mtac workgroup 93 streamlining verification debbie cooper bob galaher
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MTAC Workgroup 93 Streamlining Verification Debbie Cooper Bob Galaher. May 18, 2005 Washington DC. Streamlining Verification MTAC Workgroup 93. Mission Statement: - PowerPoint PPT PresentationTRANSCRIPT
MTAC Workgroup 93 Streamlining Verification
Debbie CooperBob Galaher
May 18, 2005Washington DC
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Streamlining VerificationMTAC Workgroup 93
Mission Statement: – Collectively determine how the USPS and the
Industry can leverage existing, or guide future, technological solutions into the mailing life cycle that can enhance the verification and induction process.
Workgroup Lifecycle – May 2005 through Quarter I, 2006
Three Task Teams (Subgroups):– Vision Team
– Barcode Team
– Concept Design & Test
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Streamlining VerificationMTAC Workgroup 93
Vision Team (Sept. 2005)– David Steinhardt, Pritha Mehra
Barcode Team (Oct. 2005)– Mury Salls, Jeff Freeman
Concept Design & Test (March 2006)– Debbie Cooper, Robert Galaher
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Concept Design & Testing
Goal
• Define processes for automated verification for Standard and Periodical mailers utilizing mail asset barcodes (pallets/handling units).
• Execute a proof of concept for automated verification with pallet barcodes.
Status – Goal achieved
Concept Works! – Current systems can fundamentally support a streamlined mailing acceptance/induction process
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Design, • Leverage USPS systems for
verification/payment, scheduling, and induction (PostalOne!, FAST and Surface Visibility)– Identity – Unique mail asset identifiers (barcode
Mailer placard on pallets)– Verification/Payment – PostalOne! - pallet id links
postage statement / appointment id links pallet id– Scheduling – FAST; pallet id tied to appointments– Induction – e8125; pallet id sent to SV for scanning
at entry point
Concept Design & Testing
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Mailer Submits Electronic Docs & Postage Payments
Proc
esse
s
Data
Scheduling
FAST
SurfaceVisibility
e8125s
Shipper EntersMail
Induction Events
Concept Design & Testing
USPS Scans Shipment
Scanning
Pallet Assign
Build
Container Close Container Stage
Break
Placard Assign
110PM112VSFP120PM 123334
112F343A34
Container
Handling Unit
Handling Units Scanned : 3ZIP Code Range Not Valid
Handling Unit destination does not match the Container destination.
OK
View ScansMain Menu
Platform Other
BMC Washington DC 20499STD FLTS BC WKG
Washington DC 200
Presort reports Postage payments
PostalOne!® Verification and
Acceptance
USPS/Customer Electronic Access
AppointmentsTracked
QualificationReports
QualificationReports
Verification
PostageStmnt
PostageStmnt
Payment
ShippingReports
ShippingReports
Scheduling
Info
rmat
ion
ShipmentReports
ShipmentReports
Induction
Quality andPerformance
ReportsQuality andPerformance
Reports
Measurement
Shippers Schedule AppointmentsMailer Submits
Postage Payments
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Test, and Results• Three mailers at Three USPS Facilities• Concept works! – Successes:
– Data exchange (information sharing)– Electronic 8125 (container specific)– Entry appointments, containers and postage
statements linked (verification/payment)– Scan device supports business process– Initial visibility reports
Concept Design & Testing
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Test and Results• Challenges (being addressed)
– Technical aspects» Low scan rates» Data normalization and conformance
– Business aspects» Reports require enhancements» Roles and access» Contingencies
Concept Design & Testing
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Next Steps
Recommend Sunset MTAC 93 Workgroup– Design and Concept Testing Final Report– MTAC Group leadership determination
Pilot test group– Next test cycle this summer
» Pre-Induction event reporting» Appointment updates to SV» Segregation of paper vs. electronic 8125 loads to SV» Post-Induction event reporting
– Shipment discrepancies and resolution actions– Container discount vs. correct entry– Mail irregularity reporting (SV to PostalOne!)