MyVU Enrolment Guide (HE International commencing students) Victoria University CRICOS Provider No.00124K (Melbourne) and CRICOS Provider No. 02475D (Sydney). RTO Code: 3113.

ACCESSING THE PLATFORM AND GETTING STARTED

Accessing the enrolment platform is easy – click on the ENROL NOW link in your Enrolment is Open email and use your student details to log in. Throughout the enrolment process, you will see tool tips. If you don’t know what a question means, click on the question mark for more information. Grey boxes are read-only and have been pre-filled with important information from your application.

If you need help at any stage during the enrolment process, click the drop down menu in the top right of the screen and select one of our contact options including live chat, phone, or in person at VUHQ (https://www.vu.edu.au/contact-us/vuhq- student-service-centres). You can enrol online on a desktop, tablet or mobile phone. Select enable pop-ups for online enrolment as this will enable any warnings and errors messages to be viewed.

GETTING SET UP TO ENROL

3. Log in to MyVU

You will need a valid VU account and password allowing access to MyVU. MyVU is the gateway to all online services including Online Enrolment, Student Connect, VU Collaborate, and My Finance.

Click on the ENROL NOW link in your Enrolment is Open email sent to you from Student Services. Enter your username and password as follows:

a) Log in to MyVU b) Contact details c) Change password

To log-in, use “s” (lower case) followed by your student ID number provided in your Enrolment is Open email. For example, s1234567. Your default password will be set to “Temp” (uppercase T) followed by your date of birth in the format TempDDMMYYYY. Click Log in.

Type in your personal email address and a mobile number.

Click Continue to go the next page.

Type in current password followed by new password.

Click on Change password to go to MyVU.

START YOUR ENROLMENT

Once you have signed in you will land on your personalised welcome page. Please confirm that the details are correct on your personalised page. If this is not you or the details are incorrect, please contact VUHQ https://www.vu.edu.au/contact- us/vuhq-student-service- centres by clicking on the question mark in the top right corner of the screen. You will also have a ‘home base’ campus which is the main campus where you will study. This should be as listed in your Confirmation of Enrolment (eCoE). Please note that this does not prevent you from taking units on other campuses. You can track your enrolment process by looking at the navigation bar to the right of the screen. You can click on this at anytime to go back to a previous step. When you have read and agreed to the student privacy notice and declaration, click the checkbox in order to commence your enrolment. Then click the Start button at the bottom of the screen.

CONFIRM YOUR DETAILS

Personal details

Your personal details have been prefilled from information retrieved from your application.

If any of these details are incorrect, please click on the Personal details amendment form and complete the pdf. You can submit the form with supporting documents at VUHQ or via AskVU.

Enter a preferred name that you would like to be addressed by if you are called at any stage during your studies. This may be the same or different from your given name.

Address details

As part of your visa requirement, we require you to provide an Australian address of where you will be living during your studies. If you know, where you will be living in Australia, select YES and enter the address in the Australian address field.

In the permanent home address section, please provide your overseas home address.

We also require the details of a person to contact in case of emergency. Provide their contact details in the Emergency Contact fields.

Once these details are correct then click Submit & continue.

ADDITIONAL DETAILS

The Additional details page is where we collect information that is required by the Australian Government for reporting purposes. Remember, if you don’t know what the question means, click on the question mark for more information. The information in grey box at the top of the page is the information from your application. If this information is incorrect, please click on the Change of Citizenship or Residency Status Form and complete the pdf. When answering questions on this page, you may see the lettering come up in red. This means you have entered an incorrect number of digits or letters in the field. Once you have entered a correct set, you will be allowed to continue. When you are ready click Submit & continue.

ENROL IN YOUR UNITS

The Enrol in your units page will provide different options depending on the mode of study you are enrolled in. You have the opportunity to search, edit and add units to study in your upcoming semester/trimester/study period, including summer and winter.

Each unit tile has the campus location, the unit code, unit name, and the number of credit points. To remove or edit a unit, hover over a tile and select the option you want.

