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Munis Financial Command Center ______________________________________________________

Procedural Documentation

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Munis® Financial Command Center, Version 2018.1

Financial Command Center

Overview The Financial Command Center provides a centralized interface for the Munis Financials programs. Use the command center to view and maintain information regarding your organization's financial structure and transactions. In addition, you can use the options provided within the command center to open Munis programs, where you can maintain your organization’s data.

The Financial Command Center enforces all the role-based permissions defined for individual Munis programs.

Prerequisites Before you can successfully use this feature, you must ensure that the necessary permissions and settings are in place. If permissions or settings are not set up properly, or if the required programs are not available on the Munis menu, contact the system administrator.


Procedures The Financial Command Center provides direct access to the Account Central, Expenditure Central, Capital Assets Central, and Month End Manager programs.

Accounts The Accounts option provides access to the Account Central program. This program offers an overview of the existing accounts.

Use the Search field to define the data that displays. Leave the box blank and click the Search button to include all records in the search criteria.

Records that meet the search criteria are displayed in either a list or grid format. Click the List or Grid button to switch between the two views.

The toolbar provides access to relevant Munis programs and actions.

Accounts Overview—Opens the Accounts Overview program. Roll Period—Opens the Roll Accounting Period program. Close Year—Opens the Close Current Fiscal Year program. Open New Year—Opens the Open New Fiscal Year program. Holding Year Open—Opens the Set Holding-Year-Open Flag program. Mass Change—Opens the Account Mass Change/Reset program. Mass Creation—Opens the Account Mass Creation program. Excel—Exports the account information to a Microsoft Excel spreadsheet. Audit—Opens the Account Audit program. Import—Opens the GL Account Import program.


Journals—Provides a menu of journal options, including the ability to add a journal, review approvals, and create recurring journals.

Projects—Provides a menu of project-related options, such as adding a project or grant. Cash Management—Provides a menu of cash management options, including bank

reconciliation and interest allocation. Project Ledger—Provides additional submenus for projects and journals. Accounts Receivable—Provides a menu of payment processing and inquiry options, such as

entering or reversing payments. Totals—Calculates totals for the displayed accounts. Reports—Provides access to reporting options. Setup—Provides access to programs to set up and maintain accounts and segments. Workflow—Supplies direct access to associated workflow programs.

Click the column headings to sort the list of active records according to those values. Use the filters to narrow the search results.

To view account details, select an account from the list. The program displays the Details page.


The toolbar refreshes to provide relevant options.

Back—Returns to the previous screen. Refresh—Refreshes the screen to retrieve the current data. Advanced Search—Provides the Advanced Search screen with options to specify additional

search parameters. My Searches—Displays a list of saved searches. The Add New Search option is also available

from this list. Account Inquiry—Opens the Account Inquiry program with the current account as the active set.

Use this program to view account details. Account Master—Opens the Account Master program with the current account as the active set.

Use this program to maintain account details. Journals—Opens the Journal Inquiry/Print program. Use this program to find and view journal

entries. Excel—Exports the account information to a Microsoft® Excel® spreadsheet. Email—Opens an email message using your default email application. This message includes a

link to the account in the message body. Notes—Provides a text box where you can view notes regarding the selected account. Attach—Attaches related files to the account record.

The header for a selected account displays the account description, account number, status, account type, and multiyear designation.

The tabs on the Details page provide additional information for the selected account.


AccountThis tab provides overall account information and includes the Account Totals and Transactions groups.

SegmentsThis tab details the segment name, code, and description for each segment of the account number.


MonthlyDataThis tab displays account data for actuals, encumbrances, budget transfers, or budget amounts as either a graph or a table. Use the buttons to switch between the two views.

BudgetRollupThis tab indicates budget rollup code information, if applicable.

CurrentYearvs.CFWDThis tab lists the current year and carry forward amounts.


Expenditures The Expenditures option provides access to the Expenditure Central program. This program offers an overview of expenditure transactions and records.

Use the Search fields to define the data that displays. Click the drop-down list and select an option, and then enter the search criteria in the box. Leave the box blank to create an active set of all records of the selected type.

The toolbar provides various options to review data, create reports, and process checks.

