ms word 22dec

ITT Program

ITT PROGRAM – MS WORD

INDEX

1 Opening shortcut

2 Pre-Use Checkpoints

3 Format Painter

4 Clear Formatting

5 Text Alignment

6 Line Spacing

6 Steps to Create PDF

Encrypting with Password

Keyboard Shortcuts

Page Layout Tab Options

Tables

Charts


Opening Shortcut:

Pre-Use Checkpoints:

1. Page Layout: a) Margins = Normal b) Orientation = Portrait c) Size = A42. View: a) Ruler = ON b) Zoom = 150%

Windows key R WINWORD


Format Painter: Reason = To Easily Copy text Formats to other Texts

Clear Formatting: Reason = To Easily Remove the total editing’s which are done to the Text & Leaves the Plain Text.

Text Alignment: Reason = For Positioning the Text where Required (Left/Centre/Right/Justify).

Line Spacing: Reason = For Better Appearence of Paragraphs.

Portable Document File: Reason for Sending PDFs = Opposite person Cannot Edit/Modify our Files Steps to Create a PDF:

Select the Text, Format of which

needs to be Copied.Home Format Painter

(in Clipboard Box)

SINGLE CLICK: Go to the Text

which needs to be in that Format and

Click over it

DOUBLE CLICK:Go to More than

One Text and Click over it.

Select the Text, w hich needs to be m ade Plain H om e C lear Form atting

(in Font Box)

Select the Text Hom e

Alignm ent Bar

(in Paragraph Box)

Left/Centre/Right/Justify

Hom e Line Spacing Icon(in Paragraph Box)

Line Spacing Options

Spacing:Before = 6 ptAfter = 6 pt

Line Spacing:Multiple = 1.15

Turn OFFDon't add spacing

between paragraphs of same style

OK

File Save As

PDF or XPS Publish


Options Review: Encryption/Password =

Clear Formatting ( Clears all Formatting from selected text & leaves only plain text) = Top Right Icon in the “Font dialog Box” in the “Options Ribbon”

Justify (Alignment to Correct Edges on Both Sides) = 4th icon in bottom row of “Paragraph -

dialog Box”

File Prepare Encrypt Document


Keyboard Shortcuts :-

GENERAL

SPECIFIC - CTRLSHORT CUT FUNCTION

CTRL+A Select AllCTRL+SHIFT+A Format All Letters to CapitalsCTRL+B BoldCTRL+SHIFT+B BoldCTRL+C CopyCTRL+SHIFT+C Copy Format / Format PainterCTRL+D Font Dialogue BoxCTRL+SHIFT+D Double UnderlineCTRL+E Align Text CentreCTRL+F FindCTRL+SHIFT+F FindCTRL+G Go ToCTRL+SHIFT+G Word CountCTRL+H ReplaceCTRL+I ItalicCTRL+SHIFT+I ItalicCTRL+J JustifyCTRL+K HyperlinkCTRL+SHIFT+K Small CapsCTRL+L Align Text LeftCTRL+SHIFT+L BulletsCTRL+M Move Ruler RightCTRL+N New DocumentCTRL+SHIFT+N Clear FormattingCTRL+O Open DocumentCTRL+SHIFT+O Research TabCTRL+P PrintCTRL+SHIFT+P Font Dialogue BoxCTRL+R Align Text RightCTRL+S SaveCTRL+U UnderlineCTRL+SHIFT+U UnderlineCTRL+V Paste

Click ALT Letters/Numbers Appear for each Option, under it's Icon.

Click the Number which is represented under the option's Icon.


CTRL+SHIFT+V Paste Format / Format PainterCTRL+W Close DocumentCTRL+X CutCTRL+Y RedoCTRL+Z Undo

1 Open file tab ALT+F

3 Save as F12

13 Subscript CTRL+=14 Superscript CTRL+SHIFT++

22 Print Preview CTRL+F223 ON/OFF Ribbon CTRL+F1

28 Increase Font Size CTRL+]


29 Decrease Font Size CTRL+[30 Spell Check F731 Page Break CTRL+ENTER32 Change Case SHIFT+F333 Show/Hide CTRL+SHIFT+*

35 Registered Sign ALT+CTRL+R36 Trademark Sign ALT+CTRL+T

39 Bookmark CTRL+SHIFT+F5

41 Switch b/w Opened Windows ALT+TAB

42 Switch b/w Up-Low Case SHIFT+F3

43 Thesaurus Shift+F7

45 Go to Next Page CTRL+PageDown46 Go to Previous Page CTRL+PageUp

48 Translate to diff. Language ALT+SHIFT

49 Document Split ALT+CTRL+S

53 Moves to Next Mis-Spelling ALT+F7


Page Layout Options:

1.Page Color

2.Page Border

3. Watermark

4. Margins

5. Page Size = A4

Pagelayout Page Colour

Select Colour

Pagelayout Page B orders B ox O K

Pagelayout Watermark

Custom Watermar

k

Text Watermar

kApply

Pagelayout Page Setup MarginsTOP = 3cm

Bottom = 2.5cmLeft = 3.5cm

Right = 2.5cmOK

Pagelayout Page Setup Paper Paper Size A4 OK


Tables:

Academic year Course Marks Scored %

2010-11 SSC 508 84.662011-13 Intermediate 832 83.202013-16 B.Com 847 70.58

2013 CPT 127 63.502014-15 IPCC 208 52

Insert Table Insert TableNo. of

Coloumns = xNo. of Rows =

yOK


Charts :

Select Data in Table

Copy Data

Click Cursor Below Table

Insert

Chart

OK

Paste Date in A1 Coloumn

Select the Data for which Chart is to be made

Close the Chart Data Window


SSC Intermediate B.Com CPT IPCC2010-11 2011-13 2013-16 2013 2014-15

0

100

200

300

400

500

600

700

800

900

ACADEMIC SCORES

CourseMarks Scored%

SSC Intermediate B.Com CPT IPCC2010-11 2011-13 2013-16 2013 2014-15

0

100

200

300

400

500

600

700

800

900

ACADEMIC SCORES

CourseMarks Scored%

Status Bar Options:


1. Go to a Page no.:

2.

No table of contents entries found.

Status Bar

Page: xx of xx Go to Enter

Page no. Go to

ms word 22dec

Documents