To add a unit, either click on the blue + Add Unit button, or click on any of the vacant tile areas.

ENROL IN YOUR UNITS

View unit details

You can also view more details on a unit by selecting Unit details on a tile which will take you to information regarding assessments, learning outcomes and pre-requisite units.

ENROL IN YOUR UNITS

Unit enrolment guide

When you click on the Unit enrolment guide, it expands to show unit availabilities. The Unit enrolment guide helps students to identify which unit is available for selection by teaching period. The yellow tick indicates the units are available for the particular study period. The grey tick means the unit is taught in that teaching period but there are no more spaces available. Note that the Unit enrolment guide is only available for students studying in block mode delivery.

Important message for international students As part of your visa requirements, you need to enrol in a full- time load in order to complete your study within the expected course duration. If you need to change your study load, you must apply by clicking on the pdf and complete the Reduced Study Load form for approval.

ENROL IN YOUR UNITS

Add units When you click on add units, use the search bar at the top of the page. You can search by unit code or unit name. If you don’t know the full unit code or name, you can type in a portion of the unit name, which will retrieve all units with the search item in it. The more specific your search terms are, the more refined your selection will be. To add the unit, hover over the tile and click add and then select the Year, Campus and study period you would like to complete that unit in. If you wish to see more information about that unit, click on the unit details which will take you to the public page for that specific unit. Please note that the system will only allow you to add units that you are eligible for, including any pre-requisites and units outside of your course plan. The units you can choose are defined by the Course Delivery Plan for your particular course. To view this, click on the Find your course plan at the top of the Enrol in your unit page. Once you have finished adding your units, click the Submit enrolment button.

ENROLMENT SUBMITTED

Congratulations, you’re now an enrolled Victoria University student. Now that you’ve enrolled, you have the opportunity to provide some feedback on the enrolment process to help us keep improving the enrolment platform by completing the survey. We suggest that spend some time exploring MyVU https://myvu.edu.au/ for your personalised weekly guide to events, resources, important information and handy hints. Click the Done button.

YOUR NEXT STEPS CHECKLIST

Add MyVU to your mobile

MyVU app provides access to your VU student details including enrolment, Statement of Results (invoices), VU Collaborate, results and examination information.

Activate your VU student email

All students have a VU student email account. You are expected to set up this email and check it regularly for key information and important notices. Your account will be created 24–48 hours after you have enrolled.

Follow the instructions to activate your student email account: www.vu.edu.au/student-email.

Get advice for starting at VU

Visit Welcome to VU for valuable tips about getting started at VU, including information about enrolment, getting involved and getting help at http://www.vu.edu.au/student-life/welcome-to-vu.

YOUR NEXT STEPS CHECKLIST

Check your fees

When you enrol in your course, any fees you need to pay will be outlined in your Statement of Account (invoice). Due to International currency exchange rates there may be a shortfall in your fee payment.

You can check your invoice through MyVU. Ensure you pay your fees on time, before the relevant census date, to avoid any financial penalty. Find out more about fees at https://www.vu.edu.au/current-students/your-course/fees.

Select your timetable via MyTimetable

MyTimetable is an online class allocation system accessed through MyVU. In MyTimetable you can: • browse available times for the units you're enrolled in • specify your time preferences when you'd like to attend

• change your allocated times after preferences have been sorted (subject to availability). Please note that it's your responsibility to confirm the location of your lectures and tutorials.

Learn more about how to access and use MyTimetable at https://www.vu.edu.au/current-students/ your-course/timetables- calendars/timetables/mytimetable.

Student ID card To obtain your Student ID card, please submit your photo online at https://askvu.vu.edu.au/app/ IDsubmit.

If you need to change your enrolment

If you need to change any units, you can update your enrolment via MyVU. Simply log in using your Student ID, click My Course from the drop down menu. • You can change units until the ‘last day add units’ of the relevant study period • If you change your units, you will also need to make changes to your timetable • Any changes you make to your enrolment may also change the fees you owe • Check MyVU to view updated Statement of Account (invoice) via https://myvu.edu.au.