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110TH FOUNDERS DAY CELEBRATIONTHEME: SPUD @ 110: ABLAZE AND ALIVE IN GOD’S LIGHT

Guidelines for Correction

S A I N T P A U L U N I V E R S I T Y D U M A G U E T EDUMAGUETE CITY

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SAINT PAUL UNIVERSITY DUMAGUETE110TH Foundation Day Celebration CommitteesTheme: SPUD @ 110: ABLAZE AND ALIVE IN GOD’S LIGHT

TABLE OF CONTENTS

Page #Working Committee 3-9Final Schedule Per Day 10Mechanics for Logo Making Contest 11Mechanics for Ways and Means 12-13Mechanics for Souvenirs 14All Holy Masses 15Wreath Laying 16Mechanics for Booth Making 17Mechanics for 110th University Show Room 18-19General Guidelines for University Parade 20Guidelines for Float 20-21Guidelines for Street Dancing 21Mechanics for the Art and Photo Exhibit 22Guidelines for Poster Making (for Mural Painting) 23Guidelines For Mural Painting 23Mechanics For Bible Quiz 24Mechanics For Math & Science Quiz Bowl 25-27Invitational Games 28Guidelines For SPUD Open Band Competition 29-32Mechanics For Students’ Night 33Mechanics For Tree/Mangrove Planting 34Mechanics For Pinoy Olympics 35-36Mechanics For Students’ Talent Explosion 37Mechanics For Debate 38Guidelines for Choir 39Employees Night (Celebrating History In Our Story) 40Mechanics For Mass Demonstration 41Mechanics For Salo Salo 42Security Plan 43-46Other Events/Activities 47Budget Proposal 48-55

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SAINT PAUL UNIVERSITY DUMAGUETE110TH Foundation Day Celebration CommitteesTheme: SPUD @ 110: ABLAZE AND ALIVE IN GOD’S LIGHT

Working Committees

1. Committee on Wreath-LayingChairman: Miss Stephanie Layson (CA-ED)Vice-Chairman: Ms. Joan Fortugaleza (CBIT)Members:

Mr. Kenneth Paul Duran (BE) Ms. Hazel Tabotabo (CON) Roselyn Cabillas (CM/Staff) Jun-Jun Garingo (Maintenance)

2. Committee on LiturgyChairman: Ms. Helen Antecristo (CAED)Vice-Chairman: Ms. Mary Frances Laquinon (Rel. Ed.)Members:

Ms. Corazonita Tumlad (BE) Ms. Marisa Carale (BE) Ms. Hazel Tabotabo (CON) Ms. Joanna Deciar (CBIT) Ms. Roselyn Cabillas (Staff) Ms. Anita Garingo

3. Committee on BoothChairman: Mr. Alexander Baena (CA-ED)Vice-Chairman: Ms. Stephanie Layson (CA-ED)Members:

Ms. Pamela Uy (CBIT) Mr. Regidor Carali (BE) Ms. Annie Cris Sabate (BE) Ms. Dahlia Baje (Maintenance) Mr. Lemuel Rodriguez (CON) Mr. Roldan Hernando (Staff)

4. Alumni Homecoming CommitteeChairman: Ms. Lolita NillesVice-Chairman: Ms. Daphe CofrerosMembers:

Ms. Verna Mariot (Staff)

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Ms. Josephine Saycon (CON/Admin) Ms. Cheryl Largo (CAED) Ms. Cristine Gulang (CBIT) Ms. Jane Taghap (BE) Ms. Reah Vilan (BE)

5. Committee on ParadeChairman: Mr. Alexander Baena (CA-ED)Vice-Chairman: Mr. Reynold Grovino (BE)Members:

Mr. Richard Pascua (CON) Mr. Jisphert Lim (CBIT) Mr. Carmelo Elli (BE) Mr. Vedasto Bolongaita (CBIT) Mr. John Paul Castro (Staff) Perfecto Cabajon (Maintenance) Dr. Romario Ybanez (Admin)

6. Committee on FloatChairmans: Mr. Michael Caluscusin (CAED)Vice-Chairman: Ms. Grace Alejado (CBIT)Members:

Ms. Ayesa Belarmino-Tinagan (CON) Ms. Pamela Uy (CBIT) Ms. Angelie Bacolod (BE) Mr. Ervin Noay (BE) Dr. Joemert Endam (Admin) Mr. Victor Onassis Alinas (CAED)

7. Committee on Street DancingChairman: Ms. Maria Katryn Calumpang (CAED)Vice-Chairman: Mr. Alfien Divinagracia (CAED)Members:

Mr. Richard Pascua (CON) Ms. Nicole Tam (CBIT) Engr. Carol Tubog (CBIT) Ms. Expedita Pesigan (BE) Ms. Grecyl A. Villaflores (BE)

8. Committee on Logo Making ContestChairman: Mr. Victor Onassis Alinas (CAED)

Vice-Chairman: Mr. Jisphert Lim (CBIT)Members:

Mr. Richard Pascua (CON) Mr. Kenneth Duran (BE)

9. Committee on Mass DemonstrationChairman: Ms. Katryn Calumpang (CAED)Vice-Chairman: Ms. Grecyl A. Villaflores (BE) 4

Members: Ms. Windy Aragones (BE) Mr. Alfien Divinagracia (College) And all P.E. Teachers (BE/College)

10. Open House CommitteeChairman: Dr. Maricar Flores (CAED)Vice-Chairman: Ms. Malou Dinopol (CON)Members:

Ms. Cristina Jumawan (CBIT-BSA/MAC) Ms. Nicole Tam (CBIT – HRM/T) Ms. Grace Alejado (CBIT – IT) Ms. Lilian Tolentino (CBIT – BSBA) Ms. Lolita Nilles (Alumni) Atty Ophelia R. Arbon (Admin) Mr. Reynaldo Grovino and Ms. Grecyl Villaflores HS Open House

11. Exhibit CommitteeChairman: Ms. Irish Sequihod (CAED)Vice-Chairman: Mr. Michael Caluscusin (Admin)Members:

Ms. Elsa Abrasado (BE) Ms. Chinky M. Mercado (BE) Mr. Mario Cual (CFO) Mr. Ever John Laingo (CON) Mr. Beaumont Jo (CBIT) Armie Calugcugan (Staff) Etherlyn Cadapan (Admin)

12. Committee on GamesChairman: Roel Jumawan (CAED) Basketball GamesVice-Chairman: Mr. Alvin Villaca-ol (BE) Larong PinoyMembers:

Mr. Lemuel Rodriguez (CON) Mr. Jisphert Lim (CBIT) Melanie Silot (Staff) Aldwin Abalos (Staff) Tamia ______ (Maintenance) Dr. Romario Ybanez (Admin)

13. Committee on Battle of the BandsChairman: Dr. Maricar Flores (CAED)Vice-Chairman: Mr. Ever John Laingo (CON)Members:

Mr. Carmelo Elli (BE) Mr. Kurt Banua (BE) Ms. Ada Catapusan (CBIT) Ms. Sharrie May Awayan and PSG

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14. Committee on Literary-Musical Chairman: Dr. Tichie Ann Econg-Baena (CAED) Students’ Talent ExplosionVice-Chairman: Ms. Trina Claire S. Ampalayo (CAED) MuralMembers:

Mr. Alexander Baena (CAED) Dr. E. Cimafranca (CAED) Choir Mr. Roel Jumawan (CAED) Debate Ms. Cheryl Largo (CAED) Math and Science Quiz bowl Ms. Angela D. Ocao (Rel. Ed.) Bible Quiz Ms. Nickeve Raclip (BE) Ms. Angelita Caballo (BE)

15. Committee on Decoration Chairman: Mr. Regidor Carale(BE)Vice-Chairman: Ms. Gerah Valle (CON)Members:

Arts Club (BE) Nympha A. Merto (CAED) Aldwin Abalos (Staff) Ms. Shayne Sienes (CBIT) Arts Club (College)

16. Documentation and Video PresentationChairman: Ms. Irish Sequihod (CAED)Vice-Chairman: Ms. Grace Alejado (CBIT)Members:

Mr. Beaumont Jo (CBIT) Mr. Florante Kilaton (Staff) Raenalyn de Castro (CON) Mr. Alvin Suganob (Staff) Photographers Guild Ana Bernadine Penalosa (BE) Mr. Kenneth Paul Duran (BE)

