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2016 AGM Murrumbeena TC -‐ Presidents Report (14-‐11-‐2016).docx Page 1 of 3
MURRUMBEENA TENNIS CLUB Inc ANNUAL GENERAL MEETING 2016
PRESIDENT’S REPORT
1. Finance Ron Schweitzer will provide the treasurers report and financial summary. 2. Secretaries Report Russell Thompson will provide a report. 3. Coaching Jorge Cardoso, our coach who commenced in Term 4 2015, will provide a report. 4. Junior teams Jeanette Reece will provide a report on the junior teams. 5. Senior competition Russell Thompson will provide a report on the senior competition. 6. Social Tennis -‐ A Wednesday morning group of 4+ play regularly during school term.
-‐ Thursday morning ladies group/s (Chris Thompson will report) -‐ Club members are welcome to join these groups for social tennis, or commence new, regular, social tennis groups for members when courts are available. -‐ For more information ask a member of the Committee or contact the Social Tennis Convenor via our email address (below).
7. Communication
Hotmail email account: [email protected] . Website: http://www.tennis.com.au/murrumbeenatc/ Facebook page: https://www.facebook.com/MurrumbeenaTennisClub )
8. Membership As at 15/11/16:
2014-‐15 Number 2015-‐16 Number 2016-‐17 Number Family memberships $190 20 $190 13 $220 19 Single (adult) $145 3 $145 0 $160 7 Concession (pensioner) $85 3 $85 1 $85 1 Junior (under 18 years) $80 3 $80 3 $110 3
Total m’ships paid 29 17 30 Total members 78
9. Open Days & Events
In summary:
Date of event Event Attendance Comments Sunday 7/2/2016 2 – 5pm
Family Fun Day
Strong: 25 to 30 families (70+ individuals)
-‐ Very successful event; perfect timing at the start of Term 1, just after Australian Open. -‐ Worthwhile to run as an annual event.
Sunday 17/7/2016 12.30 – 2pm
Working Bee Average: 7 people, mainly Committee members & their families
-‐ Small number of helpers in attendance. Completed some essential clubhouse jobs for Open Day. -‐ Provide more notice for members next time.
Sunday 17/7/2016 2 – 4pm
Inaugural Membership Open Day
Medium:
Membership Shoe Tags and Social
2016 AGM Murrumbeena TC -‐ Presidents Report (14-‐11-‐2016).docx Page 2 of 3
10. Glen Eira Council
In 2015, our lease with Glen Eira Council was renewed for a further 5 years.
11. Community grants Hotham Stronger Communities Program Grants
Application for Court Lighting Project (co-‐ordinator: Ben Loke) SUCCESSFUL -‐ $15,000.00 made available by the Federal Government as a contribution towards court lighting. More details will follow in late 2016 & 2017, as additional funding, permits, and other work continues on this major project.
Glen Eira Community Services Grant 2016/17
Application for Court Lighting (co-‐ordinator: Wendy Meers) Unsuccessful -‐ $0 provided to assist with the construction of our court lighting and erection of court curtains.
Glen Eira Community Services Grant 2015/16
External accessibility and safety improvements (co-‐ordinator: Wendy Meers) $4000 contribution allocated by Glen Eira towards construction of a ramp, security lights, seats, and to purchase promotional banner.
– Projects completed April 2016 Community Shade Grants Program
Expression of Interest submitted September 2016 (co-‐ordinator: Sonia Ingravelle). If our EOI is successful for Department of Health & Human Services Shade Grant Program, we’ll be invited to complete a full application. Successful grants will be awarded in 2017.
12. Court maintenance
Continues to be outsourced to a private company, and all 3 courts remain in pretty good condition. Court 3 has been flooding regularly, and investigations as to the cause are continuing.
13. Clubhouse cleaning
This relies on all users to contribute on a regular basis to keep the Clubhouse clean and tidy. Cleaning products and equipment are available in the cupboards: -‐ if supplies are low, please advise a member of the Committee or email us with your suggestions.
14. Clubhouse maintenance
Our list of projects include: -‐ rotting timber window frame repairs; painting; ceiling patching; Do we have any volunteers to move these projects forward?
15. Tennis Vic / Australia Affiliation
-‐ We received invaluable support in 2016 from our Tennis Participation Officer, Adam Feiner, plus other TennisVic staff. -‐ Community Tennis Forums attended by committee members were of great benefit as we move forward with club improvements.
16. Sponsorship Thank you to our small, but growing, list of sponsors who provided financial and in kind support in 2016, including: -‐ Brimlea Aged Care; Glen Eira Council; Thomson Real Estate Carnegie; TennisVic.
Sponsorship Opportunities being investigated: - Bendigo Bank Murrumbeena - Gary Peer Real Estate
17. Health Check – Major challenges for our Club in 2017 include:
-‐ Club Membership database development -‐ Fee Payment invoice management and follow up -‐ Income and ensuring economic certainty -‐ Securing Community Grants and other funding sources for expensive club maintenance projects -‐ Attracting new members, and retaining existing members -‐ Engaging sufficient volunteers who are happy to assist with various projects including maintaining the clubhouse, work on our facility improvements, and input ideas and support to keep our club healthy and viable.
18. Club Reps attended:
TennisVic Forums Glen Eira tennis club network Glen Eira Club Sustainability forum; Community Grant information session
2016 AGM Murrumbeena TC -‐ Presidents Report (14-‐11-‐2016).docx Page 3 of 3
19. Thank you The Committee is to be thanked and acknowledged for their volunteer work and commitment to the club in 2016.
Update on Other Business – discussed following the 2015 AGM: Yr/item Action items for Committee consideration in
2015/16: WHO TIMELINE Status at
14-‐ 11-‐16 (Initials)
15/1 Develop a club logo, include Murrumbeena colors gold / maroon Order feather flag to be purchased with 2015 Glen Eira Grant funding.
Ben & Wendy
2015 Completed (BL) Completed (WM)
15/2 Develop and promulgate club rules and etiquette including bagging and watering; correct shoes; court sharing between teams and members; etc.
Ben & Wendy
By early 2016 TBA
15/3 Develop court booking system and notification system available for members to access.
TBC 2016 TBA
15/4 Improve identification system of current financial members and handling memberships; eg annual shoe-‐tag system; membership database.
Ben & Wendy
2016 Shoe-‐tags: 2016/17 (WM) Membership d’base (BL)
15/5 Create a membership package for new members. TBC 2015/16 TBA 15/6 Encourage more juniors and others to consider
playing competition. ALL ongoing 1 more team
entry for 2017 (ie 3 junior teams)
15/7 Develop opportunities for members to contact other members for social tennis.
Committee & coach
ongoing Advertise Committee vacancy
15/8 Develop a vision and growth strategy for Murrumbeena Tennis Club.
Committee & coach
2015/16/17 Ongoing work with Glen Eira Tennis network
15/9 Form a subcommittee to continue work on the court lighting project.
Jorge, Ben Ron/Russ
Mid March ongoing
15/10 Organise a Family Fun Day following Australian Open / early Term 1 2016.
Committee Dec/Jan. Held 7 Feb 2016 (All)
15/11 Develop clubhouse cleaning roster. Committee ongoing TBA 15/12 Develop a list of clubhouse maintenance projects,
prioritise, and action. Committee ongoing TBA
15/13 Investigate community organisation volunteers to assist with clubhouse projects – Scouts, TAFE, etc.
Committee ongoing ongoing
Wendy Meers President (2015-‐16) Email: [email protected]