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DIRECTORATE-GENERAL FOR SECURITY AND SAFETY

DIRECTORATE FOR STRATEGY AND RESOURCES

SPECIFICATIONS

INVITATION TO TENDER

OPEN CALL FOR TENDER

CONSULTANCY IN THE FIELD OF SECURITY & SAFETY FOR European Parliament BUILDINGS AND ITS ACTIVITIES

EP/DGSAFE/DIR C/SER/2015-007

Contents1 INTRODUCTION................................................................................................................32 SUBJECT OF THE CONTRACT........................................................................................43 DESCRIPTION, PURPOSE AND ESTIMATED VOLUME OF THE CONTRACT........4

LOT 1: SECURITY, RISK ADVISORY AND TECHNICAL CONSULTING SERVICES (hereinafter ‘security consulting services’)...........................................................4LOT 2: SAFETY CONSULTING SERVICES...................................................................4

4 DESCRIPTION OF THE SERVICES..................................................................................54.1 Security consulting services - LOT 1.............................................................................5

4.1.1 Tasks - LOT 1.........................................................................................................54.1.2 Workload - LOT 1..................................................................................................64.1.3 Working environment - LOT 1...............................................................................74.1.4 Languages - LOT 1.................................................................................................7

4.2 Safety consulting services - LOT 2................................................................................84.2.1 Tasks - LOT 2.........................................................................................................84.2.2 Workload - LOT 2..................................................................................................94.2.3 Working environment - LOT 2...............................................................................94.2.4 Languages - LOT 2.................................................................................................9

5 PARTICIPATION IN THE TENDER PROCEDURE.......................................................106 PROOF OF STATUS.........................................................................................................107 CONSORTIUMS OF ECONOMIC OPERATORS...........................................................108 SUBCONTRACTING........................................................................................................119 VARIANTS........................................................................................................................1210 PRICES...............................................................................................................................1211 ENVIRONMENTAL ASPECTS........................................................................................12The European Parliament’s environmental policy.....................................................................1212 POLICY ON THE PROMOTION OF EQUAL OPPORTUNITIES.................................1313 PERFORMANCE OF FRAMEWORK CONTRACT.......................................................13

13.1 Logistical resources and means of communication..................................................1413.2 Transmission of documents......................................................................................1413.3 Ownership of results.................................................................................................1513.4 Confidentiality and discretion..................................................................................15

14 EXCLUSION CRITERIA..................................................................................................1614.1 Rules in force............................................................................................................1614.2 Evaluation of the exclusion criteria..........................................................................17

15 SELECTION CRITERIA...................................................................................................1815.1 Financial and economic capacity.............................................................................1815.2 Technical and professional capacity.........................................................................19

15.2.1 Professional and technical capacity of the tendering company (Lot1 & Lot 2) - minimal required conditions...............................................................................................1915.2.2 Minimal required conditions applicable to consultants appointed to the performance of the contract:...............................................................................................20

15.3 Proof of status...........................................................................................................2315.4 Proof of eligibility to tender.....................................................................................23

16 AWARD CRITERIA..........................................................................................................2416.1 Qualitative Criteria (LOT 1 & LOT 2).....................................................................24

16.1.1 Theoretical Project................................................................................................2516.1.2 Evaluation of qualitative criteria (LOT 1 & LOT 2)............................................26

16.2 Price criterion (LOT 1 & LOT 2).............................................................................2716.3 Final Evaluation - Calculation of best value for money (LOT1 & LOT2)..............28

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1 INTRODUCTIONThese specifications are an integral part of the documents drawn up for the invitation to tender for the contract referred to. The documents relating to the invitation to tender comprise:

- a letter of invitation to tender;

- conditions for submitting a tender ;

- specifications and the annexes thereto;

- and a model contract and the annexes thereto.

These specifications are supplemented by the following annexes, which are an integral part thereof:

Annex I: Price schedule

Annex II: The European Parliament’s environmental policy

Annex III: Declaration on the tenderer’s honour concerning the exclusion criteria and absence of conflict of interest

Annex IV: Financial identification form - supplier

Annex V: Information sheet concerning consortiums of economic operators

Annex VI: Declaration concerning subcontractors

Annex VII: Professional experience data sheet

Annex VIII: Accommodation + daily allowance table

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PART I – GENERAL INFORMATION

2 SUBJECT OF THE CONTRACTIn accordance with the provisions of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the European Union, the European Parliament has decided to issue this invitation to tender for the provision of consultancy services in the field of security and safety.

In connection with this invitation to tender, Contract Notice has been published in the Official Journal of the European Union under reference: OJ 2015/S 168-305834 of 01/09/2015.

3 DESCRIPTION, PURPOSE AND ESTIMATED VOLUME OF THE CONTRACT

In its capacity as contracting authority, the European Parliament carries out projects in its buildings in Brussels, Strasbourg and Luxembourg and the surrounding areas. For this, the European Parliament calls on external partners and architectural and design consultants and undertakings to see these projects through to completion. In addition, the European Parliament seeks technical building and security advice for the management of its property assets.

The purpose of this contract is to provide the European Parliament with consultancy support in the field of security and safety in the form of project monitoring and the performance of studies on the buildings and activities of the European Parliament.

The contract is divided into two lots:

LOT 1: SECURITY, RISK ADVISORY AND TECHNICAL CONSULTING SERVICES (hereinafter ‘security consulting services’)

LOT 2: SAFETY CONSULTING SERVICES

Tenderers may submit a tender for either one of the lots or both.

The consulting services are to be provided for the European Parliament’s three places of work (Brussels, Luxembourg and Strasbourg), but mainly for Brussels. For further details on the provision of the services, please refer to point 4 of the present specifications.

The European Parliament reserves the right to require the consulting services also for its Information Offices, located in the Member States of the European Union. The provision of security consulting services for the Information Offices is nevertheless not the purpose of the present contract. These services may be required solely under exceptional circumstances.

A separate framework contract will be signed for each lot. The contract has an initial duration of 12 months, and may be renewed three times, up to a maximum of four years. The framework contract will be performed by means of specific contracts or purchase orders. Performance of the contract will not begin until the framework contract is signed.

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The estimated yearly volume of work represented by the services expected under this contract is:

LOT 1: 2 350 hours (on-site & off-site combined)

LOT 2: 400 hours (on-site & off-site combined).

4 DESCRIPTION OF THE SERVICES4.1 Security consulting services - LOT 1

The tasks performed under the present framework contract will consist in the provision of consultancy services in the physical security field in the form, inter alia, of project monitoring and the performance of studies on the buildings of the European Parliament in Brussels, Strasbourg and Luxembourg and the surrounding areas.

