument technology studies

Gemini supportGemini support

– This is to provide support for aspects of Australia’s participation in the International Gemini Observatory

• Proposal submission to ATAC • Print, verify and distribute proposals• Provide technical assessments on behalf of

the Australian Gemini office• Checking of Phase 2 observing sequences• Queue observing support at Gemini North

and South

VLT nightsVLT nights

Goal is to provide the Australian astronomers with additional access to 8-metre telescopes.

The deliverable is 5 nights of guaranteed time for Australian astronomers on the ESO VLT – value AUD 325,000

This has been obtained in return for the AAO’s investment of AUD 325,000 in the OzPoz fibre positioner.

The nights have been allocated in the period 1st October 2004 to 31st March 2005.

KAOS concept studyKAOS concept study

The goal was to provide an initial conceptual design for the WFMOS proposed for Gemini. This was carried out in collaboration with the US National Optical Observatories (NOAO).

The study resulted in the publication of the KAOS Purple Book. This has played a vital role in the selection of WFMOS as a high-priority second-generation instrument for Gemini.

Ukidna concept studyUkidna concept study

The goal was to design an instrument that could serve as a prototype for WFMOS using the AAO’s Schmidt Telescope as a test-bed.

This study was halted on 31 December 2003 in preparation for the AAO’s bid for the WFMOS feasibility study.

The UKiDNA study delivered a detailed report and a published paper.

WFMOSWFMOS

The initial goal was to carry out a technical feasibility study for a Wide-Field Multi-Object Spectrograph (WFMOS) for Gemini.

This is one of the high priority second generation instruments for Gemini.

The feasibility study has just completed in May 2005.

Instrument technology studiesInstrument technology studies

There are three major components to these studies to enable new instrument concepts:– Starbugs– Fibre Bragg gratings– Astrophotonics

StarbugsStarbugs

Is a prototyping study of self-propelled robots for carrying relay optics to allow efficient utilization of large telescope focal planes, potentially in cryogenic environments.

Fibre Bragg gratingsFibre Bragg gratings

This is the development and prototyping of a new optical fibre technology for suppressing emission lines.

AstrophotonicsAstrophotonics

This covers the development of This covers the development of a range of new optical fibres for a range of new optical fibres for astronomical applicationsastronomical applications

Value of programValue of program

AAO program runs from FY 2002/03 to FY 2006/07

There are two funding components:– In kind contributions, and – DEST cash

Budget details – Budget details – programprogram

MNRF budget - cumulative

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

2002/03 2003/04 2004/05 2005/06 2006/07

Period - FY

Co

ntr

ibu

tio

n -

AU

D

MilestonesMilestones

BudgetBudget

FY In kind Part Cash DEST Cash Total2002/03 134,900$ -$ -$ 134,900$ 2003/04 413,000$ -$ -$ 413,000$ 2004/05 907,000$ -$ 239,000$ 1,146,000$ 2005/06 739,100$ -$ -$ 739,100$ 2006/07 406,000$ -$ -$ 406,000$ Total 2,600,000$ -$ 239,000$ 2,839,000$

Budget – pie chartBudget – pie chart

Project cost components

Astrophotonics3%

VLT nights11%

Fibre bragg gratings4%

Gemini support1%

KAOS concept study5%

Ukidna concept study8%

Starbugs18%

WFMOS Feasibility Study14%

WFMOS Proposal3%

Unallocated33%

Budget details - Budget details - funds sourcefunds source

Expenditure - by type

DEST cash, 8%

AAO - in kind, 92%

ManagementManagement

All the MNRF projects are subject to the normal AAO project management process

Details of the management process follow

AAO Management ProcessAAO Management Process

A typical project management process is followed.

A project manager is appointed to oversee the administration of the project.

A plan is developed based on the scope of work and this is estimated and budgeted

Resources are allocated Milestones are set and t he program is

monitored and reported Continued……….

AAO Management ProcessAAO Management Process - - continuedcontinued

Normal PM controls are established – Work breakdown structures– Schedules are established with milestones– Routine reporting is conducted– Progress is established on both a cost and

schedule basis – Technical goals and accomplishments are

determined by review

AccomplishmentAccomplishment

Measured by delivery date, quality of delivery and cost compared to budget allocation.

Accomplishment for Gemini supportAccomplishment for Gemini support

Judged by user feedback to Australian Gemini office

Technical assessments and Phase 2 checking completed on time (set by ATAC and Gemini) – schedule exists for current semester

• Time line is agreed between chair of ATAC and AAO

Staff effort will be doubled later in 2005 (Heath Jones to join from ANU)

Program milestones Program milestones

Planned dates for performing activities and for meeting milestones

Program milestones - 1Program milestones - 1

Gemini Support– Dates: 30 March to 30 September each

year– Status: On schedule– Support provided at agreed level

Program milestone – 2Program milestone – 2

VLT nights– Five nights allocated in October 2004– How allocated?– Allocated to xxxxx– Dates are xxxx

Program milestones - 3Program milestones - 3

KAOS concept study– Planned completion date: June 2003– Status: Completed June 2003

Program milestones - 4Program milestones - 4

UKiDNA concept study– Report delivered 31 December 2003– Resulted in the development of new

technologies toallow WFMOS to proceed

• Modified spine design• Positioner geometry to accommodate

spherical focal surface

Program milestones - 5Program milestones - 5

WFMOS

Program milestones – 6Program milestones – 6

Instrument Technology studies

Major MilestonesMajor Milestones

Project Budget and contributionsProject Budget and contributions

Milestones and paymentsMilestones and payments

EndEndEnd of formal presentation