Overview—Refreshes the screen to display expenditure detail by category.

Standard PO—Opens the Standard PO Reports program.

Open Invoice—Opens the Invoice Open Report program.


Accounts Payable Checks—Provides a submenu of AP check programs, such as Void Checks, Print Checks, and Reconciliation.

Payroll Checks—Provides a submenu of related payroll check programs.

Networked Checks—Provides a submenu of options for district and central check processing.

OverviewTab

Click Overview to view expenditure detail by category: Requisitions, Contracts, Purchase Orders, Invoices (Outstanding), Checks, and Invoices (Paid). For each category, the program displays the number of items and the total expenditure amount.

Use the drop-down list to select different time frames to view.


To view a list of items included in a category, click the category tile. The program refreshes to display additional information about those items.

The Excel option in the toolbar is available to export the displayed results to Microsoft® Excel®.

Click the number for an item to view the details of that item.

The tiles that display are determined by the selections defined in the program settings. The following table provides a description for each tile.

Tile Description Notes

Checks Displays a list of checks associated with the current expenditure. For example, for a purchase order record, the data includes all of the checks used to pay the invoices liquidating that purchase order.

Contracts Displays a list of contracts associated with the expenditure.



Invoices Displays a list of invoices associated with the current expenditure.

Purchase Orders Displays a list of purchase orders associated with the current expenditure.

Purchase Order Lines

Displays a list of purchase order lines associated with the current expenditure.

Purchase Order Receiving

Displays a list of purchase order receiving records associated with the current expenditure.

Requisitions Displays a list of requisitions associated with the current expenditure.

SpendingAnalysisTab

Click the Spending Analysis tab to view a chart of data for a selected fiscal year. Use the All Departments list to choose the data to view by department.


Capital Assets The Capital Assets Central program allows you to view asset records, attach documents and notes, and, by providing direct access to several Munis Capital Assets programs, add and maintain capital asset information.

When you open Capital Assets Central, the program displays a Search box where you can enter a specific capital asset number or description to find records. Click Advanced Search to further refine the search criteria. Using Advanced Search, you can also save a search for retrieval later using the My Searches list. If you select the Startup Search check box for a saved search, the program automatically initiates that search when you open Capital Assets Central.

Toolbar Options

The toolbar provides options to create or maintain capital asset data in Munis programs. Depending on the size of your browser window, the options on the toolbar may be grouped into lists.

These options are only available in Capital Assets Central when it is accessed through the Financial Command Center.

Option Description Notes

Advanced Search Displays the Advanced Search dialog box, where you can specify search criteria and save searches for later retrieval.



This option does not display until you have completed a search.

My Searches Provides saved search criteria so you can quickly initiate the searches you use most often.

This option does not display until you have completed a search.

New Asset Opens the New Assets program, where you can add new capital asset records; modify records; or improve, transfer, retire, or dispose of existing capital assets.

Transaction Entry Opens the Capital Asset Transaction Entry Post program, where you can process changes that affect the general ledger.

Journal Entry Opens the Capital Asset General Journal Entry program, where you can create journal entries of account transactions.

Depreciate Opens the Depreciate Assets program, where you can depreciate a group of assets for a specific time period. Journal entries are made for governmental and proprietary assets.

Depreciation Reversal Opens the Depreciation Reversal program, where you can reverse depreciation made to a capital asset record.

Purge Opens the Purge Retired Assets program, where you can permanently remove retired asset records from the database. It only purges assets that have been retired for two or more years. The program generates an exception report when it is successfully run.

Year End Opens the Capital Asset Year End Process program. This program updates the active capital asset records by adjusting the replacement costs and the insured values and setting the start-of-year values. An audit record is used to ensure that this program is run only once for each fiscal year, unless errors are



encountered while processing. The active capital asset records are viewed in the Adjustments and Retirements program.

Approvals Opens the Capital Asset Transaction Approvals program, where you can approve or reject capital asset monetary transactions.

Asset Inquiry Opens the Asset Inquiry program, which provides a display-only view of the New Assets information. All options accessed from the Asset Inquiry screen are for display only.