17. Employees Night CommitteeChairman: Dr. Maricar Flores (CAED)Vice-Chairman: Dr. Tichie Ann E. Baena (CAED)Members:

Mr. Michael Caluscusin (Admin) Ms. Ma. Katryn Calumpang (CAED) Ms. Expedita Pesigan (BE) Mr. Remfred Biyok (BE) Charlton Raga (Staff) Ms. Joan Fortugaleza (CBIT) Ms. Hazel Valle (CON) Ms. Anita Gringo (Maintenance)

18. Mangrove Planting CommitteeChairman: Mr. Alexander Baena (CAED) 6

Vice-Chairman: Ms. Leonida Wu (CAED)Members:

Angelica Zambrano (Staff) Mr. Florante Kilaton (Staff) Ms. Ma. Fe Sadang (Staff) Ada Catapusan (CBIT) Richard Pascua (CON) Ervin Noay (BE) Ms. Windy Aragones (BE)

19. Students’ Night CommitteeChairman: Ms. Sharry Awayan (SAO)Vice-Chairman: Mr. Michael Caluscusin (CAED)Members:

PSG (HS/College)

20. Committee on Successful Paulinian AwardeesChairman: Ms. Lolita Nillas (Alumni)Vice-Chairman: Dr. Maricar Flores (CAED)Members:

Ms. Rowena Masicampo (CON) Ms. Myrna Aldeon (CAED) Ms. Berbiana Caballeda (CBIT) Ms Lilian Tolentino (CBIT) Ms. Heraclea Cabugnason (BE) Ms. Corazonita Tumlad (BE) Ms. Victoria Guian (BE) Ms. Expedita Pesigan (BE) Ms. Helen Antecristo (CAED) Ms. Joyce Maputi (Admin)

21. Ways and Means CommitteeChairman: Sr. Ellen Lorenzana, SPCVice-Chairman: Dr. Maricar Flores (CAED)Members:

Mr. Rafael Duhaylungsod (Admin) Mr. Michael Mark Caluscusin (Admin) Dr. Romario Ybanez (Admin) Ms. Nelia Ibarra (Admin) Dr. Milagros Velez (Admin) Ms. Joyce Maputi (Admin)

22. Committee on Salo SaloChairman: Dr. Angelina Young-Ricardo (CAED)Vice-Chairman: Dr. Tichie E. Baena (CAED)Members:

Ms. Irish Sequihod (CAED) Ms. Mericel Pis-an (Staff) Ms. Josephine Saycon (CON) 7

Ms. Sharry Awayan (SAO) Ms. Elsa Abrasado (BE) Ms. Angelie Bacolod (BE)

23. Committee on Special Events/ConcertChairman: Mr. Rafael Duhaylungsod (Admin)Vice-Chairman: Ms. Sharry Awayan (SAO)Members:

Mr. Ever John Laingo Ms. Nicole Tam Ms. Marissa Carale

24. Committee on SecurityChairman: Dr. Paterno Modesto (CBIT)Vice-Chairman: Mr. Raymondo Riconalla (BE)Members:

Mr. Rolando Cornelia (Rel.Ed) ROTC SPUD Security Guards

25. Committee on MedicsChairman: Mr. Persee Baybay (CON)Vice-Chairman: Ms. Laila M. Rabadon, RNMembers:

Ms. Rochelle Silva - Ignacio Charlton Raga (Staff) Red Cross Council

26. Committee on Program/Invitation/PublicationChairman: Mr. Rafael Duhalungsod (Admin)Vice-Chairman: Atty Opehelia Arbon (Admin)Members:

Ms. Grace Alejado (CBIT) Erika Jane Yap (CON) Ms. Sibala (Admin) Dr. Enriqueta Cimafranca (CAED) Dr. Milagros Velez (GS) Ms. Lolita Nilles (Alumni) Ms. Nelia Ibarra (Admin)

27. Committee on SouvenirsChairman: Sr. Ellen Lorenzana. SPCVice-Chairman: Velma Catipay (Staff)Members:

Mr. Michael Mark Caluscusin (Admin) Ms. Nelia Ibarra (Admin) Ms. Joyce Maputi (Admin) Ms. Corazonita Tumlad (Admin) 8

Ms. Heraclea Cabugnason (BE) Ms. Novie Endrina (BE)

Executive Committee

Over-all Chairman: Sr. Nintha Lucilla Baldado, SPCCo-Chairman: Sr. Dina Alilain, SPC

Sr. Mary George Siriban, SPCMembers: Sr. Bernadette Dumo, SPC

Sr. Ellen Lorenzana, SPCSr. Bernadette Padawel, SPCSr. Mila Grace Silab, SPC

Steering Committee

Over-all Chairman: Dr. Enriqueta Cimafranca (CAED)Co-Chairman: Malou Dinopol (CON)

Members: Ms. Cristina Jumawan (CBIT)Ms. Marisa Carale (BE)Mr. Reynold Grovino (BE)Ms. Roselyn Cabillas (Staff)Atty. Ophelia R. Arbon (Admin)Ms. Dahlia Baje (Maintenance)Ms. Sharry Awayan (SAO)

Prepared By:

Dr. Tichie Ann E. BaenaMs. Maria Katryn T. CalumpangMr. Michael Mark Caluscusin 9

ST. PAUL UNIVERSITY DUMAGUETE110TH FOUNDERS DAY CELEBRATIONTHEME: SPUD @ 110: ABLAZE AND ALIVE IN GOD’S LIGHTSCHEDULE OF ACTIVITIES

Activity Time VenueDay 1 Saturday : October 25, 2014

Wreath-laying With Liturgy and Motorcade

8:00 AM Rizal Blvd.

Opening of Booths 9:30 AM SPUD BallfieldOpening Of Showroom 10:00 AM Rooms 116-118

Invitational Games 10:00 AM SPUD BallfieldAlumni Registration 2:00 PM Rms 116-118 (Showroom)

Mass 4:30 PM SPUD ChapelAlumni Dinner 6:30 PM MMHAcoustic Night 7:00 PM SPUD Ballfield

Day 2 Sunday : October 26, 2014Mass 7:30 AM SPUD Chapel

Mural Painting (a week before) Outside wall near3rd gateArt and Photo Exhibit 9:00 AM SPUD Hallways

Invitational Games 9:30 AM SPUD CourtsBible Quiz 9:00 AM FDL

Math and Science Quiz 10:00 AM FDLAssembly Time for Parade 1:00 PM Rizal Blvd.

Grand Parade and Street Dancing 3:00 PMConcert 7:00 PM FLCH

Day 3 Monday: October 27, 2014Mass 8:00 AM SPUD Chapel

Mangrove Planting 9:30 AM ZamboanguitaPinoy Olympics (Students) 9:30 AM SPUD Ballfield

Invitational Games 2:00 PM SPUDChoir Contest 3:00 PM FDL

Battle of the Bands & Students’ Night 6:00 FLCH or SPUD GroundsDay 4 Tuesday: October 28, 2014

Mass 8:00 AM SPUD ChapelPinoy Olympics (Employees) 9:30 AM SPUD Ballfield

Medical Mission 9:30 AMInvitational Games 10:30 AM SPUD Ballfield

Debate 2:00PM FDLEmployees Night 6:00 PM FLCH

Day 5 Wednesday: October 29, 2014Mass 8:00 AM SPUD Chapel

Mass Demonstration and Closing Ceremonies

9:30 AM SPUD Ballfield

Salo Salo 12:00NN Mere Marie Hall

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Talent Explosion 3:00 PM Robinsons Place Dgte.

