1Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Report Enhancement Part 1

Module 7

2Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Variables• Are user defined.• Formula or calculation that

has a name. • Are usually displayed in

columns alongside corresponding data.

• May contain functions.

3Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Variables help when:• A formula is used repeatedly

in different blocks and on different report tabs within a document.

• Creating an Object not found in the universe when its parts are.

4Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

• Functions help you define formulas.

• Functions are tools used when defining formulas or variables.

Functions

5Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

• Function examples:– SubStr(...)– ToNumber(...)– CurrentDate(...)– IsNull(...)– ToDate(...)

Functions (cont.)

6Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating Variables

Right click the new column to display the speedmenu.

7Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Type the name of your variable: PP-SRS-GRD

Creating Variables (cont)

PP-SRS-GRD

8Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Type the formula

Creating Variables (cont)

Your new variable shows up like an object.

=<Pay Plan Perm>&“-”& <Ocuptnl Srs>& “-” & <Gr Civ Perm>

9Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Creating Variables (cont)

10Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Variable Examples= If IsNull(<Name Pers>) Then " (VACANT)" Else <Name Pers>

11Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Variable Examples

12Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Variable Examples

13Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

•Masking Data

To Mask certain portions of data create a Variable and use a Sub-string Function

For example: Mask all but the last 4 digits of SSNs

Variable Examples

14Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

To Mask DataNeed to create a Variable

Select a ColumnThen Insert a Column

15Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

To Mask Data (cont.)

Right Click over new column to bring up speed menu.

16Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

To Mask Data (cont.)

17Modified, with permission, from Business Objects SA copyrighted materials - Introduction to Reporting

Insert=SubStr(<SSN> ,6,4)

To Mask Data (cont.)