The services to be provided will include:

- Security advice, opinions and reports,- Security studies and installation sizing,- Security installation work monitoring and supervision,- Security installation specifications drafting.

4.1.1 Tasks - LOT 1

The scope of work covers five main tasks:

Task 1: Drafting strategic reports and presentations relating to:

1. Risk assessments, business impact analyses, market analysis, deployment proposals, etc.

2. Development of security strategies taking account of the situation of the European Parliament and its environment

Task 2: Drafting technical and operational standards and specifications for:

3. Operational standards and security-related procedures4. Technical standards for physical and electronic security equipment 5. The design of physical security systems, including:

– Security management systems (software to assist security agents in control rooms)– CCTV: cameras, image transmission, recording, management systems, related hardware and software– Access control systems: badges, badge readers and other data collectors, controllers, locks, doors, gates, management system, related hardware and software– Alarm systems: detectors, alarm transmission, alarm handling, management systems, related hardware and software

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– Security control room infrastructure and secure zones: furniture, architecture and overall design of the control room, ergonomic issues, centralisation and consolidation of security systems, control room hardware and software– Other physical security equipment such as doors, walls, windows, vaults, safes, fences, gates, smartcards, electronic chips, RFID devices and any equipment linked to or supporting physical security installations and capabilities

Task 3: Support in different projects relating to:

6. Developing technical specifications for tender documents7. Drawing plans with AutoCAD8. Writing technical evaluation reports on proposals for security equipment9. Evaluating and testing security equipment10. Providing project management and coordination during the execution of the project11. Technology implementation design and operational deployment

Task 4: Performing studies and engineering12. Proposing solutions for the protection of buildings and their content against

terrorist attacks13. Providing studies and calculations regarding the behaviour of structures (buildings)

under blast loads14. Specifying blast mitigation solutions 15. Specifying solutions for protection against malicious chemical, biological and

radioactivity threats16. Specifying adequate protection against threats from bullets and projectiles17. Protection of EU classified information and supporting systems18. Technology research, fitness for purpose, design and integration

Task 5: Drafting reports and attendance at meetings19. Reporting and attendance at follow-up meetings

This list of tasks is not exhaustive.

4.1.2 Workload - LOT 1

The average workload is estimated at 2 350 hours per year. The intensity of the project will vary according to the needs of the European Parliament; there will be periods of no activity and periods during which two or three consultants will be required simultaneously. The contractor will be required to react rapidly and with flexibility to any change in the European Parliament’s needs.

The contractor will work in close cooperation with and under the direction of the Directorate-General for Security and Safety (hereinafter DG SAFE) of the European Parliament.

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4.1.3 Working environment - LOT 1

The assignments will mostly be carried out in the main buildings of the European Parliament in Brussels, Strasbourg and Luxembourg. The breakdown of these assignments is estimated to be as follows:

60% BXL 30% STR 10% LUX

Some tasks require the presence of consultants in the European Parliament’s buildings, while others can be executed off-site, subject to the agreement of the European Parliament’s project manager. Meetings will take place on the European Parliament’s premises.

ON-SITE assignments – where the consultants’ presence is required on the European Parliament premises.

OFF-SITE assignments – where the consultants’ presence is not required on the European Parliament premises.

4.1.4 Languages - LOT 1

The working languages for this contract will be English and French. Documents (studies, standards, specifications, reports, etc.) must be produced in English or French, in accordance with the specifications of the European Parliament.

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4.2 Safety consulting services - LOT 2

The work performed under the present framework contract will consist in the provision of consultancy services in the field of safety, and in particular of fire safety.

4.2.1 Tasks - LOT 2

The stipulated scope of work covers 4 main tasks:

Task 1: Audit and consultancy duties relating to fire prevention and safety and response arrangements

- Prevention risk studies and analyses - Technical auditing of fire safety arrangements - Technical auditing of panic risk arrangements- Technical auditing of response arrangements- Proposals for action plans for risk mitigation and elimination - Analysis of fire safety equipment compliance- Identification of risks and instances of non-compliance in arrangements for

evacuation in the event of fire or other incidents

1. Production of opinions on rules and regulations- Opinions on rules and regulations applicable to projects, and drafting of

safety notices- Technical opinions on changes to rules and regulations- Assistance with regulatory tracking - Keeping a library of rules and regulations

2. Assistance with training on fire prevention and safety, evacuation procedures, panic risk arrangements and response and first aid scenarios

3. Auditing of the organisational arrangements for fire safety operational teams4. Auditing of the organisational arrangements for evacuation drills5. Auditing of response procedures

Task 2: Fire prevention and safety projects

6. Drafting of technical specifications/plans for projects, and monitoring of projects- Attendance at meetings between the European Parliament departments

working on security issues - Drafting of technical documents (technical specifications and plans) for

security projects, and monitoring of those projects- Prior checking of plans at the design stage- Prior checking of implementation plans- Interim checks during implementation of projects- Compliance checks on completion of projects

7. Dynamic simulations- Performance of dynamic simulations of building evacuations, using

dedicated software, in support of the action plans put forward

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Task 3: Drawing up of plans and documents

8. Design and revision of evacuation plans, response plans and operational documentation

9. Updating of plans and signage10. Assistance with the drafting of fire prevention and safety training documentation

Task 4: Training

- Assistance with staff training

This list is not exhaustive.

4.2.2 Workload - LOT 2

The average workload is estimated at 400 hours per year. The intensity of the project will vary according to the needs of the European Parliament.

The contractor will work in close cooperation with and under the direction of the Directorate-General for security and safety (hereinafter DG SAFE) of the European Parliament.

4.2.3 Working environment - LOT 2

The assignments will mostly take place in the main buildings of the European Parliament in Brussels, Strasbourg and Luxembourg. The breakdown of these assignments is estimated to be as follows:

60% BXL 30% STR 10% LUX

Some tasks require the presence of consultants in the European Parliament’s buildings, while others can be executed off-site, subject to the agreement of the European Parliament’s project manager. Meetings will take place on the European Parliament’s premises.

ON-SITE assignments – where the consultants’ presence is required on the European Parliament premises.

OFF-SITE assignments – where the consultants’ presence is not required on the European Parliament premises.

4.2.4 Languages - LOT 2

The working languages for this contract will be English and French. Documents (studies, standards, specifications, reports, etc.) must be produced in English or French, in accordance with the specifications of the European Parliament.

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5 PARTICIPATION IN THE TENDER PROCEDUREParticipation in this invitation-to-tender procedure is open on the same terms to all natural or legal persons and public entities in a European Union Member State and to all natural and legal persons and public entities of a third country which has concluded a specific public-procurement agreement with the European Union giving them access to the contract which is the subject of this invitation to tender and on the terms laid down by that agreement.