Assets Opens the New Assets program, where you can maintain capital asset records. The program works with the Capital Assets Transaction Entry Post program to process changes that create general ledger journal entries.

Adjustments/Retirements Opens the Adjustments and Retirements program, where you can modify capital asset data; improve, transfer, retire, or dispose of existing capital assets; or, reverse disposals and retirements.

Work File Opens the Capital Asset Work File program. This program creates capital asset work file records from purchase orders, invoices, or a combination of the two. Use this program to add information to these work file records, and then create new capital asset records or identify improvements to existing assets.

Journal Entry Opens the Capital Assets General Journal Entry program, where you can make journal entries of account transactions within the Capital Asset General Journal Entry program.

Import/Export Provides the Import/Export to ASCII and Import Update options. You can create an import or export file to interface with a third-party vendor program to conduct annual inventories of capital assets and upload any changes to Munis programs. You can also update capital asset



records by importing master files from an electronic file.

Audit Opens the Capital Assets Audits program, where you can review information on user activity within specific programs, including the date, time, and action performed.

Asset Columns Displays the Asset Information Columns dialog box, where you can specify the columns to show or hide on the screen. This option does not display until you have completed a search.

Reports Provides a list of reports you can create that are related to your organization’s capital asset activity.

Setup Provides access to various setup and maintenance programs for related capital asset codes, attributes, and user-defined fields.

Workflow Provides access to associated workflow programs, such as the approval history, business rules, pending actions, and workflow user attributes details, for capital asset processing.


Search results display in a list or tile view.

Click Asset Columns in the toolbar to select the information that displays. If you open Capital Assets Central and you have not defined at least one column, the program automatically provides the Asset Information Columns dialog box.

Select or clear the check boxes to add or remove columns, or use the Select All or Unselect All options. Click OK to close the dialog box and refresh the screen with the columns displayed or removed as appropriate.

Viewing Asset Details From the list view, click an asset number to view an asset record. From the tile view, click a tile. The program refreshes the screen to display the selected record.


The left side of this screen displays tiles with information about the asset, including an image, if previously uploaded.


Click the Settings button to control which tiles display; select or clear the check boxes as needed and then click OK.

The following table describes each available tile option.


Asset Image Displays the asset image, if available. Images are attached to capital asset records in the New Assets or Adjustments and Retirements programs.

Funding Lists the asset’s funding sources and percentages.

Purchases Contains a table that lists the purchases related to the asset. Clicking a vendor name opens the Vendor Central program, where you can view the vendor record. Click a purchase order number to open the Purchase Order Central program with that purchase order as the active record. Click an invoice number to view the invoice in Invoice Central.

Work Order Assets Provides any associated work order asset records.



Employees Displays employees that have been associated with the asset. Click an employee name to view the employee record in Employee Central.

Maintenance/Insurance Provides maintenance and insurance information for the asset.

Repairs Displays the history of repair work orders performed on the asset. A work order can be viewed in Work Orders Central by clicking the work order number.

Click an available tile to review details for that category. For example, clicking Purchases refreshes the screen to display a list of purchases that have been associated with this asset record.

Click Back to return to the previous asset record screen.


The right side of the asset record screen features the Main, Values, Transactions, and Accounts tabs, which store additional asset details. These tabs contain information that was entered in the New Assets program or during asset creation from an invoice or purchase order.

Main Tab This tab displays details about the selected asset record and any pending transactions.


Click the active links to display additional information. For example, clicking Transfer opens the Transfer screen from the Capital Asset Transaction Entry Post program with the current asset as the active record.

Values Tab This tab displays details about the values of the asset over time, such as the last appraisal value, the estimated salvage value, and the replacement cost. This tab also indicates depreciation information, including the depreciation method and the number of periods of depreciation that have been taken.


Transactions Tab This tab provides transaction information.

Accounts Tab This tab displays information about the accounts associated with the selected asset record.

Use the Notes and Attach options in the toolbar to add comments or attach documents to the selected record.


Month End The Month End option provides access to the Month End Manager program, which establishes a closed date for each period. Refer to the Month End Manager section for more information on this program.

munis financial command center 2018 - horry county€¦ · munis® financial command center,...

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