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SAINT PAUL UNIVERSITY DUMAGUETEDUMAGUETE CITY

110TH FOUNDERS DAY CELEBRATION

THEME: SPUD @ 110: ABLAZE AND ALIVE IN GOD’S LIGHT

110th LOGO MAKING CONTEST

Rules and Guidelines:

1. The Logo Making Contest is open to all Paulinians enrolled. One (1) entry per person.

2. The designs must coincide with the theme: SPUD @ 110: ABLAZE AND ALIVE IN GOD’S LIGHT.

3. The design must be original and shouldn’t be copied or modified from any source.

4. Entry should be drawn or printed on a one whole sheet size bond paper (8.5*11).

5. It must be given to the CAED Office on or before August 15, 2014.

6. Failure to abide with these rules and regulations shall mean disqualification.

7. The decision of the board of judges is final and irrevocable.

8. Announcement of winners will be on August 18, 2014.

Criteria of Judging:

Relevance to the Theme/Content 40%

Uniqueness/Creativity/Originality 30%

Artistry/Visual/Appeal/Color Harmony 20%

Over-all Appearance 10%

________________100%

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Ways and Means

NAME OF

EVENT

SPECIFIC OBJECTIVES SPECIFIC TASKS PERSONS RESPONSIBLE

RESOURCES NEEDED

ALL EVENT

SThis committee shall be

responsible for all fundraising activities.

Assess the viability of each activity, and develop new

fundraising events as necessary.

Maintain accurately records of all activities for

monitoring and continuity.year.

SPONSORSHIP(Design Sponsorship Packages,

Identify Prospects, Draft Communication, Assign

Control Numbers)

TICKET PRINTING and DISTRIBUTIONS,ASSIGN

CONTROL NUMBERS AND ISSUANCE OF OFFICIAL

RECEIPTS

PREPARATION OF CONTRACT FOR BOOTH PERMITS

BUDGETING

ADVERTISEMENTS

Chairman and Members of

the Ways and Means

Committee

c/o Finance Office

GUIDELINES

1. The Committee will be responsible for all sponsorship communications. The Office of the

External Affairs will draft the letter to sponsors reflecting the amount as and offered mileages as

agreed during the first meeting, to wit;

a. GOLD---20,000.00

b. PLATINUM---10,000.00

c. SILVER------5,000.000

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Ways and Means

d. PARTNERS/BENEFACTORS-----2,000.00e. SPONSORSHIP-----Any amount will do

2. All communications must be signed by the Chairman of the Ways and Means Committee and

Noted by the Over-all Chair.

3. Control Numbers should be assigned to avoid duplication and for purposes of tracing.

4. All payment transactions must be made at the Business Finance Office and Official Receipts

should likewise be issued.

5. List of possible sponsors should be submitted to the Committee for checking as the university

has already a list of pre-identified sponsors and donors. The deadline for the submission of the

list of possible sponsors will be on August 15, 2014.

6. An arrangement of 70% (University) and 30% (Department) will be applied subject to the

approval of the Over-All Chair. The 30% sharing will be used to subsidize the expenses incurred

in activities such as the Floats, Booth and Parade.

7. There should only be 1 TICKET with ALL EVENTS ACCESS that will be issued to the student. The

amount that will be collected will be PHP 100.00 and will automatically be added to student’s

individual statement of accounts or charged to the departmental fund. Selling of other tickets to

students is discouraged. For outsiders, a separate rate and ticket will be assigned per night

event.

8. The Office of the External Affairs will identify and invite companies for the FUN RIDES. An

arrangement of 60/40 sharing will be applied. Companies must enter into a Memorandum of

Agreement or contract with the university.

9. For booth rentals, interested companies should secure PERMIT before the Finance Office. All

departmental booths are discouraged from selling in whatever forms.

10. A deadline will be on September 25, 2014 for all confirmed sponsorships to allow time for

Printing and Production of Ad Materials. Confirmed sponsorships means a payment has already

been made before the Finance Office.Prepared by: Mr. Michael Caluscusin

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COMMITTEE ON SOUVENIRS

NAME OF EVENT

SPECIFIC OBJECTIVES

SPECIFIC TASKS PERSONS RESPONSIBLE RESOURCES NEEDED

ALL EVENTS Design and sell

souvenir items

for the 110th

Founders Day

Celebration to

augment

funding

T-SHIRT PRINTING

LOGOS AND DESIGNS

OTHER SOUVENIR ITEMS

Chairman and Members

of the Souvenir

Committee

c/o Finance Office

Prepared by: Mr. Michael Mark Caluscusin

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All Holy Masses

DAYS ActivitySponsoringDepartment Choir

October 25

Wreath Laying (8am)Blessing of Booths (9:30 am)

CAEDCFO

HS

October 26

Morning Praise (7:30am)Alumni Mass (4:30pm)

CFOALUMNI

CONSPUD

October 27 Mass (8:00 am)

CAEDCON

CAED


BED BED


CBIT CBIT

Prepared by: Ms. Helen Antecristo

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Wreath Laying

Flow of the Ceremony:

Lighting of the BIG candle

Entrance of the Colours

Opening Remarks

Act of Remembrance ( Reading of SPUD History )

PARALITURGY

Recitation of Act of Commitment

Wreath Laying and Flower Offering ( with music)

Paulinian Hymn ( SPUD band)

Who will attend the Ceremony?

1. University President

2. SPUD Administration

3. Managers

4. Guests

5. Heads/ Deans ( Department/ Offices)

6. Program Chairs

7. PSSG officers

8. ROTC officers

9. Class Officers

10. SPUD Band

Prepared by: Ms. Stephanie Layson

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Booth Making:

Booth sizes will be 5 meters x 5 meters.

The unit booth designated areas will be in draw lot system with the exception of the booth for

the admin.

Booth design/sketches/drawings should be submitted a month before the installation of the

booths.

No booth may extend into the isle or exceed the booth dimension or height restriction.

Fire extinguishers should be available within the booth vicinity.

Electrical outlets must be properly secured to prevent from stepping and being wet.

Electrical equipment must be installed, operated and maintained in a manner that does not

create hazard to life and property.

All sound systems should be regulated and must be totally put off during programs held at the

ball field.

The unit should provide their own TV sets for their promotional videos.

No balloons are allowed in the booth vicinity.

The booth units are: HS, GS, CAED, CON, Business, Accountancy/IT, Tourism/HRM, Calo farm,

Staff and Maintenance, SAO, ROTC/Security, CFO and sponsoring agencies like globe or smart

Concessionaire should be at the back of the gymnasium

Prepared by: Mr Alex Baena

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110th University Show Room

Objectives:1. To promote the potentials of the different departments by highlighting their activities, awards

and other academic and non-academic involvements; and

2. To provide informative venue to all Paulinian students, alumni and visitors for the whole week

celebration.

Guidelines:

1. Each department will be given an area from the venue (Room 116-118) where they can display their

respective exhibits.

2. The venue will be using flat screen TV, tables and sofas and/or comfortable seats for the visitors. The

show room will then be turned as a registration area during the alumni homecoming.

3. There should be two student representatives and one faculty member per department to help

prepare the venue on October 22, 2014 at 4:00 pm.

4. The schedule of putting up of exhibits will be on October 23, 2014.

5. There should be a guest book for documentation.

6. Each department must assign two student representatives that would assist the possible visitors. PRU

members will be assigned during the alumni homecoming. The following dates will be the

schedule of assisting:

October 24 -PRU members October 27 -Basic Ed

October 25 -CAED October 28 -CON

October 26 -CBIT

7. Each department must submit an informative video presentation about their own department. This

video must be submitted on or before October 23, 2014 at the CAED Office.

8. The show room will be open at 9:00 am to 5:00 pm.

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PROPOSED ASSIGNED AREA:




Prepared by: Dr. Maricar Flores

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BASIC ED CBIT

GRADUATE CAEDCON




General Guidelines for University Parade:

• The arrangement of the parade will be from the oldest alumni batch to the youngest SPUD students, so to have a storyline

• Each Unit will represent the 10 ASEAN countries excluding the alumni• Each unit will have a float• Each unit will have 100 participants for the street dancing• The rest of the members of the unit will be in an “attire” and have hand props that

symbolizes the ASEAN country that they represent. • There should be no other vehicle allowed within each unit except the Unit with students

below 10 years old.