In order to ascertain the eligibility of tenderers, they must indicate in their tenders the country in which they have their registered office or in which they are domiciled. They shall also submit the evidence required under their national law (see point 15.4).

6 PROOF OF STATUS1. All tenderers must furnish proof of their authorisation to perform the contract under their

national law. To do so, they shall submit the relevant supporting documents. By way of example, the European Parliament will accept enrolment in the trade or professional register; a sworn statement or certificate substantiating membership of a specific organisation; registration in the VAT registry. If none of these documents provides the requisite proof to substantiate and assess the existence of such authorisation, the European Parliament may accept other equivalent official documents furnished by the tenderer (see point 15.3).

2. In the case of consortiums, each member will be asked to furnish proof of authorisation to perform the contract.

7 CONSORTIUMS OF ECONOMIC OPERATORS If the tender is submitted by a consortium of economic operators, Annex V must be completed and included with it.

Consortiums of economic operators may submit a tender. The European Parliament reserves the right to require the consortium selected to have a given legal form if this is necessary for the proper performance of the contract. This requirement may be communicated by the European Parliament at any time during the contract award procedure, but at all events before the contract is signed.

The consortium of economic operators shall provide proof of its legal form by the time the contract - if awarded to it - is signed. This may take one of the following forms:

- an entity with legal personality recognised by a Member State;

- an entity without legal personality but offering sufficient protection of the European Parliament’s contractual interests (depending on the Member State concerned, this may be, for example, a consortium or a temporary partnership);

- the signature by all the partners of a type of ‘power of attorney’ or equivalent document confirming a form of cooperation.

The consortium’s actual status shall be established by any document or agreement signed by the members of the consortium, which shall be appended to the tender.

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Those documents or agreements may exceptionally be modified and/or submitted after the time limit for submission of a tender, but under no circumstances after the outcome of the invitation to tender has been communicated to the tenderers concerned. The European Parliament reserves the right to reject a tender if the terms of agreements between the members of a consortium are modified during the procedure, if those terms make no provision for the joint and several liability of the consortium’s members or if no agreement with legal force has been submitted with the tender.

The European Parliament may accept other legal forms not referred to above, provided that they ensure the parties’ joint and several liability and are compatible with performance of the contract. At all events, it should be noted that, in the contract to be signed with the consortium, the European Parliament will refer expressly to the existence of such joint and several liability. In addition, it reserves the right to require, contractually, the appointment of an authorised representative who may represent the members and who is empowered, inter alia, to issue invoices on behalf of the other members.

Tenders from consortiums of economic operators must specify the role, qualifications and experience of each of the members of the consortium. The tender shall be submitted jointly by the economic operators, who shall also assume joint and several liability for the tender submission.

In the case of a consortium of economic operators, each member shall furnish proof of right of access to the contract (eligibility), as well as proof concerning compliance with the exclusion and selection criteria. With regard to the selection criteria, the European Parliament may rely on the capacity of the other members of the consortium in order to establish whether the tenderer will have the resources needed to perform the contract. In this case an undertaking shall be required from those members stating that they will make available to the other members the resources needed to perform the contract.

8 SUBCONTRACTINGSubcontracting is permitted.

If the tenderer uses subcontractors, Annex VI must be completed and included with the tender.

The tender shall give details, as far as possible, of that part of the contract which the tenderer proposes to subcontract and the identity of the subcontractors and supply information about the financial, economic, technical and professional capacity of the proposed subcontractor(s). Likewise, the European Parliament will demand the requisite proof to establish whether the subcontractors comply with the requisite exclusion criteria. Tenderers are hereby informed that proposed subcontractors may not be in one of the situations described in Articles 106, 107 and 109 of the Financial Regulation, which entail exclusion from participation in a contract issued by the European Union.

The European Parliament is entitled to reject any subcontractor who does not comply with the exclusion and/or selection criteria (see points 14 and 15 respectively).

Furthermore, the European Parliament must be informed by the Contractor of any subsequent use of subcontracting not provided for in the tender. The authorising officer responsible reserves the right to accept or reject the proposed subcontractor. In order to do so he will demand the requisite proof to establish whether the subcontractor(s) complies/comply with the requisite criteria. The European Parliament’s authorisation will always be granted in writing.

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If the contract is awarded to a tenderer who proposes a subcontractor in his tender, this equates to giving consent for the subcontracting.

9 VARIANTSVariants are not permitted.

10 PRICESThe hourly rates quoted must be all-inclusive and expressed in euros, including for countries which are not part of the euro zone. For tenderers in those countries, the amount of the tender may not be revised in line with exchange rate movements. It is for the tenderer to select an exchange rate and accept the risks or the benefits deriving from any variation.

For on-site assignments outside Brussels, the contractor may claim travel, accommodation and daily allowance costs in accordance with the terms of travel set out in the European Parliament’s travel policy.

The costs will be reimbursed as follows:

Travel costsOnly travel by train or car to Luxembourg and Strasbourg will be reimbursed.Travel by train will be reimbursed on the basis of the price of the ticket (original to be provided). Travel by car will be reimbursed on the basis of a flat-rate allowance of EUR 0.32 per kilometre. The length of the journey will be calculated on the basis of the most direct route given on the website www.viamichelin.com. The allowance includes all expenses (including fuel and parking charges and motorway toll fees).

Accommodation and daily allowance costsAccommodation and daily allowance costs will be reimbursed upon presentation of the relevant invoices, up to the maximum ceiling specified in Annex VIII to the present document.

Prices shall be revised in accordance with the terms set out in the contract.

Pursuant to Article 3 of the Protocol on the privileges and immunities of the European Union, the price quotation shall be submitted excluding VAT and other equivalent indirect taxes.

11 ENVIRONMENTAL ASPECTS

The European Parliament’s environmental policy

Tenderers shall undertake to comply with the environmental legislation in force in the field of the contract, should it be awarded to them. It should be noted in this connection that the European Parliament applies the EMAS environmental management system in accordance with Regulation (EC) No 1221/2009 of the European Parliament and of the Council of 25 November 2009. Information about EMAS is provided by the authorising department in Annex II to these specifications. The successful tenderer will be required to ensure that the

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http://www.viamichelin.com/

information provided by the European Parliament on the EMAS programme in general, and more specifically on the implementation of environmental measures in practice, is known by all his staff working for the European Parliament. At the European Parliament’s request the successful tenderer may be required to certify that anyone assigned to work under the contract has received the appropriate professional training required (technical, safety and environmental training) concerning compliance with safety rules and correct handling of the equipment and products to be used, including action to be taken in the event of incorrect handling or any other incidents.

12 POLICY ON THE PROMOTION OF EQUAL OPPORTUNITIES

Tenderers shall undertake to observe a policy on the promotion of equality and diversity in the performance of the contract, should it be awarded to them, by applying the principles of non-discrimination and equality set out in the Community Treaties in full and in their entirety. More particularly, the tenderer awarded the contract shall undertake to establish, maintain and promote an open and inclusive working environment which respects human dignity and the principles of equal opportunities, based on three main elements:

- equality between men and women;

- employment and integration of disabled persons;

- the removal of all obstacles to recruitment and all potential discrimination based on sex, race or ethnic origin, religion or convictions, disability, age or sexual orientation.

13 PERFORMANCE OF FRAMEWORK CONTRACTA separate framework contract will be signed for each lot. The framework contract will be implemented through specific contracts or purchase orders.

Before preparing a specific contract/purchase order, the European Parliament will send a request to the contractor. Following the request, the contractor will prepare a proposal The contractor’s proposal must contain the following:

methodology, human resources necessary for accomplishing the specific project/task, including the

names of the people appointed to accomplish the tasks, their CVs and recent extracts from their judicial records,

envisaged content of the deliverables and their deadlines, maximum number of hours within which the task will be accomplished and the final price (the price calculated must be established in accordance with the

framework contract, on the basis of hourly rates stipulated in the contract).

The proposal will be sent by email to the European Parliament.

Unless otherwise specified in the request, the proposal must reach the European Parliament within five working days following the date of dispatch of its request. Under exceptional circumstances and in cases of extreme urgency the European Parliament may require a shorter time for the response.

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Following receipt of the proposal, the European Parliament may ask for modifications to be made to the number of hours estimated, the human resources allocated, etc.

Once the European Parliament has agreed to the proposal, two originals of the specific contract/purchase order will be sent by the European Parliament to the contractor for signature. The specific contract/purchase order will establish:

the terms, the description of the tasks to be performed, the deliverables, the delivery date(s) of the tasks, the names of the consultants, and the final price calculated on the basis of the maximum number of hours of work to

be performed and the hourly rates of the consultancy. (See Price schedule for further details.)

After signing these documents, the contractor will send both originals of the specific contract/purchase order to the European Parliament for signature. The specific contract/purchase order will enter into force on the date on which it is signed by the last contracting party, i.e. the European Parliament.

During the performance of the contract and in accordance with the instructions laid down in the relevant request, the contractor will provide a final report after completion of the tasks.

The final report must contain at least the following: a list of all deliverables submitted; a list of all meetings attended; the status of all work carried out; a list of all problems, limitations and unexpected difficulties

encountered; any studies, specifications or any other documents produced.

13.1 Logistical resources and means of communication

While the work requested is being carried out in its buildings, the European Parliament will allow the contractor’s staff to take outside calls, provided that these calls are of a strictly professional nature and work-related.

When the European Parliament requires on-site services to be performed by a consultant it may facilitate the work by providing logistical support. This support may include the provision of an access badge to the building, an office or a desk, a PC and a phone. Exact needs will be determined on a case-by-case basis.

13.2 Transmission of documents

All documents to be delivered must be written in French or English. The reports/presentations/standards/specifications/studies must be delivered in both electronic and paper format (1 original + 1 copy) on the date specified in the relevant contract/purchase order. The documents must be approved by the European Parliament before a request for payment is submitted by the contractor.

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13.3 Ownership of results

Please refer to Article II(9) of the draft framework contract.

13.4 Confidentiality and discretion

The contractor and any agents, employees, partners, subcontractors and assignees the contractor may have are bound to maintain confidentiality and discretion during and after execution of the contract(s). For further details please refer to Article II(10) of the draft framework contract. The consultants assigned for the performance of the contract(s) will be asked to sign a confidentiality clause document before taking up their duties.

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PART II – EVALUATION

The evaluation will be based on the information provided in the submitted tender. It will take place in three steps:

1. Verification of non-exclusion of tenderers on the basis of the exclusion criteria2. Selection of tenderers on the basis of selection criteria3. Evaluation of tenders on the basis of the award criteria.

Only tenders meeting the requirements of one step will pass on to the next step.

14 EXCLUSION CRITERIA

14.1 Rules in force

Article 106 of the Financial Regulation

1. Candidates or tenderers will be excluded from participation in procurement procedures if:

a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

b) they or persons having powers of representation, decision making or control over them have been convicted of an offence concerning their professional conduct by a judgement of a competent authority of a Member State which has the force of res judicata;

c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the EIB and international organisations;

d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;

e) they or persons having powers of representation, decision making or control over them have been the subject of a judgement which has the force of res judicata for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such illegal activity is detrimental to the Union’s financial interests;

f) they are subject to an administrative penalty referred to in Article 109(1).

Points (a) to (d) of the first subparagraph will not apply in the case of the purchase of supplies on particularly advantageous terms from a supplier which is definitively winding up its business activities or from the receivers or liquidators of a bankruptcy,

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through an arrangement with creditors, or through a similar procedure under national law.

Points (b) and (e) of the first subparagraph will not apply where the candidates or tenderers can demonstrate that adequate measures have been adopted against the persons having powers of representation, decision-making or control over them, who are subject to a judgement as referred to in points (b) or (e) of the first subparagraph.

Article 107 of the Financial Regulation

1. A contract will not be awarded to candidates or tenderers who, during the procurement procedure for that contract:

a) are subject to a conflict of interests;

b) are guilty of misrepresenting the information required by the contracting authority as a condition of participation in the procurement procedure or fail to supply that information;

c) find themselves in one of the situations of exclusion, referred to in Article 106, for this procurement procedure.

14.2 Evaluation of the exclusion criteria

The tenderer (and all the members of the consortium/subcontractors if applicable) will provide the following document with the tender:

- an attestation on the tenderer’s honour, duly dated and signed, in which it declares that it is not in one of the situations referred to in Articles 106 and 107 of the Financial Regulation; The requisite model declaration on the tenderer’s honour is appended to these specifications (Annex III to the present document).

Only the tenderer (and all the members of the consortium/subcontractors if applicable) to whom the contract is to be awarded will be required, within 14 calendar days of the date of notification of the provisional award of the contract and before the contract is signed, to supply the following documentary evidence:

- a recent extract from the judicial record or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that the tenderer to whom the contract is to be awarded is not in one of the situations referred to in Article 106(1)(a), (b) or (e) of the Financial Regulation;

- a recent certificate issued by the competent authority of the State concerned proving that the tenderer is not in the situation referred to in Article 106(1)(d) of the Financial Regulation.