Parade Participants:

Each participant must maintain a forward momentum with no slowing, stopping or rerouting from the group. Except for several times allotted for the street dancing

All unit entries should wear the designated unit uniform or costume. No handouts or items be thrown or be distributed to the crowd unless the unit belongs to

the external affairs office. Walking units should be preceded by a professionally made banner. 1 Official college banner for the walking units 1 Float banner Identification banners should be limited to one per unit with the exemption of the parade

sponsor. Mascots may walk with the unit or may ride in an approve vehicle The walking participant must be a minimum of ten years old. There is however no

minimum age for the riding participants. Since this year will have a street dancing, the assembly time will be at 2:00 pm and the

Parade should start at 3:00 pm The parade will begin at the SPC Marker instead of the original spot (Bethel)

Float:

All parade vehicles must be in very good running condition. Smoke belching vehicles and trucks are strictly prohibited. Floats must be skirted and be decorated according to the theme of the parade. All decorative materials must not be too high that will reach the city electrical wirings. Smoking is strictly prohibited during the parade. All side rails/barriers are required to prevent a person and objects from falling off a float

and/or parade vehicle. All drivers must have a valid driver’s license

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Float:

If enclosed, a driver and all passengers must have a minimum of two escape routes The driver’s compartment must be properly ventilated to prevent accumulation of exhaust

fumes such as carbon monoxide. Riders are not allowed to leave their float once the float is put in motion by the Parade

Marshal Vehicles for floats must be Canter size or similar No balloons are allowed during parade and as part of the decoration of the float

Prepared by: Mr. Alexander Baena

Guidelines for Street Dancing

Each contingent will be assigned a country member from the ASEAN. Each contingent will showcase the culture and tradition of the assigned country through street

dance. The contingent shall be certified by the Dean/Head of each department as its official

representative of the street dance as their confirmation of participation. Each contingent shall be composed of 50 performers who should be bona fide students of St.

Paul University Dumaguete in the year 2014-2015. Each contingent shall include one (1) female and one (1) male participant who shall be lead

performers for the group. The contingent shall provide for its own costumes and props appropriate for its motif/ theme

representation. Each contingent shall be preceded by a banner prominently identifying the college/ department

represented. The contingent shall include a decorated support vehicle (considered as a float) for musical

accompaniment or drum corps. Street dancing shall be a progressively moving forward performance. Stopping is allowed only in

a designated judging and performance area where the group shall perform their dance presentation for a minimum of two (2) minutes and maximum of three (3) minutes.

Flammable and explosive pyrotechnics and devices are strictly prohibited.

Prepared By: Ms. Maria Katryn Calumpang

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Mechanics for the Art and Photo ExhibitObjective:

1. To showcase local talents in the field of artworks and photography.Mechanics

1. The committee will be inviting Dumaguete Local Artists and Photographers to display their

artworks and photo pieces at the lobby beside Rooms 116-118 and the lobby beside the

finance up to the SOA office.

2. The exhibit is a photo and visual art exhibit.

3. The paintings will be installed using panel boards/installation boards.

4. The artworks will be showcased for the whole week celebration.

5. The artists will provide also the labels and prices of their works (if the piece is for sale).

6. The artists are responsible for the installation of their works and are also responsible for

keeping all their works the end of the day.

7. Inventory of all the artworks and photos will be done to account all the pieces displayed for

the exhibit. An inventory notebook will be provided with the complete information of every

artwork or photo piece.

8. Guests that will visit the exhibit will be requested to sign in the guest book for

documentation purposes.

9. The artists are responsible for the selling transaction of their piece and artwork and should

therefore be present during the whole duration of the exhibit.

10. 10% of the total price of the piece, when sold, will be given to SPUD and 90% of it will go to

the artist.

Budget needed: P5,000

Panel board/installation board rentalGuest bookInventory book

Prepared by: Ms. Irish Sequihod

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Guidelines for Poster Making (for Mural Painting)

1. The poster drawing contest is open for all officially enrolled students of the University.

2. The contest will be held on the first week of August.

3. Each department is requested to send at least three groups of students.

4. Each group should be composed of three members.

5. The poster will be drawn on the spot by the assigned students.

6. The groups will be given 2 hours to finish the poster.

7. All designs must be original and should be reflective of the Founder’s Day theme.

8. The poster must be drawn on a one whole white cartolina.

9. Art materials that can be used: watercolor, poster colors , pastel crayons and colored pens.

10. Materials will be provided by the participating departments.

11. The top 6 winners of the poster making contest will replicate their drawings as murals on the

walls of the university at the side of the 3rd gate. (mural painting activity will have separate

guidelines)

Guidelines For Mural Painting

1. Only the top 6 winners of the poster making contest will be allowed to replicate their drawings

as murals paintings.

2. The mural will be painted by the same students who drew the winning posters.

3. The dimension of the mural should be 2 x 3 meters.

4. Each group should pre-paint their area with white background at least a day before painting

their mural.

5. The team’s department will provide for their materials.

6. The group is encouraged to use latex paint or any paint material designed for cemented surface.

7. The groups will be given a week to finish the mural painting.

8. Only top 3 paintings will be chosen as 1st, 2nd and 3rd winners.

Prepared by: Ms. Trina Claire Ampalayo

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Mechanics For Bible Quiz

1. The competition is open to all students of St. Paul University Dumaguete. Each participating team is

limited to 5 members, composed of one student from CAED, one student from CBIT, one student

from CON, one high school student and one grade school pupil.

2. Each team is provided with a watcher who will raise the team’s answer to be shown to the audience.

3. The Christian Formation Office will prepare 10 questions with answers and biblical references for each

category (Identification; Multiple Choice; Who Said it and To Whom it Was Said; & Open Bible).

The coverage of the questions will be taken from the four Gospel writings. All questions are written

in English.

4. Contestants will be given 10 seconds to answer Identification and Multiple choice, 20 seconds for

Who said it and to whom it was said category and 30 seconds for Open Bible Category.

5. Each category has a corresponding point: Identification and multiple choice, one point, who said it

and to whom it was said, 2 points and 3 points for open bible category.

6. The questions will be read twice by the quiz masters.

7. The contestants will be given a signal when to start answering the questions, when they hear the first

prolonged beep it means that they will start writing their answers and when they hear the second

prolonged beep they should stop writing the answer. The assigned watcher for each team will

raise their answers up.

8. The Bible version to be used for the competition will be the New American Bible in Today’s English

Version. This version has the Imprimatur and a Nihil Obstat. This will be provided by the Christian

Formation Office and will only be distributed during the Open Bible Category.

9. In case of a tie, additional questions will be given to the contestants.

Prepared by: Ms. Angela D. Ocao

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Mechanics For Math & Science Quiz Bowl

GUIDELINES:a. Every participating team is entitled to be represented by 5 (five) contestants working as a team.

Each team sould be heterogeneous, represented by one student from the different departments and colleges. Once a team lacks one member, it shall be considered disqualified.

b. There will be five teams that will be competing.c. Each contestant must be bonafide student of the SPUD.d. Registration forms must be accomplished completely and submitted together with the

photocopy of the school ID with picture of each contestant.

QUIZ CONTEST MECHANICS1. The contest is divided into three (3) phases: the Easy, Moderate, and Difficult Phases2. The Easy Phase will be composed of 10 Questions; the Moderate Phase will be composed of 10

Questions;and the Difficult Phase will be composed of 10 Questions. Questions may be ojective type or free-response type.

3. Questions are mixed Math and Science.4. In between phases, there will be a two-minute lull.5. At the end of each phase, the cumulative score of each contestant will be computed.6. At the end of the contest, the contestant with the highest cumulative score will be declared the

Champion. The next two highest scoring contestants will be declared First and Second Runner ups, respectively.

7. Each team will be provided with board and pen, from which they will write their answers.8. The teams shall be given 10 seconds to answer each question.9. A signal shall be given for the teams to write their answer on their boards.10. Once the board is raised, nobody is allowed to make any changes to their answer.

THE CONTEST1. The contest will start at ___________ at the Mere Maria Hall.2. The topics covered are basic science and mathematics.

READING MECHANICS1. Questions in any given phase may be objective or free-response type with their corresponding

time limit.2. Each question will be read twice after which no repetition of the same will be done.3. On the first reading the contestants may already start referring to their copy of the question but

may not start writing.4. On the second reading, the contestants may start writing.5. The time starts at the end of the second reading.

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ANSWERING MECHANICS1. Each contestant will be provided with official answer sheets for computation and boards for

their answers.2. Only complete answers will merit full credit. Incomplete answers shall be considered wrong

answers.3. For numerical answers, proper rules on significant figures and rounding off must be observed.