Where the documents or certificates referred to above are not issued in the country concerned, and in respect of the other exclusion situations referred to in Article 106 of the Financial Regulation, they may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a

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notary or a qualified professional body in its country of origin or provenance (according to Annex III).

The tenderer to whom the contract is to be awarded will be exempt from the requirement to submit the documentary evidence referred to in paragraph 1 if that evidence has already been submitted for the purposes of another European Parliament procurement procedure and provided that the documents in question were not issued more than one year previously and are still valid. In such cases, the tenderer shall attest on his honour that the supporting documents have already been provided in a previous procurement procedure, which it shall identify, and that no changes in its situation have occurred.

15 SELECTION CRITERIA15.1 Financial and economic capacity

Tenderers must have sufficient economic and financial capacity to enable them to perform the contract in compliance with the contractual provisions. If, in view of the information provided, the European Parliament has serious doubts with regard to the financial capacity of the tenderer or if it proves to be clearly insufficient for the contract to be undertaken, the tender will be rejected and the tenderer will not be entitled to any financial compensation.

In respect of this contract, the European Parliament requires tenderers to have the following financial and economic capacity:

LOT 1

a minimum annual turnover of EUR 800.000/year during the last three financial years for which accounts have been closed (2012, 2013 and 2014);

LOT 2

a minimum annual turnover of EUR 200.000/year during the last three financial years for which accounts have been closed (2012, 2013 and 2014);

In order to assess financial and economic capacity, tenderers must provide the following documents:

1. annual accounts for the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;

AND

2. a statement of overall turnover and turnover concerning the services covered by the contract during the last three financial years.

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If the tenderer is unable to provide the references requested, it may prove its economic and financial capacity by any other means which the European Parliament considers appropriate.

In the case of a consortium, the financial capacities of all the members thereof will be aggregated.

The tenderer may likewise rely on the capacity of other entities, irrespective of the legal nature of the links between itself and those entities. In that case, it must prove to the European Parliament that it will have the resources needed to perform the contract, for instance by providing an assurance of the undertaking by those entities to make them available to it. In that case the European Parliament is entitled to refuse the application or the tender submitted if it has doubts about the undertaking by the third party.

15.2 Technical and professional capacity

Tenderers must have sufficient technical and professional capacity to enable them to perform the contract in compliance with the contractual provisions. If, in the light of the information supplied, the European Parliament has serious doubts about a tenderer’s technical and professional capacity, or if this is clearly insufficient for performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.

In respect of the contract which is the subject of this invitation to tender the European Parliament requires tenderers to have the following technical and professional capacity:

15.2.1 Professional and technical capacity of the tendering company (Lot1 & Lot 2) - minimal required conditions

Tenderers must demonstrate that they possess the sufficient professional and technical capacity to correctly perform this contract. The contracting authority deems that they must:

have gained at least five years’ successful experience in the provision of services relevant to the contract,

be certified/possess the necessary authorisations in the field relevant to the contract according to national legislation in force for Belgium, Luxembourg and France.

The technical and professional capacity of the tendering company shall be substantiated by the following documents (All requested documents are to be provided.):

a) a list of the main assignments relevant to the field covered by this invitation to tender which have been carried out during the last five years. This list must indicate the relevant sums, dates and organisations for which those assignments were carried out, together with a detailed description of the assignments. The list of the most important contracts must be supported by

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certificates of satisfactory execution, stating whether they were performed according to industry standards and correctly completed.

b) copy of authorisations in the field relevant to the contract according to national legislation in force,

c) the CV of the managing director,

d) the organisational chart + average workforces in 2012-2013-2014.

The list of the obligatory documents can be completed by any additional document that the tenderer judges necessary in order to justify his technical and professional capacity for the execution of the present contract.

15.2.2 Minimal required conditions applicable to consultants appointed to the performance of the contract:

LOT 1Profile 1: Junior consultant for security & risk advisory consulting services

Diplomas, certificates- minimum of secondary school leaving certificate, - professional qualification certificate,

Experience- minimum relevant experience of 5 years

Skills & knowledge Knowledge of the MS Windows office system environment plus

Autocad; Excellent knowledge of French and English (proficient in reading,

writing, listening and speaking); In-depth knowledge of the regulations in the field.

Profile 2: Senior consultant for security & risk advisory consulting services

Diplomas, certificates- Minimum of secondary school leaving certificate, - professional qualification certificate,





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Profile 3: Junior consultant for technical security consulting services

Diplomas, certificates- university studies level Bachelor in the field of electrical

engineering or similar,- professional qualification certificate

Experience- minimum relevant experience of 5 years,




Profile 4: Senior consultant for technical security consulting services

Diplomas, certificates- University studies level Master in the field of electrical

engineering or similar,- professional qualification certificate,





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LOT 2Profile 5: Junior consultant for safety consulting services

Diplomas, certificates- Minimum of secondary school leaving certificate- professional qualification certificate,


Skills & knowledge

Knowledge of the MS Windows office system environment plus Autocad;

Excellent knowledge of French and English (proficient in reading, writing, listening and speaking);

In-depth knowledge of the regulations in the field.

Profile 6: Senior consultant for safety consulting services

Diplomas, certificates- minimum of secondary school leaving certificate, - professional qualification certificate,


Skills & knowledge

Knowledge of the MS Windows office system environment plus Autocad;

Excellent knowledge of French and English (proficient in reading, writing, listening and speaking);

In-depth knowledge of the regulations in the field.

The technical and professional capacity of the consultants shall be substantiated by the following documents (All requested documents are to be provided.):

Detailed CVs (at least 1 CV per senior consultant profile proposed for the execution of the contract, in accordance with the requirements stated in each profile, for each site (Brussels, Luxembourg and Strasbourg).

The CVs must be substantiated by copies of all diplomas and certificates. Particular attention is to be given to the justification of the consultants’ professional experience, which should be completed in accordance with the template provided as Annex VII to this document.

During the execution of the contract, in the case of certain projects the European Parliament reserves the right to require consultants with a security

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clearance level of ‘Secret’. It is not necessary to submit copies of such clearance with this tender.

The contractor must submit copies of his consultants’ police/judicial records before each specific contract/purchase order can be signed.

The proposed consultants are not required to have an employment contract/service contract with the tenderer at this stage of the tender procedure. If the tenderer wishes to propose CVs of consultants who currently have no contractual obligations to him, a letter of commitment from each is to be submitted in the tender.