SCORING MECHANICS1. The quiz contest will follow a point system of scoring.2. Points shall be awarded as follows:

PHASE NO. OF ITEMS POINTSEasy 10 2Moderate 10 3Difficult 10 5

PROTEST MECHANICS1. A protest may be raised by any contestant.2. All protests shall be forwarded to the judges for decision.3. During the protest, the contestant has the privilege of consulting any reference, provided they

are relevant to the subject of the protest.4. The Board of Judges shall be given a maximum of two (2) minutes to resolve the protest after

which the contest shall go on. Should the judges fail to resolve the protest within the allotted time, the said question shall be held in abeyance until the same has been resolved.

5. Protests regarding a particular question will be entertained only before the next question is read. Once the next question is read, no protest regarding the previous question will be entertained.

THE BREAKING MECHANICS1. In case of a tie at the end of the last phase of this contest, a tie breaker will immediately ensue

and will be sudden death in nature.2. Questions of any difficulty and type will be asked until one contestant gains an advantage in

score over the other.3. The first contestant to gain an advantage in score will be declared the victor of the tie and will

merit the corresponding award.4. Scores for each question shall follow that of the Difficult Phase.

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C. IMPORTANT NOTES1. Each contestant is allowed to bring his/her own scientific calculator(s) provided they are

submitted to the Quiz Contest Committee for inspection. Note: All memory in the calculator will be cleared.

2. No reference materials may be used except that which will be provided by the Quiz Contest Committee.

3. On Rounding-off, the computer way of round-off will be used.4. When operating with significant figures, remember that no rounding-off is allowed in between

calculations.

D. BOARD OF JUDGES1. The Board of Judges shall be composed of three (3). One (1) Math faculty and two (2) Science faculty members of the College of Arts and Education.2. The Board of Judges will act on any concern regarding the questions and answers ONLY.3. The decision of the Board of Judges shall be final and executory.

E. OTHER MATTERSAll other matters not taken up in the above-mentioned Rules and Regulations shall be referred to the Quiz Contest Committee. The decision of the committee on these matters shall be final and executory. For further inquiries please feel free to contact us.

BUDGET

Medals and CertificatesSnacks

Prepared by Ms. Cheryl A. Largo

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Invitational Games

Objective:

To encourage sports and wellness program among the students, personnel and parents.

Tasks:

The Games committee will schedule games e.g. volleyball, basketball for students, personnel,

alumni and parents

The committee will invite teams from other schools like, St. Joseph Seminary, Don Bosco,

Cittadini, ABC, Silliman U., and others. Teams invited may change due to conflict of schedule.

Games will be for the whole duration of the Founders Week Celebration (4 days).

Due to the turn of events, the game schedule will be changed and presented on Monday

Budget:

7,500 for referees and snacks.

Prepared by: Mr. Roel Jumawan

30




ABLAZE – SPUD Open Band Competition

Objectives:1. To provide avenue for expression of faith and value of life and nature through music.2. To enhance visibility of SPUD as an institution anchored in Christianity and social advocacy.3. To provide social awareness on issues related to peace, environment, disaster, and pro-life

efforts.4. To connect with other groups and organizations in the community.

Organizers:1. St. Paul University Dumaguete – main organizer2. Indievided Music Movement – volunteers (TBA)3. Belltower Project Productions – volunteers (TBA)

CONTEST GUIDELINES

1. The contest is open to all non-professional groups in Dumaguete City and neighboring towns. Groups who have already released their own music through various means (including, but not limited to: albums, EPs, radio airplays, and commissioned recordings) may not be allowed to join.

2. Each group is given 15 minutes to perform during the contest, which includes set-up time, performance, and exit. The time will commence once any member of the band is on stage. A point will be deducted from the group’s final score for every minute excess or fraction thereof.

3. The groups are given liberty to play 2-3 songs. They (should play at least one original composition/may opt to play original compositions or cover songs), subject to the following rules:

a. The songs may be in Cebuano, Tagalog, or English.b. The message/lyrics of the songs should cover any of the following contest themes: (1)

Christian faith; (2) SPUD Advocacies, which includes (a) Environment, (b) Peace, (c) Disaster Management, and (d) Pro-life

c. The organizers recognize the uniqueness of each music genre. The group may opt to perform any genre of music, provided that all songs performed should have an element of rock music in them (including but not limited to: amplified/overdriven guitars, upbeat tempo). This is to provide a common baseline for judging the performances.

d. Music is a form of art and the organizers respect the performers’ craft. However, all forms of art should be expressed appropriately. Vocal screams and growls consistent with hardcore/heavy metal musical style are discouraged for this contest. The organizers reserve the right to cut the performance of any artist in the event that any of the above-mentioned offenses are committed.

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4. Interested bands may register not later than September 30, 2014. (Registration procedure TBD).5. The organizers may hold a screening in the event that the number of registered groups cannot

be accommodated in the contest night. Such event will be communicated to the band contact persons when necessary.

6. All performers are required to arrive at the venue one (1) hour before their slot during the rehearsal, sound check and actual program. A program flow will be provided to them not later than one day prior to the actual event.

7. All performers should wear decent attire during the event. Vulgar, destructive, and indecent lyrics and gestures are discouraged during performances. All performers are expected to respect each other. In no way that a performer is allowed to sabotage or stall another artist’s performance by any means, whether intentional or not.

8. The organizers will provide the following equipment:a. Three vocal microphonesb. 2 guitar amplifiersc. 1 keyboard amplifierd. 1 bass guitar amplifiere. Drum set

The organizers may not be able to provide any additional equipment needed by the group for their performance.

9. The performances of each group will be judged according to the criteria found below. The decision of the board of judges is considered final and irrevocable.

PROGRAMTime: 6:00 – 11:00 pm

6:00 – 7:00 PM – Opening Acts (2-3 local volunteer bands)

7:00 – 9:30 – CONTEST PROPERo Invocation TBAo Philippine National Anthem Sound Systemo Rationale, Guidelines, and Judging Criteriao Board of Judges Introductiono CONTESTANT PERFORMANCESo Intermission: Symphonic Rock Mash-up PauliPhonics + Paulinian String

Players + Volunteer Bando Awarding of Tokens for Judgeso Announcement of Winners and Awarding Chairman – Board of Judges

9:30 – 11:00 – Post-Contest Jam First Place WinnerParty Band 32





WORKING COMMITTEES: COMMITTEE HEAD1. Logistics and Promotion2. Program Mr. Laingo3. Finance/Ways and Means4. Venue and Security5. Evaluation and Documentation

BUDGET REQUIREMENTS:

ITEMS BUDGET PERSONS RESPONSIBLE1. Lights and Sounds Php 8,000 Mr. Laingo2. Contest Prizes

a. First 4000b. Second 2000c. Third 1000d. Plaque/Trophy 1000 e. Consolation 1500

Php 10,000

3. TF for Party Band Php 40004. Meals and Snacks Php 20005. Tokens for Judges Php 30006. Promotional Materials/ Collaterals Php 20007. Stage and Venue Set-up Php 10008. Event Security Php 10009. Contingency Fund Php 3000

TOTAL BUDGET PHP 34 500.00

FINANCIAL FORECASTTicket Sales SPUD Php 20 x 1500 30 000.00Ticket Sales outside SPUD Php 20 x 200 8 000.00Band Registration Php 250 x 10 2 500.00TOTAL PROJECTED GROSS INCOME 40 500.00Projected Expenses 34 500.00PROJECTED NET INCOME 6 000.00

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POSSIBLE SPONSORSHIP SOLICITATION:1. Sound System

a. Telecom Companies (Globe, Smart, Sun)b. Audio Systems (JVS)

2. Consolation Prizes, Plaque and Trophiesa. Any gift certificatesb. Cash donationsc. Public Servant

3. Major Prizesa. Prominent Personalitiesb. Corporate Sponsors

4. Promotional Materialsa. Sponsorship/x-deal with Printing Pressb. Radio stations

Prepared By: Dr. Maricar Flores

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STUDENTS’ NIGHT

NAME OF EVENT

SPECIFIC OBJECTIVES SPECIFIC TASKS PERSONS RESPONSIBLE

RESOURCES NEEDED

STUDENT’S NIGHT

Promote unity and camaraderie among

students and teachers

Showcase talents of the Paulinians

Build a sense of community

1.PROGRAM AND REHEARSALS

2.BAND INVITATION

3.ADMISSION

Mr. CaluscusinMrs. Awayan

SAOSG

Sound System:

Live Band: 10,000.00

Stage Décor with LED: 5,000.00

Misc. 2,000.00

(Program Invitation,etc)

TOTAL:

GUIDELINES

The events should begin at 8 p.m. or later and end at 10 p.m.

Student organizations officers must meet with the Students Affairs Office Manager to go over

event details at least two weeks before the event prior to the event being approved.

Acknowledge only official sponsors provided by the Ways and Means Committee.

The SAO must check the flow of the programs.

No alcoholic beverages are to be served.

No fundraising activities.

All participants must be a bona fide student of Saint Paul University

All participants shall undergo the audition organized by the assigned program committee

All materials for the programs shall be readied and special numbers are discouraged.

Vulgar words and undesirable actions are not allowed.

House rules set by the SAO will be applied.

Prepared by: Mr. Michael Mark Caluscusin

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Tree/Mangrove Planting

Participants can bring with them their parents especially the graders.

All participants should indicate whether they will bring their own ride.

The group will leave at 7:00 a.m., thus the participants should be in the school at 6:30 a.m.

Participants are requested to bring their own water, dull bolos, extra amount for the propagule

(at 10 pesos/propagule).

Participants are also encourage to bring with them face towels.

Participants should wear shorts (not too short) and sandals.

Students with asthma and similar ailments are discouraged to join the activity.

Participants’ minimum age must be at least 10 years old

Participants are required to bring extra clothing and wearing of sandal with long socks

Prepared by: Alexander Baena

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Pinoy Olympics

Note: The materials of some of the game can be changed depending on the number of teams

Games Guidelines Materials

Planting Rice Relay At least 10 member s per group One member per group shall put onestraw on each

bottle, arrange in avertical manner. After planting all straw on the bottles,they will again

harvest or collect all thestraw in the bottles. After doing the act of planting angharvesting

he/she must past or relaythe straw to the next groupmate.

The first group to finish the relay shall be declared the winner

40 softdrink bottles

At least 30 pcs. Of straw

Maria Went to Town Relay

6 members per group( All Male) One member per group shall be dressed as

Maria, particularly wearing bandanna around the head as well as a hat followed by a duster, umbrella, basket , heeled shoes and a lipstick.

After wearing all the equipment, he must travel on a designated area and turn around on an obstacle and back to the original position

He must take-off all the clothes and other equipment and pass or relay it on to the next member and wear again the necessary equipment

Repeat everything until everyone in each group has passed or participated and the first group to finish shall be declared the winner.

5 bandanna,

5 hat,

5 duster,

5 umbrella,

5 basket,

5 lipstick

5 heeled shoes

VolleyHabol A conventional volleyball game but

uses a blanket instead of the usual net for the game. Same volleyball rules will be applied.

Other Guidelines will follow.

Blanket or

1 x 9.5 m of cloth

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Pinoy Oympics

Takarang Each of the team will compose of 6

members Each member of the team will be riding on

the takarang one after the other. Starting from a certain position, the

member races to a designated spot and then back to his teammates.

The first team to finish wins

Ten Pairs of Takarang

Pig Catching Each group must have 4 members All of the groups will be staying inside the

area. Contestants chase the pigs around a field

and catch it. The one who can catch and carry the pig

will be the winner

The piglet will be coated with shortening, vegetable oil, lard, or another lubricant

Calamansi relay Each team must have 10 members Each member of a team will carry the

calamansi with a plastic spoon in their mouth.

Starting from a certain position, the member races to a designated spot and then back to his teammates where he/she relays the calamansi thru the spoon.

The first team to finish wins

2 spoons per team1 chair or marker

1 calamansi per team

Chicken Catching Each group must have 4 members All of the groups will be staying inside the

area. Contestants chase the chicken around a

field and catch it. The one who can catch the chicken will be

the winner

1 chicken

Prepared By: Mr. Alvin Villaca-ol

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Students’ Talent Explosion

Guidelines:

1. All participants should be currently enrolled in SPUD.2. All acts must adhere to no more than 5- minute time limit.3. Only Music, Lyrics, Dress, and Acts appropriate for Paulinians will be permitted.4. NO lip synching. Recorded backup music must be instrumental only.5. There should be no duplication of music, dance and songs; hence, music/songs will be selected

in a first come, first serve basis.6. Dress Rehearsal is mandatory.7. Participants will be given notification for rehearsal schedules. All participants should attend the

open rehearsal.8. Students should be PREPARED at the time of the audition.9. We will give SOME guidance at the Open Rehearsal/ Production coordination, but the

participating students will need parents’/guardians’/teachers’ help and support.10. Flips and risky actions are not allowed. 11. Be prepared to enter and exit the stage quickly to keep the show flowing. Therefore, plan ahead

with any “set up/tear down” your performance might require. 12. An opportunity for sound checks will be provided at 5:00 p.m. on the day of the show. All sound

checks must be completed by 6:15 p.m. therefore full rehearsals will not be allowed. 13. Any cancellations must be reported to our office 10 days before the date of the show to avoid

obliteration of the flow of the program.14. Students who wish to perform the TALENT EXPLOSION should audition on the dates set by the

organizing team. ( See below)15. Only qualified performers can present during the show.

Important Dates:

August 1-30, 2014 Audition sign-ups are up in front officeAugust 30, 2014 Audition sign-up sheets are dueAugust 15, 2014 First auditions from 1 – 6PM in FDL HallAugust 22, 2014 Second Auditions callbacks/Production coordinationAugust 29, 2014 Third and Final Auditions callbacks/Production

coordinationSeptember 12,19 & 26 Dress Rehearsal/ProductionOctober 17, 2014 Final RehearsalOctober 29, 2014 Show time

Prepared by: Dr. Tichie Ann Baena

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Debate

Guidelines:

Team

Each department is allowed to send only two teams.

• No mixed team will be allowed to participate. Debaters in the team must be bona fide

students of St. Paul University Dumaguete and should come from the same department.

• Officers of the Paulinian Debate Society will not be allowed to participate.

• Replacement of team/ team members is strictly not allowed, once their names are

submitted.

• A winning team will be declared basing on the team score; Best Speaker, Best Debater

and Best Rebuttal Speaker titles will also be awarded.

Debate Format

• The British Parliamentary Debate format will be used in the contest.

• Speaker Roles (OG,OO,CG,CO) will be determined during the contest proper via drawing

of lots.

• Only printed references will be allowed in the debate, electronic devices are strictly

prohibited.

• The motion will be released in the contest time.

Prepared by: Mr. Roel Jumawan

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Choir

Rules and Guidelines:

1. There will be 1 group representative per department and college/program (Elementary, High School,

CON, CAED, HRM/T, BSBA/IT, BSA/MAC).

2. Each choral group will sing 2 songs: one religious and one secular. Both songs maybe in English,

Visayan and / or Filipino.

3. The two songs maybe arranged for 2- parts, 3 part, 4 part or mixed voices and must be at least one

minute and thirty seconds each in performance time. A contest piece will be _____

4. The second piece must be lively and fast.

5. The conductor maybe a teacher or a student of the college represented.

6. The performing choir must be composed of 20-30 members, all bona fide students of the college

represented. The choir members must be in their school uniform.

7. Live piano, and/ or guitar shall be used as accompaniment or a capella. Absolutely no MIDI for

accompaniment

8. No employment of props and lighting effects for both pieces. No fire, confetti and pyrotechnics.

9. Participating choir must attend the final and technical rehearsal which shall be scheduled by the

organizing committee.