15.3 Proof of status

Tenderers must furnish proof of their authorisation to produce the subject of the contract under their national law. (See point 6 of this document).

The proof of status will be assessed based on the following documents:

- enrolment in the trade or professional register or

- a sworn statement or

- a certificate of membership of a specific organisation or express authorisation or

- registration in the VAT registry.

In the case of a consortium, the tenderer must supply a certificate attesting the existence of the consortium and the contractual relations between its members.

15.4 Proof of eligibility to tender

Tenderers must show that they have the right of access to the contract under domestic law. (See point 5 of this document.)

They must indicate in which State they have their registered office or are domiciled, providing the necessary supporting documents in accordance with their national law.

All the details submitted by the tenderer must be supported by official documents.

ONLY TENDERERS WHO HAVE SATISFIED THE EXCLUSION AND SELECTION CRITERIA WILL BE ELIGIBLE FOR EVALUATION AT THE NEXT STEP – EVALUATION IN THE LIGHT OF THE AWARD CRITERIA.

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16 AWARD CRITERIAThe contract will be awarded to the tenderer offering the best value for money. The best value for money will be calculated on the basis of points obtained for qualitative criteria and price criteria.

16.1 Qualitative Criteria (LOT 1 & LOT 2)

The quality of the tender for both lots will be evaluated on the basis of the results of the theoretical project described below in point 16.1.1. For each lot they apply for, tenderers are asked to:

1. Produce a methodological report (10 pages maximum, including annexes) proposing the measures to be taken should the European Parliament select them to carry out the studies in the framework of the contract.

2. Present a detailed project management proposal (5 pages maximum) for the project execution. In particular:

- a description of the project organisation, including the management and supervisor of the project,

- the proposed project team, required expertise and assigned responsibilities,- major project phases, milestones, tasks, resources required, deliverables,

documentation and schedule for the completion of the project.

The theoretical project will be used to assess and evaluate the methodology and process used and the elements and major factors taken into consideration by the tenderers in their proposals.

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16.1.1 Theoretical Project 1

The European Parliament plans to acquire a new building for its activities2. This new investment has the following characteristics:

General Aspects: A recent building (constructed in 2010) in the urban area of Brussels, Five upper floors and underground parking on two levels, One main entrance, three side exits and two car park access points on opposite sides of

the building, Two groups of lifts (one group of three and one group of two) providing easy access to

all floors in the building (from floors -2 to 5) and two stairwells beside the lifts providing similar access to all floors,

Average area of 700 m2 per floor, Structure of the building primarily steel and concrete, Exterior surface consisting entirely of standard double-pane glass, including windows,

Surroundings: Entirely surrounded by an unenclosed private area, mainly garden space, Closest building is more than 40 metres away, Public park on the left and rear sides, and streets on the other two sides, Located in an area easily accessible by public transport:

a bus stop just around the corner and a railway station 100 m away, Nice square just in front of the building, where young people regularly meet and some

important public events are organised.

Planned Usage Type and Scenarios: Occupied mostly by EP staff and contractors, approximately 700 people with

permanent offices in the building and around 200 visitors on average per day, Mainly offices and meeting rooms on the upper floors, Parking space and some basic storage on the underground floors, A clear, open entrance hall, Meetings with VIPs and MEPs will be held monthly, External people: visitors, contractors, delivery staff, etc., are expected, but no major

events are planned; meetings of up to 50 people are allowed, Building open from 7.00 to 20.00 on working days. Exiting the building also possible

outside normal opening hours if already present before closing time, All the usual buildings facilities and technical installations are available – power

supplies, air conditioning, fire detection and prevention systems, etc. – and are sized appropriately.

1 This is a fictitious scenario.

2 For better illustration of the scenario, see the plans annexed to the tender documents.

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Final Remarks: All the facilities, the publicly accessible environment and the much-appreciated

surroundings are seen as highly positive and a way of promoting the EP’s image and accessibility.

There is considerable scope for flexibility in the use of space on the basis of security needs and ergonomics.

Any justified or reasonable proposal will be accepted for evaluation.

16.1.2 Evaluation of qualitative criteria (LOT 1 & LOT 2)

Qualitative criterion 1 - Methodology

On the basis of the information presented in the methodological note, the evaluation will focus on:

- the existence of a well-formalised methodology,- the type and structure of the process used,- the major phases and steps taken into consideration,- the security and safety criteria and factors regarded as relevant,- the clarity and structure of the documents presented.

Qualitative criterion 2 - Project management

On the basis of the information presented in the project management proposal, the evaluation will focus on:

- a description of the project organisation, including the management and supervisor of the project,

- the proposed project team, its expertise and the responsibilities assigned,- the major project phases, milestones, tasks, resources required, deliverables,

documentation and schedule for the completion of the project.

For both qualitative criteria, an evaluation table will be used to check whether the tender has provided the expected outcome and has shown the desired behaviour, considering the type of services to be provided and the quality expected.

A minimum quality threshold is set for each of the qualitative criteria. If the score for one of the criteria is below this threshold, the tender will not be considered for the calculation of the price criterion or the award of the contract.

Qualitative criterion Maximum points Minimum pointsCriterion 1 80 55Criterion 2 20 15Total 100 70

To be selected for the next evaluation stage – price – tenderers will be required to obtain at least 70 points for all the criteria combined.

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16.2 Price criterion (LOT 1 & LOT 2)

For the purpose of evaluating and comparing the financial proposals, a reference (total) price will be calculated on the basis of the prices specified by the tenderer in Annex I (Price schedule). Tenderers are requested to complete Annex I (Price schedule) separately for each lot they apply for.

The total price will equal the amount obtained after multiplying the prices specified in the price schedule (Annex I of the present document) by the following quantities:

LOT 1

on-site (hours)

off-site (hours)

Consultant profile 1 400 300Consultant profile 2 200 100Consultant profile 3 500 300Consultant profile 4 350 200

LOT 2

on-site (hours)

off-site ( hours)

Consultant profile 5 100 100Consultant profile 6 100 100

The quantities given are only estimates for the purpose of evaluating the unit prices. They do not constitute a commitment on the European Parliament’s part.

The assessors will award a maximum of 100 points for the price criterion. The lowest-priced tender to obtain or exceed the minimum score required in the qualitative evaluation will be given the maximum number of points. The other tenders will be awarded points in proportion to their divergence from the lowest-priced tender. The formula to be used for awarding points under the price criterion will be as follows:

(Pm / Po) * maximum number of points to be awarded

Pm: price of lowest-priced admissible tenderPo: price of tender being evaluated

The unit prices specified in the price schedule are contractually binding and are considered to be all-inclusive.