10. There shall only be one minute allotted for entrance and exit.

11. The contest will be on October 27, 2014, 2:00pm @ FLCH.

12. Strict compliance on these rules is directed.

13. The decision of the panel of judges is final, irrevocable and executory.

Prepared by: Dr. Enriqueta Cimafranca

41




Employees Night

STORY LINE: CELEBRATING HISTORY IN OUR STORY

All units must be represented

Elementary Faculty-2005-2009 High School Faculty-2000-2004 College of Nursing-60’s College of Business and Information-2014 College of Arts and Education-70’s Graduate School-90’s Staff-40’s Lay Administrators-80’s Maintenance with Agency workers-2010 CFO-50’s

Prepared by: Dr. Tichie Ann Baena




Mass Demonstration

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On October 29. 1904. seven Sisters of the Congregation of the Sisters of St. Paul of

Chartres… OUR STORY

The greatest hit titles in music history (50s, 60s, 70s, 80s, 90s,

2000, 2005, 2010, 2014

Objective:

To keep the tradition alive. To interpret and demonstrate the dance assigned to each department/unit and manifest

positive attitude in dancing in celebrating the 110th Foundation Participants:

Nursery and Kindergarten Grades1-3 Grades 4-6 Grades 7-8 Grades 9 and 4th year PE 1 (College) PE 2 (College)

The ASEAN Countries:

Malaysia, Indonesia, Thailand, Singapore, Cambodia, Vietnam, Laos, Brunei, Myanmar, and the Philippines

Guidelines:

Each unit will represent an ASEAN Country and another not represented by any other department

Prior to this each unit will have drawn lots already of what country they will be presenting The participants in the mass demonstration will not be part of the street dancing contingent

to avoid conflict of schedules during practices. Since we are showcasing culture of different ASEAN Countries, it is but fitting that we will be

in proper costume depending on what country the unit will be presenting. Each unit must present a breakdown of the costume and props needed and the list of

students involved to the Finance office before the midterms (college) and 2nd grading period (BE) to be added to their tuition fee for easy collection

Each unit must present a breakdown of the costume and props to each student participating.

The practice schedules will be presented to the committee. The order of the program and countries to be represented will be agreed by the committee The program of the Mass Demonstration will include the closing of booths and awarding of

certificates. If other events want to give certificates of appreciation please inform the Mass Demonstration Committee and if possible all certificates will the same format and design.

Note: The Elementary is requesting if they can represent the Philippines, this must be agreed by everybody for fairness.

Prepared by: Ms. Grecyl A. Villaflores




43

Salo Salo

Venue: Mere Marie Hall

Objectives:

To culminate the 110th foundation celebration.

To foster the spirit of camaraderie and appreciate one another’s contribution to the success of

the celebration.

Specific tasks:

Program Certificates and Invitation c/o Ms. Elsa Abrasado and Ms. Josephine Saycon

Stage Décor c/o Ms. Sharry Awayan and Ms Lucrecia Tano

Food and Physical Arrangement c/o Sr. Ellen

After Care of venue c/o Caterer

Video Montage c/o Documentation Committee

Prepared by: Dr. Angelita Young Ricardo

44




UNIVERSITY SECURITY COMMTTEE

SECURITY PLAN

SITUATION

Dumaguete City is facing the current security problem of terrorism, fire and earthquakes aggravated by unsolved killings of innocent civilians by unidentified assailants.

The unsolved killings of innocent civilians and the occurrence of fire and earthquakes are also considered threat to St. Paul University Dumaguete students, faculty and staff and the administration.

St. Paul University Dumaguete 110th Founders’ Day Celebration and other activities should be given prior consideration as far as security is concerned, considering the fact that life preservation is the greatest law of nature.

OBJECTIVES

To establish and maintain an effective security plan that shall:

Prevent and eliminate the occurrence of any untoward incident that involves the faculty, staff, students, parents, visitors, GUEST OF HONOR and the entire PAULINIAN community, especially those who will be attending the activity.

EXECUTION

Security GroupSecurity CommitteePNP Dumaguete

University Security GuardsArmy ROTC (SPUD)

Concepts of Operation

In the event of an emergency or violent incident like bomb scares, fire, earthquake, and other disasters, the security group shall take appropriate actions.

The university Security Committee/Group shall provide the initial response for bomb threats, robberies and thefts, threats to harm students and personnel and other crime related threats.

45




SECURITY PLAN

Deployment of security personnel – university parade, alumni homecoming and other founders’ day activities

University Security Committee/Group - General Supervision1. Lcdr Paterno S. Modesto2. P/2lt Raymundo Riconalla3. Msgt Rolando Cornelia4. P/2lt Reynold Grovino

ROTC Officers Crowd control. Secure the parking area and route intended for VIP’s. Report suspicious person/s specially those who will resist instructions to leave the area for

security purposes.University Security Guards at the Gate

Posted at the main entrance and exit of the campus. Conduct random body check or security inspection. Check bags and hand carried packages.

Roving Patrol (University Security Guards) Guard or manned perimeter barrier of the campus. Report suspicious person/s specially those who will resist instructions to leave the area for

security purposes. PNP Members/Police Officers

Two (2) Police Officers will be in the vicinity who will assist in securing theArea.Emergency Procedures

In Case of Fire/Earthquakes1. Upon notice of threat, a warning signal shall be sounded.2. All persons shall evacuate the building and shall proceed to the open field or the designated

evacuation areas.3. Do not panic and do not jump out of bleachers and exit stairways.4. Once you are on the corridors, do not run. Just walk to the nearest stairway or exit.

46




SECURITY PLAN

5. No pushing or shouting in the stairways or upon exit to avoid stamped.6. When you reached the ground floor, run to the open field.7. Keep clear areas with high walls, electrical power line and dangling electric wires.8. If you have the chance to use the fire extinguisher in case of fire, use it when the fire started and

not yet spread.9. Security Committee shall immediately respond while the BFP/Emergency Response Team of the

Province shall be noted for assistance.10. The “All clear” signal will be sounded.

In Case of Bomb Threats In the event that a bomb threat is received, it is important for the person receiving the call to attempt to keep the caller on the telephone as long as possible. It is also important to listen carefully to all information provided by the caller and to make a note of any voice characteristics, accents, or background noises. In case of bomb threat, the security committee shall immediately locate and isolate the bomb. While this is done, bomb squad team of PNP and military will be notified for disposal of the bomb.

1. If you are inside the buildings, get out as fast as you can. Leave your things behind.2. Do not panic and do not jump out the exit stairways.3. Once you are on the corridors, do not run. Just walk to the nearest stairway for exit.4. No pushing or shouting in the stairways or upon exit points to avoid stamped.5. Run to the open field or to the designated evacuation site.6. Do not return to the buildings unless you are instructed to do so.7. The “All clear” signal will be sounded.

In Case of Robberies and Thefts1. Do not leave valuables unattended.2. If possible, do not bring valuable items during the programs/activities.3. Gate should not be opened to anyone who does not have any business inside.4. For complaints of thefts Security and ROTC Post/Booth (ACP) will be stationed at the Ballfield so

appropriate actions will be made.

Security Check and Inspection Procedures In case any incident cited above will be noted, person/s concerned should go directly to the

Security and ROTC Post/Booth which will be manned by Security Committee members in the Ball field.

Any compliant regarding the Security Check and Inspection procedure should also be directed to the Security and ROTC Post/Booth.

47




SECURITY PLAN

A. At the Gates1. All personnel/Staff/Students/Parents/Visitors shall be subjected to random body

check/security inspection.2. Bags and hand carried packages will also be checked. Packages will be deposited and issued

corresponding claim tags, if necessary.3. Firearms and other deadly items will be surrendered at the Gate except for those belonging to

military and police personnel.4. Firearms carried by any person will be confiscated and reported to the Security Guards on

duty at the Gate.

B. Reporting Crimes and EmergenciesAll crime related incidents shall be reported immediately to the Security and ROTC Post/Booth.

SECURITY AND ROTC POST/ BOOTHThe mission of the Security and ROTC Post/Booth is to oversee the organization and

preparedness program in order to safeguard lives and protect property during the affair. The security post is composed of the Security Committee Chair, V-Chair, and members, PNP Personnel and university security guards representatives.

The Chair of Security Committee is the designated ground commander and responsible for the supervision/direction to all emergency response effort of SPUD Security groups. He is assisted by the V-Chair and members of the Security Committee of St. Paul University Dumaguete.

SECURITY COMMITTEE

Chairman : Lcdr Paterno S. Modesto, DPA, PN (Res) Vice Chairman : P/2lt Raymundo Riconalla, PA (Res)

: Msgt Rolando Cornelia, PA (Res): P/Ens Reynold Gravino, PN (Res) : University Security Guards: ROTC Officers

Prepared by: LCDR PATERNO S. MODESTO, PN (RES)Chairman, Security Committee

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Other Events/Activities

The Planning committee do not have information about the following:

o Concert (Special event)

o Program/Invitation/Publication

o Alumni Activities

o Medical Mission

o Parade and Review (ROTC)

Will there be still a presentation of Sponsors since we are in a tight schedule?