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16.3 Final Evaluation - Calculation of best value for money (LOT1 & LOT2)

The number of points obtained for the price criterion is added to the number of points obtained in the evaluation of the qualitative criteria. The following formula indicates the weighting given to the number of points for each type of criterion:

Total points obtained = ((price criterion points) * 0,5) + ((qualitative criteria points) * 0,5)

The tender which obtains the highest number of points following the application of the above formula will be ranked first.

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LOT1

on-site(hours)

Unit price in EUR/h (VAT excl.)

off - site( hours)

Unit price in EUR/h (VAT excl.) Total

Consultant Profile 1 400 300 Consultant Profile 2 200 100 Consultant Profile 3 500 300 Consultant Profile 4 350 200 Total price in EUR

Signature:Date: Stamp of the tenderer:

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LOT2

on-site(hours)

Unit price in EUR/h (VAT excl.)

off - site( hours)

Unit price in EUR/h (VAT excl.) Total

Consultant Profile 5 100 100 Consultant Profile 6 100 100 Total price in EUR

Signature:Date: Stamp of the tenderer:

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Annex II: THE EUROPEAN PARLIAMENT’S ENVIRONMENTAL POLICY

The European Parliament recognises that it has a duty to make a positive contribution to sustainable development as a long-term goal, not only through its political role and its role in legislative procedures, but also in the context of how it operates and the decisions that it has to take on a day-to-day basis.

The European Parliament has therefore decided that its Administration will embark on the path of applying the EMAS (Eco-Management and Audit Scheme) standard, with the aim of continually improving its environmental results with regard to activities, products and services.

In doing so the European Parliament hereby undertakes to:

reduce carbon dioxide emissions

promote the efficient use of energy, water and paper

introduce best practices with regard to waste management

incorporate environmental guidelines into procurement procedures

encourage responsible and appropriate behaviour by training, providing information and increasing the awareness of all its staff, Members and their assistants about those aspects of their activities relating to the environment

take preventive measures to counter pollution

ensure compliance with requirements laid down by environmental legislation and regulations

ensure that everyone within Parliament is committed to EMAS and to the measures to improve the environment which it entails

provide sufficient resources for its environmental management system and activities relating thereto

promote transparent communication and dialogue with interested parties, both internally and externally.

The European Parliament undertakes to describe, implement and pursue its environmental policy, to communicate it to its Members, its staff, its contractors and any other interested parties and also to make it accessible to the public.

The European Parliament’s environmental policy is implemented through its environmental management system. The environmental policy and the environmental management system cover the main environmental aspects, both directly and indirectly, as well as their impact on the sites concerned, and make it possible to establish corresponding objectives.

Jerzy Buzek, President Klaus WELLE, Secretary-GeneralBrussels, 28 September 2010 Brussels, 28 September 2010

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We look forward to your proposals and suggestions at [email protected]; (+352.4300) 22500

Environmental protection (EMAS) in the European Parliament buildings

For staff of companies working for the European Parliament

What is EMAS?

EMAS is the system used by the European Parliament (EP) to reduce the impact of its activities on the environment. EMAS is an environmental management system (EMS) based on ISO standard 14001:2004 and EMAS Regulation 1221/2009. The Parliament began to apply EMAS following a Bureau decision in 2004.

The President and the Secretary-General of the EP signed the EMAS policy. This document committed the Parliament to continually reducing its impact on the environment in areas such as the production of office and kitchen waste, the handling of dangerous substances, CO2 emissions to fight global warming, energy, water and paper consumption, compliance with environmental legislation, staff training etc.

How can my company contribute to improving the environment at the European Parliament?You contribute by respecting current environmental legislation, as well as all environmental instructions and procedures. Your company should ensure that all staff who perform tasks which have a significant environmental impact have received the necessary training. Your company therefore plays an essential part in improving environmental quality at the EP.

Our environmental commitment is also set out in the obligations that appear in our new contracts: ‘The contractor undertakes to comply with (…) the environmental characteristics of the contract and with any other comparable conditions laid down in the specifications and detailed, where appropriate, in the contractor’s tender. The European Parliament reserves the right to carry out itself any inspections and checks on the contractor which are necessary to ensure compliance with the environmental requirements laid down (…). Any failure on the contractor’s part to comply with the environmental obligations laid down or any refusal to allow inspection by the European Parliament or a duly authorised body will entitle the European Parliament to terminate this contract’.

If you use substances that are dangerous for the environment, you are obliged to respect the legislation in force and to know the EP’s environmental procedures. For more information, please consult your contact at the European Parliament.

If you are in one of our buildings and you discover an accident with significant environmental consequences (such as a fire, explosion, leak of water, fuel oil, gas, oil or any other dangerous substances), please inform the Security Service ( 85112). The same number can be used for medical emergencies..

We are grateful to the European Parliament’s contractors and subcontractors for their valuable contribution to the sorting, storage and recycling of waste. We wish to remind you of the importance of sorting waste properly and kindly request that you make your colleagues aware of the importance of your role for the environment.

And what can my company do if it causes other types of environmental damage?If the activities carried out by your company for the European Parliament cause other impacts on the environment (consumption of paper, fuel, electricity or water, production of other types of waste etc.), you may get in touch with your contact at the European Parliament in order to attempt to improve your environmental performance (the EMAS coordination team will also be available to help you).

Some tips for every day:

Has the European Parliament already made real progress for the environment? The EP has long been working to improve the environment. Here are some of its achievements:- The EP has undertaken to reduce its CO2 emissions by 30% by 2020.

- The Parliament sorts and recycles its waste, paying special attention to hazardous products.- The Parliament uses electricity from 100% renewable sources at all three of its sites. - The EP integrates environmental clauses into its public procurement contracts.

Did you know that the Parliament has obtained EMAS and ISO 14001:2004 certification? So external environmental audits will be carried out each year and your involvement in the environmental management system will also be evaluated.

EMAS is you!

EMAS-21

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Save energy. Turn off the light when it isn't needed and save electricity.

Save water. Turn the tap off completely and alert the appropriate department if you discover a leak.

Take the stairs instead. It’s better for your health and better for the environment!

Use public transport for your journeys. Transport is one of the largest sources of CO2 emissions.

Signing of the EMAS policy on

28 September 2010

Recycle your waste. Please collect your waste and use the appropriate bins. Waste which isn't sorted cannot be recycled!

mailto:[email protected]

Annex III: Declaration on the tenderer’s honour concerning the exclusion criteria and absence of conflicts of interest

Official name of the candidate/tenderer: ............................................................................................................................................................................................................................................................................................................

Official address: ............................................................................................................................................................................................................................................................................................................

Official legal form (only for legal person): ............................................................................................................................................................................................................................................................................................................

I, the undersigned, Mr/Ms ......................................., being the representative authorised to sign on behalf of the [candidate/tenderer,]3 hereby declare on my honour that:

(a) the candidate/tenderer is not bankrupt or being wound up, is not having his/her affairs administered by the courts, has not entered into an arrangement with creditors, has not suspended business activities, is not the subject of proceedings concerning those matters, or is not in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

(b) the candidate/tenderer or persons having powers of representation, decision making or control over the candidate/tenderer have not been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of res judicata;

(c) the candidate/tenderer has not been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the EIB and international organisations;

(d) the candidate/tenderer is in compliance with his/her obligations relating to the payment of social security contributions and the payment of taxes in accordance with the legal provisions of the country in which he/she is established or with those of the country of the contracting authority or those of the country where the contract is to be performed;

(e) the candidate/tenderer or persons having powers of representation, decision making or control over the candidate/tenderer have not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such illegal activity is detrimental to the Union’s financial interests;

(f) the candidate/tenderer is not subject to an administrative penalty imposed by the contracting authority under Article 109(1) of the Financial Regulation4;

Comments:

.................................................................................................................................................................................

.................................................................................................................................................................................

.................................................................................................................................................................................

.....................................................................3 Delete as appropriate.4 The contracting authority will check in the central exclusion database whether an administrative penalty is still in force.

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I hereby undertake to supply any documents specifically requested from me.

The undersigned is aware of the fact that contracts may not be awarded to candidates or tenderers who, during the procurement procedure:

(1) are subject to a conflict of interest in connection with the contract; a conflict of interest could arise in particular as a result of economic interests, political or national affinities, family or emotional ties or any other relevant connection or shared interest;

(2) are guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the procurement procedure or fail to supply this information;

(3) find themselves in one of the situations of exclusion ((a) to (f) above), referred to in Article 106(1) of the Financial Regulation, for the procurement procedure.

In addition, I, the undersigned, declare on my honour that:

- the candidate/tenderer will inform the contracting authority, without delay, of any situation considered a conflict of interest or which could give rise to a conflict of interest;

- the candidate/tenderer has not granted and will not grant, has not sought and will not seek, has not attempted and will not attempt to obtain, and has not accepted and will not accept any advantage, financial or in kind, to or from any party whatsoever, constituting an illegal practice or involving corruption, either directly or indirectly, as an incentive or reward relating to the award or the execution of the contract;

- the information provided to the European Parliament within the context of this invitation to tender is accurate, sincere and complete.

Date: ............................ Signature: ...............................................

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Annex V: Information sheet concerningconsortiums of economic operators

Official name of the member authorised by the consortium5:...................................................................................................................................................

Official address:............................................................................................................................................................................................................................................................................................................

Legal form of the consortium6: ......................................................................................................................................................................................................................................................................................................

I, the undersigned, Mr/Ms ........................................., representing the authorised representative of the consortium of operators submitting this tender, hereby declare that I have noted the conditions laid down by the European Parliament for submission of a tender by a consortium and that the submission of a tender and the signing of this declaration imply acceptance of those conditions:

‘The consortium of economic operators shall furnish proof of its legal form in the tender. This may take one of the following forms:

- an entity with legal personality recognised by a Member State;- an entity without legal personality but offering sufficient protection of the European

Parliament’s contractual interests (depending on the Member State concerned, this may be, for example, a consortium or a temporary association);

- the signature by all the partners of a type of ‘power of attorney’ or equivalent document confirming a form of cooperation.

The document supplied must prove the consortium’s actual status. In that document or in an annex thereto, the economic operators making up the consortium shall undertake, as tenderers, to bear joint and several liability during performance of the contract, should it be awarded to them.

The European Parliament may accept other legal forms not referred to above, provided that they ensure the parties’ joint and several liability and are compatible with performance of the contract. However, in the contract to be signed with the consortium the European Parliament will refer expressly to the existence of such joint and several liability. In addition, it reserves the right to require, contractually, the appointment of an authorised representative who may represent the members and who is empowered, inter alia, to issue invoices on behalf of the other members.’

5 State the name and address of the member authorised by the other members of the consortium to represent it. If no authorisation has been given, all consortium members must sign this declaration.

6 To be indicated if a precise form has been chosen by the consortium members. If that is not the case, leave blank.

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Information on members of consortium

Name of member of consortium

Address of member of consortium

Name of member’s representative

Description of technical, professional and

economic capacities7

Date: ............................ Signature: ...............................................

7 Should such a description already have been provided in the tender, reference may be made to precisely where that description appears.

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Annex VI: Declaration concerning subcontractors

Name of the tenderer:

I, the undersigned, Mr/Ms .............................................., in my capacity as representative of the above-mentioned tenderer, hereby declare that, in the event that the contract, or one or more lots thereof, is awarded to the tenderer, the following economic operators will act as subcontractors:

Details of subcontracting

Name & address of

subcontractor

Description of the subcontracted part of the contract

Value of subcontracted part of contract (in EUR and as a percentage of

estimated total amount of contract)

I acknowledge that the European Parliament reserves the right to request information on the financial, economic, technical and professional resources of the proposed subcontractor(s) and that the European Parliament may demand the requisite proof to establish whether the subcontractors comply with the exclusion criteria applying to tenderers.

In this context, the European Parliament reserves the right to reject any proposed subcontractor not complying with the exclusion and/or selection criteria.

Furthermore, the European Parliament must be informed by the Contractor of any subsequent use of subcontracting not provided for in the tender. The European Parliament therefore reserves the right to accept or reject any subcontractor proposed during the performance of the contract. Accordingly, it may demand the requisite proof to establish whether a subcontractor complies with the requisite criteria. The European Parliament’s authorisation will always be granted in writing.

If the contract is awarded to a tenderer who proposes a subcontractor in his tender, this equates to giving consent for the subcontracting.

Date: ............................ Signature: ...............................................

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Annex VII: Professional experience data sheet

Please follow this example to justify the professional experience of consultants according to each profile, to be attached with the CVs (See point 15.2.2 of the present document)

Total number of years’ of experience in the domain of Physical Security (LOT1): …………….. Total number of years’ of experience in the domain of Safety (LOT2): ……………..

References (state purpose and location of the works/services concerned, client’s contact details, value of the works/services, a precise description of the tasks performed by the person concerned, dates on which the tasks began and ended)

From (date) - to (date)

Company

Function

Description of tasks


Company

Function



Company

Function


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Annex VIII: Accommodation and daily allowances table

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