If so when?

Medical Team are on standby already for the final schedule of events/activities

Other Activities are still under negotiations

o Tamia Exhibition

o Wall Climbing with zipline (if possible only)

o Hosting a swimming Competition

The planning committee is still open to suggestion for activities other than the events that are

lined up already

49

ST. PAUL UNIVERSITY DUMAGUETE110 T H FOUNDERS DAY CELEBRATION


Budget Proposal

Activity Budget Proposal Page #

Wreath Laying Ceremonies Php 13,000.00 2Opening of Booth CeremoniesBooth Area Maintenance

Php 7,000.00 2

Showroom Php 3,000.00 2Masses

Alumni Homecoming c/o Alumni Association

Acoustic NightMural /Poster Making Contest Php 2,000.00 2

Art and Photo Exhibit Php 5,000.00 2Math/Science/Bible Quiz Php 6,100.00 3

Invitational Games (Basketball and Volleyball Games)

Php 9,500.00 3

Grand Parade Php 20,000.00 3Street Dancing Php 15,000.00 4

Concert Php 140,000.00 4Pinoy Olympics

(Students & Employees)Php 6,000.00 4

Mangrove Planting Php 5,000.00 5Choir Competition Php 23,600.00 5

Battle of the Bands/ Php 34 500.00 5-6Students’ Night Php 17,000.00 6Medical Mission c/o Sr. Mila

Debate Php 3,000.00 6Employees Night Php 35,000.00 6

Mass Demonstration and Closing Ceremonies

Php 5,000.00 7

Salo Salo Php 86,000.00 7Talent Explosion Php 25,000.00 7

Medics (Red Cross) Php 5,000.00Tamia, Wall Climbing etc. Php 5,000.00 7

Program/Invitation/Publicity Php 38,000.00 8Documentation Php 5,000.00 8

Decoration Committee 8Security Php 5,400.00 8

Misc. Expenses Php 10,000.00 8 50



Budget Proposal for Wreath Laying

Budget for: Wreath Flowers with candles Big Candle Labor (for boatmen to collect the

floating flowers after the ceremony)

Php 5,000.00Php 6,500.00Php 500.00

Php 1,000.00

Total Php 13,000.00

Budget Proposal for Opening Booth and Maintenance

Budget for: Maintenance per day Php 1000*6 Opening of Booth Ceremonies

Php 6,000.00Php 1,000.00

Total Php 7,000.00

Budget Proposal for University Showroom

Budget for: Contingency Fund Php 3,000.00

Total Php 3,000.00

Budget Proposal for Mural/Poster Making Competition

Budget for: Judges’ Tokens Snacks White Paint

Php 2,000.00

Total Php 2,000.00

Budget Proposal for Art and Photo Exhibit

Budget for: To rent Panels for display Guest/Inventory book

Php 5,000.00

Total Php 5,000.00

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Budget Proposal for Math and Science/Bible Quiz

Budget for: Prizes Token for the Judges Quiz Materials (White board pen) Certificates Stage Décor Snacks

Php 2,000Php 2,000

Php 300.00Php 500.00Php 300.00

Php 1,000.00Total Php 6,100.00

Budget Proposal for Invitational Games

Budget for: Referees Basketball Games

for 4 days Referees Volleyball Games

for 4 days Snacks

Php 9,500.00

Total Php 9,500.00

Budget Proposal for Grand Parade

Specific Tasks Proposed Budget/resources Honorarium REACT/Traffic

/Police Php 6,000.00

Snacks for the band members

Siopao/Burger/Egg Sandwich with Softdrinks/Water/C2

Snacks for the Parade committee team

Snacks for the Police Personnel

Snacks for the TMO personnel

Band Stipend (5) 3,000/band (prerogative of the administration)

Total: 20,000.00

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Budget Proposal for Street Dancing

Budget for: Sound System Rental Makeshift Stage Labor Misc.

Php 15,000.00

Total Php 15,000.00

Budget Proposal for Concert

Budget for: • See attached document Php 140,000.00

Total Php 140,000.00

Budget Proposal for Pinoy Olympics(2 days : Students / Employment)

Budget for: Planting Rice Relay Maria went to town Takarang (10) Volleyhabol Calamansi Relay Pig Catching Chicken Catching

Php 10,600.00

Total Php 10,600.00

53



Budget Proposal for Mangrove Planting

Activity Person/s Responsible Proposed Budget/resources Meeting with the core

committee Mr. Baena 100 pesos for the snacks

Medical supplies for the activity

Mr. Peerce James Baybay School clinic supplies

Volunteer transportation to Zambuanguita

Mr. Nitoy and Manong Lando Transportation Coaster and/or Minibus

Snacks/lunch for the drivers Canteen personnel c/o Mrs. Venus

Siopao/Burger/Egg Sandwich with Softdrinks/Water/C2

Mangrove planting Mr. Baena and Ms. Sequijod 10 pesos/propagule @ 5 propagules per volunteer = 50 pesos /volunteer. (volunteers are asked to pay for their propagules)

TOTAL: Php 5,000.00

Budget Proposal for Choir Competition

Budget for: See attached document Php 23,600.00

Total Php 23,600.00

Budget Proposal for Battle of the Bands

ITEMS BUDGET PERSONS RESPONSIBLE10. Lights and Sounds Php 8,000 Mr. Laingo11. Contest Prizes

a. First 4000b. Second 2000c. Third 1000d. Plaque/Trophy 1000 e. Consolation 1500

Php 10,000

12. TF for Party Band Php 400013. Meals and Snacks Php 2000

54



14. Tokens for Judges Php 300015. Promotional Materials/ Collaterals Php 200016. Stage and Venue Set-up Php 100017. Event Security Php 100018. Contingency Fund Php 3000

TOTAL BUDGET PHP 34 500.00

FINANCIAL FORECAST

Ticket Sales SPUD Php 20 x 1500 30 000.00Ticket Sales outside SPUD Php 20 x 200 8 000.00Band Registration Php 250 x 10 2 500.00TOTAL PROJECTED GROSS INCOME 40 500.00Projected Expenses 34 500.00PROJECTED NET INCOME 6 000.00

Budget Proposal for Students Night

Budget for: Live Band Stage Décor with LED Misc. (Program Invitation,etc)

Php 10,000.00 Php 5,000.00 Php 2,000.00

Total Php 17,000.00

Budget Proposal for Debate

Budget for: • Judges’ Token• Snacks• certificates

Php 3,000.00

Total Php 3,000.00

Budget Proposal for Employees Night

Budget for: • Décor (Ramp stage, LED, etc.)• Lights

Php 25,000.00Php 15,000.00

Total Php 35,000.00

55



Budget Proposal for Mass Demonstration and Closing Ceremonies

Budget for: Certificates of Appreciation Tokens Decors/props (closing)

Php 5,000.00

Total Php 5,000.00

Budget Proposal for Salo Salo

Budget for: • Food (270*Php 300)• Décor/Certificates

Php 81, 000.00Php 5,000.00

Total Php 86,000.00

Budget Proposal for Students’ Talent Explosion

Budget for: • Sound System and décor• Food (decors and performers)

Php 10,000.00Php 15,000.00

Total Php 25,000.00

Budget Proposal for the Medical Team (Medics)

Budget for: • Medical supplies (5 days) Php 5,000.00

Total Php 5,000.00

Budget Proposal for Other Activities

Budget for: • Tamia• Wall Climbing• Etc.

Php 5,000.00

Total Php 5,000.00

56



Budget Proposal for Program/Invitation/Publicity

Budget for: • See attached document Php 38,000

Total Php 38,000.00

Budget Proposal for Documentation

Budget for: • 1000 per day Php 5,000.00

Total Php 5,000.00

Budget Proposal for Decoration

Budget for: •

Total

Budget Proposal for Security

Budget for: • See attached document Php 5,400.00

Total Php 5,400.00

Budget Proposal for Misc. Expenses

Budget for: • Committee IDs• Printing materials• Markers• T-shirts• others

Php 10,000.00

Total Php 10,000.00

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